AIM

TE.040 SYSTEM TEST SCRIPT

Payables Implementation
Author:
Creation Date: May 0! "00#
$ast %p&ate&: 'ebruary (0! "00)
Do*ument Re+:
,ersion:
Approvals:
TE.040 System Test S*ript
Document Control
Change Record
(
Date Author Versio
n
Change Reference
Reviewers
Name Position
Distribution
Copy
No.
Name ocation
Note !o "olders:
I+ you re*ei-e an ele*troni* *opy o+ this &o*ument an& print it out! please
.rite your name on the e/ui-alent o+ the *o-er pa0e! +or &o*ument
*ontrol purposes.
I+ you re*ei-e a har& *opy o+ this &o*ument! please .rite your name on
the +ront *o-er! +or &o*ument *ontrol purposes.
Payables Implementation
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TE.040 System Test S*ript
Contents
Do*ument Control....................................................................................... ii
:-er-ie...................................................................................................... (
Century Date Complian*e.....................................................................(
System Test Se/uen*es.............................................................................."
0( 4 System Test Spe*i5*ations 6 :penin0 Payable Perio&s 9...................
0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9..................................4
0 4 System Test Spe*i5*ations 6 De5nin0 Distribution Sets 9..................#
04 4 System Test Spe*i5*ations 6 P: In-oi*e +or ;oo&s 9.........................)
0# 4 System Test Spe*i5*ations 6 Prepayment <Supplier = Employee
A&-an*es> 9................................................................................................ 1
) 4 System Test Spe*i5*ations 6 Prepai& E?penses! Rent @ :ther A&-an*es
9................................................................................................................. 3
1 4 System Test Spe*i5*ations 6 Employee E?pense Reports 9...............((
2 4 System Test Spe*i5*ations 6 Debitin0 Suppliers $iability 9................(
3 4 System Test Spe*i5*ations 6 Create In-oi*e Aot Mat*he& To P: 9.....(4
(0 4 System Test Spe*i5*ations 6 Supplier = Employee Re+un& 9............()
(( 4 System Test Spe*i5*ations 6 Enterin0 Payments 9..........................(1
(" 4 System Test Spe*i5*ations 6 Can*el %npai& In-oi*es 9...................(2
( 4 System Test Spe*i5*ations 6 In-oi*e Distribution Corre*tion 9........(3
(4 4 System Test Spe*i5*ations 6 ,oi& Payment 9..................................."0
(# 4 System Test Spe*i5*ations 6 Payables Month4En& Pro*essin0 9......"(
() 4 System Test Spe*i5*ations 6 Payables Close Perio& 9......................"
De+e*t $o0................................................................................................. "4
:pen An& Close& Issues 'or This Deli-erable..........................................."#
:pen Issues......................................................................................... "#
Close& Issues....................................................................................... "#
Payables Implementation
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#verview
This System Test S*ript &o*uments the steps nee&e& to test the
inte0ration o+ appli*ation e?tensions .ith the tar0et appli*ation system
.ith respe*t to the Payables pro*ess.
System testin0 measures the /uality o+ the entire appli*ation system!
usin0 system test se/uen*es an& s*ripts. You must *reate s*ripts +or all
business pro*esses base& on the Mappe& 7usiness Re/uirements
<7R.00>. You shoul& be able to reuse the test s*ripts you *reate& &urin0
Test 7usiness Solutions <7R.020>B ho.e-er! the +o*us o+ business solution
testin0 is *on5rmin0 in&i-i&ual business pro*esses! .hile business system
testin0 +o*uses on *on5rmin0 the *olle*ti-e appli*ation system. 'or more
in+ormation! re+er to 7usiness Mappin0 Test Results <7R.020> as a basis +or
business system test spe*i5*ations.
This system test .ill in*lu&e the +ollo.in0 types o+ testin0:
Inte0rate& 7usiness Pro*esses
Se*urity Testin0
Century Date Compliance
In the past! t.o4*hara*ter &ate *o&in0 .as an a**eptable *on-ention &ue
to per*ei-e& *osts asso*iate& .ith the a&&itional &is8 an& memory
stora0e re/uirements o+ +ull +our *hara*ter &ate en*o&in0. As the year
"000 approa*he&! it be*ame e-i&ent that a +ull +our *hara*ter4*o&in0
s*heme .as more appropriate.
In the *onte?t o+ the Appli*ation Implementation Metho& <AIM>! the
*on-ention Century Date or C=Date support rather than Year"000 or Y"C
support is use&. It is +elt that *o&in0 +or any +uture Century Date is no.
the mo&ern business an& te*hni*al *on-ention.
E-ery appli*ations implementation team nee&s to *onsi&er the impa*t o+
the Century Date on their implementation proDe*t. As part o+ the
implementation eEort! all *ustomiFations! le0a*y &ata *on-ersions! an&
*ustom inter+a*es nee& to be re-ie.e& +or Century Date *omplian*e.
Testin0 a*ti-ities nee& to ma8e sure that all inter+a*es an& appli*ation
e?tensions are *o&e& +or Century Date *omplian*e. System test s*ripts
shoul& in*lu&e steps +or testin0 Century Date *omplian*e.
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$ystem !est $e%uences
$e%uenc
e &
Payables !est Description !este
r
!est
$tatus
Pass'(ail Notes
(.
