Tall Erp 9 Notes and Practice Book

ACCOUNTING INFORMATION SYSTEM - TALLY ERP 9 – ELECTIVE 1 - ST.
JOSEPH’S
COLLEGE OF COMMERCE
TALLY ERP 9 NOTES
FEATURES OF TALLY
Tally is accounting software that is used to record day to day

transactions, preparing balance sheet etc. it is user friendly
business software, which makes business account easy and
faster. Managing single and multiple groups is very important
feature of tally. Tally is application software. It down not
requires writing any special program for calculating. Tally stores
all information about each account in detail. It is much secured
against data tempering. It reduces the work. In manual process,
after entering daily transaction user has to create trading
account, trial balance, profit & loss account, ledger, balance
sheet. But in Tally, user just enters daily entry and get balance
sheet.
BASIC TYPES OF ACCOUNTS
Account is divided in following three types:

1. Personal account
2. Real account
3. Nominal account
1. Personal account: Any individual person or any firms or

any company or a bank is considered in a personal account.
2. Real account: Account of any physical things. The cash
account or goods account are examples of real account.
Assistant Professor – VEDAPRADHA.R Page 1

ACCOUNTING INFORMATION SYSTEM - TALLY ERP 9 – ELECTIVE 1 - ST.JOSEPH’S
COLLEGE OF COMMERCE
3. Nominal account: Account of any invisible things that

means that things are in terms of cash. For example: insurance
account, rent account etc.
OPENING SCREEN OF TALLY
When tally is opened in Windows environment, it shows

different menus.
1. The top bar contains the product message and version,
system date and time.
2. Then Tally opening screen is displays main three parts as
follows.
i. Gateway of tally
ii. Functions buttons
iii. Calculator (command area)
I. Gateway of Tally:
To the left hand side of the screen this part shows different
options.
All these options are used to create ledger, group or to see trial
balance or for balance sheet.
To the right hand side of the screen, this part shows the list of all
companies and at the top it shows name of selected company.
Ctrl + M are the shortcut keys to activate gateway of Tally.

COLLEGE OF COMMERCE
Function button:
This part of the screen shows the list of all function keys with its
uses.
By selecting the buttons, user can activate that particular
function like backup, change, etc.
Calculator (command area) :

This part of the screen is actual command area
In this area user can type command and execute them.
Ctrl + N are the shortcut keys to activate this area.
CREATING NEW COMPANY IN TALLY
1. In tally, company means an organization whose accounts

are to be maintained on computer.
2. For that, user has to declare list of all accounts used in that
company and then start to enter daily transactions.
3. Creating company means enter detail information about
the company.
4. By default, tally software shows opening green with
gateway of Tally, functions button and calculator.
5. Then click on the function button F3 (Alt + F3) on the
button panel to display company info menu. This show
following menu:
Company info
Select company
Create company
Quit

COLLEGE OF COMMERCE
This menu is used for selecting company or for creating a new

company.
6. To create a new company, select create company options
by clicking this option or by pressing C.
7. Then the screen display various fields to fill up
information like name of company with its alias, address,
currency, financial year, income tax number and sales tax
number etc.
8. At the end, it asks whether accept the data or not. If user
selects Yes option then that company is created and it can be
loaded from company info menu.
USES OF FEATURE OPTION (F11)
Features are used to change the options related to the selected

company only.
1. For this F11 button in button panel is a short cut.
2. Using this menu, feature of the company are changed that
means enables or disables.
3. Various features are available like whether company
wants invoicing or not, whether company required multiple
currencies or cheque printing or not, etc.
CONFIGURATION OF COMPANY (F12)
To configure company, click on F12 button from the button

panel. It shows the following screen in gateway of tally:

COLLEGE OF COMMERCE
Configuration
General
Numeric symbol
Accts/inv. Info
Voucher entry
Invoice/order entry
Printing
Quit
1. Configuration changes may affect all the active
companies.
2. Configuration has different options like general, numeric
symbols, accts/inv. Info, voucher entry, invoice, order entry,
printing, etc.
3. General options are used to change information like
country detail, date format or graphs in monthly report, etc.
4. Numeric symbol option is used to change format of the
numbers.
5. Accts/inv info option is used to check the default settings.
In this option, if user sets allow alias for the name then only it
asks the alias otherwise it doesn’t ask any alias for the name.
6. Voucher entry set the features of the vouchers, such as
cost vouchers details, bill wise details, ledger current balance,
etc.
7. Invoice/order entry sets the features of the invoices and
purchase, sales order entry.
8. Printing options is used for printing Vouchers, Invoices,
Financial Statements, etc.
9. Quit option is used to quit from the configuration menu
and go to the previous menu.

COLLEGE OF COMMERCE
GROUPING IN TALLY
1. In tally, all accounts entries can be grouped or sub grouped

according to the need of users.
2. Group means the type of the account. Functions of each group
are fixed.
3. Tally provides facility to user to create own group. Also it
provides 28 predefined groups.
4. Out of these 28 groups, 15 are primary groups and 13 are sub
groups.
Following is the list of groups that affects the Balance sheet.
1. Capital account: Handle investments or owner’s account. It

has a subgroup.
(A) Reserves and surplus: All reserves accounts like general
reserves, capital reserves etc.
2. Current assets: These assets are divided in 6 sub groups as

follows
(A) Bank accounts: Holds bank transactions that means
current accounts, savings accounts, etc.
(B) Cash in hand: All cash track in ledger.

