SAP SD QUESTION &ANSWERS

1. What do you mean by drop shipment?

A drop shipment is based on an order from a customer to a
Distributor. The distributor initiates the shipment by
Informing the wholesaler.
2. What is the use of sales area?
Sales area is the geographical aspect of that particular
Company code from there we can generate the reports.
!. "ow does the rule #A$A decide the pic%ing location?
&. S"I''I() '*I(T
2. '$A(T
!. ST*+A), C*(DITI*(
-. ST*+A), $*CATI*(
-. What is the difference between customi.ation and
configuration?
Customi.ation word used for #aster Data maintenance. And
Configuration word used for pricing 'rocedure Determination.
/. Is it possible to do deli0ery without shipping point?
(o. Shipping point is the destination of the goods how we can
ship the goods. It is li%e mailing letter without T* address.
1. ,2plain about smart forms?
Smart form 3 it is a form. 4asically it is using in output.
5. "ow sales document is structured?
"eader responsible for all the documents
Item for materials
Schedule line for 6uantity and deli0ery
7. In sales order how system does pic%s up plant?
We assign particular material master to particular
'lant it pic%s up from there.
8. Without deli0ery can you do billing?
Without deli0ery in0oice is not possible.
&9. Could you e2plain about sales deals?
Company "as $aunched a new product for a that material you
Want to ha0e a promotion for this you will creating a sales deal
and assign it to sales promotion and you maintain condition
groups.
&&. What is the use of pricing date in condition type?
It shows date of calculation of pricing procedure for that
'articular document. So that in future you can see the date
*n which pricing calculated for that particular doc.
&2. W"AT D*,S A:C )+*;' C*(T+*$ C;ST*#,+?
Account )roup is li%e a control 'arameter for the customer
master. #ost of the fields in the customer master are controlled
;sing <ield Selection which is internal function of
Account )roup.
&!. Can you e2plain about "igher3le0el item category and item
usage
Sales Document Type =*+>
?
Item Category )roup =(*+#>
?
Item ;sage =<+,,>
?
"igher $e0el Item Category =TA(>
?
Item Category of <ree )oods =TA((>
&-. Why do you need pro@ect I#)?
I#) is re6uired for the purpose of customi.ing and
Configuration. There is no role of functional consultant
Without it.
&/. "ow we assigned sales organi.ation to deli0ering plant?
'athA S'+*3I#)3,nterprise Structure3Assignment3SD3Assign
'lant to Sales *rgani.ation:Dist.Channel
T.CodeA *BC1
&1. "ow to e2tend material and customer to other sales areas?
Sales area is a combination of s.org dist channel D
Di0ision. Di0ision is a logical grouping of products. So u
Cannot e2tend material to other sales areas. 4ut u can
,2tend customer to other sales areas through common
Distribution channel D di0ision.
&5. "ow can we process out bound deli0eries without shipping
point?
Shipping point is a mandatory *rgani.ational unit for outbound
deli0ery process.
&7.While I am creating a customer in ship to party account group you ha0e
shipping and billing partner function tab pages client wants to shift
all important fields in billing li%e payment terms incoterms and ta2
classification into shipping tab page. "e wants only shipping partner
function only how does you customi.e?
<ield Selection will help you maintain the fields rele0ant
To Shipping Ship to party function will be able to see only
shipping related fields.
&8. Why do I use condition inde2es? "ow do you acti0ate them?
Condition Inde2 is used to search all the conditions
+ecords for a particular condition type =eg '+99>. We
Acti0ate condition inde2 in the customi.ing screen of the
Condition type.
#enu 'athA S'+*EESales D DistributionEE4asic
<unctionsEE'ricingEE'ricing ControlEEDefine Condition
TypesEE #aintain Condition TypesEE ,nter '+99
29. Is it possible to release change re6uest without releasing
tas%.
*nce we can release the tas% then only we can release the
Change:customi.ing re6uest.
2&. 'roduct attributes means?
'roduct attributes is nothing but the features of product.
22. Can one ha0e multiple pac%ing for deli0ery?
F,S W, CA( "AB, #;$TI'$, 'ACGI() <*+ A SI()$, D,$IB,+F
2!. ,2plain ,DI and its usage?
,di 3 it helps for data transfer
That means from sap or non sap to sap
2-. To e2tend material one plants to another plant what are the
configuration you done in your pro@ect?
We ha0e to create in new plant as we ha0e followed for
<irst plant where as in first plant system will gi0e
Internal number but for second plant we ha0e to mention
#aterial number.
2/. What is the client specific data? )i0e two e2amples of client
specific data?
&3master data
23transction data.
21. "ow to stop ')I?
I( C+,DIT #A(A),#,(T W, ST*' T", ')I 4F T"+*;)" C+,DIT $I#IT *+
T"+*;)" C;ST*#IHATI*(.
25. "ow SA' support to the client to %now the customer
re6uirements?
Support to client3 &3 implementation method
23 Correction method
27. Can we assign multi distribution channel to a single customer
in sap SD sales process. If yes then how?
While creating customer we need to assign the customer to
The respecti0e sales area we should copy from pre0ious
Sales area in CD9& through reference
28. what is the difference among sales deal promotion price
price agreement?
Sales deal promotion33 specific product for a period of time
price will be less than #+'.
'rice agreement33 means an agreement between customer and
Bendor for a specific product or with a specific price mentioned
in their agreement.
!9. What is the difference between inbound and outbound deli0ery?
*ut bound deli0ery333 is 'ost goods Issue =')I>
In bound deli0ery333 is 'ost )oods +ecei0ed =')+>
')I will come under Sales Area
')+ will come under ## #odule
')I decreases physical stoc% and ')+ increases