:penin0 Payable Perio&s :penin0 Payable Perio&s A*ti-e
". De5nin0 7an8s De5nin0 7an8s A*ti-e
. De5nin0 Distribution Sets De5nin0 Distribution Sets A*ti-e
4. P: In-oi*e +or ;oo&s P: In-oi*e +or ;oo&s A*ti-e
#. Prepayment <Supplier = Employee
A&-an*es>
Prepayment <Supplier = Employee
A&-an*es>
A*ti-e
). Prepai& E?penses! Rent @ :ther
A&-an*es
Prepai& E?penses! Rent @ :ther
A&-an*es
A*ti-e
1. Employee E?pense Reports Employee E?pense Reports A*ti-e
2. Debitin0 Suppliers $iability Debitin0 Suppliers $iability A*ti-e
3. Create In-oi*e Aot Mat*he& To P: Create In-oi*e Aot Mat*he& To P: A*ti-e
(0. Supplier = Employee Re+un& Supplier = Employee Re+un& A*ti-e
((. Enterin0 Payments Enterin0 Payments A*ti-e
(". Can*el %npai& In-oi*es Can*el %npai& In-oi*es A*ti-e
(. In-oi*e Distribution Corre*tion In-oi*e Distribution Corre*tion A*ti-e
(4. ,oi& Payment ,oi& Payment A*ti-e
(#. Payables Month4En& Pro*essin0 Payables Month4En& Pro*essin0 A*ti-e
(). Payables Close Perio& Payables Close Perio& A*ti-e
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)* + $ystem !est $peci,cations - #pening Payable Periods .
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
(.( Perio& Start :pen
Payable
Perio&
AP Mana0er <A> Setup 9
Calen&ar 9
A**ountin0 9
AP A**ountin0
Perio&s
- Sele*t perio& to open.
- Status: :pen
- Sa-e your Gor8.
- The perio& status
*han0e to :pen
- The user *an use
this perio& to Enter
In-oi*es an&
Payments
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)1 + $ystem !est $peci,cations - De,ning 2an3s .
$cenari
o
$tep
/ven
t
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
".( De5nin0
7an8s
<'un*tional
Curren*y
7an8
A**ounts>
AP
Super-isor
Setup 9
Payments 9
7an8
<7> 7an8
A**ounts
<7> Payment
Do*uments
- Enter the re/uire& 7an8 In+ormation:
- 7an8 Aame:
- 7an8 7ran*h:
Sa-e your Gor8
- <7> Press 7an8 A**ounts to enter the re/uire& 7an8
A**ounts In+ormation:
- 7an8 A**ount Aame:
- 7an8 A**ount Aumber:
- A**ount %se: <Internal>
- 7an8 A**ount Curren*y: <'un*tional Curren*y>
- Cash A**ount:
- Cash *learin0 A**ount:
Sa-e your Gor8
- <7> Press Payable Do*. to enter the re/uire&
in+ormation:
- Enter a uni/ue Do*ument Aame:
- Sele*t a Disbursement Type: <Combine&>
- Sele*t a Payment 'ormat: <Che*8>
- Enter in the $ast %se&: <the last payment &o*ument
number you use& on a payment &o*ument>
- Enter in the $ast A-ailable: <the last payment
&o*ument number a-ailable +or a payment &o*ument>
Sa-e your Gor8
- 7an8 A**ount
Sa-e&
- 7an8 Payables
Do*ument Sa-e&
- The ban8 a**ount
an& the payables
&o*ument are
a-ailable +or
payments
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)4 + $ystem !est $peci,cations - De,ning Distribution $ets .
$cenario
$tep /vent
!est
$tep Role
Action
or Path !est $tep Details /0pected Results Actual Results $tatus
.( De5nin0
Distribution
Sets
AP Super-isor Setup 9
In-oi*e9
Distribution Set
- Aame your Distribution Set: :H*e
Rent E?penses
- Per*enta0e: (00
- A**ount:
0(.0000.)")0(.00(.0000.0000
Sa-e your Gor8
- Distribution Set is
Sa-e& an& *an be
use&
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)5 + $ystem !est $peci,cations - P# 6nvoice for 7oods .
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual
Results
$tatu
s
4.( Re*ei-e the
In-oi*e!
Re*eipt &o*.
an&
pur*hase
or&er
Create
Stan&ar&
In-oi*e
<Mat*h to
P:>
AP
In-oi*e
%ser
<A> In-oi*es 9
Entry 9 In-oi*e
7at*hes
- Enter 7at*h Aame:
- <7> Press In-oi*es to enter stan&ar& Mat*he&
in-oi*e
- Type: P: De+ault
- P: Aumber: Enter your P: Aumber
- Supplier Aame: SupplierIAame <De+aulte&>
- Supplier Site: Sele*t Supplier site <De+aulte&>
- In-oi*e Date:
- In-oi*e Aumber:
- In-oi*e Curren*y:
- In-oi*e Amount:
- Payment Terms:
- Payment Metho&:
- <7> Mat*h @ Sele*t Pur*hase :r&er <to mat*h
the in-oi*e to your P:>
- <7> Distribution to re-ie. the *reate& in-oi*e
lines a+ter mat*hin0 to P:
Sa-e the In-oi*e
- Stan&ar& In-oi*e Sa-e&
- The in-oi*e lines mar8e&
.ith Tra*8 as an Assets
Che*8 7o?
4." ,ali&ate
In-oi*e
an& *reate
a**ountin0
AP
In-oi*e
<A> In-oi*es 9
Entry 9 In-oi*e
7at*hes
- Juery on the Re/uire& 7at*h
- <7> In-oi*es an& Juery on the Re/uire&
Stan&ar& In-oi*e
- Re-ie. the Stan&ar& In-oi*e
- <7> A*tions: ,ali&ate the Stan&ar& In-oi*e
- <7> A*tions: Create A**ountin0
- The Stan&ar& In-oi*e
shoul& pass -ali&ation
- The A**ountin0 Entries
*reate&
DR. Asset A** (000
DR. Asset A** 00
CR. $C A**ount 00
CR. Supplier $ib. A**
(000
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)8 + $ystem !est $peci,cations - Prepayment 9$upplier ' /mployee Advances: .
