Introduction to Financial Reporting .......................................................................2
Financial Reporting Overview............................................................................2 Navigating Reports in Workspace .....................................................................4 Navigating Reports in Financial Reporting Studio...........................................10 Creating Reports.................................................................................................14 Creating Basic Reports ...................................................................................14 Applying Advanced Member Selections..........................................................19 Formatting Cells and Grids..............................................................................20 Adding Objects to Reports..................................................................................24 Creating Report Objects..................................................................................24 Creating Charts ...............................................................................................26 Adding Functions to Reports...............................................................................30 Adding Text Functions.....................................................................................30 Adding Auto Calculations and Mathematical Functions...................................32 Managing Reports...............................................................................................33 Creating Books................................................................................................33 Creating Batches.............................................................................................35 Managing Items in Repository.........................................................................35
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Introduction to Financial Reporting Financial Reporting Overview
Financial Reporting Features
With Financial reporting you can graphically design and present analytic data. You can design traditional financial report formats, such as cash management report, profit and loss statements and balance statements. You can also design non traditional formats for financial or analytic data that include text and objects.
Key features of Financial Reporting:
Flexible range of output options Scalable, cross platform, server-based report generation Graphical report creation with access to multiple Hyperion data sources Objects that are reusable across multiple reports Book creation for similar reports Dynamic scheduling that enables automated reporting.
Financial Reporting Features Batches and Books Asymmetric Reporting PDF & HTML Reports Guided Analysis Reusable Objects Conditional Formatting Access Security Grids Charts Printing Scheduling Report Designers and Viewers Internal Document 3
Financial Reporting Architecture
FR is based on a three tiered architecture that contains the client, application and database tiers.
Security Overview
Common user provisioning managed by Shared Services Native and external authentication of users Authorizations of actions that users can perform in FR Permission for report Objects
Financial Reporting Architecture FR Studio Workspace Smart View for Office Client Tier Web Server Application tier Financial Reporting Web application Workspace Web application Financial Reporting Services Core Services Database tier Essbase HFM SSAS SAP/BW Repository Internal Document 4
Navigating Reports in Workspace
Workspace Overview
Workspace provides a single point of access to BI content and authoring tools:
Financial Reporting: For scheduled or on-demand, highly formatted, financial and operational reporting
Web Analysis: For interactive ad hoc analysis, presentations, and reporting of multidimensional data.
Interactive Reporting: For ad hoc relational queries, self service reporting, and dashboards for open database connectivity (ODBC) data sources
Production Reporting: For high volume, enterprise wide, production reporting.
Depending on assigned access one can use Workspace to perform these tasks for FR users
View and Print users Create and Modify Books Create and schedule batches Set permissions for repository items Set preferences Perform administrative tasks
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Launch Workspace: Workspace is launched through a browser. The default path for workspace is http://<Web Server>:<Port Number>/workspace/index.jsp
Enter username and password and click Log on
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Workspace User Interface
Explorer Windows
Once a user logs into workspace the top most folder Root is displayed on the right side and folders inside root are displayed on the right side window.
Once the user selects any folder on the right side window the contents are displayed on the right side.
Users will be able to see folders that they have access to. The rest are not displayed.
Drill down to the folder which has the FR and double click the report.
Internal Document 7 Financial Repot in Workspace
Menu Buttons Standard Bar Toolbar View Document Content Pane Tab bar Area Internal Document 8
Internal Document 10 Navigating Reports in Financial Reporting Studio
Once you log into FR, Navigate to the folder where the saved report is and double click to open it.
Internal Document 11 Repository Objects
Grid: Report Object that contains data from external source. Image: Report Object that contains a graphic or an image file. Report: Layout that dynamically identifies the content and formatting. Snapshot: Generated report that contains static data from a point in time. Text: Report Object that contains text of functions. Chart: Report Object that contains charts linked to data.
Report Components
Internal Document 12 Changing POV
Internal Document 13 Previewing and Printing Reports Print Preview
Web preview
Internal Document 14 Creating Reports Creating Basic Reports Select File > New > Report New Report
Creating Grids
Select Insert > Grid
Internal Document 15 Setting up Dimension Layouts
Drag Dimensions to Rows, Columns, and Pages
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Change Grid Layout: Right click the top left cell where the row headers and column headers meet and select Dimension Layout to get the Layout window.
Select members: Double click the Member names for member selection. Select and Move the members from left to right windows.
Internal Document 17 Selecting Individual members
Selecting Member Relationships
Internal Document 18 Previewing Selected Members
Grid POV
Internal Document 19 Grid POV setup
Applying Advanced Member Selections
Selecting Children, Base, Parent, and Descendents for members Creating User defined lists and selecting members using these lists.
Internal Document 20 Formatting Cells and Grids Select the Grid and select Format > Cells Number
Row Properties Column Properties Heading Row Properties Heading Column Properties Grid Properties Locked row and column headings Repeated heading suppression Row and Column Sorting Grid Positions and Grid Hiding Data Suppression and conditional Suppression Format First and Last Rows
Suppressing Data: Basic Suppressing Data: Conditional Displaying Top Rows Conditional Formatting Formatting First or Last Row
Internal Document 24 Adding Objects to Reports
Report Objects Overview Report Objects include text boxes, images, row and column templates, grids, and charts. Creating Report Objects
Designing Row and Column Templates Inserting Row and Column Templates
Internal Document 26 Unlinking and Modifying Templates: Un Check the Link to Source Object and edit the Object to suit the individual report.
Creating Charts Charts Overview You create chart Object in a report to graphically display data from a grid.
Chart Types
1. Bar
Internal Document 27 2. Line
3. Pie
4. Combo
Internal Document 28 Designing Charts
You insert a chart in a report and use the Chart Properties sheet to design it. You mist specify the type of chart, the grid for the chart data, and the range of data.
Internal Document 29 Formatting Charts Defining Appearance of Charts Defining Chart Legends Defining Chart Axes Defining Chart Element Styles Setting Bar Chart Options Setting Line Chart Options Setting Pie Chart Options Setting Combo Chart Options
Internal Document 30 Adding Functions to Reports Adding Text Functions You can add text functions to a report to display information. For example shown in the slide, you can add text functions to text boxes at the top of a report to display the POV, report description, and total gross margin
Sample Cell Function
Text function provide the following types of descriptive information in a report
Report name, description, and location Report creation and modification date User who created or modified the report List of documents attached to a cell Internal Document 31 Data value retrieved from a cell Member Names and Aliases from POV Member names and Aliases from grid Dimensions Property Value of a Dimension Member Database name associated with a grid Grid Dimension names Page Numbers and total number of pages Current date and time
Inserting text function in text boxes Inserting text function in headings and text cells Creating Dynamic values with the Current Key word Displaying Row and Column IDS
Common Cell text functions CellText DataSource Date GetCell ListOfCellDocuments MemberAlias MemberName MemberProperty Page PageCount
Date Functions
Common Date Formats
Date Format Result <<>date(d/M/yy)>> 06/30/2008 <<>date(d-MMM-yy)>> 30-Jun-08 <<>date(EEEE, MMMM dd,yyyy)>> Monday, Jun 30, 2008 <<>date(h:mm a)>> 4:30 PM <<>date(h:mm a z)>> 4:30 PM CST <<>date(hh o clock a, zzzz)>> 12 oClock PM Central standard Time
Internal Document 32 Adding Auto Calculations and Mathematical Functions
Auto Calculations Overview You can setup auto calculations to calculate data rows and columns. For example you can calculate average or several products for different customers.
Average Average All Count Count All Maximum Minimum Product Total
Adding Auto Calculations Position Auto calculations Formatting Auto Calculations Include Auto Calculation in Chart
Defining Formula Rows, Columns and Cells Calculating Formulas at Cell Level Common Mathematical Functions
Average and AverageA Count and CountA Eval IFThen IfThen(Condition, TrueParamenter, Falseparameter) PercentOfTotal Rank Round Sum Truncate Variance VariancePercent
Internal Document 33 Managing Reports Creating Books Books Overview Books contain reports and snapshot reports that you can view or print at the same time. For example, you might create a book called quarterly report that you run at the end of each quarter.
In most cases you configure a book to generate several versions of a report for different member selections.
Book: A collection of reports and Snapshot reports. When you run a book, the report data is dynamically retrieved from the database connection, while the data within the snapshot reports remains static. After saving the book you can make changes to it, and you can preview and print the book.
Snapshot Book: A collection of reports an snapshot reports saved as snapshots. All reports in a snapshot book are converted to snapshots containing static data as of a specific time. You cannot change the snapshot books, but you can preview and print them.
Previewing and Printing Books Changing Book POV Creating Books
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Setting Member Selections
Copying Member Selections
Hiding member Selections Changing Appearance of Books Internal Document 35 Collating the table of Contents by reports
Creating Batches
Working with Batches Batches contain reports, snapshot reports, books and snapshot books that you process simultaneously. For example you might create a batch all weekly reports and books. You can also email the exported output to the users. With batch bursting options, you can run reports for multiple members in a dimension and email the respective output to different users.
Adding items to Batches:
Selecting Prompt Members: Scheduling batches Setting the Start Time and Batch POV Setting Batch Output destinations Emailing Scheduled batch Details Scheduling Batch-Bursting Options Setting Bursting Options Selecting Bursted Output Labels Emailing PDF Attachments Preview Bursting Lists Emailing Bursting Destination Files Importing Bursting Destination Files Applying Bursting Destination Files Copying Members of Bursting Monitoring Batch Schedules