Subject 29-Apri l -2014 Heri t age Val l ey Heal t h Syst em - Sewi ckl ey Campus Request s for Ground and/or Aeromedi cal Pat i ent Transfers SOP# Operat i ons Overvi ew: To coordinate and help effectuate promptground and/or aeromedical transportation of urgent and emergent patients from Heritage Valley Health System- Sewickley (flHVHS-SewickleyJl) to designated regional tertiary care centers in a safe and effective manner. Adopt ed Revi sed Background: Due of the relative close proximity of the HVHS- Sewickley Campus to tertiary care centers located in and around the City of Pittsburgh, transport of HVHS- Sewickley patients, requiring a higher level of care, is typically performed by ground ambulance; However, on a limited number of occasions each year, when unusual circumstances arise, certain patients may require aeromedical transportation to a regional tertiary care center via helicopter. As HVHS- Sewickley Campus does not contain an approved heliport; the following procedures should be followed when the need for patient transport to atertiary care center is being considered: HVHSpersonnel will initially contact the selected tertiary care center to: 1) discuss the patient's condition; 2) confirm the availability of admission and treatment at the receiving tertiary care facility; and; 3) confirm whether a specialty team will be sent to HVHSvia ground or air and/or; 4) confirm the whether the patient will be transported via ground or air; Life Flight: 412-359-3333 STATMedevac - 412-647-7828 Once the tertiary care center approves and accepts the transfer request, HVHSpersonnel should immediately call Valley Ambulance Authority ("VAA") at (412) 262-2620 to request and coordinate either ground or aeromedical transportation of the patient(s). Procedures: When VAA receives a request from HVHS-Sewickley, the following procedures should be followed: 1) For All Transports: The VAA Dispatcher should rapidly obtain pertinent information about the patient's condition, treatment plan, destination and requested mode of transport; 2) For Ground Transports: Depending on the severity of the patient's condition, the transport should be designated by HVHSas either "Urgent" or "Emergent". The VAA Dispatcher will send the closest ALSequipped ambulance to HVHS- Sewickley within 15 minutes for ground transports designated as "Emergent" and within 30 minutes for ground transports designated as "Urgent". 3) For Aeromedical Transports: The VAA Dispatcher will ask HVHSpersonnel whether a particular aeromedical service has already been contacted or if Valley should determine the closest appropriate helicopter(s); a. VAA will contact the designated aeromedical service (see below) or VAA will contact both regional aeromedical providers to determine the closest appropriate helicopter and estimated time of arrival; b. VAA will select and coordinate the designated landing zone: c. All parties have agreed that the closest appropriate and primary landing zone for patient transports from HVHS- Sewickley campus is the sports field adjacent to the Quaker Valley Middle School located at 618 Harbaugh Street, Sewickley, PA 15143; (OMS Latitude: 4032' 6.6264" N OMS Longitude: 8010' 50.4480" W) d. VAA will notify Allegheny County 911 for dispatch of both Sewickley Police and Cochran Hose Company to the landing zone to help assure safety; a. If the designated landing zone is VAA Headquarters, VAA will notify Moon Township Police Dispatch at 412-262-5000 for dispatch of both Moon Police and Moon Fire Department to the landing zone to help assure safety; e. If time permits, during school hours, VAA will attempt to contact J oe Marrone from the Quaker Valley School District at 412-977-8154 to notify him of the impending arrival of a helicopter at the Middle School location; 4) If the primary landing zone is not available, asecondary landing zone has been designated. The secondary zone is the parking lot in front of the Valley Ambulance Authority Headquarters located at 3550 University Blvd. Moon Township, PA 15108 (OMS Latitude: 4031' 36.4332" N OMS Longitude: 8011' 0.5280" W); 5) Inthe event that both the primary and secondary landing zones are not available for use, the VAA Dispatcher may select an alternate landing zone from the designated landing zone list which is located in a binder the VAA Communications Center; 6) VAA will then dispatch the closest appropriate ALSambulance to the designated landing zone for transport of the aeromedical crew and/ or patient to and from HVHS- Sewickley; 7) If the helicopter is delayed for any reason and cannot complete its mission in atimely and safe manner, VAA will make all reasonable attempts to secure alternative ground and/ or aeromedical transportation; 8) Inthe event of unusual or unexpected circumstances, VAA Dispatch will attempt to update and communicate with HVHSand / or other public safety agencies. 9) VAA Dispatchers should follow all other designated policies, procedures, directives and CADprocedures related to proper documentation of ambulance and / or helicopter transfer times and details