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual
Results
$tatu
s
#.( Re*ei-in0
Re/uest +or
Prepayment
to Supplier
Enter
Prepayme
nt to
Supplier
AP
In-oi*e
<A> In-oi*es 9
Entry 9 In-oi*e
7at*hes
- Enter 7at*h Aame:
- <7> In-oi*es to enter the Prepayment Kea&er
In+ormation:
- Type: Prepayment
- Supplier Aame: SupplierIAame
- Supplier Site: Sele*t Supplier site
- Prepayment Date:
- Prepayment Aumber:
- Prepayment Curren*y:
- Prepayment Amount:
- Payment Terms:
- Payment Metho&:
- Settlement Date: <the &ate .hi*h a+ter you
*an apply the prepayment to stan&ar&
in-oi*e>
- Enter Prepayment Distribution In+ormation:
- Type: Item
- $ine Amount:
- $ine A**ount: A**ept the De+ault
Sa-e the Prepayment
- Prepayment Sa-e&
#." ,ali&ate
Prepayme
nt an&
*reate
a**ountin0
AP
In-oi*e
<A> In-oi*es 9
Entry 9 In-oi*e
7at*hes
- Juery on the Re/uire& 7at*h
- <7> In-oi*es an& Juery on the Re/uire&
Prepayment
- Re-ie. the Prepayment
- <7> A*tions: ,ali&ate the Prepayment
- <7> A*tions: Create A**ountin0
- The prepayment shoul&
pass -ali&ation
- The A**ountin0 Entries
*reate&
DR. Supplier Prepay. A**
(000
CR. Supplier $ib. A**
(000
#. Print
In-oi*e
Re0ister
Stan&ar&
Report
AP
In-oi*e
<A> :ther 9
Re/uests 9 Run
- Choose Sin0le Re/uest! then <7> :8
- Sele*t Report Aame +rom $:,: <In-oi*e
Re0ister>
- Enter the man&atory report parameters an&
spe*i5* your report by usin0 the optionally
parameters
- <7> Press :8
- <7> Press Submit
- <M> ,ie. 9 Re/uests 9 <7> 'in& to re-ie.
your re/uest status an& the -ie. the output
- The In-oi*e re0ister
printe&
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$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual
Results
$tatu
s
#.4 Payment
Due
Create
Payment
to Supplier
AP
Payment
<A> In-oi*es 9
Entry 9 In-oi*e
7at*hes 9 <7>
A*tions 9 Pay in
+ull
- Enter Payment In+ormation:
- Payment Type: Jui*8
- Payment 7an8 A**ount: Sele*t 7an8 A**ount
- Payment Do*ument: Sele*t Payment Do*.
- Do*ument Aumber: $ast a-ailable &o*ument
- Payment Date:
- Supplier Aame: Appears by &e+ault
- Supplier Site: Appears by &e+ault.
Sa-e the Payment
- <7> A*tions: Choose 'ormat
- <7> A*tions: Choose Create A**ountin0
- <M> Tools: ,ie. A**ountin0
- The Payment sa-e&
- The ;$ A**ountin0
Create& an& *orre*t
DR. Supplier $ib. A** (000
CR. 7an8 *ash *learin0 A**
(000
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; + $ystem !est $peci,cations - Prepaid /0penses< Rent = #ther Advances .
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
).( Re*ei-in0
Re/uest
+or
Prepayme
nt to
Supplier
Enter
Prepayme
nt to
Supplier
AP In-oi*e <A> In-oi*e9
Entry9
In-oi*e 7at*h
- Enter 7at*h Aame <All Rent Prepayments .ill
be entere& in one bat*h in the be0innin0 o+
ea*h year usin0 Ma*ro %ploa& E?*el sheet!
.hi*h .ill be &esi0ne& by :rate*h>
- Enter Prepayment Kea&er In+ormation:
- Type: Prepayment
- Supplier Aame:
- Supplier Site:
- Prepayment Date:
- Prepayment Amount:
- Des*ription: Prepai& e?penses +or (" Months
+rom LMMM4YYM to LMMM4YYM
- Enter Prepayment Distribution In+ormation:
- Type: Item
- $ine Amounts:
- $ine A**ount: Prepai& E?pense A**ount.
Sa-e the Prepayment
- Prepayment
Sa-e&
- Prepayment
Status Ae-er
,ali&ate&
)." ,ali&ate
Prepayme
nt @
Create
A**ountin0
AP In-oi*e <A> In-oi*e9
Entry9
In-oi*e 7at*h
- Juery on the Re/uire& 7at*h
- Juery on the Re/uire& Prepayment
- Re-ie. the Prepayment
- <7> A*tions: ,ali&ate the Prepayment
- <7> A*tions: Create A**ountin0
- Prepayment
Sa-e&
- Prepayment
Status unpai&
- ;$ A**ountin0
Create&
). Payment
to Supplier
AP Payment <A> In-oi*e9
Entry9In-oi*
e 7at*h 9 <7>
A*tions 9
Pay in +ull
- Enter Payment In+ormation:
- Payment Type: Jui*8
- Payment 7an8 A**ount:
- Payment Do*ument:
- Payment Date:
- Supplier Aame: Appears by &e+ault
- Supplier Site: Appears by &e+ault.
