Supplier Evaluation, Approval & Review Procedure: New Delhi

SUPPLIER EVALUATION,
APPROVAL & REVIEW

PROCEDURE

2010
Including
Amendment 01 dt: 12.04.2010,
Amendment 02 dt: 16.08.2010,
Amendment 03 dt: 11.09.2012

Corporate MM

BHARAT HEAVY ELECTRICALS LIMITED
New Delhi

Chapter- III
Supplier Registration
and Assessment Procedure
Document No. AA:MM:SR:01
Revision No. 01
Page No. 06 of 23

SUPPLIER REGISTRATION AND ASSESSMENT PROCEDURE
1.0 INTRODUCTION

The system aims to select reliable and quality conscious suppliers.
The formats for assessment of supplier are based on numerical rating to minimize subjectivity.

2.0 SUPPLIER REGISTRATION AND ASSESSMENT

2.1 The suppliers shall fill up the following Supplier Registration forms (SRF) as applicable:

Category of Supplier FORM
Annexure Page no. Type
(A) a) Indigenous II

1-10 OS
11-12 QS
13 TC
b) Indian Stockist/ Trader/ Distributor/ Dealer/
Authorised Agent/ Channel partner/ Indian
Sales office or Subsidiary of registered
foreign principal
II 1-10 OS
c) Foreign III 1-2

(B) Contractor VI 1-10

Parameters marked with * in SRF carry scores.
2.2 Supplier Registration Process
The process of source selection consists of following stages:
2.2.1 Information Stage
2.2.2 Assessment Stage
2.2.3 Registration Stage
3.0 Information stage

The information about suppliers is received in Supplier Development Cell. Some of the sources of data
are as follows:

a) Supplier approaches directly.
b) Information received through various disciplines of organisation such as Engg./MM/
Technology etc.

c) Through Web search/ News papers/ Magazine/ Business Catalogue / Exhibitions/
Seminars / Electronic media etc.

d) Suppliers technically qualified in Open Tenders
e) Customer/ collaborator recommendation

3.1 Recommended guidelines for dealing against each of above situation.

3.1.1 For S. N. 3.0 (a), (b) and (c), the documents sent by suppliers will be scrutinized by SDC/SRC and referred
to Convener of the concerned MISCC for review by MISCC. The MISCC may recommend any of the
following:
a) The item is not required.

b) There are sufficient numbers of suppliers and the applicant supplier is not required. The unsuccessful
applicants shall be accordingly communicated within five days of the MISCC recommendation by
SDC.

c) In case item is required, supplier may be advised to download the Supplier Registration Forms from
www.bhel.com and submit the same to SDC/SRC.

3.1.2 For S.N. 3.0 (d) and (e), in case of un-registered supplier, the necessary Supplier Registration Form may
be got filled up from the supplier by concerned MM group and submitted to SDC/ SRC.
4.0 Assessment Process:
The supplier under 2.1 (A) (a) & (b) shall fill the Supplier Registration Forms given in Annexure II for
assessment on the basis of following three criteria:
a) Organisational Soundness - Part A
b) Quality System - Part B
c) Technical Competence - Part C - specific Technical Competence, if required, to be filled
later on when sent to supplier by BHEL.

The parameter with * marks shall be the scoring parameters. The registration of suppliers shall be based
on the marks scored.

4.1 Organisational Soundness will be judged on the basis of information furnished by the supplier on the
following aspects:

General information about organization, which includes:-
a) Ownership information;
b) Financial information;
c) Registration particulars
d) General Manufacturing facilities
e) Industrial relations

The forms placed at Part-A of Annexure II relate to Organisational Soundness. Supplier must answer all
questions

4.2 Quality System will be judged on the following aspects:
a) Incoming material control
b) Process Control
c) Control of Non-conformance
d) Control of measuring & monitoring device
e) Conformance to safety requirement
f) Customer Supplier communication

The forms placed at Part-B of Annexure II relate to Quality System. Supplier must answer all questions

4.3 Technical Competence

For jobs to BHEL design & technology:

The technical competence of supplier will be judged on the basis of his understanding about BHEL
product specification and its criteria, the process capability of the machines available with the supplier
and the experience of the manpower

For jobs procured on the basis of performance specification (Design & Technology is of supplier):

As design and technology is of supplier, BHEL cannot give the dimensional tolerances but only specify
the performance specifications in following manner:

Chapter- III
Revision No. 01
Page No. 07 of 23

a) Critical performance specifications
b) Major performance specifications
c) Minor performance specifications

While assessing the supplier for performance specification, following should be examined:
(i) Design capability for the product to achieve the desired performance specification
(ii) Quality Control Plan & verification of its implementation & acceptance criteria
(iii) Process capability to produce critical components & major components
(iv) Adequacy of final product testing

Part C of Annexure II relates to technical competence assessment. If specific technical competence is not required,
then 15 marks may be distributed on pro-rata basis to Common Technical Competence so as to arrive total of 25
marks for evaluation.

5.0 Assessment Stage

5.1 On receipt of filled-up Supplier Registration Forms, SDC will send an acknowledgement to the supplier
within five working days.

5.2 MISCC shall scrutinize the registration forms, if required, with the help of TCA. If the supplier, prima
facie, is found suitable/ required, MISCC will send the product specific Technical Competence form
(along with specification, standard, drawing etc, if necessary) directly/ through SDC to the supplier for
his response. Subsequent to receipt of the suppliers response, MISCC / TCA will assess the reply along
with the SRF and complete the marking as per Score Sheet (Part D) in Annexure II.

5.3 On the basis of suppliers score and other information given by supplier, MISCC will give any of the
following recommendations within one month.

5.3.1 If supplier is not found up to the mark at any stage during process of registration, SDC will be intimated
accordingly for onward communication to the supplier.

5.3.2 Supplier can be considered provided he makes improvements in the indicated areas.

5.3.3 Supplier can be considered but visit to suppliers works is required for assessment.

For this purpose, SDC will coordinate formation of Supplier Evaluation Team consisting of members
from concerned purchase, quality and engineering / technology / indenting departments. The team shall
comprise minimum two members, one of whom shall be a certified Assessor. The members of the
Supplier Evaluation Team will verify the information given by the supplier in the SRF, Technical
Competence form and any other issues necessary to register the supplier. The team will give marks in the
Score Sheet Part D and sign the same. MISCC will review the assessment report of the Supplier
Evaluation Team and give final approval to SDC.

5.3.4 It is decided to develop the supplier through development indent route for which Development code shall
be approved by MISCC.

5.3.5 Based on the details submitted/supplier visit made, if the supplier qualifies for registration, the supplier
shall be approved by MISCC for permanent code / trial code.
6.0 Registration stage:

Based on the approval of MISCC, registration of the supplier shall be done as per procedure in Chapter-
IV.

7.0 Numerical rating is assigned for each parameter. Scoring will be done as per Part-D (Score Sheet) of
Annexure II.

Chapter- III
Revision No. 01
Page No. 08 of 23

8.0 Assessment Criteria

Assessment criteria shall be as per the numerical rating assigned to each parameter and scoring will be
done as per Part D (Score sheet) of Annexure II.

9.0 Cycle Time for Supplier/ Contractor Registration:

On receipt of a Supplier Registration Form, the SDC, within one month, shall seek any information on
the missing Annexures and details only once. This complete registration form will be sent by SDC to
concern MISCC(s). MISCC(s) may seek (if required) clarifications from the supplier only once. Seeking
repetitive clarifications is not allowed unless further clarifications relate to reply received against earlier
clarification.

After receipt of complete Supplier Registration Forms (with relevant annexure and details), the
evaluation shall be completed within three months (including visit, if required).

SDC shall raise an exception report on half yearly basis on the supplier applications pending beyond the
stipulated time frame, and submit the report to respective MISCCs for review.

For Contractor registration in PS-Regions, role of SDC & MISCC would be performed by SRC.

Chapter- III
Revision No. 01
Page No. 09 of 23

Chapter- IV
SUPPLIER
REGISTRATION
Revision No. 01
Page No. 10 of 23
SUPPLIER REGISTRATION

1.0. Type of Registration

Considering the total business operations of BHEL involving purchase of raw material/ components/
capital equipments from different type of business organizations like manufacturer, stockist/ authorized
agent etc., following categories of registration are recommended to differentiate one time, development,
trial or permanent code supplier.

1.1.1 One time code can be allotted to suppliers who have not been assessed and registered for the following:

i. Capital Equipment
ii. Spares of Machine Tools from OEM
iii. Customer specified supplier
iv. Items to be procured on urgency basis (as per the norms specified in the Purchase Policy under
single tender).

In all the cases of above procurement, the methodologies of open tender/ limited tender/ single tender shall
be followed, inline with the policy provisions.

Further, bidders (if not registered earlier) who have been techno-commercially qualified, against the stated
pre-qualification requirements, and are the successful bidder(s) in an Open tender, shall also be allotted a
one time code, to enable placement of order. Subsequent purchase orders (against open tenders only) for
the same material category can also be placed on such supplier(s) with one time code allotted against open
tender, provided earlier order, if due, has been successfully executed by the supplier.

Note:
i. The data of one time codes allotted for (a) open tender, (b) limited tender and (c) single tender, shall
be maintained online separately by SDC, for review by respective MISCCs, who shall assess and
register capable suppliers.

In all cases where one time code has been allotted to a supplier against a limited/ single tender for a
given material category, one time code shall not be allotted the second time to the same supplier for
the same material category, save for spares of machine tools from OEM and Customer specified
suppliers. The data for such one time codes shall be maintained online and there shall be a system
lock to prevent re-allotment of one time code to such suppliers.

ii. All suppliers who are allotted a one time code shall be assessed and considered for registration, as
per respective SRF within the time frame specified at clause 9.0 of Chapter-III.

However, one time codes allotted for non PMD items purchased through personal enquiry (as per clause
9.4 of Chapter-II), shall be exempted from above provisions (i) and (ii).

1.1.2 For one time code, approval of Unit MM Head or official nominated (not below the rank of AGM) by
Unit Head will be required.

1.1.3 Suppliers with one time code shall not be included in PMD.

1.2 (i) Development code:
Development code shall be given to a supplier where an item or product is to be developed by the
supplier with the assistance of BHEL through development indent route only.

1.2 (ii) Trial Code
Trial code can be given to a supplier for the purpose of judging his capabilities for supplying the given
product/ item. MISCC shall approve allotment of trial code to the supplier, based on supplier assessment
as per respective SRF.

1.2 (iii) Treatment of Development/ trial codes:

A. Though Suppliers with development/ trial code shall be included in the PMD, they shall not be
considered for regular purchasing action.
B. Development/ trial order shall be placed within 90 days of allotment of development/ trial code else
reasons for not ordering shall be recorded and put up to Product Manager.
C. Development/ trial orders shall be for a minimum possible quantity (quantity to be decided by
MISCC) and shall not be linked to any specific project requirements. However, the developed items
may be linked to subsequent project requirements on successful completion.

Maximum three development/ trial orders can be placed for a given material category. Second/ Third
development/ trial order can be placed only after completion of the previous order. On completion of one
development/ trial order, MISCC will recommend within three months any of the following:

(a) may approve updation of the development/ trial code to permanent code if the supply is acceptable
and accordingly reassess the SRF, or
(b) may reject the supplier if the supplies are not acceptable, or
(c) shall recommend placement of another development/ trial order in case the supplies are `not
satisfactory and the supplier has to be developed/ tried again for recorded reasons.