!&. <rom Which Tcode can I 0iew customer wise bac% order =*pen
*rder?>
BI+A
!2. What is retro acti0e billing? Who is will create this?
+etro acti0e billing means rebate process. When e0er the customer
reaches the target 6uantity or 0olume in specified time
'eried.we issues the credit memo for the customer.
!!. Where do you assign #o0ement Type?
We assign mo0ement type in schedule line category.
!-. Can anyone e2plain about 'urchase *rder D 'urchase
+e6uisition?
In third party if a customer places an order if the
#aterial is not a0ailable in our company if the order
Document is sa0ed automatically purchase is raised.withthe help
*f this purchase group is created
'urchase re6uisition333 <or production of material raw
#aterials are re6uired but materials are not a0ailable in
Stoc%s then the production dept. re6uest send to the ## manage
simply re6uest him to arrange #aterials for production of
finished materials.
!/. in one sales order there are two materials can maintain two
different pricing procedures for these materials?
(o u cannot maintain 2 separate pricing procedure for same
#aterial in single order. 4ut u can change the price
#anually by selecting the material and then the conditions
Tab....u can also see the changed status as manually later
!1. $ist the 4asic Steps for SD configuration.
&. ,nterprise structure
2. 'artner determination
!. #aster data
-. 4usiness process customi.ation
/. 'ricing
1. *utput determination
!5. "*W F*; CA( ,CT,(T T", +,4AT,? W"AT A+, T", '+*C,D;+,S W"AT
IS T", C;ST*#ISATI*( <*+ IT?
The transaction coed for e2tend rebate is JB4 =DJ in that
Fou should fill the field li%e recipient and rebate
Agreement.
<or customi.ation same as create condition tables but
Already there are standard tables and define accesse6uence
And assign condition types. There are already standards are
There li%e b99& b992 b99! b99- then assign pricing
'rocedure to condition type ne2t create account %eys and
Assign to rebate process type
!7. What is accounting group?
Accounting group is simply the classification of customers
Whether its sp sh bp or py and it also controls the
<ields in cmr.
!8. What are the differences between in0oice and billing
document?
4illing Doc is the broad 0iew
In0oice =<2> is one of type of billing doc.
-9. What is pricing? "ow will it affects the billing procedure?
'ricing has the basic price of the item. It also has the
Discounts Ta2es +ebates D also the Cost of the item.
-&. What is act %ey? And how it wor%s? (ormally how many pricing
procedures do in implementation?
Account %ey determine a correct ):$ account to be posted the data
corresponding ):$ accounts. Fou need to assign a ):$ account to
account %ey that is assigned to a condition type in a pricing
procedure.
-2. Tell me account %ey and accruals?
A:c %eys determine a correct g:l a:c to be posted the data
corresponding g:l a:c. All customer +ebate accounts are posted in
accruals.
-!. What is the docu.flow?
In6uiry
Kuotation
Sales *rder
Deli0ery
Transfer *rder
'ost )oods Issue
4illing
Accounting
--. What is the transfer order?
Transfer order is basically pic%ing order where u pic% the
#aterial from storage and loading area or pic%ing area
45. What is the purpose of text determination, account determination, partner
determination, output determination, storage location determination
1. Text determination: For transferring information from material or customer to
order/delivery or invoice (and anything in-between)
. !ccount determination: For transferring financial and costing information to proper
financial docs
". #artner determination: for deterring who is legally responsible for A/R, who the
goods are going to and whatever else you drive through this functionality.
4. $utput %etermination: What type of utput (Fa!/"ail, etc# is re$uired, where and in
what Format (A%A& 'ustomi(ation may be re$uired in some cases especially )nvoices#.
4. &torage 'ocation %etermination: depends on &lant, *hipping &oint and *torage
'onditions
4(. What are the fi)e imp fields to be maintained in account determination?
*ales org., A/c +eys, condition type, a/c group for the customer, a/c group for the
material
4*. What is meant by transfer of data from legacy code to sap,
%efore installation of *A&, -ata maintained by 'ompany is called .egacy -ata. At the time of
installation, it is re$uired to transfer -ata from .egacy to *A& li+e "asters ("aterial/'ustomer,
etc#.
4+. What do you do really in pricing determination, and ,hat are the main differences
bet,een one pricing procedure determination to the others, ,hich data control these
differences?
&ricing prosier determination-----&ricing is determined by combination of *ales rgani(ation,
-istribution 'hannel, -ivision, 'ustomer &ricing &rocedure and -ocument &ricing &rocedure.
&ricing prosier----&ricing prosier is the simple prosier of pricing .)t identify different- / step,
counter of condition.
4-. What and ,here types of copy controls ,e change
.opy .ontrol/// is basically meant so that -ata is copied from preceding -ocument to
subse$uent one. )n general case of *tandard rder, it will be 'opy 'ontrol (rder to -elivery#
from R to .F.
50. 1o, to and ,here to maintain copy controls
2*ales -ocument types and -elivery -ocument 0ypes#
12. What is purpose of maintaining common distribution channels and common division,,,,,,
'ommon -istribution 'hannel and 'ommon -ivision are maintained so that if any master data
li+e customer or material maintained with respect to one distribution channel can be used in other
-'h. )t prevents the multiplication of master record
1/. What is sales order )tem category -etermination n what is delivery )tem 'ategory
determine,,,,,,,,,,
/!. Can you deference between contract D scheduling agreement?
Scheduling Agreement333 is the agreement between consumer and
Company ha0ing fi2ed deli0ery dates and fi2ed 6uantity.
Contract333 is the agreement between company and consumer for
certain period of time.
/-. What is '#I(?
'#I( is a Condition type to define minimum prices. It can be
Control minimum prices below which a material should not be sold
to the customer.
//. ,2plain About Dunning 'rocedure?
Dunning procedure is used in credit management if
Customer does pay bac% his amount then using this dunning
'rocedure Company sends reminders to customer then after
That company has to ta%e legal action.
/1. What is client re6uirement in Schedule $ine Category?
Schedule line category is nothing but deli0ery date and
Deli0ery 6uantity is must.
/5. In how many places we can bloc% the Sales Document?
Sales document can be bloc%ed at three places depending on
The customer ris% categories they are
&. Sales order le0el =high ris% customer>
2. Deli0ery le0el =medium ris% customer>
!. )oods issue le0el =low ris% customer>
/7. What is the Difference between +econciliation A:C and (ormal
'osting A:c?
#anual entries can be posted in the normal
):$ account and the same is not possible in the
+econciliation account as these are automatically updated.
/8. What happens if we chec% Le2clusi0eL indication in access
se6uence and what happens if we do not chec%?
4asically access se6uence finds the e2act condition record in
cond.table by search statuary with the help of e2clusi0e
indication.
19. Can anyone tell about types of free goods?
&> In pasteA 2/M e2tra more 3itNs inclusi0e
2> When you buy paste you get a brush free itNs e2clusi0e.
1&. What are the &1 steps in the pricing procedure?
Step
Counter
Condition type
Description
<orm
To
#anual
#andatory
Statistics
'rint
Subtotal
+e6uirement
Alt condition type
Alt condition base 0alue
Act %ey and
Accruals.
12. Difference between plant and storage location?
A plant is a manufacturing unit and it is a place where
#aterials ha0e to be %ept.
Storage location is a place in plant where in materials
"as to be stored
1!. Do u ha0e any lin% for customer master and credit management?
We can maintain indi0idual customer credit limit in customer
#aster. In t.code =fd!2>.we can define the total credit limit
<or sales area and credit limit for indi0idual sales area.
1-. ,2plain about sales order cycle?
I(K;I+F
K;*ATATI*(
*+D,+
D,$IB,+F
4I$$I()
1/. What is the relation between sales organi.ation and company
codes?
#any to *ne
11.Sales order is created &st (o0ember for 299 tooth pastes &99
brushes free of goods=2?& free goods>.At the time of deli0ery on
&/th (o0ember you ha0e shortage of brushes by -9. *ffer closed on
&/th (o0ember. "ow do you sol0e in this scenario?
At &/ Th (o0 -9 shortage tooth paste ha0e gi0en &99M free
)oods discount.Cond type is +&99.
15. Can one create deli0ery with reference to the pro@ect?
Fes.
17. What is the difference between cash sales and rush order?
In rush order if a customer places an order deli0ery will
Ta%e place immediately billing will be letter.
In cash sale if a customer places an order deli0ery and
4illing will be on the same day.
18. "ow system pic%s up pricing while doing billing?
<rom Sales *rder
59. Diff between business sale cycle nd customer sale cycles?
Contract is the business sale cycle and schedule line is the
cust.sale cycle.
5&. "ow do we control the credit chec%s with specific to
distribution channel and di0ision?
4y assigning credit control area to specific sales area
52. CA( F*; C*(<I);+, TW* DI<< <+,, )**DS IT,#S <*+ *(, SI()$,
IT,#?
,CA#'$,3 *( ';+C"ASI() *< IT,# A ; WA(TS T* )IB, IT,# 4 D C
<+,, .IS IT '*SSI4$,? "*W?
Fes it is possible by the e2clusi0e free goods.
5!. <or the &st &9 sales order I want to gi0e discount so what
customi.ation we ha0e to do with
5-. Can you delete order?
F*; CA( D,$,T, T", *+D,+ 4;T T",+, S"*;$D (*T 4, A(F
T+A(SCATI*(S *( T", 'A+TIC;$A+ *+D,+.
5/. #WST? 'l e2plains in detail.
#WST is Ta2 Condition Category which will be
Assigned to Country I(.
51. What ma%es $isting D e2clusion Wor% differently than each
other?
$isting333 only the materials which is applicable to the
Customers.