Sa-e the Payment
- <7> Choose A*tions: 'ormat
- <7> Choose A*tions: Create A**ountin0
- Prepayment
Sa-e&
- Prepayment
Status A-ailable
- ;$ A**ountin0
Create&
).4 Re*urrin0
In-oi*e
Creation
AP
Super-isor
<A> In-oi*e 9
Entry 9
Re*urrin0
- Enter Supplier Aame = Aumber:
- Enter Supplier Site:
- Payment Metho&
- Re*urrin0 Calen&ar:
- Ao o+ perio&s:
- 'irst Perio&:
- In-oi*e Aumber: Alphanumeri* <The in-oi*e
number 0enerate& .ill *ontain this number
*on*atenate& .ith the perio& name>
- Distribution Set: Rent E?penses
- Enter the in-oi*e Curren*y @ Payment Term:
- Re*urrin0
In-oi*es
Template sa-e&
.ith no error
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0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
- Enter the 'irst Amount:
Sa-e your Gor8
).# Re*urrin0
In-oi*e
Perio&i*al
Settlement
AP
Super-isor
<A> In-oi*e 9
Entry 9
Re*urrin0
4 In/uiry on your Re*urrin0 In-oi*e
- Enter Aumber o+ In-oi*es to be *reate&: <:ne>
- <7> Press Create Re*urrin0 In-oi*es
- Aame your 7at*h
- <7> :8
Sa-e your Gor8
- The Re*urrin0
In-oi*es *reate&
- Ao o+ remainin0
Perio&s in the
Re*urrin0
In-oi*es
Template
&e*reases by
one
).) In-oi*in0 AP In-oi*e <A> In-oi*e9
Entry9
In-oi*e 7at*h
4 In/uiry on the 7at*h Aame <the one pre-iously
name& &urin0 the re*urrin0 In-oi*e Creation>
4 Re-ie. the In-oi*e Create&
Sa-e the In-oi*e
4 The In-oi*e
Create& Corre*tly
).1 ,ali&ate
the
In-oi*es
AP
Super-isor
<A> In-oi*e9
Entry9
In-oi*e 7at*h
4 Juery on the Re/uire& 7at*h
4 Juery on the Re/uire& In-oi*es
4 Re-ie. the In-oi*es
4 <7> A*tions: ,ali&ate the In-oi*es
4 <7> A*tions: Create A**ountin0
4 I+ there is a number o+ in-oi*es you *an sele*t
more than in-oi*e an& <7> Press A*tions!
Choose ,ali&ate @ Choose Create A**ountin0
+or the number o+ in-oi*es at on*e
4 The In-oi*es
,ali&ate&
4 The A**ountin0
*reate& an&
*orre*t
).2 Payment
Due
Mat*h the
a-ailable
prepayme
nt to
supplier
in-oi*e
AP Payment <A> In-oi*e9
Entry9
In-oi*e 7at*h
4 Juery on the Re/uire& 7at*h
4 Juery on the Re/uire& In-oi*e
4 <7> A*tions: Choose Apply=%napply
Prepayment
4 Mar8 the Che*8 7o? then enter the amount
you .ant to Mat*h. Then <7> press Apply
button
4 <7> A*tions: Create A**ountin0
4 The In-oi*e is
'ully Pai&
4 The Prepayment
In-oi*e is Partially
Applie&
4 The A**ountin0
Create& an&
*orre*t
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Do* Re+:
> + $ystem !est $peci,cations - /mployee /0pense Reports .
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
1.( Re*ei-in0
Re/uest +or
Prepayment
to
Employee
Enter
Prepayment
to
Employee
AP
In-oi*e
<A> In-oi*e
9 Entry 9
In-oi*e
7at*h
- Enter 7at*h Aame
- Enter Prepayment Kea&er In+ormation:
- Type: Prepayment
- Supplier Aame: Sele*t Employee name
- Supplier Site: :H*e
- Prepayment Date:
- Prepayment Amount:
- Des*ription: Employee Tra-elin0 e?penses
- Enter Prepayment Distribution In+ormation:
- $ine Type: Item
- $ine Amounts:
- $ine A**ount: A**ept the De+ault
Sa-e the Prepayment
- Prepayment
Sa-e&
- Prepayment
Status Ae-er
,ali&ate&
1." ,ali&ate
Employee
Prepayment
AP
Super-iso
r
<A> In-oi*e
9 Entry 9
In-oi*e
7at*h
- Juery on the Re/uire& 7at*h
- Juery on the Re/uire& Prepayment
- Re-ie. the Prepayment
- <7> A*tions: ,ali&ate
- <7> A*tions: Create A**ountin0
- Prepayment
Sa-e&
- Prepayment
Status unpai&
- ;$ A**ountin0
Create& an&
*orre*t
1. Payments to
Employee
AP
Payment
<A> In-oi*e
9 Entry 9
In-oi*e
7at*h
<7> A*tions
9 Pay in +ull
- Juery on the Re/uire& 7at*h
- Juery on the Re/uire& Prepayment
- <7> A*tions: Pay in 'ull
- Enter Payment In+ormation:
- Payment Type: Jui*8
- Payment 7an8 A**ount:
- Payment Do*ument number:
- Payment Date:
- Supplier Aame: Appears by &e+ault
- Supplier Site: Appears by &e+ault.
Sa-e the Payment
- <7> A*tions: 'ormat
- <7> A*tions: Create A**ountin0
- Prepayment Sa-e&
- Prepayment Status
A-ailable
- ;$ A**ountin0
Create& an& *orre*t
1.4 Re*ei-in0
Employee
E?pense
Report
Employee
E?pense
Report
Entry
AP
In-oi*e
<A> In-oi*e
9 Entry 9
E?pense
Reports
- Enter the Employee Aame or Aumber
- Enter the ;$ A**ount: De+aulte& +rom the KR
setup +or employees! this a**ount
*ombination use& to &e+ault the missin0
se0ments +or your e?pense report template
LCost CenterM
- Enter the in-oi*e Aumber! Date @ Curren*y:
- Enter the in-oi*e Des*ription:
- :ptionally enter the Prepayment Aumber to
be applie& to this in-oi*e <limite& to the e?p.