If three such orders are completed by the supplier, MISCC shall clearly decide either to allot a permanent
code or to reject the supplier within 3 months of execution of third order.

Note:
The term completion (referred above) will mean inspection clearance before dispatch/ receipt of supply
against previous order/ any milestone after supply of last trial/ development order. Completion of the
milestone shall be pre-decided by MISCC at supplier assessment stage.

1.3 MISCC shall approve allotment of permanent code to the supplier based on supplier assessment as per
respective SRF and inform the same to SDC for updation of records. All suppliers allotted permanent code
shall be placed in the PMD and shall be considered for regular purchasing action.

1.4 One time code, Development code, Trial code and Permanent code may be allotted to suppliers covered
under Chapter V Registration of other categories of suppliers too as per specific approval of MISCC.

2.0 Treatment of existing suppliers

a) Existing development code/ trail code suppliers in PMDs :

Suppliers with development/ trial code shall be included in PMD, and MISCC shall process their
updation to permanent code as per the provisions spelt out at 1.2(iii) above.

b) Allotment of additional material category/ Deletion of material category already allotted to existing
suppliers in PMD:

In case a supplier is already registered in some material category in PMD and necessity arises to add/
delete material category, within the same generic type of material, MISCC shall examine suppliers
request.

The technical competence of the supplier for the new material category/ item shall be assessed as per
norms and if the supplier is found technically acceptable, MISCC shall send the approval for the relevant
code, to SDC for addition/ deletion of the supplier in the recommended material category/ item.

In case the new item/ material category is not of the same generic type of material for which supplier is
already registered, assessment of technical competence and quality systems by MISCC shall be required.

3.0 Treatment of existing suppliers of Power Sector

This aspect has been dealt in detail at clause no. 10 of Chapter II.

Chapter- IV
SUPPLIER
REGISTRATION
Revision No. 01
Page No. 11 of 23

REGISTRATION OF OTHER CATEGORIES OF SUPPLIERS

1.0 There may be other categories of suppliers such as sister-unit registered suppliers, foreign suppliers,
stockists, agents, dealers, ancillaries and sub-contractors etc. who may require different treatment. The
approach for registration of such suppliers is as follows:

2.0 Sister Unit Registered Suppliers (SURS)
Registered suppliers of sister units having a permanent code shall be exempted from detailed registration
procedure and shall be directly included in the list of approved suppliers for the same/ similar class of
item provided the suppliers past performance at sister unit is satisfactory. Approval of MISCC shall be
required. Supplier Registration Forms shall be got filled up for records and hence no TCA assessment is
required.

In case a foreign supplier registered with a sister unit is being considered, care may be taken to ensure the
third party business rating report.

However, in case of different item, review of Technical Competence must be done by MISCC.

3.0 Collaborator Registered Suppliers
Suppliers approved by collaborators may be exempted from detailed registration procedure and directly
included in the list of registered suppliers. Approval of MISCC shall be required. Supplier Registration
Forms shall be got filled up for records and hence no TCA assessment is required.

4.0 Sister Units
Sister units / divisions shall be exempted from detailed registration procedure and directly included in the
list of registered suppliers.

5.0 Registration of suppliers of national/ international reputation
Many a times, we may come across a situation where it becomes essential to procure item/ component/
material from reputed suppliers due to customer specifications, critical requirement or similar other
considerations. Normally, such suppliers should also follow our supplier registration route. It is,
however, experienced that certain suppliers of national/ international reputation, corporate giants or those
who enjoy monopolistic status do not evince interest in filling up our Registration Form and follow our
guidelines.

In view of organizational interest, the following steps are suggested for registration of such exceptional
suppliers:

5.1 The concerned Product Head/Functional Head shall prepare a proposal indicating the description of item,
PMD/ SD material category and other relevant details, name and complete details of the proposed
supplier with justification for seeking registration of the supplier under this provision. However, statutory
details like PAN No., Excise control no. etc. shall be obtained from such suppliers for our records.

5.2 The above proposal, with recorded reasons, shall be concurred by MISCC and got approved from Head of
Unit.

5.3 Registration of suppliers, as explained above, shall be done on exception basis.

6.0 Registration of Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian
Sales office or Subsidiary of registered foreign principal:
All such suppliers shall fill up registration form as per Annexure II (page 1 to 10).
For registration under above category, the registration criterion shall be the assessment of organizational
soundness by MISCC / TCA and Principals authorisation letter and approval by MISCC. In case of
Indian Agents of foreign principals, the deed of agency agreement between the foreign principal and the
agent should be necessarily ensured.

Chapter- V
REGISTRATION OF
OTHER CATEGORIES OF
SUPPLIERS
Revision No. 01
Page No. 12 of 23

Chapter- V
REGISTRATION OF
OTHER CATEGORIES OF
SUPPLIERS
Revision No. 01
Page No. 13 of 23

7.0 Registration of Foreign Suppliers

7.1 Foreign suppliers shall fill up registration form as per Annexure III. The assessment of foreign suppliers
shall be on the soundness of organizational and financial parameters & manufacturing and testing
facilities. The details of experience/ performance certificate offered by the supplier should be properly
scrutinized. A report of the supplier shall be solicited by BHEL from a reputed third party business rating
agency like Dun & Bradstreet, Creditreform etc.

If any supplier does not submit this report, same should be obtained by BHEL. This report shall be
mandatory for registration of foreign suppliers. If required, business information of the supplier can also
be solicited by BHEL from Indian Missions/ Local Chamber of Commerce or Industry/ reputed bank and
this information can be used to supplement the report from the third party business rating agency.

A reputed bank is one who is a member of consortium banks of BHEL or has a correspondent relation
with any of BHELs consortium banks having operations in the country where the supplier is existing.

7.2 The visit to supplier for assessment is not a normal feature of the system. However, visit to foreign
supplier for assessment may be recommended by MISCC in exceptional cases based on the following:

critical nature of item involved or other similar consideration
Large volume of anticipated or committed business by BHEL with the foreign supplier.
Non availability of performance report from the customers of the foreign supplier.

MISCC shall clearly record the reasons for which the visit is necessary.

7.3 The forms and the documents submitted by the supplier along with the mandatory Business rating report
will be reviewed and assessed by MISCC/ TCA. Such assessment which is without marking should be
duly approved by MISCC for allotment of permanent/ development/ trial code.

8.0 All suppliers who have been techno-commercially qualified in the open tender, may also be assessed by
MISCC for their registration for allotment of permanent/ trial code. However, all such suppliers after
successful execution of the purchase order have to be given permanent code for that item irrespective of
SRF assessment. The SRF is to be taken for record purpose.

9.0 Enlistment of Sub-Suppliers

9.1 In case of systems/ main packages, the order is placed on main supplier registered with BHEL, for
complete system/ main package covering engineering, BOI, site erection and commissioning. The main
supplier in turn may place order on sub-supplier for certain components/ sub-systems and BOI etc.

9.2 Depending on customers requirement or criticality of system/ sub-system/ packages, it may be necessary
to approve the sub-suppliers of identified critical systems and packages. For this, following procedure
will be followed:

1. Identification of critical systems and packages by concerned MISCC/ SRC.
2. Necessary information as identified by engineering shall be obtained from the sub-supplier through
main supplier along with support documents. The information required shall focus on technical
capacity and quality capability of sub-supplier.
3. Registration forms need not be filled.
4. The documents shall be reviewed by Engineering/ Quality.
5. Based on the review, the sub-suppliers will be approved by concerned engineering Head.
6. The sub-supplier shall not form part of PMD/ SD.

The above enlistment is only a mechanism to ensure that competent sub-suppliers are approved by
BHEL. There shall be no registration of sub-suppliers and orders shall not be placed on sub-suppliers.

Chapter- V
REGISTRATION OF
OTHER CATEGORIES OF
SUPPLIERS
Revision No. 01
Page No. 14 of 23

10.0 REGISTRATION MATRIX

The registration matrix is given on the next page for easy understanding of procedure of registration for
various types of suppliers. The abbreviations used are indicated below:

MISCC - Material Identification & Supplier Control Committee

SRC - Supplier Registration Committee (for Power Sector Regions)

SRF - Supplier Registration Form

TCA - Trained & Certified Assessor

MI - Manufacturer (Indigenous)

MF - Manufacturer (Foreign)

MC - Manufacturer recommended by Collaborator

SU - Sister Unit.

SURS - Sister Unit Registered Supplier

NA - Not Applicable

UNITS - All manufacturing units, PS-Regions, PEM, TBG, ISG, ROD etc.

Constituting Authority (CA) - As defined in 3.1 of Chapter-I

Chapter-V
REGISTRATION OF OTHER CATEGORIES
OF SUPPLIERS
Revision No. 01
Page No. 15 of 23

REGISTRATION MATRIX FOR SUPPLIERS OF VARIOUS TYPES

Sl
no.
Type of Supplier Authority
for initial
recommen
dation
Assessment
Criteria
Authority to
decide
assessment
criteria
Authority for
assessment
Final
recommendation
for registration
Approving
authority for
registration
Remarks.
1.
MI MISCC /
SRC
SRF,
Technical
Competence
& team visit, if
reqd.
MISCC / SRC MISCC / SRC,
Supplier
Assessment Team
MISCC / SRC
Chairman
MISCC/
Constituting
Authority SRC
Permanent code or
Development code or
Trial code
2
MF -do- SRF & team
visit, if reqd
-do- -do -do- -do

-do
3
SU -do- Not
Applicable
Not
Applicable
Not
Applicable
-do- -do

Permanent Code
4
SURS -do- Same item
(Size /
application) /
same class of
material,
performance
feedback
MISCC / SRC MISCC / SRC -do- -do- SURS with permanent
code can only be
considered. Technical
Competence to be
verified/ assessed
5.
Reputed
Suppliers
(Clause 5.0 of
Chapter V)
MISCC /
SRC
Justification
for seeking
registration
MISCC / SRC SRF not required,
however, statuary
details shall be
asked for.
MISCC / SRC Head of
Unit
Exceptional cases only

Chapter-V
REGISTRATION OF OTHER
CATEGORIES OF SUPPLIERS
Revision No. 01
Page No. 16 of 23

Sl.
No.
Type of Supplier Authority
for initial
recommen
dation
Assessment
Criteria
Authority to
decide
assessment
criteria
Authority for
assessment of
Supplier
Registration Form
Final
recommendation
for registration
Approving
authority for
registration
Remarks.
6. MC MISCC/
SRC
Collaborator
document /
confirmation
MISCC / SRC MISCC / SRC MISCC /SRC
Chairman
MISCC/
Constituting
Authority SRC

7. Stockist /
trader/Distributor
/Dealer/Authorised
agent / Channel
partner / Indian
sales office or
subsidiary of
foreign principal
-do- Assessment of
Organisation
Soundness and
principal's
authorisation
letter
MISCC / SRC MISCC / SRC /
TCA
MISCC / SRC -do-

Registration of Agents to
be discouraged and
avoided to the extent
possible.
8. Petty Item
Suppliers
Product
MM Head
- - No registration
recommended
- MM Head/
Nominee of
Unit Head
One time code will be
allotted
9
OEM for Capital
Eqpt, supplier for (a)
spares of m/c tools
(b)customer specific
items (d) Rare or
urgent direct
materials
Product
MM Head
- - No formalities
required for
irregular
requirements
- -do One time code will be
allotted.
10 Customer
Specific
Suppliers
MISCC/
SRC
- - --do- MISCC/ SRC
Chairman
-do One time code will be
allotted.
11 Contractors for
PS-Regions
SRC SRF SRC SRC SRC Constituting
Authority
for SRC

Chapter- VI
SUPPLIER PERFORMANCE
MONITORING AND
RATING SYSTEM
Document
No.
AA:MM:SR:01
Revision No. 01
Page No. 17 of 23

SUPPLIER PERFORMANCE MONITORING AND RATING SYSTEM

1.0 The Supplier Performance Rating can be used for assessing the performance of a supplier in comparison
with other suppliers with a view to decide whether or not to continue to procure the products from the
supplier if the Supplier Performance Rating is below a certain limit.