,2clusion333 The materials which is not applicable to the
Customers
55. "ow to do customi.ation of rebate processing in sap SD????
&3acti0ate rebate in customer master data
23selling material should be acti0ated in ## data
!3sales org. should be acti0ated
-3billing doc should be acti0ated
57. Which partner function realent for credit limit?
Sold to party is rele0ant for credit limit
58. (ame three areas:processes which use condition techni6ue in
SD?
#aterial determination pricing determination *utput
determination Account determination.
79. ,2plain what a condition table and an access se6uence are and
the relationship between them?
Condition table defines the combination of fields (the key) that
identifies an individual condition record.
Access sequence is a search strategy that the system uses to find
valid data for a particular condition type.
81. What is a condition type? What are the two main groups
of condition types?
Condition type is a representation in the system of your daily pricing
activities. Fixed Amount & Percentage.
82. Which partner function is relevant when it comes to ta
calculation in the sales order?
hip!to party.
8!. Where would you specify that a condition type is a
discount or a surcharge?
"n Condition #ype $etails creen.
8". #ou want to list all condition records for a certain material
or a certain sales organi$ation. %ow would you do that?
%y creating pricing &eports.
8&. Can you eplain what a statistical condition is? 'ive an eample
for a statistical condition?
'P&.
8(. )or what do you use customer hierarchies?
Pricing( &ebate.
8*. +ame the influencing factors for pricing procedure
determination during sales order entry?
Customer( ales $ocument #ype and ales Area.
88. Can you copy condition records? ,f yes- are there any
restrictions?
)es. Field specific.
8.. /a 0urisdiction processing is a close lin1 between which
two modules?
F" & $.
90. Can you delete an invoice?
No. You can cancel it and create cancellation document
91. When you create an invoice can you carry out pricing again?
Yes.
92. From which documents can you create a Perorma invoice?
Sales order or delivery.
93. When you create a credit memo request do you always have to refer to a sales order
or any other previous document?
Only sales order.
9!. Can you com"ine orders into one invoice?
Yes.
9#. Can you split deliveries into several invoices? When would you do that? Yes. If
the data from the related reference the system will automatically split the invoice.
9$. Can one "usiness area "e valid or several company codes?
Yes.
9%. &here is an interace "etween '( and F) in invoicing. Can you thin* o another
interace "etween '( and F)?
redit chec!" #a$ calculation" and ost estimate. %lant
9+. Can you partially settle re"ate accruals?
Yes.
99. )s it possi"le to lin* ,-. pro/ects to the 0' pro/ect?
Yes.
100. What two ways o num"er assignment or documents or master data do you *now?
12plain the dierence "etween them.
)nternal 3 12ternal.
101. Can you share master data "etween several sales areas?
Yes.
102. What does the account group o the customer control?
4um"er assignment5 'creen 6ayout.
10.. What are the two inluence actors or ield selection or customer master record
maintenance?
7ccount 8roup5 &ransactions.
10!. 4ame at least ive eatures that you can control or the sale document type?
&e2t5 Partner5 Pricing5 &a2es5 9utput5 (elivery.
10#. Why do you have dierent sales document types in ,-.?
For "usiness transactions.
10$. 4ame at least ive eatures that you can control or the item category?
Pricing5 ,elevance or delivery5 ,elevance or "illing5 )ncompletion log5 Partner5 &a2.
10%. 4ame at least ive eatures that you can control or the schedule line category?
,elevance or delivery5 7vaila"ility chec*5 &ranser o ,e:uirements5 8oods 0ovement5
Purchasing and )ncompletion log.
12%. 12plain how the system can automatically determine the item category in the sales
order.
'ales document type ; <igher level )tem category ; )tem category group ; )tem =sage.
12+. 12plain how the system can automatically determine the schedule line category in the
sales order?
)tem category ; 0,P type.
129. 9nce the system determined the item level schedule line category automatically in the
sales order5 can you still change it manually? Yes.
1.0. 7t which levels in the sales document can you have dierent incompletion procedures?
'ales (ocument &ype5 )tem Category5 'chedule 6ine Category5 Partner Functions5 'ales
7ctivities.
1.1. What is the item category group? Where do you maintain it?
Item cate&ory &roup is define the features of item and it represent the's the function and
it how will wor! in sales process.
1.2. What do you control at item category level in the delivery?
(etermination o Pic*ing 6ocation5 0inimum (elivery >uantity.
1... (o you have schedule lines in the delivery? 4o.
1.#. What does the "illing type control?
1.+. What is a partner type? 8ive some e2ample?
'p5 sh5 "p5 py.
1.9. You want to set up a new condition type. 4ame the necessary steps you have to do i
you want the system to determine the new condition type automatically during sales order
entry?
=se this v*11 transaction code.
1!0. When you thin* o the ive possi"le elements necessary or the account determining
during posting o a sales invoice ? where rom does the system get the inormation?
Chart o a-c group5 customer a-c group5 material a-c group5 sales org.5 and a-c *eys.
1!1. 4ame the necessary steps to setup a route?
(eine the transportation connection points
(eine the modes o transport and shipping type
1!2. (uring route determination the system also needs to *now the departure @one o the
goods to "e shipped. <ow does this inormation come into the sales order?
Customer 0aster.
1!.. Where do you assign te2t determination procedures or customer master records and
or documents?
7ccount 8roup5 )tem Category.
1!!. Can you ma*e te2ts mandatory or a customer master or a sales document? Yes.
1!#. 8ive e2amples or standard output types in '(.
9rder Conirmation5 (elivery 4ote5 )nvoice.
1!$ .Can you speciy when output should "e created? ) yes5 what possi"ilities do you have?
Yes. Print out5 0ail5 1()5 Fa2.
1!%. What does the material type control?
(inished &oods.
1!+. What is the purpose of the re$uest number which is generated when u save a
customi(ation,,
That is used to mo0e your non3cross client customi.ations.
&-8. What is the difference between )eneral Item Category )roup
and Item Category )roup?
Item category group333 is used for SD to configure the item
Category and how this item beha0es in sales order.
)eneral Item category group333 determines the category of the
Item li%e trading goods ser0ice goods finished goods
,tc...
&/9. In which scenario order and billing has different pricing
procedure?
When we use rebate.
&/&. What is the use of update groups in credit management?
;pdate group chec% the how many orders are open Dorder
+eference how many orders are open in deli0ery and deli0ery
+eference how many orders are open in billing.
&/2. ,2plain how diff between IT,# and schedule line sales
document?
IT,#A3In this the system shows all the details of the
Item li%e material pricing or it may be free good ship3to3
'arty batch etc.
SC",D;$, $I(,A3It is about deli0ery date and deli0ery
Kuantity.
&/!. If you generate bill more than credit limit then what will
happen?
"ow can you go for billing? System will bloc% at order le0el
*r deli0ery le0el only.
&//. Can one ha0e multiple pac%ing for deli0ery?
Fes we cam do multiple pac%ing for deli0ery
&/1. Can we rename mo0ement types?
We cannot rename mo0ement types
&/7. "ow we maintain one material at a time for two company
codes?
We ha0e to e2tend the material from one plant to another
'lant
&/8. 4asic elements of condition techni6ue?
There are / basic elements of condition techni6ueA
&. Creating condition table=s>
2. Access Se6uence
!. Condition Type
-. 'rocedure
/. 'lacing the Condition type in the 'rocedure.
&19. Is it possible to automate output processing?
Fes we can use output determination procedure to automate
*utput processing. This is based on Condition techni6ue. We
"a0e to assign the output determination procedure
&12. What are the Steps in consignment processing?
Company fills the goods at customer site Still it is the
property of company is called as Consignment fill up =C<>
When the customer consumes the material company issues the
In0oice is called as consignment issue =CI>
If the customer finds that he got any material defecti0e he
+eturns is called as consignment return =C+>
Which is not sold by the consumer the company will pic%
This stoc% consignment 'ic% up =cp>
&1!. What are the Techni6ues in deli0ery scheduling?
4ac%ward scheduling D forward Scheduling.
4ac%ward scdg33 System calculates +e6uested deli0ery date.
<orward Scheduling333 If the material is not a0l. *n that date
the system calculates the earliest possible deli0ery date based
on the material a0l. Date.
&1-. What is the difference between condition type ,G9& and ,G92?
,G9& IS A CA$C$AT,D C*ST ,G92 IS ,STI#AT,D C*ST
&11. "ow to stop ')I?
;se the credit management
&15. Is it possible to create new sales order types?
Fes itNs possible to create a new sales order type but
)enerally it is ad0ised to copy standard one and proceed as
It is connected in so many places
&17. Is it possible to change e2isting standard item categories?
Fes its is possible in SA' but u ne0er do this method
4ecause u ha0e a lot of problems because suddenly u need for
Standard functionality in this case u couldnLt remember
&18. What are the deli0ery possibilities when there is not
enough stoc% a0ailable?
When there not enough stoc% system will gi0e the ne2t
Deli0ery date by chec%ing the a0ailability of that 6uantity of
#aterial.
&59. What is Deli0ery group and what is its purpose??????????
Deli0ery group is grouping of all sub items to be deli0ery at one
time. #ostly used in bill of materials.
IT IS #*+, +,K;I+,D I( 4*# W",( ; S',CI<F T", D,$IB,+F *< DI<<
#AT,+IA$ AT T", SA#, TI#, W"IC" C*#,S ;(D,+ A ",AD,+ IT,#. $,TNS
SAF I< ; WA(TS T* D,$IB,+ T", #*(IT*+ *< 'C T*DAF C'; T*#*+*W
,TC "*W IT W*;$D 4,? T* AB*ID T"AT W, S',CI<F T", D,$IB,+F )+*;'
S* T"AT A$$ T", S;4 IT,#S ;(D,+ ",AD,+ IT,#S A+,D,$IB,+,D T*)T",+
&5&. What is 'artner type? ,2ample it?
*ne type of 'artner33 who supplies goods is called B,(D*+.
*ne type of 'artner33 who 'urchases from you is called C;ST*#,+.
*ne type of 'artner33 who wor%s for you is called ,mployee or
'ersonnel.
*ne type of 'artner33 who helps in impro0ing your business is
Called C*(TACT ',+S*(.
&52. Item category group? Where you maintain it?
<or standard material item category group is (orm
<or 4om material item category group is ,rla:lumf
<or Third party material item category group is 4A(S.
&5!. What are the influencing factors for account determination
for in0oice?
Chart of a:c
AA) of customer
AA) of material
A:c %ey
&5-. What is Condition type? Tell me the main groups?
A condition type is one which describes the what the purpose
*f that condition types are used to define how the particular
condition is going to perform.
&5/. What is pricing procedure?
'ricing procedure is a systematic and se6uential use of
Condition types to arri0e at a right 0alue of the product.
&51. ,2plain the Steps to setup a route?
A +oute is part of shipping which is determined
&. Departure Hone
2. Shipping conditions
!. Transportation )roup
-. Transportation .one
&55. What is #aterial type control?
#aterial type control is similar to account group control
<or customer master. The material type and the industry
Are wor%ing helps to control the data #aterial.
&58. Can we get deleted sales order numbers?
<irstly u cannot delete the sales orders once they are sa0ed
Fou can only cancel the sale order or re@ect the sale
*rder in that case you can get the re@ected sales order
(umbers.
&79. What is difference between the header le0el condition and
item le0el condition?
"eader le0el conditions are for the whole document while
Item le0el condition is for the particular item only.
&7&. What is main purpose of maintaining the master data?
Co. master data is responsible for all the records li%e
Sales order deli0ery and billing and as well as in
Customer payments. It is mandatory
&72. *n what ta2 is calculated on base price or net price
We can calculate ta2 on both =net price:gross price> as per
+e6uirement because options are a0ailable
&7-. What is the difference between 0%&& and 0%!&?
Tcode 0%&& used for indi0idual #aintenance of condition record
And Tcode 0%!& used for mass #aintenance of condition record
&7/. What is bac%order processing or partial deli0ery?
While doing sales order the material is not a0ailable some
Times at that time we gi0e the deli0ery date if the goods
a0ailable earlier than deli0ery date can go bac% with sales order
and deli0er the goods before first deli0ery date. This process
called as 4ac%order processing.
&71. What is the access se6uence for header conditions?
Access se6uence is a search strategy which finds the right
Condition record from the condition table.
&75. What is difference between the item proposal and dynamic
proposal?
Item proposal333 in which we will manual selects the items from
the list of items for that particular customer
It contains material and 6uantity what the customer regularly
purchase. (e2t time if the customer comes and places an order
system copies material and 6uantity from item proposal.
Dynamic proposal333 sale order is raised items are automatically
determined in that order.
&77. What is material determination? Can you do two materials for
one material?
#aterial Determination is nothing but an alt. material to the
original material. With 2 materials we cannot swap.
1+-. Where do you maintain factory calendar?
<actory calendar is maintain in plant
<actory calendar is used to fi2 up the wor%ing dates and
"olidays.
1-0. 1o, many cons. %oes u ha)e in your pro3ect?
Depending upon client re6uirement. )enerally we r using these
Condition types.
'rice 3 '+99
Discount3 G99-:/:5
Ta2 3 #WST
299. "ow is credit control determined?
Credit control is determined in the combination
C*#'A(F C*D, ? C;ST*#,+ +ISG CAT,)*+F ? C+,DIT )+*;' O
C+,DIT C*(T+*$ A+,A
*ne Company code can be assigned too many credit control areas
And multiple company codes are not assigned to one credit
Control area.
01. %ifference bet,een discount and rebate?
+ebate333 is an agreement between Sales *rg. rebates is a special
discount which occasionally gi0es. Special discount paid to a
customer once he achie0es sales 0olume in a gi0en period of time.