Report amount>
- E?pense report is
sa-e&
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
- Sele*t the E?pense Template: Tra-el E?p
- Sele*t Meals: Enter Amount @ Sele*t A**ount
- Transportation: Enter Amount @ Sele*t
A**ount
- Kotel: Enter Amount @ Sele*t A**ount
Sa-e your .or8
1.# Employee
E?pense
Reports
*reate
AP
Super-iso
r
<A> :thers
9
Re/uests9
Run
- Sele*t Re/uest Aame: E?pense Report Import
- Enter Report Parameters:
- 7at*h Aame:
- Sour*e Payables E?pense Reports
- ;$ Date:
- <7> :8! <7> Submit
- E?pense report
*on-erte& to
in-oi*e *orre*tly
1.) ,ali&ate the
In-oi*e
AP
Super-iso
r
<A> In-oi*e
9 Entry 9
In-oi*e
7at*hes 9
<7> A*tions
- Juery on the Re/uire& 7at*h
- Juery on the Re/uire& In-oi*e
- Re-ie. the In-oi*e
- <7> A*tions: ,ali&ate In-oi*e
- <7> Create A**ountin0
- <M> Tools 9 ,ie. A**ountin0
- The In-oi*e
,ali&ate&
- The A**ountin0
Entry Create&
1.1 Payment
Due
Payments to
Employee
AP
Payment
<A>
Payments 9
Entry 9
Payments
- Enter Payment In+ormation:
- Payment Type: Jui*8
- Payment 7an8 A**ount:
- Payment Do*ument:
- Payment Date:
- Supplier Aame:
- Supplier Site:
- <7> Press Enter = A&Dust In-oi*es
- Sele*t the re/uire& In-oi*es to be pai&
- :nly the Remainin0 unpai& Amount Appears
+or this Employees in-oi*es
Sa-e the Payment
- <7> Press A*tions: 'ormat
- <7> Press A*tions: Create A**ountin0
- The Payment
sa-e&
- The A**ountin0
Entry Create&
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
? + $ystem !est $peci,cations - Debiting $uppliers iability .
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
2.( Re*ei-in0
*re&it
note +rom
supplier
Debitin0
Suppliers
$iability
AP In-oi*e <A> In-oi*e 9
Entry 9
In-oi*e
7at*hes
- Enter 7at*h Aame
- Enter Cre&it Memo Kea&er In+ormation:
- Type: Cre&it Memo
- Supplier Aame:
- Supplier Site:
- Cre&it Memo Date:
- Cre&it Memo Amount: <Ae0ati-e Amount>
- <7> Press Mat*h to In-oi*e! then *hooses the re/uire&
In-oi*e you nee& to mat*h this *re&it memo to! by
mat*hin0 to In-oi*e the Cre&it Memo &istribution lines
.ill be *reate& automati*ally
Sa-e the In-oi*e
- The Cre&it Memo
Distribution
Create& +rom the
:ri0inal Mat*he&
In-oi*e $ines
- The Cre&it Memo
Sa-e&
-
2." ,ali&ate Cre&it
Memo @
Create
A**ountin0
AP
Super-isor
<A> In-oi*e 9
Entry 9
In-oi*e
7at*hes
- Juery on the Re/uire& 7at*h
- Juery on the Re/uire& Cre&it Memo
- Re-ie. the Cre&it Memo
- <7> A*tions: ,ali&ate the Cre&it Memo
- <7> A*tions: Create A**ountin0
- <M> Tools 9 ,ie. A**ountin0
- The Cre&it Memo
,ali&ate&
- The A**ountin0
Entry Create&
2. Payment
Due
Payments to
Supplier
AP
Payment
<A> Payments
9 Entry 9
Payments
- Enter Payment In+ormation:
- Payment Type: Manual
- Payment 7an8 A**ount:
- Payment Do*ument:
- Payment Date:
- Supplier Aame:
- Supplier Site:
- <7> Press Enter = A&Dust In-oi*es
- Sele*t the re/uire& Stan&ar& In-oi*es .ith the Cre&it
Memo to be pai& <the Aet Amount .ill be pai&>
- Sa-e the Payment
- <7> A*tions: 'ormat
- <7> A*tions: Create A**ountin0
- <M> Tools 9 ,ie. A**ountin0
- The Payment
Amount .ill be
the Aet o+ the
In-oi*e an& the
Cre&it Memo
- The Payment
sa-e&
- The A**ountin0
Entry Create&
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
@ + $ystem !est $peci,cations - Create 6nvoice Not Aatched !o P# .
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual
Results
$tatu
s
3.( Re*ei-e
Supplier
In-oi*e
Create
Stan&ar&
In-oi*e
AP
In-oi*e
<A> In-oi*es 9
Entry 9 In-oi*e
7at*hes
- Create Ae. bat*h or <M> ,ie. 9 'in& N sear*h
+or the bat*h by bat*h Aame
- <7> In-oi*es to enter stan&ar& Mat*he& in-oi*e
+or Supplier in-oi*e
- Type: Stan&ar&
- Supplier Aame: SupplierIAame
- Supplier Site: Sele*t Supplier site
- In-oi*e Date:
- In-oi*e Aumber:
- In-oi*e Curren*y:
- In-oi*e Amount:
- Payment Terms:
- Payment Metho&:
- <7> Distribution to Enter the in-oi*e lines! the
total o+ in-oi*e lines must e/ual to the In-oi*e
Amount you entere& +or the in-oi*e hea&er
in+ormation
Sa-e the In-oi*e
- Stan&ar& In-oi*e Sa-e&
3." ,ali&ate
In-oi*e
an& *reate
a**ountin0
AP
In-oi*e
<A> In-oi*es 9
Entry 9 In-oi*e
7at*hes
- Juery on the Re/uire& 7at*h
- <7> In-oi*es an& Juery on the Re/uire&
Stan&ar& In-oi*e
- Re-ie. the Stan&ar& In-oi*e
- <7> A*tions: ,ali&ate the Stan&ar& In-oi*e! i+
there are any hol&s you ha-e to release the
hol& be+ore the re-ali&ation. I+ the in-oi*e
amount is not e/ual to the total o+ in-oi*e lines!