2.0 Supplier Performance Rating (SPR): Supplier performance shall be assessed taking into account the
following main factors and calculated for each consignment / purchase order:

Rating Weightage
Quality 60
Delivery 30
Service 10
Total 100

2.1 Quality Rating (QR):

Quality rating is based on acceptable quantity of material offered for inspection or delivered by supplier
and shall be calculated as:

Quality Rating (QR) = (Q1 + 0.75 x Q2 + 0 x Q3) x 60
Q

Q Quantity inspected
Q1 Quantity accepted
Q2 Quantity accepted with concession/ deviation/
rectification
Q3 Quantity rejected

2.2 Delivery Rating (DR)

Supplier will be rated on delivery parameters wherein Delivery rating shall be 30 in case of adherence to
PO delivery.

For non-adherence to PO delivery (i.e. delay in supply), marks to be deducted in proportion of delay to PO
delivery.

Deduction = 30*delay in days/PO delivery in days

Note:

1. Delay is calculated on the date of GR/RR basis for indigenous items and date of inspection/ shipment
(BL/AWB) etc. for imported consignments.
2. In cases, where delay is on account of BHEL in providing raw materials/ tools/ any other input, the delivery
shall be extended with amendment to PO.
3. In case of rectification/replacement of item, the delivery is to be reckoned from the original supply date.
Units to put a system in place to capture such data.

Chapter- VI
SUPPLIER PERFORMANCE
MONITORING AND
RATING SYSTEM
Document
No.
AA:MM:SR:01
Revision No. 01
Page No. 18 of 23

2.3 Service Rating (SR) 10% weightage:

The criteria for service rating shall be based on the Demerit factor (negative rating) to be updated by the
User/ Quality/ MM group. The service rating shall be 10 in case there is no negative feedback against
the supplier for the given supply. Else, the service rating should be reduced proportionally based on the
Demerit factor.

In case negative feedback (substantiated by documentary evidence) is received from Shop Floor/ Site on
the supplies made, at a later date, demerit factor should be applied again accordingly.

Units shall decide on the mechanism for updation of the Demerit factor.

Supplier Performance Rating (SPR) = QR + DR + SR

2.4 SPR shall be calculated for the period of previous year plus elapsed period of current year or average of
last three executed purchase orders, which ever is more as the case may be.

2.5 In case no PO has been executed by the supplier, SPR will be taken as NOT ASSESSED.

3.0 Usage of Supplier Performance Rating:

The following action is recommended based on SPR score:-

SPR
Score
Grade Action
>95 A1 BHEL may consider award appreciation/ commendation letter
>90
<=95
A Supplier can be considered for self certification or for reduced witness
points during inspection
>75
<=90
B No action in normal course. If any deterioration comes to notice on
analysis, the supplier may be informed
>=60
<=75
C (i) Thorough analysis for identification of areas for improvement
(ii) Enquiry to be sent only after concerned MM head approval
< 60 D To be dealt in accordance with the extant guidelines on Suspension of
Business Dealings with Suppliers/ Contractors

4.0 Feed back to suppliers regarding performance rating:

The feedback to the supplier shall be posted every quarter as per Annexure ID on unit website in the first
fortnight of every quarter. The supplier shall be allowed access to view his performance rating. In
addition, the annual SPR rating should also be intimated to the supplier by registered post/ fax/ e-mail.
In case, the supplier does not contest the SPR ratings within 30 days of posting of the SPR ratings on the
unit web site, it shall be construed that the supplier has accepted the SPR ratings provided on the unit
website.

5.0 The above SPR procedure is basically applicable for purchases being done by manufacturing Units, PEM,
TBG and ISG. Considering the nature of work/ system purchases being carried out by PS regions, SPR
procedure as detailed in Annexure VIII may be followed.

Chapter- VII
SUSPENSION OF BUSINESS
DEALINGS WITH
SUPPLIERS/ CONTRACTORS
Revision No. 01
Page No. 19 of 23

Suspension of Business dealing with suppliers/ contractors will be dealt in accordance with the
Guidelines no. AA:MM:SB:01 issued from time to time by the management.

Chapter- VIII
TRANSPARENCY
Revision No. 01
Page No. 20 of 23

TRANSPARENCY

1. Supplier Registration Procedure and relevant formats are available on www.bhel.com.

2 Status of supplier registration applications (as per Annexure IC Part E) shall be displayed online by
each unit on their website to enable the suppliers to see the status of their applications.

3. The acknowledgement of receipt of application, feed back of registration or rejection, performance rating
and reasons for putting on hold/ delist/ ban (as per guidelines issued for suspension of business dealings
issued from time to time by the management) are to be conveyed to the supplier.

Chapter- X
REGISTRATION OF
CONTRACTORS FOR
PS REGIONS AND
SIMILAR WORK IN
UNITS/ DIVISIONS
Revision No. 01
Page No. 22 of 23

REGISTRATION OF CONTRACTORS FOR PS REGIONS AND
SIMILAR WORKS IN UNITS/ DIVISIONS

1.0 The procedure aims to register reliable and quality conscious Contractors for Power Sector Regions and similar
works in Units/ Division.

2.0 The registration of Contractors starts with identification of packages along with groups for which registration is to
be done based on categories like MW Ratings, Tonnage, Estimated Value Range etc. (refer Annexure IV for
sample categories for Contractor registration). For every category, relevant codes to be given for easy
identification.

3.0 Each Power Sector Regions to define Basic requirements like similar previous jobs, qualification of personnel,
turnover, related industry experience etc. for various categories/ codes as defined in point 2.0 above as per
Annexure V.

4.0 Before registration, Contractors to fill up registration form and send to respective Power Sector Region along with
relevant supporting documents on following parameters:
Section I: Company Profile and General information
Section II: Resources owned by the company
Section III: Work Experience
The guideline to Contractors for filling up the registration form is defined in Annexure VI.

5.0 Once the filled in registration form along with supporting documents are received from Contractors, the SRC will
evaluate them based on:
Part A: Organisational Soundness
Part B: Quality Systems
Part C: Technical Competence
Part D: Final Recommendation
Contractor Evaluation format will be as per Annexure VII.

6.0 Registered Contractors will be continually evaluated for their performances every quarter on aspects like quality,
delivery, manpower, Tools & Plants (T&Ps), Inspection Measuring and Test Equipments (IMTEs), site
infrastructure and services, health safety etc. as laid down in Annexure VIII. This performance evaluation will be
on net weighted score calculated for evaluation and monitoring purposes and will be informed to the concerned
Contractor.

Chapter-XI
MAJOR ACTIVITY
MATRIX
Revision No. 01
Page No. 23 of 23

Sl. No. ACTIVITY RESPONSIBILITY TIME FRAME
1.
Acknowledgement of receipt
of SRF
SDC/ SRC Five Days
2.
Initial Scrutiny of SRF,
seeking details of missing
annexures/ information
SDC/ SRC One month
3.
Scrutiny of SRF, sending
Technical competency forms,
seeking Clarifications.
MISCC/ SRC -
4.
Visit of suppliers works, if
required
MISCC/ SRC/
TCA
-
5. Recommendation of MISCC MISCC/ SRC -
6.
Completion of Registration Three months after receipt
of complete registration
form including all annexures
and details
7.
Communication to Supplier
regarding registration/ regret
SDC/ SRC Within Five working days
of completion of process
8.
Communication of SPR to
Suppliers
SDC/ SRC As per cl. 4.0 of Chapter VI.
9. System Audit CQ/ Unit QM Every Year
10. System review CQ Three Year

Note: Response time for suppliers for replying to the queries/ clarifications asked by BHEL shall be two weeks for
Indigenous Suppliers and three weeks for Foreign Suppliers. If Supplier does not respond/ send requisite
clarifications & information within this period, MISCC depending on the merit of case may decide about
rejection of his application.
Annexure IC
Unit: Qtr Ending:
Month Ending:
Item/
Services
** Status to be given as either of the following:
1. Registered
2. Under Process
3. Clarification Sought from Supplier
4. Visit being planned to Supplier's work
5. Regretted
SUPPLIER REGISTRATION STATUS REPORT
* To be updated Every month and put on Unit's website
Part E: Status of supplier application for registration *
Name of the
Company
Date of receipt of
application
Status** Remarks

Annexure-ID

SUPPLIER RATING FEEDBACK FORM

Name of Supplier: Supplier Code: Item / Package: Matl. Category :

The supplier performance rating (SPR) is evaluated by considering the following weightage; 60% for quality
rating (QR) & 30% for delivery rating (DR) and 10% for service rating (SR).

The performance rating is shown below : -

Rating factor QR
(Max 60)
DR
(Max 30)
SR
(Max 10)
SPR= QR + DR+SR
(Max. 100)
Points Obtained

Note: In case supplier needs any assistance from BHEL for improvement they can contact the MM
Department.

General Remarks, if any :

Signed by SDC

Annexure-II
GUIDELINES TO INDIAN SUPPLIERS
FOR FILLING-UP
SUPPLIER REGISTRATION FORM
Revision No. 01
Page No. I of II

1. Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New Supplier
Required) to know more about the requirement of new suppliers for various items in our units.

2. Registration Form may be obtained from BHEL website www.bhel.com.

3. Application for registration, with a covering letter detailing where your products can find application (if possible) in
BHEL unit(s), should be sent to:

Supplier Development Cell
Unit Name:
Bharat Heavy Electricals Ltd.
City:
India

4. In case registration is being sought in multiple units of BHEL, please send the separate application to each unit.

5. Any clarification with respect to procedure for registration may be obtained from the Supplier Development Cell of
respective BHEL unit.

6. The Supplier Registration Form has four parts:

Part A Organisational Information Form no. SRF(I)01 page 1 to 10
Part B Quality System Form no. SRF(I)01 - page 11 to 12
Part C Technical Competence Form no. SRF(I)01 page 13
(if sent by BHEL)
Part D Score Sheet Form no. SRF(I)01 page 14 to 17
(to be filled by BHEL)

The set of formats to be filled by different category of suppliers is as follows:

Sl.No Supplier Category Formats
1. Indian Suppliers ( manufacturers ) - Organisational Information
- Quality System
- Technical Competence
2. Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised
Agent/ Channel partner/ Indian Sales office or
Subsidiary of registered foreign principal
- Organisational Information SRF(I)01- Part A
(page 1 to 10 except Sl. No. 5.1, 5.2, 6.6, 6.7,
7 & 8)

7. All columns are to be filled up properly in the space provided for. Wherever it is not applicable, please mention Not
Applicable. The form is to be signed by the authorised signatory.

8. A separate sheet may be attached if the space provided is insufficient or additional information is to be given. Please
put proper identification tag on the separately attached sheet.

9. Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and all
enclosures are numbered & list of enclosures is given as required.