Discount333 is a general disc. (ormally applicapable in the
business transactions in a regular base. Discount is the one
which all the customers can get
0. 4elationship bet,een company code and sales organi5ation?
*(, to #A(F
29!. "*W F*; C"A(), S*$D3T*3'A+TF I(T* S"I'3T*3'A+TF
Fou canNt change sold to party to ship to party. 4ut you can
Change ship to party to sold to party because sold to party will
be ha0ing all the partner <unctions.
04. 1o, is pricing procedure determined?
Sales Area Customer pricing procedure D Document pricing
'rocedure.
05. 1o, is item category determined?
Sales doc type Item category group item usage higher le0el
item and item category all these purpose by default item category
come.
0(. What is condition exclusion??????????????????????
Condition e2clusion groups contain group of discount
Condition types from this customer will not recei0e all
Discounts but recei0es one best discount of all. =o0!2>
295. What is condition supplement?????????????????
Condition supplementA
If company wants to gi0e discount irrespecti0e of any
Combination till certain period condition supplement will
;se. System by default proposes the discount along with
4ase price in the pricing procedure.

297. Third party sale?
A third3party sales process generally happens when you
CanNt ma%e deli0ery to the customer due to insufficient
Stoc% or some other reasons. In that situation normally you
Will go for third party sales process.
10. 1o, re)enue account is determined?
&. Application
2. Chart of accounts
!. Sales *rg
-. Condition type
/. Account assignment group from customer
1. Account assignment group from material
5. Account %ey
11. What is transfer order?
Transfer order is an internal document to mo0e goods from
Storage to pic%ing area
1. 6ields in material master?
4asicdata& basic data2 sales org& sales org2 sales general
plant data sales te2t mrp purchasing data and accounting
2&!. Types of billing?
& order related billing
2 deli0ery related billing
! 'erforma in0oice for order
- 'erforma in0oice for deli0ery
/ credit memo
1 debit memo
5 cash sale
22!. What is the diff. between billing and in0oice?
In0oice is whene0er we can send to the goods send to the customer
because to chec% the )oods. 4illing document is a total goods
bill.
22-. "ow is access se6. controlled?
Access Se6uence is controlled by the accesses. It can also be
Controlled by re6uirements but re6uirements only determine
5. 1o, is step and counter differentiated?
Step333 (umber is used to specify the se6uential order for
Condition types.
Counter333 is used when two or more Condition Types re6uired
The same Step (umber.
(. What is use of customer group?
Customer group is represented the different32 customer statically
point and it define the customer pricing and discount.
*. Where is shipping conditions stored?
In material master data and shipping determination

227. "ow is plant determined?
'lant is determined by material and shipping point determination
228. Why does u maintain sales office?
A Sales office establishes contact between the firm and the
+egional mar%et. It represents the business different32 areas.
"0. 1o, is storage location determined?
It is determined by 'lant ? Storage condition ? Shipping
'oint
"1. 1o, is shipping point determined?
Shipping point will be determined based on the shipping
Conditions loading group and deli0ery plant.
". in third party ho, sales order changes to purchase re7. automatically??????????
In a third party in schedule category we ha0e a field
Called purchasing re6uisition. Scheduling category is cs purchase
re6 is automatically generate and we want generate with
transaction code me/& to create purchase re6.
"". ,hat is integration bet,een &%, 8896:.$? .an any body gi)e me this is?
&. Assign our sales organi.ation and distribution channel
To plant which is the highest organi.ational element in
#aterials management and sales organi.ation highest element in
sales distribution
<or <ico 'oint
We assign our sales organi.ation to company code in order
To post all the sales transactions as company code is the
"ighest organi.ational element in financial accounting.
2. when u create sales order in SD all the details of
The items are copied from #aterial master of ##.
!. While you create inbound:outbound deli0ery with
+eference to a sales order the shipping point determination
Ta%es place with the help of the loading group plant data
Shipping conditions etc. This also refers to #aterial
#aster.
-. When the order is created D material entered
The first thing the system does is chec% if stoc% is
A0ailable.
"4. Which data is updated ,hen you create a billing document?
&. <inancial document is going to generated
2. 4illing due list up dates
!. Credit management up dates
"5. #lease explain: 4ebates? .ontracts? .redit 8anagement?
+ebate is a special Discount which gi0es a special customer
0alidity period and min and ma2imum 'urchasing 6ty.
Contract is a contractual agreement between a sales organi.ation
and customer within a certain period
&. Kuantity Contract
2. Balue Contract
!. Ser0ice Contract
-. #aster Contract.
In Credit management maintain total credit limit for sales area
and indi0idual sales area and when you need stopped any customer
limit then use credit management.
"(. 1o, can ,e supers the field;s i.e. sales office and sales group in <!01 create order
initial screen?
; goes for sales area data and in that u can
Supers optional and also mandatory u can done which
,lement u wants li%e sales office. Sales group and etc
"*. What is line item?
$ine item is a row where all the details of particular item
whene0er you get the all information of particular item then
double clic% on the row.
"+. =xplain to me in detail !lternate condition base )alue and alternate calculation type?

A$T,+(AT, CA$C;$ATI*( TF',
This function allows you use a formula finding the 0alue of the
condition type instead of standard condition techni6ue.
A$T,+(AT, C*(DITI*( 4AS, BA$;,
The alternati0e condition base 0alue is a formula assigned to a
condition type in order
"-. %ifference bet,een plant and storage location?
#lant//// is a manufacturing unit and it is a place ,here
A material has to be %ept.
Storage location3333 is a place in plant where in materials has
to be stored
40. What is an 84# type?
#+' is #aterial +esource planning which is based on
Transfer of +e6uirements while processing the Sale *rder.
2-&. If we ha0e three sales areas D single customer. "ow to
e2tend one customer to three sales areas.
Fou will go to 2d9& transaction code and you will use
+eference data to copy another sales area
4. :f ,e ha)e three plants 9 one material no. Then ho, to extend single material to all
three plants.
;se TICode ##9& and enter the same material with
*rgani.ation and plant as you re6uire. The message will
Appear J#aterial has been e2tendedJ.

44. What is the purpose to differentiate the sales document type?
If there are different business process if you want to In that
case you can configure different document types =<or e2. domestic
sales you can create order type D*+
D for e2port sales you can configure ,*+>.
Fou can also assign different number range to different
Document types for different business process.
2-/. "ow to configure partial deli0eries?
Chec% the bo2 in customer master or in deli0ery type =$<>
Chec% partial deli0ery indicator.
45. :f one company can maintain one customer number for different sales areas is it
possible ,ith out any changes.
(o it is not possible because one company can ha0e only use one
customer number. Customer (umber is a uni6ue feature in SA'.
4(. What is the difference bet,een >eneral :tem category and item category group in
8801 &ales org
Item categoryA
It is an indicator that determines the characteristics of a
Document item
Item category groupA
It define the characteristics of the material and what the role
in sales order

4*. What are the parameters that u can see in 6%"?
; can see address of the customer Central data status and
payment history of the customer.
4+. What does u mean by exclusi)e in access se7uence?
,2clusi0e is a trac% point for access se6uence if the ,2clusi0e
indicator is set if a 0alid condition is found by the system in
a cond. table it will stop Searching and will not go to ne2t
cond.table.

4-. What does u mean by accruals?
All customer +ebate accounts are posted in accruals
50. %o u ha)e any lin? for customer master and credit management?
In Customer master we maintain 'ayment terms which
Specify the time period within which the customer has to
'ay his outstanding amount. When the customer is not paying
Within his payment term then company needs to his credit history
more closely. To manage this %ind of situations credit
management.

We can maintain indi0idual customer credit limit in customer
#aster. And t.code =fd!2> we can define the total credit limit
<or sales area and indi0idual sales area.
51. 1o, system pic?s up pricing ,hile doing billing?
'ricing procedure OSales area document pricing procedure
customer pricing procedure. It is @ust automatically copied from
sales order deli0ery.
5. 1o, can ,e assign one credit limit to t,o customers?
Create a customer group and then assign it to CCA.
5". @$8 used in ,hich modules?
88, ##, &%, .48
54. @ill of material means?
4ills of material means combining a group of materials in
Two products. In which included header le0el item and item le0el
item. When header le0el item is rele0ant for pricing then item
le0el item is not when item le0el item is rele0ant for pricing
then header le0el item is not.
5(. Tell me some different partner functions?
Sold to party 333 The person who places the order. =S'>
Ship to 'arty 333 The person who recei0es the goods. =S">
4ill to party 333The person who recei0es the 4ills =4'>
'ayer 333The person who pays the payment ='F>
5*. %iff. bet,een in7uiry and 7uotation?
In6uiry333 is @ust a simple document showing the interest
Four customer on products and ser0ices.
Kuotation333 is a legal agreement you offer to you
Customer. Fou agree to the customer that you will charge a
'articular amount
5+. 4elation ship bet,een sales organi5ation and plants?
#any too many
KA We can define our own e2change rate types and use them instead
of the defaulted types P#N P4N and P)N. "ow can we o0erwrite
default types in SD?
,2change rate gets copied from the customer master record.
,2change rate types are to be maintained for the customer in the
sales screen.
KA "ow can we delete the Sales *rders?
"ow can in0oices be cancelled or deleted?
Fou can 0ery well delete sales order using transaction BA92 but
with a constraint that no subse6uent document is created against
it.
Fou cannot delete an In0oice. Fou can only cancel it with =B<&&>
if the rele0ant accounting document is not been generated. As%
your <I guy to re0erse the accounting doc. *nly after the
accounting doc is re0ersed and:or deleted you can cancel your
in0oice. Fou also need to chec% if any TAC documents are
generated with your In0oice. Fou need to re0erse:delete those
documents also.
KA We want to e2plode 4ill of #aterial automatically at time of
*rder entry and e2plode ,6uipment 4*# in the sales order. What
are the setting re6uired?
;se item category that is configured for bills of material for
ha0ing sales
4*# to e2plode automatically.
Standard SA' item categories areA
TAK 3 'ricing and in0entory control ta%e place at the 4*# header
le0el
TA' 3 'ricing and in0entory control ta%e place at the 4*# item
le0el
these can be automatically deri0ed using the item category groups
,+$A and
$;#< respecti0ely.
KA Which three organi.ational elements ma%e up a sales area and
briefly e2plain their function?
Sales organi.ationA 333 An organi.ational unit that sells and
distributes products negotiates terms of sale and is
responsible for these transactions.
Distribution channelA 333 Channel through which salable materials
or ser0ices reach customers. Typical distribution channels
include wholesale retail and direct sales. Fou can assign a
distribution channel to one or more sales organi.ations.
Di0isionA 333 'roduct groups can be defined for a wide3ranging
spectrum of products. <or e0ery di0ision you can ma%e customer3
specific agreements on for e2ample partial deli0eries pricing
and terms of payment. Within a di0ision you can carry out
statistical analyses or set up separate mar%eting.
KA (ame the three internal organi.ational elements within a sales
organi.ation and briefly e2plain their function.
Sales *ffice333 )eographical aspects of the organi.ation in
business de0elopment and sales are defined using the term sales
office. A sales office can be considered as a subsidiary.
Sales offices are assigned to sales areas. If you enter a sales
order for a sales office within a certain sales area the sales
office must be assigned to that area.
Sales )roup333 The staff of a sales office may be subdi0ided into
sales groups. <or e2ample sales groups can be defined for
indi0idual di0isions.
Salespersons333 Indi0idual personnel master records are used to
manage data about salespersons. Fou can assign a sales person to
a sales group in the personnel master record.
KA What is a credit control area? What relationship e2ists
between credit control areas and company codes?
Credit control area. *rgani.ational unit in an organi.ation
chec%s credit limits for customers. A credit control area can
include one or more company codes.
A: ,hat do you assign distribution channels and di)isions?
!: &ales $rgani5ations.
A: What are the highest organi5ational units in &%, 88.##, 6:, .$?
!: &%: &ales $rgani5ations.
88: #lant
##: #lant
6:: .ompany .ode
.$: .ontrolling !rea
A: .an a sales organi5ation sell from a plant belonging to a different company code?
! yes.
A: 1o, many shipping points can you assign to a plant?
!: 8any.
A: 1o, many shipping points can you assign to a sales organi5ation?
!: Bone.
What is C+ =change re6uest> in support pro@ect?
The Change +e6uest is that re6uest when you do some thing
(ew in customi.ing or configuration in the system.
,2ampleA
When e0er wor%ing with pricing condition record the
Current Support pro@ect has only ! Gey combinations but user
Wants to ha0e one more %ey combination or need to change the
Combination means it is consider as a change re6uest.
When u r creating sales order what is meaning of search
Terms or search term &:2. Would any one pl.. ,2plain me?
Search term or Search term &:2 is not only a0ailable in
Sale order alone. It is also a0ailable for master records.
the purpose of search term is to simplify your search.
Search term and search term &:2 could be a free te2t.
"ow the configuration is done for the automatic appearance of
deli0ery date...loading date....transportation dates. 'ic%ing
date...pac%ing date...etc when we create deli0ery after sales
order transaction? Step3wise configuration answer will be
Appreciated?
'ic% pac% date and loading date pic%s from the shipping
'oint. Transit transportation time pic%s from the route.
We configured pic% pac% dates and loading dates in shipping
Is it possible to bloc% a material for sales order?
Is it possible for the bloc%ing customers in the same?
Way...if so."ow?
Ces u ha)e to go to the 880 9 there go to sales $rg 1 tab
'age there u maintain cross distribution chain after that
This material is bloc% for sales. If bloc% a material for
'lant then u should maintain in ##92 basic data & Cross
Distribution plant D also if u bloc% a material for
'rocurement then u should maintain in cross distribution
'urchasing data.
Does anyone %now how to split a bill into more than one for?
A single sales order? *r "ow to do multiple deli0eries? And
also...if multiple deli0eries are happening than...how to create
one in0oice for 0arious deli0eries or sales
*rders?
)o to copy control for billing documents choose order to
4illing copy control for e2A choose or to f2 find out for
Item category TA(S you will not find. So go to new entries
And add TA( Item category from there you maintain copy
Control details li%e Copy re6uirement 3 99- =deli0ery
+elated item> Data B4+G:B4G' choose option as 99! as single
In0oice or 99& for spilt deli0ery depending upon the
Situation.
When I am trying to create material I donNt find ta2
*ption under sales organi.ation & and in customer master
Also?
;se t.code o0%&.in this assign ta2 code to the re6uired
Country.
&. When I was trying to create my customer account I am not
)etting my pf in under partner tab of sales area data.
2. When I am using already created pf sp it is showing my
'f but it is as%ing to gi0e reconciliation account where
To create this account
Can any one please put some focus on these 6uestions
first of all go to financial a/c...create a/c group for
the
customer..then assign to that of the PF in the sales
section of the SD...then create the customer from
XD01..depending upon the type of A/c GRP you hae created
li!e...A/c sp/"p/sp/py....it #ill as! for the recon A/c
#hich you hae to gie as 1$0000 as S%D..or can also
suppress the field if you don&t re'uire it..
apply and see #hther it #or!s or not...definetily it
shopuld do.
gie point for the same.
n e other help...reply "ac!.