the in-oi*e .ill be hol& until you both e/ual
- <7> Kol&s to release the in-oi*e hol&! sele*t
+rom $:, the reason an& sa-e
- <7> A*tions: ,ali&ate In-oi*e! the in-oi*e .ill be
-ali&ate& su**ess+ully
- <7> A*tions: Create A**ountin0
- The Stan&ar& In-oi*e
shoul& pass -ali&ation
- The A**ountin0 Entries
*reate&
DR. E?pense A** #00
CR. Supplier $ib. A**
#00
3. Print
In-oi*e
Re0ister
Stan&ar&
Report
AP
In-oi*e
<A> :ther 9
Re/uests 9 Run
- Choose Sin0le Re/uest! then <7> :8
- Sele*t Report Aame +rom $:,: <In-oi*e
Re0ister>
- Enter the man&atory report parameters an&
spe*i5* your report by usin0 the optionally
parameters
- <7> Press :8
- <7> Press Submit
- <M> ,ie. 9 Re/uests 9 <7> 'in& to re-ie. your
re/uest status an& the -ie. the output
- The In-oi*e re0ister
printe& an& mat*hin0
the in-oi*e &ata
3.4 Payment Apply AP <A> In-oi*es 9 - Juery on the Re/uire& 7at*h - The In-oi*e is 'ully Pai&
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual
Results
$tatu
s
Due a-ailable
Supplier
Prepayme
nt to
in-oi*e
Payment Entry 9 In-oi*e
7at*hes
- <7> In-oi*es an& Juery on the Re/uire& In-oi*e
- Re-ie. the Stan&ar& In-oi*e
- <7> A*tions: Choose Apply=%napply Prepayment
- Sele*t the prepayment you .ant to use <in *ase
there is more than one prepayment>
- Choose the Che*8 7o? then enter the amount
you .ant to apply to in-oi*e
4 <7> Press Apply
4 <7> A*tions: Create A**ountin0
- The Prepayment is 'ully
Applie&
- The A**ountin0 Entry
Create&
DR. Supplier $ib. A** (000
CR. Supplier Prepay. A**
(000
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
*) + $ystem !est $peci,cations - $upplier ' /mployee Refund .
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
(0.( Re*ei-in0
Cre&it Aote
@ Payment
+rom
supplier
:r
Employee
pay ba*8
Enterin0
Supplier
Cre&it Memo
AP In-oi*e <A> In-oi*e 9
Entry 9 In-oi*e
7at*hes
- Enter 7at*h Aame
- Enter Cre&it Memo Kea&er
In+ormation:
- Type: Cre&it Memo
- Supplier Aame:
- Supplier Site:
- Cre&it Memo Date:
- Cre&it Memo Amount: <Ae0ati-e
Amount>
- Enter Cre&it Memo Distribution
$ines In+ormation:
- $ine Type: Item
- $ine Amount:
- $ine A**ounts:
Sa-e the In-oi*e
- The Cre&it Memo
Sa-e&
(0." ,ali&ate
Cre&it Memo
@ Create
A**ountin0
AP Super-isor <A> In-oi*e 9
Entry 9 In-oi*e
7at*hes
- Juery on the Re/uire& 7at*h
- Juery on the Re/uire& Cre&it
Memo
- Re-ie. the Cre&it Memo
- <7> A*tions: ,ali&ate the Cre&it
Memo
- <7> A*tions: Create A**ountin0
- <M> Tools 9 ,ie. A**ountin0
- The Cre&it Memo
,ali&ate&
- The A**ountin0
Entry Create&
(0. Payment
Due
Create
Ae0ati-e
Payment
<Re+un&>
AP Payment <A> In-oi*e 9
Entry 9 In-oi*e
7at*hes 9
<7> A*tion 9
Pay in 'ull
- Juery on the Re/uire& 7at*h
- Juery on the Re/uire& Cre&it
Memo
- <7> Press A*tion: Choose Pay in 'ull
- Enter Payment In+ormation:
- Payment Type: Re+un&
- Payment 7an8 A**ount:
- Payment Do*ument Aumber:
- Payment Date:
- Sa-e the re+un&
- <7> A*tions: Create A**ountin0
- <M> Tools 9 ,ie. A**ountin0
- The Payment
Amount is
De+aulte&
- The Supplier is
De+aulte&
- The Payment
Sa-e&
- The A**ountin0
Entry Create&
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
** + $ystem !est $peci,cations - /ntering Payments .
$cenari
o
$tep
/ven
t
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
((." Enter a
Jui*8Che*
8
AP
Payment
Payments
9 Entry
9
Payments
- Enter a Jui*8Che*8 <a sin0le *omputer4
0enerate& *he*8> by sele*tin0 OJui*8O in
the Type 5el& o+ Manual Payment .in&o.
- Sele*t Payment Type Jui*8
- Sele*t the ban8 a**ount
- Sele*t Payment Do*ument
- Enter the Payment &o*ument Date
- Enter the Supplier Aame or Aumber
- Enter the Supplier Site
- <7> Enter an -ali&ate& in-oi*e that is not
on hol& by *li*8in0 Enter=A&Dust In-oi*e
button
- <7> Cli*8 A*tion button to na-i0ate to the
Payment A*tions .in&o..
- <7> A*tion 9 Choose 'ormat the *he*8
- <7> A*tions 9 Create A**ountin0
- The in-oi*e shoul& /ui*8 pi*8 in
the Manual Payment .in&o.. I+ it
&oes not! *ompare the payment
metho& o+ the ban8 a**ount use&
in the Manual Payment .in&o.
.ith that o+ the payment metho&
in the In-oi*e Entry +orm <This
&e+aults +rom the -en&or>
- 'ormat options shoul& be
a-ailable in the A*tion .in&o.
- The A**ountin0 Entry Create&
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
*1 + $ystem !est $peci,cations - Cancel Bnpaid 6nvoices .