10. As multiple copies of the application forms are required for processing at our end, please do not spiral bound the
application forms or its enclosures and instead send them in two hole clip flat file.

11. Incomplete forms will be rejected.

12. Any information / clarification required by BHEL during evaluation must be given expeditiously.

13. Please note that if you are registered and participate in Tender process and qualify to get order from BHEL, your
performance based on Quality of your product, delivery performance and service rendered will be evaluated inline
with Chapter VI.

14. Please fill up the check- list given on next page and send along with the Supplier Registration Forms to BHEL.

15. If you are attaching a document in a language other than Hindi/ English, a self attested Hindi/ English translated
document may please be also attached.

Annexure-II
Check List for Indian Supplier
Registration Form
Revision No. 01
Page No. II of II

Sl.No. Check-Point Yes/No

1.

Information against all points under Organizational Information (Part-A) has been
given.

2.

All enclosures and supporting documents have been enclosed.

3.

Summary list of enclosures has been furnished as per S.N.10 of Organisational
Information form no. SRF (I) 01 & S.N 12 of Quality system form no. SRF (I) 01.

4.

Are you an ISO 9001accredited supplier?

5.

If yes, have you enclosed "Table of Contents of your Quality Manual and copy of
ISO 9001 accreditation certificate?

6.

Have you filled up Quality System format given in Part B?

7.

Technical requirements, specifications, drawings, standards have been received
from BHEL before filling up Technical Competence, Part C.

8.

All the parts of the form & enclosures have been signed by Authorised Signatory.

9.

Have you attached EFT details? (In original, Certified by the bank)

10. If you are seeking registration for a MSME company (as per MSME Act of
Government of India), have you attached requisite certificate as per Act?

Signature & seal
Date :
(Authorised Signatory)

Note: This check list is to be attached with the filled up Supplier Registration Form.


FORM NO. SRF(I) 01 (INDIAN SUPPLIER) ANNEXURE-II
Page 1 of 17
INFORMATION WITH * MARKS IS SCOREABLE.

PART- A
ORGANISATIONAL INFORMATION
: ORGANISATIONAL SOUNDNESS

ALL COLUMNS SHOULD BE PROPERLY FILLED IN THE SPACE PROVIDED FOR, WHEREVER IT IS
NOT APPLICABLE, PLEASE WRITE NOT APPLICABLE. INCOMPLETE OR INCORRECT FORMS MAY
NOT BE CONSIDERED. PLEASE ATTACH SEPARATE SHEET, IF SPACE AVAILABLE IS
INADEQUATE.

ALL THE PAGES OF THE FORM ARE TO BE SIGNED ALONGWITH SEAL BY THE AUTHORISED
SIGNATORY

NAME AND CORRESPONDENCE ADDRESS OF THE SUPPLIER
SEEKING REGISTRATION :-

1.0 PRODUCTS / SYSTEMS / SERVICES FOR WHICH REGISTRATION IS
APPLIED FOR :

SL.
NO.

DESCRIPTION

SIZE & RANGE

MFG. STD/ IS / DIN /BS
ETC.

SUPPLIERS AUTHORISED SIGNATORY BHEL CERTIFIED ASSESSOR

Page 2 of 17


2.0 GENERAL INFORMATION :

2.1 NAMES OF THE WORKS/DIVISION (Products manufactured at each works to be
mentioned :

ADDRESS :

E - Mail :

TELEPHONE : Landline

Mobile

FAX :

2.2 NAME OF CHIEF EXECUTIVE /
PROPRIETOR / PARTNER & ADDRESS :

2.3 DETAILS OF AUTHORISED SIGNATORY FOR SEEKING CLARIFICATION :

NAME :

DESIGNATION :

E - Mail :

TELEPHONE : Landline

Mobile

FAX :


Page 3 of 17


3.0 OWNERSHIP INFORMATION : DOCUMENTS TO BE FURNISHED

3.1 GOVT. OF INDIA UNDERTAKING:
OR
STATE GOVT. UNDERTAKING :
OR
LIMITED COMPANY, : MEMORANDUM AND
ARTICLES OF ASSOCIATION
OR
PRIVATE COMPANY : MEMORANDUM AND
ARTICLES OF ASSOCIATION
OR
CO-OPERATIVE SOCIETY, : SOCIETY RULES AND
BYE LAWS
OR
PARTNERSHIP FIRM, : PARTNERSHIP DEED
OR
PROPRIETORSHIP, : PROFESSION TAX REGN.
AND MUNICIPAL REGN.

ANY OTHER (SPECIFY) :

3.2 NATURE OF BUSINESS :
(MANUFACTURING UNIT/
ENGG CONSULTANT/ EPC CONTRACTOR)

(AGENTS/ DISTRIBUTORS/STOCKISTS/DEALERS/
TRADERS/ INDIAN SUBSIDIARY/ CHANNEL PARTNER attach authorization
certificate of principal)

3.3 YEAR OF ESTABLISHMENT :

* 3.4 YEAR OF COMMENCEMENT OF BUSINESS :



Page 4 of 17


4.0 REGISTRATION PARTICULARS

( FURNISH DETAILS AND ENCLOSE COPY OF CERTIFICATE FOR THE FOLLOWING)

4.1 PERMANENT ACCOUNT NO :

4.2 CENTRAL SALES TAX REGN NUMBER :

4.3 STATE SALES TAX / TIN NUMBER :

4.4 EXCISE DUTY REGN NUMBER :

4.5 EXCISE CONTROL CODE NUMBER :

4.6 SERVICE TAX REGN NUMBER :

4.7 CATEGORY AS PER MSMED ACT : MICRO/ SMALL/ MEDIUM

REGN NO. :

VALID UPTO :
(Attach Certificate)
5.0 TOTAL ORGANISATIONAL STRENGTH : (ATTACH ORGANISATION CHART)

GRADUATE DIPLOMA SKILLED NON-SKILLED
ENGINEERING :

MANUFACTURING :

QUALITY :

COMMERCIAL /
SERVICE AFTER SALES :

OTHERS :

TOTAL :

* 5.1 POWER BACKUP : YES/ NO
(GIVE DETAILS)

* 5.2 DOES THE COMPANY SELL ITS PRODUCT DIRECTLY : YES/ NO


Page 5 of 17


6.0 OTHER PARTICULARS :
( FURNISH DETAILS AND ENCLOSE DOCUMENTARY EVIDENCE/ COPY OF
CERTIFICATE FOR THE FOLLOWING)

* 6.1 IF THE COMPANY IS ALREADY REGISTERED WITH ANY OF BHEL UNITS,
GIVE :

6.1.1. BHEL UNITS NAME :

6.1.2. SUPPLIER REGN. CODE NO. :

6.1.3. ITEMS FOR WHICH REGISTERED & THEIR SPECIFICATION
( ENCLOSE PROOF OF SUCCESSFUL EXECUTION OF
ONE OR MORE PURCHASE ORDERS ) :

* 6.2 IS THE COMPANY APPROVED BY
ASME / NTPC / NPC / EIL / DGS&D / RAILWAYS /
IBR / LLOYDS ETC FOR INTENDED
MATERIAL CATEGORY? : YES / NO
(ENCLOSE DOCUMENTARY EVIDENCE)

* 6.3 IS THE COMPANY ISO 9001 APPROVED? : YES / NO
(ENCLOSE CERTIFICATE & TOC OF QUALITY SYSTEM) :

* 6.4 IS THE COMPANY AN ISO 14000 APPROVED? : YES / NO
(ENCLOSE CERTIFICATE) :

* 6.5 IS THE COMPANY OHSAS - 18000 APPROVED?: YES / NO
(ENCLOSE CERTIFICATE)

* 6.6 TECHNICAL COLLABORATOR :
(FOREIGN OR INDIGENOUS)
(ENCLOSE DOCUMENTARY EVIDENCE)

* 6.7 R&D SET UP

6.8 DIRECTORS / PARTNERS, IF RELATED TO ANY
BHEL EMPLOYEE.
NAME :
STAFE NO. :
DESIGNATION :
Unit & DEPARTMENT :
RELATIONSHIP :


Page 6 of 17


6.9 IF ANY EX-BHEL PERSONNEL IS EMPLOYED BY THE
COMPANY, MENTION HIS / HER DETAILS OF LAST POSTING.

NAME :
STAFF NO. :
DESIGNATION :
UNIT & DEPARTMENT :
DATE OF LEAVING SERVICE :

6.10 COMPANYS WEEKLY HOLIDAYS :

WORKS OFFICE
6.11 EXPERIENCE LIST:

(ATTACH LIST OF PRESENT CUSTOMERS WITH NAME & ADDRESS FOR
OFFERED / SIMILAR TYPE & SIZE OF ITEM / EQUIPMENT FOR
WHICH REGISTRATION HAS BEEN SOUGHT AND WITH WHOM
YOU HAVE CONTINUOUS BUSINESS SINCE LAST THREE YEARS .
ALSO ATTACH PERFORMANCE CERTIFICATES ISSUED BY ANY TWO
CLIENTS FOR SUCCESSFUL EXECUTION OF THE CONTRACTS FOR LAST TWO
YEARS- FOR PEM)

*6.12 DETAILS OF PENDING LEGAL ISSUES ON CONTRACTUAL ASPECTS WITH
CUSTOMER , IF ANY

6.13 The following information of Bank Account of the Company, duly endorsed by the
Bank (required for Electronic Fund Transfer EFT/RTGS) is to be submitted

1. Name of the Company
2. Name of Bank
3. Name of Bank Branch
4. City/Place
5. Account Number
6. Account type
7. IFSC code of the Bank Branch
8. MICR Code of the Bank Branch
9. Details of other Bankers (for reference purpose only)
NOTE :
(i) Suppliers who have already submitted the above information are requested to submit a copy
of the same.



Page 7 of 17

7.0 MANUFACTURING FACILITIES:

*7.1 LIST OF MANUFACTURING FACILITIES/EQUIPMENTS (INCLUDING
MATERIAL HANDLING FACILITY)

SL.
NO
DESCRIPTION OF
MACHINE/EQUIPMENT
QUANTITY MAKE & YEAR OF
INSTALLATION
REMARKS

IN CASE OF SPACE LIMITATION, PLEASE ENCLOSE ANNEXURE / CATALOGUE
WITH TAG

* 7.2 IF IN-HOUSE MFG FACILITIES NOT AVAILABLE, INFORM SOURCE OF
MFG. DETAILS ALONGWITH THEIR FACILITIES & EXPERIENCE

SL.
NO
PROCESS
OUTSOURCED
NAME OF
THE
COMPANY
DESCRIPTION OF MACHINE
/ EQUIPMENT
REMARKS

IN CASE OF SPACE LIMITATION ENCLOSE ANNEXURE / CATALOGUE WITH TAG

* 7.3 RATIO OF OUTSOURCED COST TO TOTAL PRODUCTION VALUE:




Page 8 of 17
8.0 INSPECTION & TESTING FACILITIES:

* 8.1 LIST OF INSPECTION & TESTING FACILITIES / EQUIPMENT

SL.
NO
DESCRIPTION OF
FACILITY/ EQUIPMENT
& CAPACITY
NOS. MAKE & YEAR OF
MANUFACTURING
LAST DATE OF
CALIBERATION


* 8.2 IF IN-HOUSE TESTING FACILITIES NOT AVAILABLE, INDICATE
SOURCE OF TESTING ALONGWITH THEIR FACILITIES & EXPERIENCE

SL.
NO
TEST SOURCE
OF
TESTING
DESCRIPTION OF
FACILITY/ EQUIPMENT
& CAPACITY
APPROVAL OF EQUIPMENT/
PROCESS/PERSONNEL
QUALIFICATION


Note

:
In case of outsourcing of major testing such as NDT, Electrical & Mechanical Testing,
no marks will be awarded. However, material composition testing by chemical
method from recognized laboratory shall not attract negative marking

ORGANISATIONAL INFORMA TION


Page 9 of 17
ORGANISATIONAL INFORMA TION
FINANCIAL INFORMATION FOR THE PREVIOUS FOUR YEARS
9.0 Parameter
Year 1 Year 2 Year 3 Year 4
(Years in ascending order, Money value in Rs. Lakhs )
* 9.1
NET WORTH (Share Capital
+Reserves)

Growth over previous year (%) ----------
9.2 LONG TERM DEBT / LOAN
* 9.3
DEBT EQUITY RATIO
Long term Debt (9.2)
Net worth (9.1)

9.4
INVESTMENT IN:
Land & Building

Plant & Machinery
Other Fixed Assets
9.5*
1
NET CURRENT ASSETS
a) Cash on hand

b) Account receivable
c) Inventories
Total
2
CURRENT LIABILITY
a) Sundry creditors

b) Interest accrued but not due
c) Other liabilities
Total

*

3
QUICK RATIO

CA - INVENT. {9.5(1)-9.5(1)c}
Current liability {9.5 (2)}

* 9.6
SALES
Growth over previous year (%) -
-- -
-- -
-- -
-- -
-- -
---
-- -
-- -
-- -
--
* 9.7
PROFIT BEFORE TAX

Growth over previous year (%) ----------
* 9.8
Whether the supplier has been referred to BIFR / NCLT /
any other Govt agency ( If YES , enclose details)
YES / NO
* 9.9
Whether the supplier is a potential sick company.( If YES ,
enclose details)
YES / NO
NOTE: 1. Copies of annual accounts (Balance Sheet) for the last four years (or from date of
incorporation which ever is less) along with audit report are to be submitted. The above details shall be
highlighted in the Balance Sheet.
2. Status of Tax assessments done under various laws (Income Tax, VAT/Sales Tax, Excise &
Service Tax, Custom) and details of disputes pending, if any, with these authorities to be
submitted.




Page 10 of 17

10. LIST OF ENCLOSURES (Tags to be put on enclosures) :

(i) MEMORANDUM AND ARTICLES OF ASSOCIATION /
SOCIETY RULES AND BYE LAWS / PARTNERSHIP DEED/ : YES / NO
PROFESSION TAX REGN & MUNICIPAL REGN.
(ii) Copy of certificate of following:-
PERMANENT ACCOUNT NO : YES / NO
CENTRAL SALES TAX REGN NUMBER : YES / NO
STATE SALES TAX / TIN NUMBER : YES / NO
EXCISE DUTY REGN NUMBER : YES/ NO
EXCISE CONTROL CODE NUMBER : YES / NO
SERVICE TAX REGN NUMBER : YES / NO
REGN NUMBER OF CATEGORY AS PER MSMED ACT : YES / NO
(iii) ORGANISATION CHART : YES / NO
(iv) If registered with any other BHEL Unit,
LETTER OF REGISTRATION WITH BHEL UNIT : YES / NO
PROOF OF SUCCESSFUL EXECUTION OF ONE OR
MORE PURCHASE ORDERS : YES / NO
(v) Letter of approval from ASME / NTPC / NPC / EIL / DGS&D
/ RAILWAYS /IBR / LLOYDS ETC : YES / NO
(vi) Accreditation certificate for
ISO: 9001 : YES / NO
TOC of Quality System Manual : YES / NO
ISO : 14000 : YES / NO
OHSAS , ISO 18000 : YES / NO
(vii) Letter regarding technical collaboration : YES / NO
(viii) Experience List / Performance certificate : YES / NO
(ix) Balance Sheet for the last four years along with audit Report : YES / NO
(x) Principals authorization in case of dealers/ agents : YES / NO
(xi) EFT Banks certificate : YES / NO

I /WE GIVE THE UNDERTAKING THAT BHEL DRAWINGS & SPECIFICATIONs SHALL NOT BE
USED IN ANY WAY DETRIMENTAL TO THE INTEREST OF BHEL AND/ OR FOR SUPPLY OF ANY
MATERIAL, PRODUCT OR SERVICES DIRECTLY OR INDIRECTLY TO ANY OTHER CUSTOMER.

Maximum Marks =50
Negative Marks =-13
Minimum Qualifying marks =30



Page 11 of 17
FORM NO. SRF(I) 01
Part B
Sl.
No
(QUALITY SYSTEM):

PARAMETERS SYSTEM IN EFFECT
(Tick if exists & provide
evidences if ticked in
written procedure)
RECORDS
(Tick if
available &
submit
evidences)
REMARKS
Written
Procedure
Practice
1* Incoming Material Control
System
Furnish a copy of system
and organization.
2* In process control Furnish at least one work
instruction & record of
process control parameter
3* Manufacturing / Testing
Procedure Qualification
Procedure Qualification
specification may be
submitted
4* Personnel qualification for 3
above.
Record of Personnel
qualification (PQR) to be
submitted
5* Calibration system Submit list of instrument
& their calibration status
6* System of Identification &
Traceability of materials,
tools, jigs, fixtures &
processed components, etc.
Copy of procedure to be
submitted
7* System of Storage,
Preservation , Painting &
packing
Copy of procedure to be
submitted
8* System of NCR disposition &
corrective preventive action
Two copies of NCR &
CAPA
9* Customer complaints
handling system
Submit list of customer
complaints & status for
the last three years
10* Safety measures Submit copy of safety
system & Record of
accidents for last three
years
11 Any other quality initiative



Page 12 of 17
FORM NO. SRF(I) 01
Part B
(i) Copy of system of ontrol incoming materials and organization chart
(QUALITY SYSTEM):

12. LIST OF ENCLOSURES
(ii) Copy of at least one process control work instruction
(iii) Record of process control parameter
(iv) Copy of at least one Procedure Qualification specification
(v) Record of Personnel qualification (PQR)
(vi) List of instrument & their calibration status
(vii) Copy of procedure for Identification & Traceability of materials, tools, jigs, fixtures &
processed components, etc.
(viii) Copy of procedure for Storage/ preservation/ painting & packing
(ix) Copies of two NCRs and their CAPA.
(x) List of customer complaints & status for the last three years
(xi) Copy of safety system
(xii) Record of accidents for last three years

Maximum Marks =25


Page 13 of 17
FORM NO. SRF(I)01
Part C : TECHNICAL COMPETENCE
Technical competence shall be evaluated in two parts viz. common competence and product/
material category specific competence.
(i) COMMON TECHNICAL COMPETENC

TECHNICAL COMPETENCE
( where design specification is given by BHEL )

E (Max Marks: 10)
MARKING
RANGE
SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARKS BY BHEL
1. Supplier understands the product specification. (0-3)
2. Supplier understands the inspection requirements. (0-2)
3. Supplier has process capability to achieve the
product specification/dimensional requirement.
(0-3)
4.Supplier has experienced manpower to carry out
the job.
(0-2)
TOTAL MARKS OUT OF POSSIBLE (10 ) = ---

OR

TECHNICAL COMPETENCE
( where performance specification is given by
BHEL )
PROCEDURE SYSTEM IN
EFFECT
RECORDS
M
A
R
K
I
N
G

R
A
N
G
E

S
U
P
P
L
I
E
R

R
E
S
P
O
N
S
E

(
A
L
O
N
G

W
I
T
H

S
U
P
P
O
R
T
I
N
G

D
O
C
U
M
E
N
T
S
)
#

M
A
R
K
S

B
Y

B
H
E
L

S
U
P
P
L
I
E
R

R
E
S
P
O
N
S
E

(
A
L
O
N
G

W
I
T
H

S
U
P
P
O
R
T
I
N
G

D
O
C
U
M
E
N
T
S
)
#

M
A
R
K
S

B
Y

B
H
E
L

S
U
P
P
L
I
E
R

R
E
S
P
O
N
S
E

(
A
L
O
N
G

W
I
T
H

S
U
P
P
O
R
T
I
N
G

D
O
C
U
M
E
N
T
S
)
#

M
A
R
K
S

B
Y

B
H
E
L

1. Design capability (0-3)
2. Adequacy of quality assurance plan (0-2)
3. Process capability for components (0-3)
4. Adequate of testing (0-2)
TOTAL MARKS OUT OF POSSIBLE (10)
Average of Total (Total/3) = ---------

(ii) PROUCT/ MATERIAL CATEGORY SPECIFIC TECHNICAL COMPETENCE
(Max Marks: 15)
Unit MISCC to structure the parameters to be considered for the technical competence
depending on material category. The score of individual parameter selected is to be decided by
MISCC. MISCC shall identify the requirement of enclosures to be furnished by supplier
Product:
Sl.
No
Material
category
Tech Parameter Suppliers
response
Remarks

To be filled up only on receipt of technical requirements/ specification, drawings, standards
from BHEL and to be sent to BHEL for further scrutiny. Enclose documentary evidence where
ever required.
LIST OF ENCLOSURES:
Maximum Marks =25
#No marks is to be given by the supplier. Only supplier response along with supporting documents,


Page 14 of 17
Part D : SCORE SHEET
1. ORGANISATIONAL SOUNDNESS (for Manufacturers):
S.N. PARAMETER CRITERIA
Maxm.
Marks
Marks
Awarded
1. Whether all relevant information like ownership, PAN no.,
sales tax no., excise duty no., etc. submitted
Yes: 2
No: 0

2

2. 3.4 YEAR OF COMMENCEMENT OF BUSINESS More than 5 years : 2
1-5 years : 1
Less than 1 year : 0

2

3. 5.1 POWER BACKUP Yes : 1
No : 0
1
4. 5.2 DOES THE COMPANY SELL ITS PRODUCT
DIRECTLY
Yes : 1
No : 0
1
5. 6.1 REGISTERED WITH ANY OF BHEL
UNITS

Yes (same item) : 2
Yes (another item) : 1
No : 0
2

6. 6.2 APPROVAL BY ASME/ NTPC/ NPC/ EIL/ DGS&D/
RAILWAYS/ IBR/ LLOYDS ETC
Yes : 2
No : 0
2

7. 6.3 ISO 9001 ACCREDITATION Yes : 3
No : 0
3
No : 0
1
9. 6.5 OHSAS - 18000 ACCREDITATION

Yes : 1
No : 0
1
10. 6.6 TECHNICAL COLLABORATOR :
(FOREIGN OR INDIGENOUS)
Yes : 1
No : 0
1
11. 6.7 R & D SET UP Yes : 1
No : 0
1

12. 6.12 PENDING LEGAL ISSUES ON TECHNO
COMMERCIAL ASPECTS WITH CUSTOMER
Yes : -5
No : 0
0
13. 7.1 & 7.2 MANUFACTURING FACILITIES INCLUDING
OUTSOURCING
Adequate : 3
Substantial : 2
Inadequate : 0
3
14. 7.3 RATIO OF OUTSOURCED COST
TO TOTAL PRODUCTION VALUE
Less than 10% : 2
10 to 30 % : 1
More than 30% : 0
2
15. 8.1 INSPECTION & TESTING
FACILITIES

Adequate : 2
Substantial : 1
Inadequate : 0
2
16.

8.2 OUTSOURCING OF MAJ OR TESTING FACIILTY
(Refer Note)
Yes : 0
No : 1
1
TOTAL 25
1. ORGANISATIONAL SOUNDNESS (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised
Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):
Maxm.
Marks
Marks
Awarded
1. Whether all relevant information like ownership, PAN no.,
sales tax no., etc. submitted (clause 6.0 of chapter V to be
referred in this regard)
Yes: 7
No: 0
7
2. 3.4 YEAR OF COMMENCEMENT OF BUSINESS More than 3 years : 2
1-3 years : 1
Less than 1 year : 0

2

3. 6.1 REGISTERED WITH ANY OF BHEL
UNITS

Yes (same item) : 2
Yes (another item) : 1
No : 0
2

4. 6.2 APPROVAL BY ASME/ NTPC/ NPC/ EIL/ DGS&D/
RAILWAYS/ IBR/ LLOYDS ETC
Yes : 2
No : 0
2

No : 0
2
6. 6.12 PENDING LEGAL ISSUES ON TECHNO
COMMERCIAL ASPECTS WITH CUSTOMER
Yes : -5
No : 0
0

BHEL CERTIFIED ASSESSOR

Page 15 of 17
Part D: SCORE SHEET
2. FINANCIAL INFORMATION (for Manufacturers):
Maximum
Marks
Marks
Awarded
1. 9.1 Growth of Net Worth over previous year (%)
Average of three years to be worked out

More than 20 % : 5
10 20 % : 4
5 10 % : 3
>0 & < 5 % : 2
0 or below : 0

5

2. 9.3 DEBT EQUITY RATIO
Long term Debt (9.2)
Net worth (9.1)

1 : 1 : 5
1.1 upto 1.5 : 1 : 4
1.6 upto 2.0 : 1 : 3
2.0 & above : 1 : 2
5
3.
9.5 QUICK RATIO
CA - INVENTORIES {9.5(1)-9.5(1)c}
Current liability {9.5 (2)}
1 : 1 : 5
1 : 1 upto 1.5 : 4
1 : 1.5 upto 1.75 : 3
1 : 1.75 upto 2.5 : 2
1 : >2.5 : 0
5

4. 9.6 Growth in Sales over previous year (%)

More than 35% : 5
20 -35 % : 4
10 20 % : 3
5 10 % : 2
>0 & < 5 % : 1
0 or negative : 0
5
5.
9.7 PROFIT BEFORE TAX

Growth over previous year (%)

More than 20 % : 5
10 20 % : 4
5 10 % : 3
>0 & < 5 % : 2
0 or below : 0
5

6. 9.8 Whether the supplier has been referred to
BIFR / NCLT/ any other similar Govt agency
Yes: -5
No : 0
0
7. 9.9 Whether the supplier is a potentially sick
company
Yes: -3
No : 0
0

TOTAL 25
Note: If the supplier is new in business and does not have past data, then the evaluation will be
done on the basis of information provided by him and will be decided by MISCC.
2. FINANCIAL INFORMATION (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised
Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):
Maximum
Marks
Marks
Awarded
1. 9.6 Growth in Sales over previous year (%)

More than 35% : 5
20 -35 % : 4
5 - 20 % : 3
>0 - 5 % : 2
0 or negative : 0
5
2. 9.7 PROFIT BEFORE TAX

Growth over previous year (%)

More than 20 % : 5
5 20 % : 4
>0 5 % : 3
0 or below : 0
5


Page 16 of 17
3. QUALITY SYSTEM :

Maxm.
Marks
Marks
Awarded
1. Incoming Material control System

System availability : Yes: 1
No : 0
1

Availability of Organisation chart
Yes: 1
No : 0
1
2. Process control Work instruction
available: Yes: 1
No : 0
1
Record of process
Control : Available : 2
Partial record : 1
Not available: 0
2

3. Manufacturing / Testing Procedure
Qualification
Procedure Qualification Specification :
Adequate : 3
In adequate: 1
Not available : 0
3
4. Personnel qualification Record of PQR:
Adequate : 3
In adequate: 1
Not available : 0
3
5. Calibration system Adequate : 3
In adequate: 1
Not available : 0
3
6. System of Identification &
Traceability of materials, tools,
jigs, fixtures & processed
components, etc.
Procedure available :
Adequate : 2
In adequate: 1
Not available : 0
2
7. System of Storage/ preservation/
painting & packing
Procedure available :
Adequate : 2
In adequate: 1
Not available : 0
2
8. System of NCR disposition &
corrective preventive action
Two copies of NCR & CAPA
Available :2
Not available : 0
2
9. Customer complaints handling
system
System available : Yes: 1
No : 0
1
Complaints registered & resolved : 2
Complaints registered & partially
resolved : 1
Complaints not registered
or not resolved : 0
2
10. Safety measures System available : Yes: 1
No : 0
1
Record available : Yes: 1
No : 0
1
TOTAL 25



Page 17 of 17
4. TECHNICAL COMPETENCE

Column no. 1 to 4 to be filled by MISCC before sending to supplier. Column no. 5 to be filled by BHEL certified
Assessor after evaluation of supplier response.

Sl. No
(1)
Parameter
(2)
Scoring criteria
(3)
Maximum Marks
(4)
Marks obtained
(5)

TOTAL 25

SUMMARY:

Sl.
No
Criteria
Maxm
Marks
Qualifying
marks *
Marks
obtained
Recommendation for
registration
1.

Organisational Soundness 50 30 Recommended :

Permanent code
/Development code/
Trial code

Not recommended
Financial Information
2. Quality System 25 15
3. Technical Competence 25 15
TOTAL 100 60

*Minimum Qualifying Score in Each category shall be 60%.

REGISTRATION CRITERIA:

Sl.
No
Score Recommendation
1. More than 90 Supplier is to be registered and given Permanent code,
Normally no visit is called for.
2. >75
<=90
Supplier may be visited if recommended by MISCC or to
be registered and given permanent code.
3. >=60
<=75
Supplier may carry out suggested improvements if
advised by MISCC Suppliers visit is mandatory. Trial/
Development code may be given.
4. Less than 60 Not to be registered
Note: Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian Sales
office or Subsidiary of registered foreign principal are to be awarded marks on pro-rata basis and
registered accordingly.

Signatures: MISCC and Suppler Evaluation Team (in case of visit)

1) 2) 3)

4) 5) 6)


Annexure-III

GUIDELINES TO FOREIGN SUPPLIERS
FOR FILLING UP SUPPLIER
REGISTRATION FORM
Revision No. 01
Page No. I of II

1. Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New
Supplier Required) to know more about the requirement of new suppliers for various items in our units.
2. Registration Form no. SRF(F)01 may be obtained from BHEL website www.bhel.com.

3. Application for registration, with a covering letter detailing where your products can find application (if
possible) in BHEL unit(s), should be sent to:

Supplier Development Cell
Unit Name:
Bharat Heavy Electricals Ltd.
City:
India

4. In case registration is being sought in multiple units of BHEL, please send the separate application to
each unit.

5. Any clarification with respect to procedure for registration may be obtained from the
Supplier Development Cell of respective BHEL unit.

6. All columns are to be filled up properly in the space provided for. Wherever it is not applicable, mention
it as Not Applicable. The form is to be signed by the authorised signatory and submitted in original.

7. Please attach separate sheet if the space provided is insufficient. For any other information also, separate
sheet may be attached.

8. Any information / clarification required by BHEL during processing of registration must be given
expeditiously.

9. Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and
all enclosures are numbered & list of enclosures is given as required.

10. As multiple copies of the application forms are required for processing at our end, please do not spiral
bound the application forms or its enclosures and instead send them in two hole clip flat file.

11. Please fill up the check- list given on next page and send along with the Supplier Registration Forms to
BHEL.

12. Please note that if you are registered and participate in Tender process and qualify to get order from
BHEL, your performance based on Quality of your product, delivery performance and service rendered
will be evaluated inline with Chapter VI.

13. If you are attaching a document in a language other than English, a self attested English translated
document may please be also attached.

Annexure-III
CHECK-LIST FOR FOREIGN
SUPPLIERS REGISTRATION FORM
Revision No. 01
Page No. II of II

S.N.

Check-Point Yes/No

1.0

Information against all points in the Supplier
Registration Form has been given.

2.0

Authoristion letter has been enclosed (in case of Indian
representative)

3.0

Banker's certificate has been enclosed

4.0

Are you an ISO: 9001 accredited supplier?

4.1

If yes, have you enclosed copy of ISO 9001
accreditation certificate & "Table of Contents of your
Quality Manual?

4.2

If no, have you enclosed written down procedure /
manual of Quality Management System?

5.0 Have you enclosed experience list/ performance
certificate ( as per sl. 3.0 of the form SRF(F) 01 )

6.0 List of enclosures has been furnished ( as per Sl 5.0 of
the form SRF(F) 01)

7.0 All the parts of the form & enclosures have been signed
by Authorised Signatory.

8.0

D&B Report/ Creditreform report etc. has been
attached.

Signature & seal
Date :

Note : This check list is to be attached with the filled up Supplier Registration Form.

BHARAT HEAVY ELECTRICALS LIMITED , INDIA
ANNEXURE- III

FORM NO. SRF(F)01 : (FOREIGN SUPPLIER) Page 1 of 2

ALL THE PAGES OF THE FORM ARE TO BE SIGNED ALONGWITH SEAL BY THE AUTHORISED
SIGNATORY
1.0 GENERAL INFORMATION :

1.1 NAME OF SUPPLIER :
(TO BE REGISTERED)

1.2 SUPPLIER ADDRESS :
(TO BE REGISTERED)

E - Mail :

TELEPHONE : (Landline)- Mobile

WEB SITE :

1.3 DETAILS OF FACTORY / WORKS :

ADDRESS :

E - Mail :


1.4 DETAILS OF MARKETING REPRESENTATIVE ( OUTSIDE INDIA , IF ANY )

ADDRESS :

E - Mail :


1.5 DETAILS OF INDIAN REPRESENTATIVE, IF ANY : ( Attach authorisation letter )

NAME :

ADDRESS :

E - Mail :


1.6 CHIEF EXECUTIVE :

1.7 YEAR OF ESTABLISHMENT :

BHARAT HEAVY ELECTRICALS LIMITED , INDIA

ANNEXURE-III
FORM NO. SRF(F)01 : (FOREIGN SUPPLIER) Page 2 of 2
1.8 YEAR OF COMMENCEMENT OF BUSINESS :

1.9 PRODUCTION CAPACITY PER ANNUM (details of major manufacturing/ testing facilities to be given) :

1.10 PARTICULARS OF PRODUCTS INCLUDING SPECIFICATION AND RANGE OFFERED
FOR REGISTRATION : ( ATTACH BROCHURES AND CATALOGUES )

1.11 NAME (S) OF BANKERS :

1.12 BANKERS CERTIFICATE AS TO CREDITWORTHINESS OF THE CLIENT
(Enclose Certificate ) :

1.13 PORT OF LOADING :

1.14 NEAREST AIRPORT :

1.15 Report from D&B/ Creditreform etc. (As per Cl. 7.1 of Chapter V) (MANDATORY):

2.0 FINANCIAL INFORMATION : (FOR LAST 3 YEARS)

PARAMETER YEAR -1 YEAR -2 YEAR -3
ANNUAL TURN OVER
PROFIT AFTER TAX

( COPY OF AUDITED ANNUAL ACCOUNTS FOR LAST 3 YEARS TO BE ENCLOSED)

3.0 QUALITY MANAGEMENT SYSTEM :

3.1 IS THE COMPANY ISO:9001 CERTIFIED : YES / NO

3.1.1 IF YES, ENCLOSE COPY OF CERTIFICATE & TABLE OF CONTENTS OF QUALITY MANUAL.
3.1.2 IF NO, ENCLOSE QUALITY MANANGEMENT SYSTEM OR WRITTEN DOWN PROCEDURE

4.0 EXPERIENCE LIST/ PERFORMANCE CERTIFICATE FOR OFFERED / SIMILAR ITEMS :

(ATTACH LIST OF PRESENT CUSTOMERS WITH NAME & ADDRESS FOR OFFERED /
SIMILAR TYPE & SIZE OF ITEM / EQUIPMENT FOR WHICH REGISTRATION HAS
BEEN SOUGHT AND WITH WHOM YOU HAVE CONTINUOUS BUSINESS SINCE
LAST THREE YEARS )

5.0 ANY OTHER INFORMATION :

6.0 LIST OF ENCLOSURES :
(BROCHURES, CATALOGUES, TECHNICAL LITERATURE ETC.)

Signature & Seal

AUTHORISED SIGNATORY

E Mail NAME :

TELEPHONE : (Landline): DESIGNATION :
Mobile :
DATE :
Annexure VI

Annexure-VI
Guidelines to Contractors
filling up the Registration Form

Revision No. 01
Page No. I of II

1. Registration Form may be obtained from BHEL website www.bhel.com.
2. Any clarification with respect to procedure for registration may be obtained from the
Supplier Development Cell of respective BHEL unit/ Power sector Region.
3. The Contractor Registration Form has three sections:

Section-I: COMPANY PROFILE AND GENERAL INFORMATION
Section-II : RESOURCES OWNED BY THE COMPANY
Section-III : WORK EXPERIENCE
For each of the Work experience format filled up, the following needs to be attached:
i) Self attested Copy of Work Order/Award letter and allied documents containing
interalia (a) Brief Description of work, (b) Value of Contract (c) Time schedule
ii) Completion Certificates (Any one of the following):
a) Self attested copies of Work Completion Certificates issued by Owner or agency
who has awarded the contract. BHEL reserves the right to verify the autheticity
of the document from the originator. Hence kindly see that all contractual details
are available in the completion certificates to lend easy verification if required.
b) Self attested copies of Protocol signed by Client and Owner, indicating the
completion/achievement/execution of the Milestone achieved
c) Self attested copies of Final Bill verified by Client/Customer which indicates
the Quantum of work not less than that specified in Basic QR
d) Documentary evidence issued by Owner/Client, indicating the progress of Work
achieved not less than that specified in the Basic QR even if the total contract is
not completed/closed
iii) Relevant documents for each WORK EXPERIENCE format being filled up are to
be submitted.

4. All columns are to be filled up properly in the space provided for. Wherever it is not
applicable, please mention Not Applicable. The form is to be signed by the authorised
signatory.
5. A separate sheet may be attached if the space provided is insufficient or additional
information is to be given. Please put proper identification tag on the separately attached
sheet.
6. Any information / clarification required by BHEL during evaluation must be given
expeditiously.
7. Please ensure that all required enclosures are attached with the filled up Supplier Registration
Form and list of enclosures is given as required.
8. Incomplete forms will be rejected.

9. Please fill up the check- list given below and send along with the Supplier Registration
Forms to BHEL.

10. Please note that if you are registered and participate in Tender process and qualify to get order from
BHEL, your performance based on Quality of your product, delivery performance and service
rendered will be evaluated inline with Annexure VIII (page 4 of 4).

11. If you are attaching a document in a language other than English, a self attested English
translated document may please be also attached.

Annexure VI

Annexure-VI
Check List for
Contarctor Registration Form
Revision No. 01
Page No. II of II

Sl.No. Check-Point Yes/No

1.

Information against all points under Organizational
Information has been given.

2.

All enclosures and supporting documents have been enclosed.

3.

Technical requirements, specifications, drawings ,standards
have been received from BHEL before filling up Technical
Competence.

4.

All the parts of the form & enclosures have been signed by
Authorised Signatory.

Signature & seal
Date :

Note: This check list is to be attached with the filled up Contractor Registration Form.

Annexure VI

Page 1 of 10
CONTRACTOR REGISTRATION FORM
SECTION-I: Company Profile & Organisational Information
1.1 GENERAL INFORMATION
Sl No
Detail/Particulars
Remarks by BHEL, if any
1.1.1
Name of Company seeking Registration:-

1.1.1a
Work description/package for which registration is sought. Package code to be
given by BHEL

1.1.2

Date of Incorporation/Establishment :-
(Please attach Certificate of Incorporation)

1.1.3
Registered Office Address:-

Tel No :
Fax No :
Email ID:
Web site :

1.1.4
Head Office Address:-

Tel No :
Fax No :
Email ID:
Web site :

1.1.5
Mailing Address:-

Tel No :
Fax No :
Email ID:
Web site :

1.1.6
Officer to be contacted for clarification on CONTRACTOR
Empanelment:-
Name & Address

Tel No :
Fax No :
Email ID:

Annexure VI

Page 2 of 10

Remarks by BHEL, if any
1.1.7
i
Branches:-
Address:-

Contact Person:
Tel No :
Fax No :
Email ID :

ii
Address:-

Contact Person:
Tel No :
Fax No :
Email ID :

iii
Address:-

Contact Person:
Tel No :
Fax No :
Email ID :

1.1.8
i
Sister Concerns if any:-
Address:-

Contact Person:
Tel No :
Fax No :
Email ID :
Web site :

ii
Address:-

Contact Person:
Tel No :
Fax No :
Email ID :
Web site :

Annexure VI

Page 3 of 10
1.2 OWNERSHIP INFORMATION
1.2.1
TYPE OF COMPANY
(please tick any one applicable)
Documents to be submitted Remarks by BHEL,
if any
i
Govt of India Undertaking

ii
State Govt Undertaking

iii
Public Limited Company
Memorandum and Articles of Association

iv
Private Limited Company
Memorandum and Articles of Association

v
Co-operative Society
Society Rules and Byelaws

vi
Partnership Firm
Partnership deed

vii
Proprietorship
Professional Tax Registration &
Municipal Registration

viii
Any Other (specify)
Supporting docuemnts

1.2.2
DIRECTOR/PARTNER/OWNER/PROPRIETOR
INFORMATION

Position Held In Company Remarks by BHEL,
if any
i

ii

iii

iv

Annexure VI

Page 4 of 10
1.3 REGISTRATION PARTICULARS
Sl
No
Description ( PLEASE INDICATE PARTICULARS
IN THE SPACE PROVIDED FOR EACH)

Required for
Documents to
be submitted
Remarks by BHEL, if
any
a
INCOME TAX (PERMANENT AC NO):-

All categories Copy of Certificate

b
SERVICE TAX REGISTRATION
All Categories Copy of Certificate

c

Sales Tax VAT Registration Number and Date :

1
As applicable Copy of Certificate

2.

3.

4.

5.

d
PF Registration

e
CPWD/Government Organisation

f
Geological Survey Of India/Equivalent
For Geo Tech
Investigationsetc
Copy of Certificate

g
IBR
For Boiler and
IBR Piping
Copy of Certificate

h
Contractorship License for Electrical Works (from
any State/Union Territory of India)

For Electrical
Works
Copy of Certificate

1.4 MANPOWER
Remarks by
BHEL, if any
A Organisation Strength ( In number):
(please submit Organisation Chart)

B List of Key Persons on rolls of the Company
Category
No of
persons in
the Company
Qualification Total work
experience
Remarks by
BHEL, if any
i Resident Managers/Resident Engineers
ii
Site Engineers (Erection &
Commissioning)

iii Site Engineers (Quality)
iv Site Safety Co-ordinators
v Site Supervisors
vi Skilled Workmen
vii Others

Annexure VI

Page 5 of 10
1.5 OTHER PARTICULARS

A Registration with BHEL
and Other Firms
Registration/
Empanelment
Number
Registration/ Empanelment
valid upto
Document to
be submitted
Remarks by
BHEL, if any
i

BHEL/Northern Region

Documentary
evidence

ii
BHEL/Eastern Region

Documentary
evidence

iii
BHEL Southern Region

Documentary
evidence

iv

BHEL Western Region

Documentary
evidence

v
Electricity Boards

Documentary
evidence

vi
NTPC/other Public
Sector/Private Sector

Documentary
evidence

vii

PWD/Railways

Documentary
evidence

B BANKING DETAILS OF COMPANY

Information of Bank Account of Company Document to be
submitted
Remarks by
BHEL, if any

The following information of Bank Account of the Company, duly
endorsed by the Bank (required for Electronic Fund Transfer
EFT/RTGS) is to be submitted

1. Name of the Company
2. Name of Bank
3. Name of Bank Branch
4. City/Place
5. Account Number
6. Account type
7. IFSC code of the Bank Branch
8. MICR Code of the Bank Branch
9. Details of other Bankers (for reference purpose only)

NOTE :
(i) CONTRACTORs who have already submitted the above information are requested to
submit a copy of the same
Information of Bank
Account of the Company,
duly endorsed by the Bank

Annexure VI

Page 6 of 10


1.7 FINANCIAL INFORMATION FOR THE PREVIOUS THREE YEARS
Legend:
# : Share Capital OR Partnership Capital OR Proprietor Capital as the case may be
1.6 QUALITY SYSTEMS
Certificate Number
and Valid upto
Document to be submitted Remarks by
BHEL, if any
A Accreditation to ISO 9001

Copy of accreditation certificate OR Copy
of Table of Contents of Quality Manual

B Accreditation to ISO 14000


C Accreditation to OHSAS 18000


D In House Quality Systems

Copy of quality mannual .

Sl No Financial Information
Financial Value in Rupees in
Lakhs (Audited)

Remarks by BHEL, if
any
Year
Value in Rupees in
lakhs
i

NET WORTH (Latest)
Paid up Share Capital
#
+ Reserves

ii

SALES/TURN OVER

(Last three Financial Years)

Average
iii

CASH PROFIT (PAT + Non Cash
Expediture viz Depreciation)

(Last three Financial Years)

iv Whether CONTRACTOR has been referred to BIFR/NCLT/ any other similar
Govt. Agency (If YES enclose details)
YES/NO
v Whether CONTRACTOR is a potential sick Company
(If YES enclose details)
YES/NO
vi

Copies of Audited Annual Accounts (Balance Sheet, P&L Account, Cash
flow statement) for the last three (3) years to be submitted.

vii
Status of Tax assessments done under various laws (Income Tax,
VAT/Sales Tax, Excise & Service Tax, Custom) and details of disputes
pending, if any, with these authorities to be submitted.

