FUNCTIONS & FORMULAE AND Count What Does It Do ? This function counts the number of numeric entries in a list. It will ignore blanks, text and errors. Syntax =COUNT(Range1,Range2,Range3... through to Range30) Formatting No special formatting is needed.
CountIf What Does It Do ? This function counts the number of cells within a range that meet the given criteria It will ignore blanks, text and errors.
Syntax =COUNT(Range,criteria)
Formatting No special formatting is needed.
What Does It Do? This function tests two or more conditions to see if they are all true. It can be used to test that a series of numbers meet certain conditions. It can be used to test that a number or a date falls between an upper and lower limit. Normally the AND() function would be used in conjunction with a function such as =IF(). Syntax =AND(Test1,Test2) Note that there can be up to 30 possible tests. Formatting When used by itself it will show TRUE or FALSE.
Consci Consul tnacy Pvt Ltd Please mail your queries at: ashwin@consci.co.in Date This function creates a real date by using three normal numbers typed into separate cells. Syntax =DATE(year,month,day) Formatting The result will normally be displayed in the dd/mm/yy format. By using the Format,Cells,Number,Date command the format can be changed.
Day What Does It Do? This function extracts the day of the month from a complete date.
Syntax =DAY(value)
Formatting Normally the result will be a number, but this can be formatted to show the actual day of the week by using Format,Cells,Number,Custom and using the code ddd or dddd.
Fixed What Does It Do ? This function converts a numeric value to text. During the conversion the value can be rounded to a specific number of decimal places, and commas can be inserted at the 1,000's. Syntax =FIXED(NumberToConvert,DecimalPlaces,Commas) If DecimalPlaces places is not specified the function will assume 2. The Commas option can be TRUE for commas or FALSE for no commas. If the Commas is not specified the function will assume TRUE. Formatting No special formatting is needed. Note that any further formatting with the Format, Cells, Number command will not have any effect.
Consci Consul tnacy Pvt Ltd Please mail your queries at: ashwin@consci.co.in HlookUP What Does It Do ? This function scans across the column headings at the top of a table to find a specified item. When the item is found, it then scans down the column to pick a cell entry. Syntax =HLOOKUP(ItemToFind,RangeToLookIn,RowToPickFrom,SortedOrUnsorted) The ItemToFind is a single item specified by the user. The RangeToLookIn is the range of data with the column headings at the top. The RowToPickFrom is how far down the column the function should look to pick from. The Sorted/Unsorted is whether the column headings are sorted. TRUE for yes, FALSE for no. Formatting No special formatting is needed.
Hour What Does It Do? The function will show the hour of the day based upon a time or a number.
Syntax =HOUR(Number)
Formatting The result will be shown as a normal number between 0 and 23.
IF What Does It Do? This function tests a condition. If the condition is met it is considered to be TRUE. If the condition is not met it is considered as FALSE. Depending upon the result, one of two actions will be carried out. Syntax =IF(Condition,ActionIfTrue,ActionIfFalse) The Condition is usually a test of two cells, such as A1=A2. The ActionIfTrue and ActionIfFalse can be numbers, text or calculations. Formatting No special formatting is required.
Consci Consul tnacy Pvt Ltd Please mail your queries at: ashwin@consci.co.in Lower What Does It Do ? This function converts all characters in a piece of text to lower case. Syntax =LOWER(TextToConvert) Formatting No special formatting is needed.
Not What Does It Do ? This function performs a test to see if the test fails. (A type of reverse logic). If the test fails, the result is TRUE. If the test is met, then the result is FALSE. Syntax =NOT(TestToPerform) The TestToPerform can be reference to cells or another calculation. Formatting No special formatting is needed.
Today What Does It Do? Use this to show the current date.
Syntax =TODAY()
Formatting The result will normally be displayed using the DD-MMM-YY format.
Consci Consul tnacy Pvt Ltd Please mail your queries at: ashwin@consci.co.in Transpose What Does It Do ? This function copies data from a range, and places in it in a new range, turning it so that the data originally in columns is now in rows, and the data originally in rows is in columns. The transpose range must be the same size as the original range. The function needs to be entered as an array formula. To enter an array formula you must first highlight all the cells where the formula is required. Next type the formula, such as =TRANSPOSE(A1:A5). Finally press Ctrl+Shift+Enter to confirm it. If changes need to be made to the formula, the entire array has to be highlighted, the edits can then be made and the Ctrl+Shift+Enter used to confirm it. Syntax =TRANSPOSE(Range) Formatting No special formatting is needed.
Upper What Does It Do ? This function converts all characters in a piece of text to upper case.
Syntax =UPPER(TextToConvert)
Formatting No special formatting is needed.
Consci Consul tnacy Pvt Ltd Please mail your queries at: ashwin@consci.co.in VlookUp What Does It Do ? This function scans down the row headings at the side of a table to find a specified item. When the item is found, it then scans across to pick a cell entry. Syntax =VLOOKUP(ItemToFind,RangeToLookIn,ColumnToPickFrom,SortedOrUnsorted) The ItemToFind is a single item specified by the user. The RangeToLookIn is the range of data with the row headings at the left hand side. The ColumnToPickFrom is how far across the table the function should look to pick from. The Sorted/Unsorted is whether the column headings are sorted. TRUE for yes, FALSE for no. Formatting No special formatting is needed.
Consci Consul tnacy Pvt Ltd Please mail your queries at: ashwin@consci.co.in Mathematical Formulae SUM What Does It Do ? This function adds values that have been selected and provides a sum Can be used to add numbers, percentages, time & dates Syntax =SUM(value1, value 2, value .) Value is the cell value that needs to be added Formatting No special formatting is needed.
SumIf What Does It Do ? "Sumif" command can be used to sum up values of specific cells according to the condition placed The values to be added can be from the same range or from a different range w.r.t to the first range given Syntax =SUMIF(range, criteria,[sum range] ) Value is the cell value that needs to be added Formatting No special formatting is needed.
ABS What Does It Do ? This function helps you to convert any negative or positive number to its absolute Value Syntax =ABS(number) Formatting No special formatting is needed.
Consci Consul tnacy Pvt Ltd Please mail your queries at: ashwin@consci.co.in SumProduct What Does It Do ? This function helps you to obtain the sum of the products of the corresponding arrays of data The values of the product of two number of each array are added up , number of arrays can be multiple Syntax =Sumproduct(array1, array2,...) Formatting No special formatting is needed.
SQRT What Does It Do ? This function helps you to find he square root of the given number
Syntax =SQRT(NUMBER)
Formatting No special formatting is needed.
Min What Does It Do ? This function helps you to find the least of values from a given array of values It ignores logical Values and text Syntax =MIN(Number1,Number2,.) Formatting No special formatting is needed.
Consci Consul tnacy Pvt Ltd Please mail your queries at: ashwin@consci.co.in Max What Does It Do ? This function helps you to find the maximum of values from a given array of values It ignores logical Values and text
Syntax =MAX(Number1,Number2,.)
Formatting No special formatting is needed.
NPV What Does It Do ? This function arrives at the net present value based on a discount rate and series of future payments Syntax =NPV(rate,value 1,[value2],.) Value 1 is the initial investment in the project while Value 2 onwards are the future payments expected Formatting No special formatting is needed.
IRR What Does It Do ? This function returns the internal rate of return for a series of cash flows
Syntax =IRR(values,guess) values are all the cash flow values, guess is the guess of discount rate as excel finds out the answer trial and error method
Formatting No special formatting is needed.
Consci Consul tnacy Pvt Ltd Please mail your queries at: ashwin@consci.co.in STDEV What Does It Do ? This function gives the estimated standard deviaton from the given set of values It ignores logical values and texts
Syntax =STDEV(number1, number2,...) Formatting No special formatting is needed.
Covar What Does It Do ? This function gives the Covariance between two array of numbers It ignores logical values and texts
Syntax =COVAR(array1, array2,...) Formatting No special formatting is needed.
PV What Does It Do ? This function gives the present value of an investment, the total amount that a series of future payments is worth now Syntax =PV(rate, Nper,pmt,fv,type) Rate is the interest rate per period Nper is the total number of payment periods in an annuity pmt is the payment made each period and cannot change over the life of an annuity fv is the future value that is desired after the last payment Type is 0 or 1 either at end of period or beginning of the period Formatting No special formatting is needed.
Consci Consul tnacy Pvt Ltd Please mail your queries at: ashwin@consci.co.in FV What Does It Do ? This function returns the future value of an ivestment based on a periodic, constant payment and on a constant rate of interest Syntax =FV(rate, Nper,pmt,[pv],type) Rate is the interest rate per period Nper is the total number of payment periods in an annuity pmt is the payment made each period and cannot change over the life of an annuity pv is the present value that a series of future payments is worth right now Type is 0 or 1 either at end of period or beginning of the period Formatting No special formatting is needed.