COLLEGE OF COMMERCE
(C) Deposits (assets): Fixed deposits, security deposits made

by company.
(D) Loan and Advances (assets): If the company gives any
loan or advanced to other.
(E) Stock in hand: Keep records of opening or closing stock
of the material.
(F) Sundry debtors: This maintains the list of all companies or
persons to whom company gives material on credit.
3. Current Liabilities: It keeps track of outstanding liabilities or

statutory liabilities.
(A) Duties and Taxes: All taxes and duties that are
paid by company like Trade duties, Excise, Local Sales Tax etc.,
are recorded under duties and taxes.
(B) Provisions: It maintains records of all financial
arrangement for possible future requirements.
(C) Sundry Creditors: Company purchase material
or any other things on credit. Then the list of all companies or
persons is under sundry creditors to whom company purchased
material.
4. Fixed Assets: Handle accounts of all assets like machinery,

buildings, etc.
5. Investments: It keep records of overall investment like shares,

Govt. securities, Deposits etc.

COLLEGE OF COMMERCE
6. Loans(liability): It keeps an account of the loans taken by

company and has following three subgroup:
(A) Bank OD accounts: Keep all overdraft accounts.
(B) secured loans: Keep track of loans taken by the
company securities against the fixed assets.
(C) Unsecured Loans: Unconditional loan obtained
from Partners/ Directors or other parties.
7. Suspense Account: This account is used to enter the

transactions whose detai9ls are ye to tbe finalized.
8. Branch / Divisions: All the names of branches, divisions and

subsidiaries of the company.
9. Miscellaneous Expenses: Under this group all expenses are

entered.
Following group affect Manufacturing, Trading and Profit and
loss accounts:
10. Purchase account: It is used to maintain records of all

purchase account.
11. Sales account: It keeps record of all sales.

COLLEGE OF COMMERCE
12. Direct income: This group is used for entering all direct
incomes like sales of goods.
13. Indirect income: This group maintains the all incomes other
than sales. That means it keeps record of all incomes like rent
received, interest received etc.
14. Direct expenses: This group is used for recording all direct
expenses means the purchase of raw material, or wages of
workers.
15. Indirect expenses: This group is used to maintain the

records of all expenses other than direct expense. All salary
paid, rent paid, advertisement charges are under indirect
expenses.
CREATING SINGLE & MULTIPLE GROUPS
1. Group is the type of account. Group decides how

transactions take place in accounting.
2. Tally provides 28 predefined group. But if user wants to
create any other group then use creates group option.
3. These new group is a sub group of existing group.
4. If user wants to create a new subgroup under different
groups then follow the following steps:
COLLEGE OF COMMERCE
i. From Gateway of Tally, select Account info.

ii. Then select Group option, as user wants to
create group.
iii. If user wants to create single group at a time
then select create option from single group.
iv. Now tally shows data entry screen for group as
follows.
Group creation
Name
(alias)
Under:
Group behaves like a sub – ledger ? No.
Name: Enter the name of a group that user want to create.
Under: Select the existing primary group name.
v. If user wants to create subgroups under more
than one parent group or under one parent group then user must
select create option from Multiple groups.
vi. Then multiple group creation screen will
appear.
a. To create subgroup under one parent group, select that
group in the option under group.
b. To create subgroups under more than one parent group,
select all items in the option under group.
CREATING, DISPLAYING & ALTERING LEDGERS

COLLEGE OF COMMERCE
Ledger is a book that is used to store detail of each account. It is

actual account heads to which transaction is identified.
1. When user creates a company, at that time very first user
creates different ledgers.
2. When user wants to create single ledger account of
different group then user must select single ledger option.
3. But if user wants to create different accounts of same
group then user must select multiple ledger options.
For creating ledger user follows following steps.
i. From Gateway of Tally, select Account info.

ii. Then select Ledger option, as user wants to create
ledger.
iii. If user wants to create single ledger means each
account of different groups then select create option of single
ledger.
iv. No Tally shows data entry screen for ledger. Now
enter name of Ledger account to be created and alias of account,
opening balance and group of that account.
v. If user wants to create different accounts of the
same group then user must select create option of multiple
ledgers.
vi. In this option, first Tally ask to enter name of the
group. Then enter the list of all accounts of that group with the
opening balance. For example stationery a/c, salary a/c,
travelling a/c all falls under the group ‘Indirect Expenses’.
vii. If user want to create various ledger accounts under
various groups then select all item in the under group field.

COLLEGE OF COMMERCE
1. State groups for ledgers and create the ledgers.