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual
Results
$tatu
s
(".( In-oi*e
Can*ellation
In-oi*e
Can*ellation
AP
Super-iso
r
<A> In-oi*es 9
Entry 9 In-oi*e
7at*hes
- Juery on the Re/uire& 7at*h
- <7> In-oi*es an& Juery on the Re/uire&
Stan&ar& In-oi*e
- Re-ie. the Stan&ar& In-oi*e
- <7> A*tions: Can*el In-oi*e
- <7> A*tions: Create A**ountin0
- The Stan&ar& In-oi*e
re-erse& = *an*elle&
- The A**ountin0 Entries
*an*elle&
- The In-oi*e Status
In-oi*e Can*elle&
DR. Supplier $ib. A**. #00
CR. E?pense A** #00
("." Print In-oi*e
Re0ister
Stan&ar&
Report
AP
Super-iso
r
<A> :ther 9
Re/uests 9 Run
- Choose Sin0le Re/uest! then <7> :8
- Sele*t Report Aame +rom $:,: <In-oi*e
Re0ister>
- Enter the man&atory report parameters an&
spe*i5* your report by usin0 the optionally
parameters
- <7> Press :8
- <7> Press Submit
- <M> ,ie. 9 Re/uests 9 <7> 'in& to re-ie. your
re/uest status an& the -ie. the output
- The In-oi*e re0ister
printe&
(". En& o+
Perio&
<Month>
Payables
Trans+er to
;eneral
$e&0er
AP
Super-iso
r
<A> :ther 9
Re/uest 9 Run
- Choose Sin0le Re/uest
- Sele*t Re/uest Aame: <Payable A**ountin0
Pro*ess>
- Enter the Re/uest Parameters:
- Enter the Perio& 'rom @ To Perio&
- Sele*t Do*ument Class: <All>
- Submit Trans+er to ;$: Yes
- Submit Pournal Import: Yes
- ,ali&ate A**ounts: Yes
- SummariFe Report: Yes
- <7> :8 to return to main +orm
- <7> Submit to run the re/uest
- <A> ,ie. 9 Re/uests <re-ie. the re/uest
status>
- ;$ A**ountin0 Entries
*reate& +or all in-oi*es
- All AP transa*tions +or
the perio& ran0e
spe*i5e& poste&
su**ess+ully to the
;eneral le&0er
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
*4 + $ystem !est $peci,cations - 6nvoice Distribution Correction .
$cenario
$tep
/ven
t
!est
$tep Role
Action
or Path !est $tep Details /0pected Results Actual Results $tatus
(.( Transmit
AP Dournal
entries to
;$
AP
Super-isor
<A> :ther 9
Re/uest 9
Run
- Sele*t Re/uest <Payables Trans+er to ;eneral
$e&0er>
- Enter the re/uest parameters
- <7> :8 9 <7> Submit
- An unposte& Dournal
bat*h .ill be
*reate& +or AP
transa*tions
(." %p&ate to
the In-oi*e
Distributio
n $ines
AP In-oi*e <A> In-oi*es
9 Entry 9
In-oi*es 9
<7>
Distributions
- Sele*t an in-oi*e -ali&ate& an& trans+erre& to ;$
- A&Dust the in-oi*e &istribution to 0o to a &iEerent
e?pense a**ount than .as ori0inally entere& in
the P: &istribution +or the shipment
- Re-erse the e?istin0 &istribution line
- Create a ne. &istribution line
- %p&ate the in-oi*e amount hea&er in+ormation
- Sa-e the in-oi*e
- <7> A*tions 9 Choose ,ali&ate
- <7> A*tions 9 Create A**ountin0
- The user shoul& not
be able to *han0e
the &istribution in
the normal in-oi*e
entry s*reen!
be*ause the
ori0inal
&istributions .ere
alrea&y poste& to
the ;$
(. ,ie.
in-oi*e
status
AP In-oi*e <A> In-oi*e 9
In/uiry
- Juery the up&ate& in-oi*e - In-oi*e *han0es
shoul& ha-e been
applie& properly
(.4 Run
In-oi*e
Re0ister
Report
AP In-oi*e <A> :ther 9
Re/uest 9
Run
- Sele*t Re/uest <In-oi*e Re0ister Report>
- Enter Re/uest Parameters
- <7> :8 9 <7> Submit
- Corre*tions to the
in-oi*e shoul& be
reQe*te& in the
In-oi*e Re0ister
Report
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
*5 + $ystem !est $peci,cations - Void Payment .
$cenario
$tep /vent
!est
$tep Role
Action
or Path !est $tep Details /0pected Results Actual Results $tatus
(4.( ,oi&
Payment
AP Payment <A> Payments
9 Entry 9
Payments
Summary
<7> A*tions
- Sele*t a payment *reate& in the
abo-e steps
- ,oi& this *he*8
- Run ,oi& Payment Re0ister to *on5rm
-oi&
- Transmit AP Dournal entries to ;$
- Con5rm a&Dustin0 -oi& entries in ;$
- Try to re*or& a manual payment +or
this in-oi*e
- Can*el the in-oi*e
- The -oi& Payment shoul&
sho. up on the ,oi&
Payment Re0ister report
- A&Dustin0 -oi& entries
shoul& sho. in ;$
- The in-oi*e shoul& be
a-ailable +or the re4
issuan*e o+ payment
a0ain
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
*8 + $ystem !est $peci,cations - Payables Aonth+/nd Processing .
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
(#.( En& o+
Perio&
<Month>
;et a list
o+ in-oi*es
on hol&
AP
Super-isor
<A> :ther
9 Re/uest
9 Run
- Sele*t Re/uest <In-oi*e :n Kol& Report>!
- Enter the re/uest parameters
- <7> :8 9 <7> Submit
- ;et a list o+ in-oi*es
that .ill not post to
the *urrent ;$ perio&
&ue to postin0 hol&sB
re4run i+ ne*essary to
*lear hol&s
(#." Re-ie.s
in-oi*e
&istributio
ns be+ore
postin0
AP
Super-isor
<A> :ther
9 Re/uest
9 Run
- Sele*t Re/uest <Payables A**ountin0 Entries
Report>
- Enter the re/uest parameters
- ;$ Trans+er Status <All A**ountin0 Entries not
trans+erre& to ;$>
- <7> :8 9 <7> Submit
- Re-ie.s in-oi*e
&istributions be+ore
postin0. 'la0 any
a**ounts nee&in0
*orre*tion.

