Puyallup School District

Transcript Guidelines

The purpose of this document is to help align transcript practices at our high schools by providing some
parameters and guidelines for entering grades and other marks such as: No Credit (NC), Credit (Cr),
Withdraw (W). They key concept behind these guidelines is creating a joint decision-making process by
which marks are entered into the student transcript based on conversations between the teacher,
building administration, counselors, On-Time Graduation Specialist, and the data processor. Please
consider the following timeline to assist in the process when a student leaves prior to the end of the
semester:

Transcript Entries
Timeline
1
st
Day of Term 90
th
Day of Term
Day 0 Day 15 Day 45 (2
nd
IPR) Day 90
No Mark
Given
Withdraw (W) mark given
-Does not impact GPA
-No credit attempted
Options for Joint Decision-Making Team:
Grades of A, B, C, D, F (by entering a
grade of A-D, credit is awarded for
semester; by entering an F, no credit
given, GPA impacted, credit attempted)
No Credit (NC)-credit attempted, no GPA
impact
Credit Only (CR)-typically given by teacher
10 or fewer days prior to the end of the
semester, credit attempted and earned,
no GPA impact
CAOs are available for additional input
and guidance

Note: If a student leaves prior to the end of the semester but after Day 45, the procedure will be to drop
the course with a Mark Issued By code of O (Office). The O code can be interpreted as an Open mark.
The Open designation means after a joint decision is made regarding the appropriate mark the student
should receive the mark will be entered in the students transcript record. The agreed upon mark will be
entered by the teacher, administrator, counselor or data processor. If the mark is to be entered by the
teacher the Mark Issued By code will be updated by the data processor to T (Teacher).