3
#rabha?ar
!ns,er
For this (
1. Go to )*%+,R) transaction create a ne# account group of
yours .
-. .n field status of Account group screen you find
/ompany
code data select
0. 1e2t in company code data you find option of A//)31%
4A1AG,4,1% .
$..n this select R,/)1/.55A%)1 A//)31% as re'uired option
6
sae it
7. after seeting partner determination .
8.go to /reating customer master record XD01
9..n customer master record /ompany code data select 6 you
#ill find R,/)1/.55A%.)1 :,; enter 1$0000 as it is for
%RAD, R,/.,*A<5,S D)4,S%./ ,1%,R 6 SA*, .% .
= .you #ill not get the pro"lem of reconcillation .
Regards
Shashan!.S

3
&hashan?.s
!ns,er
. #ould li!e to ans#er your second 'uestion in to "its(
since your first 'uestion hae "een ans#ered "y my other
friends. %hough their ans#er for your second 'en is also
correct( "ut . "eliee its not a "ulls eye ans#er.
Ans> %he system is as!ing to maintain the Recon. A/c since
you might hae opted it as an Re'. ,ntry during the
creation
of A/c Grp. .n such case ma!e it )pt. ,ntry "y follo#ing
the
"elo# mentioned steps>
1. Go "ac! to )*%0 ?4aintain Field Status Grp@( press
ShiftAF9 for position 6 select your A/c Grp.
-. Press F- !eeping the cursor on your A/c Grp( it #ill
ta!e
you to the details of your A/c Grp.
0. .n that( under Field Status(dou"le clic! on /o./ode
Data.
$. Bere under Select Group( dou"le clic! on A/c 4gt.
7. 3nder A/c 4gt you find the Recon. A/c #ith $ radio
"uttons ?Supress( Re'. ,nrty( )pt. ,ntry( Display@.
8. /hec! the )pt. ,ntry "utton 6 sae.
And #e don&t create a Recon. A/c( it #ill "e created 6
supplied to us "y the F./) consultants.
Regards(
Prasad CR1
What ma%es a customer a Sold3to? "ow can you chec%?
Customer is regarded as sold to party when he is acting as
'erson who is buying goods products can be shipped he is
4illed and he is 'aying for the in0oices generated.
Fou can clarify your doubt while creating a Sold to party
Ship to party 'ayer by using respecti0e account groups
,2 'ayer will not be ha0ing a Shipping Tab in Sales area
Data
"ow can you find out in Customer #aster Weather a
Customer?
Is a ship3 to or a bill3to? "ow is this information
stored?
In SA'? 'lease mention the transactions:tables you would
;se.
"ahn...for the abo0e 6uestion use the table G(B'3customer
#aster partner functions where %ey is the customer number
Then respecti0e partner functions for the customer are
%eened. <rom here we can %now whether customer is A) =sold3
To> +, =4I$$3T*> +) ='ayer> W, =ship3To>.
)nce you enter the customer master data the
respectie fields get stored into the corresponding
customer master ta"les

3
&udheer
!ns,er
3 can !no# partner function "y !no#ing account group(if it
is 0001DSP(000-DSB(0000D<p(000$DPy(%a"les is *<PA

2
&amal
!ns,er
%a"le >
:1*P D :ey Field /ustomer 1um"er
Partner Funtion is the field to !no# a"out customer
<P D <ill to Party
SB D Ship to Party
SP D Sold to Party
P; D Payer.
%ransaction > XD00 / *D00 D Display /ustomer 4aster .
.n Sales Area Data ie#( you can see in partner
functions ta".

If I want to configure the partner determinations for sales
#anager and general manager if the sales manager is
4ossiness partner in sales order he should only gi0e /M
Discount and general manager should can gi0e &9M discount
"ow could I configure this?
4y using ASA' #ethodology we can implement according to
There re6uirement
What do you mean by condition inde2 how you configured in
you pro@ect?
Condition inde2 means %eep the all condition records what
,0er you maintained for particular condition type.
If you want process this you should be acti0e inde2 in
Condition type

What do you mean by '*D =proof of deli0ery> what is the use
*f pod? What are the con figuration you done in your pro@ect?
&- is the &roof of -elivery which confirms the *hip to &arty received the goods.
Fou can configure '*D in the following 'ath.
S'+* 3 I#) 3 $ogistics ,2ecution 3 Shipping 3 Deli0eries 3
'roof of Deli0ery
&. "ere you can set your item category rele0ance for '*D.

