GENERAL LEDGER

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COST CENTER ACCOUNTING
F.13 -
Functionality
Automatic clearing allows you to clear many GL accounts in one transaction run. You can
use a test mode to check your entries before posting takes place.
In customizing you can define up to three fields that are treated by the system as the sort
criteria for clearing. For instance, you can decide that all the documents with the same
alue in the field !Assignment" can be cleared.
Scenario
#ertain GL accounts, e.g. accrual, that are managed on open item basis, hae debits $
credits transactions. At the end of each month, you want to match %clear& certain debits to
credits automatically.
Requirements
'he GL accounts must be flagged as open item.
Menu Path Accounting Financial Accounting General Ledger
(eriodic (rocessing Automatic #learing F.)* +
,ithout -pecification of #learing #urrency
Transaction Code F.)*
1. .ouble click on F.)* + ,ithout -pecification of #learing #urrency
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GENERAL LEDGER
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Automatic Clearing without Definition of Clearing Currency (SAPF124)
2. /pdate the following fields0
Field Name Field Decri!tion "alue
#ompany code #ode identifying a separate
legal entity for which a separate
set of accounts is maintained
for e1ternal reporting purposes
Example: 2344
Fiscal year Fiscal year number Example: 3443
#. 5ow click Select GL Accounts 6utton . You want to
process only general ledger accounts, so .7 57' -8L8#' other types of accounts.
4. 5ow enter the account number. You can enter a range of accounts %usual setting&. In
this e1ample to simplify presentation only one general ledger account is selected0
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GENERAL LEDGER
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Field Name Field Decri!tion "alue
General ledger
accounts
5umber of general ledger
account
Example: ))9442
$. At the bottom of the screen %you need to use a mouse to scroll the screen down&
there:s another radio button you need to select. #lick Only docs which can e
cleared . 'his way the system will clear only the
documents that fulfill pre+defined clearing criteria %e.g. like the same assignment
number&.
%. 6y default the system is in the test mode. #lick Test run
button to turn it off.
&. You entered the selection criteria. 5ow click Execute 6utton to begin clearing
procedure.
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'. 'he message bar displays !.ocument number 1111111 posted in company code
2344".
'his is the clearing document number. 5o real posting took place.
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