NAME: Mwangala Agnes

REGISTRATION NUMBER: 20233552001
PROGRAM: B.Com
MODULE CODE: 551MG66
MODULE NAME: Computerized Accounting
ASSIGNMENT NUMBER: Two
GIVEN DATE: 18 September 2022
LECTURER NAME: Mr. Lackson
DUE DATE: 28 September 2022
Abstract
Tally is one of the most widely used financial accounting softwares. It is
used by various types of trade and industries. It is a comprehensive
business accounting and inventory management software that provides
various facilities like multi-lingual operations, online functions, legally
supported reports, etc.
In 2009, Tally Solutions introduced the software Tally.ERP 9. The
software offers comprehensive business management solution. It
maintains all books of accounts. Different types of vouchers such as
vouchers for receipt, payment, sales, purchases, etc., can be used for
recording transactions. It follows the principle of double entry system of
book keeping. This makes the software an essential tool for modern
accounting as many of the functions which were previously done
manually to be digitized and computerized. Some of the functions of
which the procedures of execution will be entailed in the assignment
further

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Introduction
Tally ERP 9 is an accounting software broadly used by many businesses as it consists
of various useful features for easy maintenance of records and analyzing data. This
software is constantly updated to keep in terms with the latest industry developments
to do business accounting easily. Tally.ERP 9 offers transaction recording, inventory
maintenance and statutory compliances. Tally Accounting Vouchers are an important
tool for better maintenance of records, and it also creates a base for analysing data.
Below are some of the functions one can perform on Tally ERP 9 and their

respective procedures
1. Explain the procedure to be followed In order to check the
accuracy of the different vouchers in tally.
After opening Tally ERP.9, go to the gateway of tally. From there, select the display
option. Click on the day book
The next thing to do is to select the F2 function. Period from button bar and enter the
period for which you want to view Vouchers.
The date will be current by default so if the vouchers are in another period, you can
select the specific date.
When the period for the vouchers is okay, click the F1 function, from here, you can
check the vouchers for correctness. To correct a mistake, position the cursor on the
item where you have found the error and press Enter. Tally.ERP 9 displays the
voucher details for alteration. The alteration facility is subject to security and access
rights. All alterations are available for audit.
2. State the stages of setting opening balances in the ledger in
computerized accounting in Tally

Open the Tally ERP.9 software and go to the gateway of Tally. Select the accounts
information tab. Select ledgers and multiple ledgers then alter.

Select the group you want to open from the list of Groups.This will make the multi ledger
alteration screen pop up.

If you want to set the balances to zero, press Z, Zero Op Bal to set the opening balances of
the ledgers to nil/zero or you can select edit set.

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3. List the stages to be followed when reducing the quantity of stock
in tally
To reduce the quantity of closing balance, go to the gateway of Tally.

Select Inventory Vouchers 

Select physical stock journal

Select the stock item for which the balance needs to be reduced
Enter the actual quantity in the Quantity field.
Press Enter to accept.

4. Write brief procedure for shutting down the company in tally

By shutting a company, you are essentially closing a company. To do this, go to

gateway of Tally.
Click F3 and select Company Info by pressing Alt and F3.
Click Shut Company. Tally.ERP 9 will display the Close Company screen, with
the list of Companies that are open.
5. Describe the steps for Auditing of Vouchers in Tally

You can audit and verify vouchers. This can be done with the help of Voucher
Register. To do this, go to gateway of Tally. Select Audit & Compliance. Select
Audit & Analysis and click on Verification of Vouchers .

Select the required Voucher Type and press Enter .

Select the required Month from Voucher Monthly Register and press Enter .

Select the required transaction that needs to be Audited using Spacebar key.

Click F9 : Audit or press Alt+F9 to Audit.

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In the Audit Details screen, select the required Audit Status from list of Audit Status.

Press Enter to go back to Voucher Register screen.

The Ledger Vouchers screen with saved Audit Details will appear

6. Outline the step by step when creating a company using tally ERP9
To create a company in Tally ERP.9 for the first time, you have to follow the
following procedure.
Open Tally ERP.9 after installation. Select “create company”After selection of “create
company”, fill in the fields in the company creation screen.
Each of them are explained below. To navigate between the fields, use the
Enter/Tab/Arrow Keys, or Mouse clicks.
Directory
The path to the location of Tally.ERP 9 data is displayed here. By default, the path
provided while installing Tally.ERP 9 will be displayed.
However, you can press backspace and specify the location in which you want the
data to be stored.
Name
Provide a name for the company that is being created. In this example, we are creating
a company named Vridhi Traders.
Primary Mailing details
The mailing name and address details are picked from here for any report such as
balance sheet and statements of accounts.
Mailing Name
The name provided for the company in the name field is automatically displayed
here. However, you can change it as per
requirements. The name specified here will be used for mailing purposes.
Fill in the company‘s address.
Country
Select the country in which the company is located. This will allow users to choose
the statutory capabilities available for that country.
Fill in the relevant numbers in the Telephone No. and Mobile No. fields.
E-Mail
F-Fill in the company‘s official e-mail ID here. This will be used while emailing
reports and statements from Tally.ERP 9.

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7. List the step by step process when editing the company details in
tally
By editing or altering a company, you are modifying the details which you have
provided in the Company Creation screen.
To do this, open Tally ERP.9 and go to gateway of Tally. Press F3 to show Company
Info or (Alt+F3)
Click Alter or press A. Tally.ERP 9 displays the Select Item screen, with a List of
Companies that are available in the location specified. Select the company which you
need to alter and press Enter to view the Company Alteration screen. Alter the
company details as required and accept the screen.

8. List the step by step process when deleting the company name in
tally
If you delate company in Tally, it removes the complete information of company from
Hard drive, all the files and directories that are associated with company will be
deleted permanently and it can not be reversed.
To delete company in Tally ERP 9 go to gateway of Tally.
Press Alt and F3
Select Alter
Press Alt and D.
After using Alt+F3 keys, the company information screen displays on the screen.
Here the delete option will be not available. Click on alter option.
Now selection company and click Alt+D and click on YES option to delete the
company in Tally ERP 9.

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REFERENCES
Roger, A. (1995). Computerized accounting application. First edition.
Prentice Hall PTR. USA

Hearing, S. (1994). Computerized Accounting: An Integrated Skills

Approach. Fifth edition. Prentice Hall. USA

Fardon, M. (2009). Computerized accounting. First edition. Osborne

books. USA

Nadhani, A. (2009). Tally .ERP 9 Training Guide. First edition. BPB

Publications. India

Maidasani, D. (2010). Straight To The Point - Tally.ERP 9. First

edition. Laxmi Publications. India