Can one specify user specific dates in deli0ery documents?
(* W, CA(LT S',CI<F ;S,+ S',CI<IC DAT,S I( D,$IB,+F
D*C;#,(T I( STA(DA+D sap

Kuestion 2. What are the different types of source system?
&!# 4D" &ource &ystems, &!# @W, 6lat 6iles and =xternal &ystems.
Auestion 4. What are datasets?
The se7uential file is called datasets. They are used for file handling in &!#.
)nterview 4uestion /5 Why should : hire you?
:nter)ie, !ns,er: The easy ans,er is that you are the best person for the 3ob. !nd
don;t be afraid to say so. @ut then bac? it up ,ith ,hat specifically differentiates
you.
6or example: ECou should hire me because :;m the best person for the 3ob. :
reali5e that there are li?ely other candidates ,ho also ha)e the ability to do this
3ob. Cet : bring an additional 7uality that ma?es me the best person for the 3ob//
my passion for excellence. : am passionately committed to producing truly ,orld
class results. 6or example . . .F
!re you the best person for the 3ob? &ho, it by your passionate examples.
:nter)ie, Auestion ": Why should we give you this 6ob,

:nter)ie, !ns,ers: 0his is the time to give them your 7*& - 7ni$ue *elling
&roposition - or what ma+es you different from all the other applicants. )t8s really worth
wor+ing out and practicing your answer to this before the interview. *ome businesses
use the phrase 9:3 second elevator speech;. )magine you have 6ust bumped into the
'< of the company you want to wor+ for, getting into a lift. =e or she as+s you 9Why
should we give you the 6ob,; >ou have the time it ta+es for the lift to reach its
destination (about :3 seconds# to give a compelling answer. 0he +ey is to highlight your
strengths and the benefits you can bring to the company. "a+e sure you avoid sounding
desperate? As preparation, you should refer bac+ to the 6ob advert and also listen
carefully during the interview, to ma+e sure your answer meets the needs of the 9buyer9
(the interviewer#.
:nter)ie, Auestion *: Why do you want to leave your current employer,
)nterview Answer5 &tate ho, you are loo?ing for a ne, challenge, more
responsibility, experience and a change of en)ironment.
.an @W run ,ithout a &!# 4D" implementation?
'ertainly. >ou can run %W without R/: implementation. >ou can use pre-defined
business content in %W using your non-*A& data. =ere you simply need to map the
transfer structures associated with %W data sources ()nfo 'ubes, -* tables# to the
inbound data files or use :rd part tool to connect your flat files and other data sources
and load data in %W. *everal third party <0. products such as Acta, )nformatics, -ata
*tage and others will have been certified to load data in %W.
%ifferent types of =4#?
*A&, %AA@, A- <dwards, racle Financials, *iebel, &eople*oft. Among all the <R&8s
most of the companies implemented or trying to implement *A& because of number of
advantages aver other <R& pac+ages.
What is &!#?
*A& is the name of the company founded in 2BC/ under the Derman name (*ystems,
Applications, and &roducts in -ata &rocessing# is the leading <R& (<nterprise Resource
&lanning# software pac+age.
Why do you usually choose to implement &!#?
0here are number of technical reasons numbers of companies are planning to
implement *A&. )t8s highly configurable, highly secure data handling, min data
redundancy, ma! data consistencyE you can capitali(e on economics of sales li+e
purchasing, tight integration-cross function.
What is :%=&?
)nternational -emonstration and <ducation *ystem. A sample application provided for
faster learning and implementation.
What are W6 and its importance?
%usiness Wor+ Flow5 0ool for automatic control and e!ecution of cross-application
processes. 0his involves coordinating the persons involved, the wor+ steps re$uired, and
the data, which needs to be processed (business ob6ects#. 0he main advantage is
reduction in throughput times and the costs involved in managing business processes.
0ransparency and $uality are enhanced by its use.
What is &!# 4D"?
A third generation set of highly integrated software modules that performs common
business function based on multinational leading practice. 0a+es care of any enterprise
)n R/: system all the three servers li+e presentationE application server and database
server are located at different system.
What is the team si5e? %uration of the pro3ect.
=ardly the team of the *- will be F to 1 and entire team of the pro6ect will be around
/3-/F (all modules li+e fi/co, *-, mm, pp, hr, 4", pm#. )f its big pro6ect, it will be
around F3. 0eam si(e means the employees who you are wor+ing on sap r/:
implementation.
For the pro6ect completion it will ta+e around G-23 months to get into golive. After that,
post implementation for : months. After that supporting it depends as pro6ect time line
for every company is different.
Tell process of tic%et flow from client side to you?
(ormally tic%ets will come to the helpdes% which were sent
4y ,nd3users thru client specific internal mail id then
we will ta%e up the tic%ets ans then access the production
Ser0er according to the tic%et

1o, to close the bac?orders?
Through a0ailability chec% and T*+ you can close the bac%
*rder process.
.an any body explain the life cycles of &% 9 88
&. ,n6uiry 3 Customer en6uires about the 'roducts ser0ices
That was sold by a company 3 BA&&
2. Kuotation 3 Company )i0es a Kuotation for the products
and
Ser0ices to a Customer
!. Sales *rder 3 Customer gi0es a 'urchase order to the
Company against which a Sales order will be raised to
Customer in SA'.
-. Deli0ery ='ic%ing 'ac%ing 'ost )oods Issue and
Shipment>
3ECompany sends the material after pic%ing it from )ood
own
And 'ac%ing it in a "andling ;nit =bo2> and Issues the
goods
/. 4illing 3 Also Company bills to the customer for those
Deli0eries and in <I against this billing Accounting doc
is
Created.
## <lowA
&. 'urchase +e6uisition3E Staff in an organi.ation places
'urchase re6uisition for want of some goods:products 3
#,/&
2. +e6uest for Kuotation =+<K> 3E The 'urchase dept in the
*rgani.ation calls:re6uests for the 6uotation for the
'roducts against which '+ ='urchase +e6uest> was raised. 3
#,-&
!. Bendor ,0aluation3Eafter recei0ing the +<KLs after
Comparison a Bendor is finali.ed based on the terms and
Conditions.
-. 'urchase *rder ='*> 3E 'urchase order was issued to
that
Bendor as%ing him to supply the goods:products 3#,2&(
/. )oods Issue =)I> 3E 'eople recei0es their respecti0e
items
<or which they ha0e placed the +e6uisitions
!n order item ,ith different shipping point copied into the sales deli)eries?
F,S 4;T D,$IB+F S'$IT WI$$ 4, +,S;$,D.
,2plain the business flow of an implementation pro@ect?
&ro6ect preparation
%usiness blue prints, Reali(ation
*upport
What are incoterms? Where do ,e fix them? Where do you find in regular
process?
)ncomers or international comm. terms and u find in '"R - *ales area -ata - billing
0ab.
What is the difference between ')I cancellation and
returns order?
')I cancellation333 is done before the transportation of
goods.
+eturn order333 means itNs already transported reached
customer in re6uested date.
What is the difference between ,+4 and ,+; account %eys?
,rb333 is the sales deduction account %ey used for rebate
processing.