(#. Payables
Trans+er to
;eneral
$e&0er
AP
Super-isor
<A> :ther
9 Re/uest
9 Run
- Choose Sin0le Re/uest
- Sele*t Re/uest Aame: <Payable A**ountin0
Pro*ess = Payables Trans+er to ;eneral $e&0er>
- Enter the Re/uest Parameters:
- Enter the Perio& 'rom @ To Perio&
- Sele*t Do*ument Class: <All>
- Submit Trans+er to ;$: Yes
- Submit Pournal Import: Yes
- ,ali&ate A**ounts: Yes
- SummariFe Report: Yes
- <7> :8 to return to main +orm
- <7> Submit to run the re/uest
- <A> ,ie. 9 Re/uests <re-ie. the re/uest
status>
- ;$ A**ountin0 Entries
*reate& +or all in-oi*es
an& payments
- All AP transa*tions +or
the perio& ran0e
spe*i5e& poste&
su**ess+ully to the
;eneral le&0er
(#.4 ;enerate
Mass
A&&ition
Create
AP
Super-isor
<A> :ther
9 Re/uest
9 Run
- Choose Sin0le Re/uest
- Sele*t Re/uest Aame: <Payables Trans+er to
;eneral $e&0er>
- Enter the Re/uest Parameters:
- <7> Submit Re/uest
- Sele*t Another Re/uest Aame: <Mass A&&itions
Create> to trans+er AP Assets lines +rom :ra*le
Payables to :ra*le Assets
- Enter the Re/uest Parameters:
- ;$ Date:
- Sele*t Asset 7oo8 Aame:
- <7> Submit Re/uest
- Sele*t Another Re/uest Aame: <Mass A&&itions
Create Report> to re-ie. the result o+ Mass
a&&ition you pre-iously submitte&
- Enter the Re/uest Parameters:
- Sele*t Asset 7oo8 Aame:
- <7> Submit Re/uest
- Assets $ines
trans+erre& to :ra*le
Assets Corre*tly
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
$cenari
o
$tep /vent
!est
$tep Role
Action
or Path
!est $tep Details
/0pected Results Actual Results $tatus
- <A> ,ie. 9 Re/uests <re-ie. the re/uest
status>
(#.# ,ie. Mass
A&&itions
$ines
'A
Super-isor
<A> 'A9
Mass
A&&ition 9
Prepare
Mass
A&&ition
4 Sele*t the boo8 you .ant to /uery lines in
4 Sele*t AEG in the /ueue 5el&
4 I+ you .ant to *he*8 some spe*i5* lines! enter
other *riteria to limit your sear*h
4 In-oi*e Aumber:
4 $ine Aumber:
4 Supplier Aame:
4 Supplier Aumber:
4 Sour*e 7at*h:
4 Creation Date:
4 In-oi*e Date:
4 <7> Press 'in& to your asset lines
4 $ines trans+erre&
+rom AP .ith Status
o+ AEG
(#.) Submit
Month4En&
Reports
AP
Super-isor
:ther 9
Re/uests
9 Run
- Sele*t Re/uest <All Month En& Reports>
- Enter the re/uest parameters
- <7> :8 9 <7> Submit
- Important reports in*lu&e:
(4 Poste& In-oi*e Re0ister
"4 Poste& Payments Re0ister
4 A**ounts Payable Trial 7alan*e
- The Reports Printe&
an& a-ailable +or
Re-ie.in0 in report
set +or errors

'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
*; + $ystem !est $peci,cations - Payables Close Period .
$cenario
$tep /vent
!est
$tep Role
Action
or Path !est $tep Details /0pected Results Actual Results $tatus
().( En& o+ Perio&
<Month>
Close
Curren
t
Perio&
AP
Mana0e
r
<A> Setup 9
Calen&ar 9
A**ountin0 9 AP
A**ountin0
Perio&s
- Sele*t perio& to Close& - The perio& status
*han0e to Close&
()." AP
Mana0e
r
:ther 9 Re/uests
9 Run
<A> Setup 9
Calen&ar 9
A**ountin0 9 AP
A**ountin0
Perio&s
- Run The %na**ounte& Transa*tions S.eep
Pro0ram! use this pro0ram to re&ate
a**ountin0 &ate o+ the open transa*tions to
the 5rst &ay o+ the ne?t open perio&! that in
*ase your business allo. to *han0e the
transa*tion &ate <the opene& transa*tions
*oul&nRt be trans+er to ;$ be*ause there is
unrealiFable hol&>
- The In-oi*e S.eep
Report shoul& sho.
the ne.ly4entere&
in-oi*e
(). AP
Mana0e
r
<A> Setup 9
Calen&ar 9
A**ountin0 9 AP
A**ountin0
Perio&s
- Close the *urrent perio&
- :pen the ne?t perio&
- The pre-ious perio&
has a status o+
Close&
- The Ae. opene&
perio& has a status
o+ O:penO
- Payables
Transa*tions entry
an& postin0 shoul&
be allo.e& to the
open a**ountin0
perio&
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
Defect og
Defect 6D
Number
!est $tep
Referenc
e
Aodule Name Defect
Description
Resolution Re+!est 2y Re+!est Date Pass'(ail $tatus 9open<
closed< in
process:
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+:
#pen And Closed 6ssues (or !his Deliverable
#pen 6ssues
6D 6ssue Resolution Responsibility !arget
Date
6mpact
Date
Closed 6ssues
6D 6ssue Resolution Responsibility !arget
Date
6mpact
Date
'ile Re+: "4"12(032.&o*

0" 4 System Test Spe*i5*ations 6 De5nin0 7an8s 9
Do* Re+: