Assessment Services 1

2014-2015
CELDT

June 3 & 4, 2014

Nuts & Bolts
Training

2
Agenda
Whats New for 2014-15
CELDT Overview
Test Security
Test Coordinator Responsibilities
Assessment Services 3
Whats New for 2014-15?
No Field testing = all schools have been
assigned Form 1
Examiners Manuals = directions to
students to stow away materials not
needed for testing have been changed to
put away materials
Answer Books= several fields previously
included on the demographic pages do not
need to be hand-grid; these fields will be
extracted from CALPADs



Assessment Services 4
CELDT Overview:
The Purpose
1. Initial Assessment: to identify
new students who are English
learners and determine their level of
English proficiency
2. Annual Assessment: to assess all
English learners on their progress in
acquiring the English language
Assessment Services 5
Initial Assessment
Administered to all newly enrolled (to the
district) students in Grades K-12 with a
language other than English indicated on
their Home Language Survey
Must be administered within 30 calendar
days of enrollment
To determine English proficiency for all
new students
Administered throughout the year
Assessment Services 6
Annual Assessment
Administered to all continuing English
learners in Grades K-12
Administered September 2, 2014 through
October 15, 2014
To assess the progress of English learners
on acquiring listening, speaking, reading,
and writing skills
Used in determining Reclassification
Assessment Services 7
CELDT Domains
LISTENING SPEAKING READING WRITING
Following Oral
Directions

Teacher Talk

Extended
Listening
Comprehension

Rhyming
(Grades K-2)
Oral
Vocabulary

Speech
Functions

Choose &
Give
Reasons

4-Picture
Narrative
Word Analysis

Fluency and
Vocabulary

Comprehension
Letters & Words
(K-1)
Punctuation &
Capitalization
(K-1)
Grammar &
Structure (2-12)

Writing
Sentences (2-12)

Short
Compositions
(2-12)
Assessment Services 8
Test Security
Security Agreements- must be
completed by test site coordinators
Security Affidavits- must be
completed by site staff who will
have access to the CELDT
materials; return in BLUE envelope
All materials must be kept in a
LOCKED, SECURE area before
and after testing
BLM
Assessment Services, SDUSD 9
Test Security
BLM
10
Before Testing
Attend Training
Receive & Inventory Materials
Identify Students to Test
Prepare Materials & Locations
Plan Testing Schedule
Assessment Services 11
Training
Nuts & Bolts
Testing logistics for
the 2014-15 CELDT
administration
Provided by the
Assessment Services
Department
June 3 & 4


Examiners Training
How to administer the
different portions of the
CELDT (2 types of
training offered)
Provided by the Office
of Language Acquisition
Various dates & times
See Administrative
Circular No. 72
Assessment Services 12
Receiving Materials
Week of
August 18
Early
October

CELDT Materials



Barcode Labels
Delivered to sites via
truck delivery
Available for pick-up
from Assessment
Services (Ed Center)
Test booklets, blank answer
books, and coordinator kits
(GISs, SGLs, Blue Envelope)
Pre-Id labels for
answer books
13
Receiving Materials
continued
SECURE
MATERIALS
UNTIL
TESTING
ORDER
ADDITIONAL
MATERIALS
INVENTORY
UPON
RECEIPT
Verify Quantity
Note missing
booklets;
contact Denise
ASAP if there are
discrepancies


Fax Form



BLM
Reseal Boxes
Store in a
SECURE,
LOCKED area
14
Identify Students to be
Tested
Sites must run EL
rosters in the
beginning of the
school year to
determine which
students must test





Assessment Services 15
Special Education & 504
Students
Review IEP and 504 Plans for
accommodations & modifications
that must be made available to
students
Hand-grid Box 15 AFTER testing
only if the student actually used
the accommodation or
modification

See Attachment B of
Administrative Circular No. 74
Assessment Services 16
Estimated Administrative
Times for Form 1
Test Estimated Time
Listening 20 minutes (Grades 2-12)
25 minutes (Grades K-1)
Speaking 15 minutes (Grades K-12)
Reading 50 minutes (Grades 2-12)
20 minutes (Grades K-1)
Writing 2 Sessions, 30 min. each (Grades 2-12)
20 minutes (Grades K-1)
Assessment Services 17
Group Administration Guidelines

LISTENING
Grades K-1 = Individually Administered
Grade 2 = Groups of 5 or fewer
Grades 3-12 = Groups up to 25
(1 proctor for each 20 students in a group)

READING
Grades K-1 = Individually Administered
Grades 2-12 = Sensible Group Size
(1 proctor for each 20 students in a group)

WRITING
Grades K-1 = Individually Administered
Grades 2-12 = Sensible Group Size
(1 proctor for each 20 students in a group)

SPEAKING

Grades K-12 = Individually Administered
Prepare Test Materials for Distribution
Assessment Services 18
BLM
Red Blue Purple Green Brown
19
Prepare Testing Locations
Free from noise & interruptions
Good light & ventilation
One proctor for every 20
students in a group
Make necessary arrangements
for students w/IEPs & 504s

20
During Testing
Scoring & Data Entry
Pre-ID Barcode Labels
Answer Books
Testing Irregularities
Assessment Services 21
Site Scoring & Data Entry
All portions of the CELDT must be
scored by the site for Initial
Assessment (I.A.)
Scores for I.A. must be entered
into Zangle AFTER September
12, 2014
Assessment Services 22
Pre-Id Barcode Labels
Pre-ID barcode labels will be
available for pick-up in early
October (wait for email)

Pre-ID barcode labels will be
provided for students enrolled
BEFORE September 15
th

Answer
Book
Filling in student-
identifying
information and
sample answer
books on Pages
22-28 in manual
BARCODE
LABEL
INCLUDED IN
PRE-ID
MUST BE
COMPLETED
BY HAND
FRONT
Answer
Book WITH
Pre-ID Label
Page 22 in
manual
BACK OF DOCUMENT
INCLUDED
IN PRE-ID
MUST BE
COMPLETED
BY HAND
ONLY
COMPLETE IF
DIRECTED BY
ERIN GORDON
Answer
Book WITH
Pre-ID Label
MUST BE
COMPLETED IF
USED
Page 25 in manual
MUST BE
COMPLETED
BY HAND
Answer Book
WITH Pre-ID
Label
MUST BE
COMPLETED IF
USED BY
STUDENT
ONLY
COMPLETE IF
DIRECTED BY
ERIN GORDON
MUST BE
COMPLETED
BY HAND
FRONT
Answer
Book
WITHOUT
Pre-ID Label
Page 22 in
manual
Answer Book
WITHOUT Pre-ID
Label
Student ID:
must be
RIGHT-
JUSTIFIED;
use LEADING
zeros

BACK OF DOCUMENT
MUST BE
COMPLETED
BY HAND
ONLY
COMPLETE IF
DIRECTED BY
ERIN GORDON
Answer
Book
WITHOUT
Pre-ID Label
MUST BE
COMPLETED IF
USED
Page 25 in manual
30
Testing Irregularities &
Security Breaches
Cheating by student(s)
Failing to follow test administration
directions in Examiners Manual
Coaching students
Allowing examiners to take the test home
for grading
Allowing students to take the test out of
designated testing area


Make copy of report forms for your files;
send original in BLUE envelope
BLM
Report all
suspected
Irregularities to
Erin Gordon
ASAP
Page 35 in manual
31
After Testing
Return to Assessment Services
Apportionment Form
Checking Answer Books
Complete the GISs
Complete the S/GL
Assessment Services 32
Checking Answer Books
All student-identifying information is
complete and correct for each answer book
Field 9 is hand-grid (date test completed)
All stray pencil marks have been erased
Answers have been transcribed to clean
answer book if original was damaged
Preparing Materials for Return
FOR EACH GRADE
Separate and count completed Annual
Assessment (A.A.) answer books from Initial
Assessment (I.A.) answer books
Grade 3
I.A.
Grade 3
A.A.
= 11
= 7
Total answer books for grade 3 = 18
Assessment Services 34
Apportionment Form
A.A.
I.A.
7
7
0
18
11
11
11
0
0
Assessment Services 35
Principals
Certification
Assessment Services
36
Completing the Group Identification
Sheet (GIS)
Page 32 in
manual
One GIS
must be
completed
for each
grade level
Pre-coded
Pre-coded
Pre-printed
Must
compete
number of
students
tested &
grade level
For Each Grade Level
HAND-CODED
I.A. Documents
BARCODE I.A.
Documents
HAND-CODED
A.A. Documents
BARCODE A.A.
Documents
Assessment Services 38
Complete the
School/Group
List (S/GL)
Every GIS must
have an entry
on the S/GL
Place in BLUE
envelope
Page 33 in Manual
Complete
#4 & 6
Assessment Services 39
Packing Materials
for Return
Place the completed GIS on
top of the used answer books;
then place in the PLASTIC
BAGGIE
Labeling the PLASTIC BAGGIE:
School name
Grade level
Number of answer books in
baggie
For grade levels that require
more than one baggie, number
the baggies (i.e. 1 of 2, 2 of 2)
Assessment Services 40
Packing Materials
for Return continued
Place all labeled baggies in original
CELDT boxes
Place the completed S/GL for your site
in the BLUE envelope
Place any unused preprinted barcode
labels in an envelope marked w/your site
name
Assessment Services 41
The BLUE Envelope
Completed S/GL
Completed & signed Principals
Certification
Completed Apportionment Form
Signed Test Security Affidavits for all
staff who have had or will have access to
CELDT materials
Any Test Irregularity Reports


Assessment Services 42
Schedule for Return
DATE SCHOOL TYPE CALENDAR

Oct 15

Elementary

Traditional

Oct 16

Secondary

Traditional

Oct 17

All

Year Round
Assessment Services 43
Returning Materials
Return to 2351 Cardinal Lane by
4:30 p.m. on your assigned day

Assessment Services 44
Returning Materials AFTER
Annual Assessment Window
Keep all unused test materials at your
site for continuing initial identification
of new students
Use the YELLOW envelope provided
for the monthly return of I.A. materials
to Annex 3 after October 17
Assessment Services 45
Contact Information
Erin Gordon (619) 725-5687
Denise Ormsbee (619) 725-7059
General Information (619) 725-7065
OLA CELDT Hot Line at (619) 725-7282
Fax Number (619) 725-7070


Website =
http://www.sandi.net/Page/53458