Step 1: Execute F.

13 for Automatic Clearing in SAP

Execute the tcode F.13 and enter the company code and Fiscal Year(if the business cross
different year, the field also could leave empty). If you want to clear specific documents,
then you can also enter the document numbers in the ‘ Document Number‘ field. You
also have an option to clear the documents via Posting Date. On the initial screen, you
have an option to select the type of clearing that you want to process. For example, you
can choose ‘Select Customers‘ to automatically clear only the customer accounts.

Similarly, you have a separate option for vendor clearing and GL clearing. Since I’m
clearing GR/IR account, I have selected the ‘Select G/L Accounts‘ checkbox and
entered the GL code for clearing.

F.13 Initial Screen

You can also enter the clearing date on which you want to post the clearing in the
system. A ‘Test Run‘ option is enabled by default so that you can check the
documents that will be cleared before the actual posting takes place. In the Output
Control section, you can enable all the checkboxes and it will show you the error
messages (if any) and also the document numbers that can be cleared or not cleared.
F.13 Initial Screen
Now, execute the report in Test Run and it will show the document numbers that can be
automatically cleared. The clearing Date column will turn into green color if the
document can be cleared.

F.13 Test Run

Go back to the initial screen and remove the ‘Test Run‘ checkbox and re-execute the
report. This time the system will post a clearing document and it will clear both the
documents automatically. Please note that you can also create a variant on the initial
screen and schedule a background job for this process. This way you don’t even
have to execute F.13 manually.
F.13 Production Run
Step 2: View the Cleared Items in FBL3N Report
After posting the clearing document, you can check the status of the open items
in FBL3N. Firstly, execute the report and enter the GL Account and company code.
Secondly, instead of selecting the Open Items options, select the Cleared Items option,
and enter the clearing date that you provided while executing F.13 for automatic
clearing in SAP. Execute the report and the system will show you that both the
document has been cleared successfully along with the clearing document.
FBL3N Initial Screen

Display Cleared Items