1. Ashok starts business with Rs. 100000/-
2. Purchase machinery for Rs. 50000/ and furniture for Rs.
10000
3. Paid amount for rent Rs. 1000/
4. Deposits Rs,. 10000/- in Bank
5. Purchase of goods for Rs. 20000/ from Mr. Ram on credit.
6. Sold goods to Mr. Rakesh for Rs. 10000/
7. Rs. 5000/ withdraws from bank for personal use.
8. Withdraws Rs. 1000/ for office use.
9. Received cash from Mr. Rakesh.
10. Paid to Mr. Ram.
Ans. By default, cash a/c and P&L a/c are available in Tally.
Ledger Group
Mr. Ashok a/c Capital a/c
Furniture a/c Fixed asset
Machinery a/c Fixed asset
Rent a/c Indirect expenses
Bank a/c Bank a/c
Purchase a/c Purchase a/c
Sales a/c Sales a/c
Mr. Ram a/c Sundry creditor
Mr. Rakesh a/c Sundry debtor
Drawing a/c Capital a/c
COLLEGE OF COMMERCE
2. State groups for ledgers & create the ledgers.

1. Mr. Ram starts business with Rs. 200000/- and deposited
into bank Rs. 40,000.
2. Paid for office building Rs. 50000/ and furniture for Rs.
10000/-
3. Purchase raw material of Rs. 10000 on credit from Mr.
Avinash.
4. Paid Wages Rs. 2000
5. Paid salary Rs. 10000
6. Return money to Mr. Avinash in settlement of Rs. 9500.
7. Sold goods to Mr. ShekarRs. 15000/-
8. Received interest on bank amount Rs. 500.
9. Received from Mr. Shekar after discount of Rs. 500.
10. Sold old news paperRs. 450/-
11. Sold old furniture Rs. 4000/-
Ledger Group
Mr. Ram a/c Capital a/c
Bank a/c Bank a/c
Furniture a/c Fixed assets
Building a/c Fixed assets
Purchase a/c Purchase a/c
Mr. Avinash a/c Sundry creditor
Wages a/c Direct expenses
Salary a/c Indirect expenses
Discount a/c Indirect expenses
Sales a/c Sales a/c
Mr. Shekar Sundry debtor
Interest a/c Indirect expenses
Old newspapers Indirect income
COLLEGE OF COMMERCE
MAGNET COMPUTER CLASSES

I. Record the following transactions in the books of “M/s Albert
& Brothers”.
1. Albert starts business with Rs. 50,000.
2. He opens a SBI saving bank account and deposits Rs.
20,000.
3. Bought furniture for Rs. 5,000, machinery for Rs. 10,000.
4. Purchased goods for Rs. 14,000.
5. Sold goods for Rs.8, 000.
6. Purchased goods from Malhotra & Company for Rs.
11,000.
7. Paid telephone rent for the year by ChequeRs. 500
8. Bought one typewriter for Rs. 2,100 from ‘Universal
Typewriter Co’. on credit.
9. Sold goods to Keshav Ram for Rs. 12,000.
10. Sold goods to Rajesh Kumar for Rs. 2000 cash.
11. Amount withdrawn from bank for personal use Rs. 1,500.
12. Received cash from Keshav Ram Rs. 11,900 and discount
allowed Rs. 100.
13. Paid into bank Rs. 5,800.
14. Bought 50 shares in X Y & Co. Ltd. At Rs.60 per share,
brokerage paid Rs. 20.
15. Goods worth Rs. 1,000 found defective were returned to
Malhotra & Co. and balance of the amount due to them settled
by issuing a cheque in their favour.
16. Sold 20 shares of X Y & Co. Ltd. at Rs. 65 per share,
brokerage paid Rs. 20.
17. Bought goods worth Rs. 2,100 from Ramesh and supplied
them to Suresh at Rs. 3,000.

COLLEGE OF COMMERCE
18. Suresh returned goods worth Rs. 100, which in turn were
sent to Ramesh.
19. Issued a cheque for Rs. 1,000 in favour of landlord for rent
for April.
20. Paid salaries to staff Rs. 1,500.
21. Received from travelling salesman Rs. 2000 for goods sold
by him, travelling expenses Rs. 100.
Journal entries
1. Cash a/c ……… Dr.

To Capital a/c
2. SBI saving bank a/c ………… Dr.
To cash A/c
3. Machinery a/c ……… Dr.
Furniture a/c ……… Dr.
To cash a/c
4. Purchase a/c ……… Dr.
To cash a/c
To Sales a/c
To Malhotra & Co. a/c
7. Telephone rent a/c ……… Dr.
To SBI bank a/c
8. Typewriter a/c ……… Dr.
Universal Typewriter Co. a/c
9. Kashav Ram ……… Dr.
To Sales a/c

To sales a/c
COLLEGE OF COMMERCE
11. Drawings a/c ……… Dr.

SBI bank a/c
Discount allowed a/c
To Keshav Ram a/c
13. SBI bank a/c ……… Dr.
To cash a/c
14. Investment in shares A/c ……… Dr.
Brokerage a/c ……… Dr.
To Cash a/c
15. Malhotra’s a/c ……… Dr.
Return Outward a/c ……… Dr.
To Bank a/c
To Investment in shares a/c
Investment in shares a/c ……… Dr.
To Profit & Loss a/c
[selling share is not the core business so whatever profit realized
will be entered in profit & loss a/c]
Brokerage a/c ……… Dr.
To cash a/c
To Ramesh a/c
Suresh a/c ……… Dr.
To Sales a/c
18. Return Inward A/c ……… Dr.
Suresh a/c
Ramesh a/c ……… Dr.
To Return outward a/c
19. Rent a/c ……… Dr.
To Bank a/c
COLLEGE OF COMMERCE
20. Salary a/c ……… Dr.

Cash a/c
Travelling expenses a/c
To sales a/c
Company Name : MAGNET COMPANY

Address: : No. 31, S.S.K. Chawl,
Dharavi Cross Road, Dharavi, Mumbai – 17.
LEDGER NAME UNDER OPENING

GROUP BALANCE
SHARE CAPITAL CAPITAL 10,00,000
ACCOUNT
LOAN FROM SBI SECURED 4,00,000
BANK LOAN
PROVISION FOR PROVISION 32,500
DEPRECIATION
O/S RENT CURRENT 3,600
LIABILITY
O/S SALARIES CURRENT 19,000
LIABILITY
DEPOSIT FOR DEPOSITS 1,55,000
PREMISES (ASSETS)

COLLEGE OF COMMERCE
INVESTMENT IN INVESTMENT 18,550

SHARES
FURNITURE FIXED ASSETS 15,000
COMPUTERS FIXED ASSETS 80,000
CASH IN BANK BANK 1,93,000
ACCOUNT
CASH IN HAND CASH IN 25,000
HAND
CLOSING STOCK STOCK IN 67,000
HAND
When amount received from parties use Receipt voucher (F6)

Date Party MODE OF CHEQUE AMOUN
name PAYMEN NUMBER T
T
2nd MA Relianc CASH -------------------- 70000
Y e store -
2nd MA TATA CASH -------------------- 25000
Y store -
2nd MA Omtex CHEQUE 0229892 42000
Y store
nd
2 MA Vishwas CHEQUE C/B 654258 18000
Y store
2nd MA Philips CHEQUE S/B 7139852 120000
Y store
2nd MA IPL CASH -------------------- 15500
Y store -
When amount paid to parties use payment voucher (F6)

COLLEGE OF COMMERCE
Date Party name MODE CHEQUE AMOUN

OF NUMBER T
PAYMEN
T
2nd MA BABAJI CASH ------------------- 30000
Y STORE --
2nd MA AMUL CASH ------------------- 20000
Y STORE --
2nd MA ANAND CHEQUE 8459625 18000
Y STORE
2nd MA ABINAYA CHEQUE 6548721 6000
Y STORE
2nd MA AZIM’S CHEQUE 9685721 22000
Y STORE
2nd MA SARASWA CASH ------------------- 3000
Y TI STORE --
Particulars Under category Amount Mode of

(Rs.) payment
Discount Allowed Indirect expenses 1800 Cash
A/c Indirect expenses 300 cash
Commission
Allowed A/c
Salary A/c Indirect expenses 500 Cheque
Travelling Expenses Indirect expenses 900 Cheque
Rent A/c Indirect expenses 450 Cash
Brokerage Account Indirect expenses 1250 Cash

COLLEGE OF COMMERCE
Printing & Indirect expenses 600 Cheque

Stationery Indirect expenses 1200 Cash
Electricity charges Indirect expenses 820 cash
Miscellaneous Indirect expenses 960 Cheque
expenses Indirect expenses 1020 Cheque
Advertisement Indirect expenses 350 Cheque
Office expenses Indirect expenses 125 Cheque
Interest Indirect expenses 650 Cheque
Delivery van Indirect expenses 250 Cheque
Conveyance Indirect income 900 Cheque
Expenses Indirect income 4500 Cheque
Refreshment
Expenses
Administrative
expenses
Discount received
A/c
Commission
received A/c
COMPANY NAME: - MAGNET BOOK STORE PRIVATE

LIMITED
ADDRESS: DHARAVI, MUMBAI - 400017

COLLEGE OF COMMERCE
LEDGER NAME UNDER GROUP OPENING

BALANC
E
SHARE CAPITAL 15,00,000
CAPITAL ACCOUNT
LOAN FROM SECURED 5,00,000
SBI BANK LOAN
PROVISION FOR PROVISION 450000
DEPRECIATION
O/S RENT CURRENT 6000
LIABILITY
O/S SALARIES CURRENT 8000
LIABILITY
DEPOSIT FOR DEPOSITS 2,00,000
PREMISES (ASSETS)
INVESTMENT INVESTMENT 60,000
IN SHARES
FURNITURE FIXED ASSETS 28,000
COMPUTERS FIXED ASSETS 50,000
CASH IN BANK BANK 1,00,000
ACCOUNT
CASH IN HAND CASH IN 75,000
HAND
CLOSING STOCK IN 50,000
STOCK HAND
ABHYUDAYA BANK 1,25,000
BANK ACCOUNT
MACHINERY FIXED ASSET 2,00,000
BUILDING FIXED ASSET 6,00,000

COLLEGE OF COMMERCE
Discount Allowed Indirect expenses 1800 Cash

A/c Indirect expenses 300 cash
Commission
Allowed A/c
Salary A/c Indirect expenses 500 Cheque
Travelling Indirect expenses 900 Cheque
Expenses
Rent paid A/c Indirect expenses 450 Cash
Brokerage Indirect expenses 1250 Cash
Account
Printing & Indirect expenses 600 Cheque
Stationery Indirect expenses 1200 Cash
Electricity charges Indirect expenses 820 cash
Miscellaneous Indirect expenses 960 Cheque
Advertisement Indirect expenses 350 Cheque
Office expenses Indirect expenses 125 Cheque
Interest on loan Indirect expenses 650 Cheque
Delivery van Indirect expenses 250 Cheque
Conveyance Indirect income 900 Cheque
Expenses Indirect income 4500 Cheque
Refreshment
Expenses
Administrative
expenses
Discount received
A/c
Commission
received A/c

COLLEGE OF COMMERCE
To maintain Stock Statement

Group Categories Stock item Purcha Quanti Godown
se ty
price
SCHOO ENGLISH BALBARA 80 1500 DHARA
L THI VI
YUVAK 75 1000
BARATHI
MATHS ALGEBRA 65 1300
GEOMETR 55 1200
Y
COLLE ACCOUN BASIC 85 1100 SION
GE TS
FINAL 90 1000
MATHS ARITHMAT 45 1400
IC
STATISTIC 35 1350
S
SHORT CUT KEYS ( ALONG WITH EXPLANATION)
Windows Functionality Availability

ALT + F1 To close a company At all menu screens
To view detailed At almost all report screens
report At almost all screens in
TALLY
COLLEGE OF COMMERCE
To explode a line At the Inventory/ Payroll

into its details voucher creation or
To select Inventory alteration screen.
vouchers to alter
ALT + F2 To change the period At almost all screens in
TALLY
ALT + F3 To select the At Gateway of Tally screen
company info menu
To create/alter/shut a
Company
ALT + F4 To select the At Accounting / Inventory
Purchase Order Voucher creation and
Voucher Type alteration screens
ALT + F5 To select the Sales At Accounting / Inventory
Order Voucher Type Voucher creation and
To view monthly alteration screens
and quarterly report At almost all report screens
in TALLY
Rejection Out Voucher creation and
To change the Sales
Order Voucher Type
ALT + F7 To select the Stock At Accounting / Inventory
Journal Voucher Voucher creation and
Type alteration screens
To accept all the At Tally Audit Listing
Audit lists screen

COLLEGE OF COMMERCE

Delivery Note Voucher creation and
To view the At Ledger Voucher screen
Columnar report
ALT + F9 To select the Receipt At Accounting / Inventory
Note Voucher Type Voucher creation and
alteration screens
ALT + To select the At Accounting / Inventory
F10 Physical Stock Voucher creation and
ALT + To filter the At almost all report screens
F12 information based on
monetary value
Ctrl + F1 To select payroll At the Accounting/Inventory
vouchers for Voucher creation or
alteration alteration screen
CTRL + Advanced At Gateway of Tally
ALT + Configuration
F12
Key Combination Used for Navigation

PgUp Display previous At voucher entry and alteration
voucher during screens

COLLEGE OF COMMERCE
voucher
entry/alter
PgDn Display next At voucher entry and alteration
voucher during screens
voucher
entry/alter
ENTER To accept You have to use this key at most
anything you areas in TALLY
type into a field. At the receivables report - press
To accept a Enter at a pending bill to get
voucher or transactions relating to this bill
master (e.g., original sale bill, receipts
To get a report and payments against this bill,
with further etc)
details of an item
in a report
ESC To remove what At almost all screens in TALLY
you typed into a
field
To come out of a
screen
To indicate you
do not want to
accept a voucher
or master
SHIFT + Collapse next At Voucher Register screen and
ENTER level details Trial Balance report
SHIFT + To explode a In almost all Reports:
ENTER line into its At a Group/Stock Group/Cost
details Category/Godowns /Stock

COLLEGE OF COMMERCE
Category - displays Sub Groups

and Ledgers/Stock Items/Cost
Centres/Secondary
Godowns/Secondary Stock
Categories
At a Voucher - displays its entries
and narration
At a Stock Item- displays its
godowns and batch details
At Voucher Register screen -
displays the next level details
At Trial Balance report - displays
the next level details
CTRL + To alter a master At voucher entry and alteration
ENTER while making an screens
entry or viewing At all reports
a report

F1 To select a At all masters menu screen
company
F1 To select the At the Accounting Voucher
Accounts Button creation and alteration
screen

COLLEGE OF COMMERCE
F1 (ALT+F1) To select the At the Inventory/Payroll

Inventory Voucher creation and
To view the alteration screen
detailed or In almost all the Reports
condensed report
F2 To change the At almost all screens in
current date TALLY
To select company At the F11: Features screen
inventory features
F2 To change the At almost all screens in
current date TALLY
To select company At the F11: Features screen
inventory features
F4 To select the At Accounting / Inventory
Contra voucher Voucher creation and
alteration screen
Payment voucher Voucher creation and
alteration screen
Receipt voucher Voucher creation and
alteration screen
Journal voucher Voucher creation and
alteration screen
F8 To select the Sales At Accounting / Inventory
voucher Voucher creation and
alteration screen

COLLEGE OF COMMERCE

(CTRL+F8) Credit Note Voucher creation and
voucher alteration screen
Purchase voucher Voucher creation and
alteration screen
F9 To select the Debit At Accounting / Inventory
(CTRL+F9) Note voucher Voucher creation and
alteration screen
Reversing Journal Voucher creation and
voucher alteration screen
F10 (Ctrl + To select the At Accounting / Inventory /
F10) Memorandum Payroll Voucher creation
voucher and alteration screen
F11 To select the At almost all screens in
Functions and TALLY
Features screen
F12 To select the At almost all screens in
Configure screen TALLY
Special Key Combination
Windows FFunctionality Availability

COLLEGE OF COMMERCE
ALT + 2 To Duplicate a At List of Vouchers – creates a

voucher voucher similar to the one where
you positioned the cursor and
used this key combination
ALT + A To Add a voucher At List of Vouchers – adds a
To Alter the voucher after the one where you
column in positioned the cursor and used
columnar report this key combination.
Alters the column in all the
reports which can be viewed in
columnar format
ALT + C To create a master At voucher entry and alteration
at a voucher screens, at a field where you
screen (if it has have to select a master from a
not been already list. If the necessary account has
assigned a not been created already, use
different function, this key combination to create
as in reports like the master without quitting from
Balance Sheet, the voucher screen.
where it adds a At all voucher entry screens in
new column to the the Amount field
report)
To access Auto
Value Calculator
in the amount field
during voucher
entry
ALT + D To delete a At Voucher and Master (Single)
voucher alteration screens. Masters can
To delete a master

COLLEGE OF COMMERCE
To delete a be deleted subject to conditions,

column in any as explained in the manual.
columnar report All the reports screen which can
(if it has not been be viewed in columnar format
already assigned a
different function,
as explained
above)
ALT + E To export the At all reports screens in TALLY
report in ASCII,
Excel, HTML OR
XML format
ALT + I To insert a At List of Vouchers – inserts a
voucher voucher before the one where
To toggle between you positioned the cursor and
Item and used this key combination.
Accounting At creation of sales and purchase
invoice invoice
ALT + L To select the At almost all screens in TALLY
Language
Configuration
ALT + K To select the At almost all screens in TALLY
Keyboard
Configuration
ALT + O To upload the At all reports screens in TALLY
report at your
website
ALT + G To select language At almost all screens of TALLY
for Tally Interface

COLLEGE OF COMMERCE
ALT + M To Email the At all reports screens in TALLY

report
ALT + N To view the report At all the reports where columns
in automatic can be added
columns
ALT + P To print the report At all reports screens in TALLY
ALT + R To remove a line At all reports screens in TALLY
in a report
ALT + S To bring back a At all reports screens in TALLY
line you removed
using ALT + R
ALT + U To retrieve the last At all reports screens in Tally
line which is
deleted using Alt
+R
ALT+ V From Invoice At Invoice screen > Quantity
screen to bring Field > Press Alt + V to select
Stock Journal the Stock Journal.
screen
ALT + X To cancel a At all voucher screens in
voucher in Day TALLY
Book/List of
Vouchers
ALT + R To Register Tally At almost all screens in TALLY.
CTRL + To accept a form – At almost all screens in TALLY,
A wherever you use except where a specific detail
this key has to be given before accepting
combination, that
screen or report

COLLEGE OF COMMERCE
gets accepted as it
is
CTRL + To select the At Groups/Ledgers/Cost
B Budget Centres/
Budgets/Scenarios/Voucher
Types/ Currencies (Accounts
Info) creation and alteration
screen
CTRL + To check the At all the menu screens
ALT + B Company
Statutory details
CTRL + To select the Cost At Groups/Ledgers/Cost
C Centre Centres/
To select the Cost Budgets/Scenarios/Voucher
Category Types/ Currencies (Accounts
screen
At Stock Groups/ Stock
Categories/ Stock Items/
Reorder Levels/ Godowns/
Voucher Types / Units of
Measure ( Inventory
Info) creation/alteration screen
CTRL+ To select the At Groups/Ledgers/Cost
E Currencies Centres/
screen

COLLEGE OF COMMERCE

G Group Centres/
screen
CTRL + To view the At Almost all screens in Tally
H Support Centre
CTRL + To select the At Stock Group/ Stock
I Stock Items Categories/ Stock Items/
Measure ( Inventory
Ctrl + Alt To import At all menu screens
+I statutory masters
CTRL + To Login as At Almost all screens in Tally
K Remote
Tally.NET User
L Ledger Centres/
To mark a Budgets/Scenarios/Voucher
Voucher as Types/ Currencies (Accounts
Optional Info) creation and alteration
screen
At the creation and alteration of
Vouchers
CTRL + To select the At Stock Group/ Stock
O Godowns Categories/ Stock Items/

COLLEGE OF COMMERCE

Measure ( Inventory
CTRL + To abandon a At almost all screens in TALLY.
Q form – wherever
you use this key
combination, it
quits that screen
without making
any changes to it.
CTRL + To repeat At creation/alteration of voucher
R narration in the screen
same voucher type
CTRL + Rewrite data for a From Gateway of Tally screen
Alt + R Company
CTRL + Allows you to At Stock Voucher Report and
S alter Stock Item Godown Voucher Report
master
CTRL + To select the Units
At Stock Groups/ Stock
U Categories/ Stock Items/
Measure ( Inventory
V Voucher Types Centres/
To toggle between Budgets/Scenarios/Voucher
Invoice and Types/ Currencies (Accounts
Voucher Info) creation and alteration
screen

COLLEGE OF COMMERCE
At creation of Sales/Purchase
Voucher screen
UNIT 4: TALLY – CONFIGURING
GROUP CREATION IN TALLY ERP 9
15 PRIMARY 13 SUB
GROUPS GROUPS
Branch/Division Bank account
Capital account Bank OD a/c
Current assets Cash-in-hand
Current Liabilities Deposits(assets)
Direct expenses Duties & Taxes
Direct incomes Loans &
advances(assets)
Fixed assets Provisions
Indirect expenses Reserves &
surplus
Indirect incomes Secured loans
Investments Stock-in-hand

COLLEGE OF COMMERCE
Loans (Liability) Sundry creditors

Miscellaneous Sundry Debtors
expenses(assets)
Purchase accounts Unsecured loans
Sales account
Suspense account
GROUPING OF LEDGER ACCOUNTS
1. Stock in hand
LEDGER
Opening stock
Closing stock
2. Purchase account
LEDGER
Purchase
Purchase return

COLLEGE OF COMMERCE
3. Direct expenses
LEDGER
Fright charges
Carriage inwards or
Purchase returns
Cartage, coolie, Octroi
Railway fright
Manufacturing wages
Coal. Gas, water
Oil & fuel
Factory rent, insurance,
electricity, lighting &
heating
4. Sales account
LEDGER
Sales
Sales return
5. Indirect expenses
COLLEGE OF COMMERCE
LEDGER
Salary
Postage & telegrams
Telephone charges
Rent paid
Rates, taxes
Insurance
Audit fees
Interest on bank loan
Interest on loans paid
Bank charges
legal charges
Printing & stationery
General expenses
Sundry expenses
Discount allowed
carriage outwards or
sales return
Travelling expenses
Advertisement
Bad debts

COLLEGE OF COMMERCE
Repair renewals
Motor expenses
Depreciation on assets
6. Indirect incomes
LEDGER
Interest on investment
receives
Interest on deposit
received
Interest on loans
received
Commission received
Rent received
Dividend received
Bad debts recovered
profit by sale of assets
Sundry income
7. Loan liabilities
COLLEGE OF COMMERCE
LEDGER
Loan from others
Bank loan
8. Bank OD
LEDGER
Bank overdraft
9. Current Liabilities
LEDGER
Bills payable
Expense outstanding
Income received in
advance
Other liabilities
10. Secured loans

LEDGER
Mortgage loans
11. Capital account

COLLEGE OF COMMERCE
LEDGER
Capital
Drawings
12. Cash in hand

LEDGER
Cash in hand
13. Bank account
LEDGER
Cash at bank
14. Deposit
LEDGER
Fixed deposit at bank
15. Investments
LEDGER
Investments

COLLEGE OF COMMERCE
16. Current assets

LEDGER
Bills receivable
Prepaid expenses
Income outstanding
17. Sundry debtors

LEDGER
Sundry
debtors(Customers)
18. Sundry creditors

LEDGER
Sundry creditors
(Suppliers)
19. Fixed assets

LEDGER
Loose tools
Fixtures & fittings
Furniture

COLLEGE OF COMMERCE
Motor vehicles
Plant & machinery
Land & building
Leasehold property
Patents
Goodwill
20. Preliminary expenses

LEDGER
Miscellaneous
expenses
Note: (a) Debit note = Purchase returns

(b) Credit note = Sales returns
SHORT CUT KEYS
1. F1 – To select company & accounts button

COLLEGE OF COMMERCE
2. F1 (ALT+F1) – To view detailed report
3. F2 - To change the current date
4. F4 – To select contra voucher
5. F5 – To select payment voucher
6. F6 – To select the receipt voucher
7. F7 – To select journal voucher
8. F8 – To select sales voucher
9. F8 (CTRL+F8) – to select credit note voucher
10. F9 – To select purchase voucher
11. F9 (CTRL+F9) – To select debit note voucher

COLLEGE OF COMMERCE
12. F10 – To select the reversing journal voucher
13. F11 – To select functions & features
14. F12 – To select the configure screen
VOUCHER TYPES
1. Receipt Voucher (F6): All transactions either in the form of

cash or bank only should be recorded in this voucher. CREDIT
comes first and then DEBIT.
The main transactions recorded in this voucher are:
a) Income received. Ex: Commission received, interest
received.
b) Sale of fixed assets like furniture, land, building,
machinery.
c) Sale of shares
d) Capital introduced to business.
e) All types of bills cleared from the customers or debtors.

COLLEGE OF COMMERCE
2. Payment Voucher (F5): All payables in the form of cash or

bank must be recorded in this voucher. DEBIT comes first and
then CREDIT.
a) Payment of expenses like rent, commission, interest.
b) Purchase of fixed assets.
c) Purchase of shares.
d) Payment of taxes by cash.
e) All bills cleared to suppliers or Creditors.
3. Journal Voucher (F7): They are also treated as adjustment

vouchers. Only non cash transactions are recorded in this
voucher.
Note: Cash, purchase, sales & bank entries MUST NOT be
recorded.
a) Depreciation of fixed assets.
b) Appreciation of fixed assets.
c) Bills of exchange.
d) Transfer of cash from one a/c to another.
e) Receivables /payables without cash or bank.
4. Sales Voucher (F8): When goods or services are sold to

customers (Debtors) on credit.

COLLEGE OF COMMERCE
5. Purchase Voucher F9): When goods or services or

purchased from suppliers (Creditors) on credit.
6. Credit note Voucher (Ctrl+F8): When goods sold are

returned to the business in the form of sales return.
7. Debit note Voucher (Ctrl+F9): When goods sold are

returned by the business in the form of purchase return.
8. Reverse journal Voucher (F10): When transactions without

affecting the ledger accounts and financial statements to cancel a
transaction.
9. Memo Voucher (Ctrl +F10): This is a non accounting
voucher and the entries made using it will not affect your
accounts and stored in memo register to pass on the information.

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ACCOUNTING INFORMATION SYSTEM - TALLY ERP 9 – ELECTIVE 1 - ST.

TALLY ERP 9 NOTES

Tally is accounting software that is used to record day to day

BASIC TYPES OF ACCOUNTS

Account is divided in following three types:

1. Personal account: Any individual person or any firms or

Assistant Professor – VEDAPRADHA.R Page 1

3. Nominal account: Account of any invisible things that

OPENING SCREEN OF TALLY

When tally is opened in Windows environment, it shows

Assistant Professor – VEDAPRADHA.R Page 2

Calculator (command area) :

CREATING NEW COMPANY IN TALLY

1. In tally, company means an organization whose accounts

Assistant Professor – VEDAPRADHA.R Page 3

This menu is used for selecting company or for creating a new

USES OF FEATURE OPTION (F11)

Features are used to change the options related to the selected

CONFIGURATION OF COMPANY (F12)

To configure company, click on F12 button from the button

Assistant Professor – VEDAPRADHA.R Page 4

Assistant Professor – VEDAPRADHA.R Page 5

1. In tally, all accounts entries can be grouped or sub grouped

Following is the list of groups that affects the Balance sheet.

1. Capital account: Handle investments or owner’s account. It

2. Current assets: These assets are divided in 6 sub groups as

Assistant Professor – VEDAPRADHA.R Page 6

(C) Deposits (assets): Fixed deposits, security deposits made

3. Current Liabilities: It keeps track of outstanding liabilities or

4. Fixed Assets: Handle accounts of all assets like machinery,

5. Investments: It keep records of overall investment like shares,

Assistant Professor – VEDAPRADHA.R Page 7

6. Loans(liability): It keeps an account of the loans taken by

7. Suspense Account: This account is used to enter the

8. Branch / Divisions: All the names of branches, divisions and

9. Miscellaneous Expenses: Under this group all expenses are

10. Purchase account: It is used to maintain records of all

11. Sales account: It keeps record of all sales.

Assistant Professor – VEDAPRADHA.R Page 8

15. Indirect expenses: This group is used to maintain the

CREATING SINGLE & MULTIPLE GROUPS

1. Group is the type of account. Group decides how

i. From Gateway of Tally, select Account info.

CREATING, DISPLAYING & ALTERING LEDGERS

Assistant Professor – VEDAPRADHA.R Page 10

Ledger is a book that is used to store detail of each account. It is

i. From Gateway of Tally, select Account info.

Assistant Professor – VEDAPRADHA.R Page 11

1. State groups for ledgers and create the ledgers.

2. State groups for ledgers & create the ledgers.

MAGNET COMPUTER CLASSES

Assistant Professor – VEDAPRADHA.R Page 14

1. Cash a/c ……… Dr.

10. Cash a/c ……… Dr.

11. Drawings a/c ……… Dr.

20. Salary a/c ……… Dr.

Company Name : MAGNET COMPANY

LEDGER NAME UNDER OPENING

Assistant Professor – VEDAPRADHA.R Page 17

INVESTMENT IN INVESTMENT 18,550

When amount received from parties use Receipt voucher (F6)

When amount paid to parties use payment voucher (F6)