SAMPLE SUSPENSION LETTER

Date:
Employee Name
Address
Dear [Employee Name]:
This letter is to inform you that you are hereby suspended from your job without pay for [Number]
working days, ommening [Date]! This disiplinary ation is being taken based on the following poliy
breahes!
"! [Desribe #roblem]
$! [Desribe #roblem]
%our ondut as desribed abo&e onstitutes suffiient ause for disiplinary ation! 'n addition, you ha&e
been disiplined in the past for the same problems!
%our formal disiplinary ation is:
( )uspension without pay for [Number] onseuti&e working days beginning [Date]!
A opy of this letter will be plaed in your personnel file! %ou ha&e the right to respond in writing to this
information or rebut this suspension! 'f you hoose to respond, you ha&e until [Date]! %our response, if
any, will be inluded in the file! 't is assumed that you ha&e wai&ed the right to respond if you do not take
ad&antage of the abo&e alternati&e!
*e are e+tremely upset with your ations in this matter! The purpose of this suspension is to impress
upon you the seriousness with whih we regard the abo&e &iolation of employment and to gi&e you the
opportunity to reflet upon your future ompliane with our employment standards! ,ne more &iolation
of the onditions of your employment will result in termination!
)inerely,
Name
Title