Annexure VI

Page 7 of 10
SECTION-II: Resources owned by the company

RESOURCES
A) TOOLS & PLANTS, MACHINERY OWNED BY COMPANY

SL NO Description of T&P, Machinery Make Capacity Year Quantity Remarks

1. Please indicate all important T&Ps, Machinery owned by Company
2. Please use additional sheets if required
Annexure VI

Page 8 of 10

B) INSPECTION, MEASURING AND TESTING EQUIPMENTS OWNED BY COMPANY

1. Please indicate all important Inspection, Measuring and Testing Equipments owned by Company

SL NO Description of T&P, Machinery Make Capacity Year of make Quantity Next Calibration due Remarks

Annexure VI

Page 9 of 10


C) TIEUPS or RATE CONTRACTS ENTERED INTO BY THE COMPANY FOR PROVIDING VARIOUS SERVICES WHICH THE
COMPANY PROPOSES TO INDICATE

SL NO SERVICES FOR WHICH TIEUPS / RATE
CONTRACTS ENTERED FOR PROVIDING
SERVICES
PLEASE INDICATE WHETHER
SHORT TERM ( 1 YEAR) OR
LONG TERM (ABOVE 1 YEAR)
Remarks

1. Please indicate all important Tie Ups enterd by Company for providing various services

Annexure VI

Page 10 of 10


SECTION III: Work Experience
(use separate sheet for each CATEGORY/CODE)
WORK EXPERIENCE (in the last 5 years period ending on the date of submission of Application)
( use additional sheets if required)
GROUP PACKAGE CATEGORY CODE

Sl
no
Full Postal
Address of Client
and Officer in
Charge
Brief description of Work &
Quantities
Work Order No
and date
Value of
Contract in
Rupees in
Lakhs
Time
schedule
(in
months)
Contractual
Date of
Completion
Actual
date of
completion
Present
Status
(of
ongoing
job)
Documents
attached in
support of
columns (i)
to viii)
(i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix)
1

2

3

Annexure VII
Page 1 of 4
CONTRACTOR EVALUATION

Part A : ORGANISATIONAL SOUNDNESS

Sl.
No.
PARAMETER
QUALIFICATION
CRITERIA
(MANDATORY)
EVALUATION BY BHEL (MARKS)
1 NET WORTH:
(from audited figures for the
LATEST FINANCIAL YEAR)
Positive networth Criteria Maximum
Marks
Marks
awarded
Yes :30
No :00
30
2 SALES/TURN OVER :
(from Audited Accounts of last
three FINANCIAL YEARS)

Average annual turnover of
last 3 years should be more
than 30% of estimated value
of work
Criteria Maximum
Marks
Marks
awarded
Avg. TO >= 50% : 60
Avg. TO<50% >= 30% : 50
Avg. TO < 30% : 00

60
Code & Category:
i

ii

iii

iv

v

vi

vii
viii

3

Current Ratio =
(Current Assets/
Current Liabilitites)

OR

Quick Ratio =
{(Current Assets
Inventories)/ Current
Liabilitites}

Current Ratio

OR

Quick Ratio
Criteria Maximum
Marks
Marks
awarded
(=>1.5:1) :10
(=>1.25 < 1.5:1) :05
(<1.25:1) :00

OR

(=>1.25:1) :10
(=>1:1) :05
(<1:1) :00
10

10

Note: Please take maximum marks obtained out of
the above parameters.
4 BIFR/NCLT case OR SICK Should NOT have been
referred to BIFR/NCLT or
declared SICK by any
Statutory Authority
If yes, then not qualified.
If no, marking as per above parameters
5
Remarks, if any :

6
Signature of evaluation committee:

QUALIFIED NOT QUALIFIED
(Total Marks: 100)
(Min. Qualifying Marks: 60)

Annexure VII
Page 2 of 4
Part B: QUALITY :

Sl.
No.
PARAMETER QUALIFICATION CRITERIA
EVALUATION BY BHEL
(MARKS)
Criteria Maximum
Marks
Marks
awarded
1 Ability to deliver Quality
Services in terms of Evidence
of Quality Assuarance within
the Organisation on the basis
of various information
available in the application OR
on reports from existing Sites
OR reports from Previous
Works.

1. Submission of Completion
Reports/ certificate
YES :20
No :00
20
2. Worked satisfactorily with any
BHEL Units/Power Sector
Regions for similar jobs/works
YES :20
No :00
20
3. CONTRACTOR having
business with 3 or more
Customers
YES :20
No :00
20
4. Having continuous business in
the last 3 years
YES :20
No :00
20
5. ISO 9001/ 14000 and OHSAS
18000 accreditation
YES :20
No :00
20

NOTE: If any of the above 3 Qualification Criterias are met, the Contractor
can be treated as Qualified for Part B.
2
CONTRACTOR evaluation for QUALITY (tick which ever applicable)

(Total Marks: 100)

3
Remarks, if any :

4

Annexure VII
Page 3 of 4
Part C: TECHNICAL:

Sl
no
PARAMETER
QUALIFICATION
CRITERIA (MANDATORY)
EVALUATION BY BHEL (MARKS)
Criteria Maximum
Marks
Marks awarded
Yes :80
No :00
80
1 BASIC REQUIREMENT Should fulfil the BASIC
REQUIREMENT for the
subject CATEGORY/WORK for
which empanelment is sought

Note:
To be evaluated for every work
for which Empanelment
sought and given suitable
code.

Code & Category:
i

ii

iii

iv

v

vi

vii
viii
ix

x
2 Adequacy of T&P,
Machinery (owned by the
Company)
Adequately available OR
Available for the major part

Criteria Maximum
Marks
Marks awarded
Yes :10
No :00
10
3 Adequacy of Inspection,
Measuring and Testing
Equipments (owned by
the Company)
Adequately available OR
Available for the major part

Yes :10
No :00
10
4
Remarks, if any :

(Total Marks: 100)

5

Annexure VII
Page 4 of 4

Part D: FINAL RECOMMENDATION

Name of CONTRACTOR

Table-1 CRITERIA for CONTRACTOR EMPANELMENT (for each PACKAGE/CODE)

SUMMARY:

Sl.
No
Criteria Maxm Marks
Qualifying marks *
Marks obtained
1. Organisational Soundness 100 60
2. Quality 100 60
3. Technical Capability 100 60
TOTAL 300 180
*Minimum Qualifying Score in Each category shall be 60%.

Sl no

Evaluation of
CONTRACTOR for
Empanelment
ASSESSMENT CRITERIA
Organisational
Soundness
Quality Technical Capability
1 RECOMMENDED QUALIFIED QUALIFIED QUALIFIED
2 NOT RECOMMENDED IF NOT QUALIFIED FOR EVEN ANY ONE OF THE ABOVE ASPECTS

Table-2 RECOMMENDATION FOR EMPANELMENT OF CONTRACTOR
Sl
No
GROUP PACKAGE CATEGORY CODE
Recommendation
of BHEL
1
2
3
4
5
6
7
8
9
10

NOTE:
Final Contract value
II. Running Bill amount paid in %age of Contract Value
Scheduled completion time
II. Actual date of start
Completion Status
I. Physical completion in %age
Actual date of completion
Awarded Contract Value
I. As per Contract
Contract start date
Name of Site
Name of Sub-Contractor
Contract No./ LOI No. & Date
GENERAL
This Evaluation Should be done EVERY QUARTER by the respective Regions for all contracts
under executions.
EVALUATION OF CONTRACTOR
PERFORMANCE
Annexure VIII
PAGE 1 OF 4
Name of work
Reporting Period

PERFORMANCE
Annexure VIII

MAX. SCORE SCORE OBTAINED
1.1 5
1.2 5
1.3 5
1.4 5
1.5 5
1.6 5

2.1 5
2.2 5
2.3 5
2.4 5
3.1 5
3.2 5
3.3 5
3.4 5
4.1 5
4.2 5
4.3 5
4.4 5
5.1 5
5.2 5
5.3 5
5.4 5
5.5 5
5.6 5 Approachability of top management during critical requirements
and its cooperation
Providing support documents and records
Readiness to rectify defects
4.0 T&Ps, IMTEs & CONSUMABLES
Adequacy of T&P & IMTEs as per site requirement
Condition of T&P & IMTEs
Speed of response
Cooperativeness in delivering and implementing improvement
measures
Site organization vis a vis commitment
Ensuring fitness & calibration of T&P & IMTEs
Aptitude of supervisory Personnel
(w.r.t. Attitude, initiative, leadership, cooperativeness etc)
Timely Deployment of T&Ps and IMTEs
Achievements vis a vis Requirements/Commitments
Timely Deployment of Manpower
3.0 MANPOWER
PAGE 2 OF 4
1.0 QUALITY
2.0 DELIVERY
Housekeeping
Adequacy of consumables as per site requirement
Amenability to Quality System
Adherence to Quality Standards
Timely arrangement of consumables
Experience and Job knowledge of Supervisory personnel
Preventing recurrence of defects/complaints
Finishing and aesthetics
Competence of manpower (work force) deployed
Adequacy of manpower (work force) deployed
Rating of Quality officer for quality control of job
5.0 SITE INFRASTRUCTURE AND SERVICE

PERFORMANCE
Annexure VIII

MAX. SCORE SCORE OBTAINED
6.1 5
6.2 5
7.1 5
7.2
7.2.1 5
7.2.2 5
7.3
7.3.1 5
7.3.2 5
7.4 5
7.5 5
7.6 5
8.1 5
8.2 5
8.3 5
8.4 5
8.5 5
8.6 5
Understanding of contract (scope & contract clauses)
Compliance to statutory requirements, state and local
laws/regulations
Tendency of taking undue advantage by interpreting contract
clauses in their favour (Score 5 for no tendency)
Planning of work activities (Monthly/Weekly/Daily)
Submission of Monthly/Weekly/Daily reports
6.0 SITE FINANCE
Regularity in payment to staff and workers
Use of Safety Equipments & Safety in Equipments(Safety Net, Toe
guard, Proper earthing, fire-fighting equipments etc.
Financing Site Operations
7.0 HSE (Health Safety & Environment) & SA (Social
Accountability)
Experience and Job knowledge of Safety Supervisor
Rating of Safety Supervisor for controlling safety at site
Health & Safety awareness among employees
PAGE 3 OF 4
Concern for employees welfare and health (like first aid)
Rating of Safety Supervisor on HSE Aspects
Use of Safety Posters
Rating based on Feed back of HSE & SA Audits
Compliance to Social Accountablity Norms
8.0 OTHERS
Quality & usage of Safety gadgets
Personal Protective Equipments (PPE)

PERFORMANCE
Annexure VIII

Max score Score obtained Weightage factor Weighted Score
30 0.40
20 0.75
20 0.60
20 0.75
30 0.40
10 1.10
40 0.35
30 0.30

Less
(-)
Net Weighted Score
- Good
- Satisfactory
- Unsatisfactory

Dated:
Dated:
GM/PROJECTS
Note: This summary evaluation sheet is to be sent to Contractor after every evaluation.
Any detail which Construction Manager wants to share with management
EVALUATION
Head (S/C)
Construction Manager
Section Head/Site Engineer
Specific Recommendation of Construction Manager;
FOR SUB CONTRACT DEPTT.
HSE & SA
Site Infrastructure &
Service
Site Finance
Quality
Delivery
Overall Performance evaluation: Good/Satisfactory/Unsatisfactory
PAGE 4 OF 4
80% and Above
Between 60% To 80%
60% and Below
Manpower
T&Ps, IMTEs &
Consumables
Others
Total Weighted Score
a) Score for accidents attributable to Contractor during the reporting
period (Major @ 3 Minor @ 1)
Major Accidents ----- Fatal , Permanent Disability,
Major Damage to Equipment
Minor Accidents ----- All Others
Net Weighted Score (OUT OF 100 ) :

Supplier Evaluation, Approval & Review Procedure: New Delhi

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SUPPLIER EVALUATION,

APPROVAL & REVIEW

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