,ru333 is the accruals %ey used in pricing
<or rebate processing it is used for difference in sales
+e0enues.
&% $)er)ie,
0he *A& sales and distribution is part of the logistics module that support your
customers, starting from $uotations, sales order and all the way towards billing the
customer. )t is tightly integrated with the "" and && functional modules. )t allows
companies to input their customer sales price, chec+ for open orders and forecast
etc.0he most important basic functional features in the sd module are5
- &ricing
- Availability 'hec+
- 'redit "anagement
- "aterial -etermination
- utput -etermination
- 0e!t &rocessing
- 0a! -etermination
- Account -etermination
&% .onfiguration
=nterprise &tructure:
1 =dit, .opy, %elete, .hec? .ompany .ode 2T001)
'ompany is created by F) 'onsultant.
0he company code is an organi(ational unit used in accounting. )t is used to structure the business
organi(ation from a financial accounting perspective.
)"D -H <nterprise *tructure -H -efinition -H Financial Accounting -H -efine, copy, delete, chec+
'ompany 'ode
%efine .redit .ontrol !rea 2T014)
'ompany is created by F) 'onsultant.
0he credit control area is an organi(ational unit that specifies and chec+s a credit limit for
customers. A credit control area can include one or more company codes. )t is not possible to
assign a company code to more than one control area. Within a credit control area, the credit
limits must be specified in the same currency.
)"D -H <nterprise *tructure -H -efinition -H Financial Accounting-H -efine 'redit 'ontrol Area
". 8aintaining &ales $rgani5ation 2T<G$)
*ales rgani(ation is an organi(ational unit responsible for the sale of certain products or
services.
)"D -H <nterprise *tructure -H -efinition -H *ales and -istribution -H -efine, copy, delete,
chec+ *ales organi(ation
4. !ssigning &ales $rgani5ation to .ompany .ode 2T<G$H@IG4&)
0his assignment ensures all the sales made through this *ales rgani(ation are accounted for in
the assigned 'ompany 'ode ('ompany 'ode is created by F) 'onsultant#.
)"D -H <nterprise *tructure -H Assignment -H *ales and -istribution -H Assign *ales
rgani(ation to 'ompany 'ode
5. 8aintaining %istribution .hannel 2T<TW)
-istribution 'hannel is the way, in which &roducts or *ervices reach 'ustomers.
)"D -H <nterprise *tructure -H -efinition -H *ales and -istribution -H -efine, copy, delete,
chec+ distribution channel
(. !ssigning %istribution .hannel to &ales $rgani5ation 2T<G$<)
0his assignment ensures, a *ales rgani(ation can supply "aterials to 'ustomers through this
-istribution 'hannel.
)"D -H <nterprise *tructure -H Assignment -H *ales and -istribution H Assign distribution
channel to sales organi(ation
*. 8aintaining %i)ision 2T&#!)
-ivision is a way of grouping materials, products, or services.
)"D -H <nterprise *tructure -H -efinition -H .ogistics - Deneral -H -efine, copy, delete, chec+
division
+. !ssigning %i)ision to &ales $rgani5ation 2T<G$&)
)"D -H <nterprise *tructure -H Assignment -H *ales and -istribution -H Assign division to sales
organi(ation
-. &etting up &ales !rea 2T<T!)
All the sales are made from a particular sales Area. For creating a *ales rder *ales Area is
compulsory.
)"D -H<nterprise *tructure -H Assignment -H *ales and -istribution -H *et up sales area
10 8aintain sales office 2T<@I4)
you define the sales offices in your company. 0he definition of sales offices is optional.
For each sales office, you can determine the printer for output based on the sales documents in
different ways
)"D -H <nterprise *tructure -H -efinition -H *ales and -istribution -H "aintain *ales ffice
11 !ssign sales office to sales area 2T<G@J)
)"D -H <nterprise *tructure -H Assignment -H *ales and -istribution -H Assign sales ffice to
*ales Area
1. !ssign sales group to sales office 2T<@<G)
you can assign as many sales groups as desired to the sales offices. Any one sales group can
belong to several sales offices.
)"D -H <nterprise *tructure -H Assignment -H *ales and -istribution -H Assign sales group to
sales office
1". %efine &hipping #oints 2T<&T)
*hipping &oint is the rgani(ational element, which is responsible for shipping the "aterials to
the 'ustomers.
)"D -H <nterprise *tructure -H -efinition -H .ogistics <!ecution -H -efine, copy, delete, chec+
shipping point
14. %efine, copy, delete, chec? plant 2T001W)
&lant is created by "" 'onsultant.
)"D -H <nterprise *tructure -H -efinition -H .ogistics - Deneral -H -efine, copy, delete, chec+
plant

21. !ssigning &hipping #oint to #lant 2T<&WJ)
0his assignment ensures that goods from different &lant can be dispatched from different
*hipping &oints.
)"D -H <nterprise *tructure -H Assignment -H .ogistics <!ecution -H Assign shipping point to
plant
1(. !ssigning &ales $rgani5ation/ %istribution .hannel/ #lant 2T<GWJ)
&lant is created by "" 'onsultant.
)"D -H <nterprise *tructure -H Assignment -H *ales and -istribution -H Assign sales
organi(ation - distribution channel - plant
*- 0ransaction 'odes
'ustomer
K%01 .reate .ustomer 2.entrally)
K%0 .hange .ustomer 2.entrally)
K%0" %isplay .ustomer 2.entrally)
K%05 @loc? customer 2centrally)
K%0* .hange .ustomer !ccount >roup
K%B1 8aintain Bumber 4anges 2.ustomer)
*ales rder
<!01 .reate &ales $rder
<!0 .hange &ales $rder
<!0" %isplay &ales $rder
<!05 'ist of &ales $rders
)n$uiry
<!11 .reate :n7uiry
<!1 .hange :n7uiry
<!1" %isplay :n7uiry
<!15 :n7uiries 'ist
4uotation
<!1 .reate Auotation
<! .hange Auotation
<!" %isplay Auotation
<!5 Auotations 'ist
'ontract
<!41 .reate .ontract
<!4 .hange .ontract
<!4" %isplay .ontract
<!45 'ist of .ontracts
)tem &roposal
<!51 .reate :tem #roposal
<!5 .hange :tem #roposal
<!5" %isplay :tem #roposal
<!55 'ist of :tem #roposal
-elivery (utbound#
<'01 .reate %eli)ery
<'01B .reate $utbound %l). ,ith $rder 4ef.
<'0B .hange $utbound %eli)ery
<'0" %isplay $utbound %eli)ery
<'0- .ancel >oods :ssue for %eli)ery Bote
.ustomer management
6%" .hange .ustomer .redit 8anagement
6%"" %isplay .ustomer .redit 8anagement
&ricing
<D0" .reate .ondition Table 2&% #rice)
<D04 .hange .ondition Table 2&ales pr.)
<D05 %isplay .ondition Table: 2&ales #r.)
<D0( .ondition .ategories: &% #ricing
<D0* 8aintain !ccess 2&ales #rice)
<D0+ .onditions: #rocedure for ! <
<D0- .ondition Types: !ccount %etermine.
<D10 !ccount %etermination: !ccess &e7nc
<D11 .onditions: !ccount %etermin.#roced.
<D1 !ccount %etermination: .reate Table
<D1" !ccount %etermination: .hange Table
<D14 !ccount %etermination: %isplay Table
&% Tables
&ales %ocument
<@!G &ales %ocument / 1eader %ata
<@!# &ales %ocument / :tem %ata
<@=# &ales %ocument &chedule 'ine
.an u gi)e some master data in 88 and &%.,
#aster Data ##A #aterial #aster Info +ecords Source
$ist Bendor #aster.
#aster Data SDA Customer #aster Condition +ecords
#etrical Determination Item 'roposal
What is =4# and &!#? !nd ,hy implementing &!# in an organi5ation? =xplain the special
features of &!# o)er other =4#s?
=4#//// <R& is a pac+age with the techni$ues and concept for the integrated management of
business as a whole enterprise. <R& is software designed for basic process of company software.
&!#////sap is an enterprise information and management pac+age in word wide use of
this pac+age it ma+es possible to trac+ and manage. )s an <R& pac+age. *A& can be fit
it any language. 7sing of sap means there is no need to maintain *A& is able to
integrate all functional organi(ational units.
*A& are usually use because *A& there are no. of technical reasons no. of company are
planning to implementation *ap highly configurable, secure data, minimum redundancy,
ma!imum consistency.
Why you are loo?ing to change your 3ob?
4asically I loo% forward to this @ob as good career
#o0e. #oreo0er I thin% I can do better with more
+esponsibilities and at higher le0el.


T+*;4$, TICG,T
: ha)e created the outbound deli)ery and ha)e done #>: 9 made factory in)oice but ,hen :
try to ma?e the final in)oice , it is not allo,ing to ma?e the final in)oice;s system is sho,ing
the error L%eli)ery type J:B. cannot be in)oiced ,ith billing type 6 L.
Aust go to sales -ocument 0ype (IIG#, 'hec+ for *ales rder - H -elivery 0ype -H %illing type
assignment and correct accordingly.
While creating material stoc?, : am getting an error E#osting #eriod 00" to 00* open
0his error behind the reason 2 you8re system is not stole that period
What should you do if the ship to party D all other partner
functions are not being determined at the time of sales order
creation?
The net price is .ero. Can any body tell what the problem would
be?
4ecause we not maintain the base price of material. So that we
use 0%&& for base price.
W",( ; C+,ATI() T", D,$IB,+F T", SFST,# S"*WS $IG, Q(* H,+* ,A
#AT,+IA$ RCCE ABAI$A4$,S. "*W T* +,CTI<F?
The system is gi0ing error because material is not a0ailable in
plant so chec% the material mb&c.
When I creating the sales order the system show error J(o
customer master record e2ist for sold to partyJ. "ow to rectify
it?
4ecause that customer is not create that sales area