Agenda Item: 7.

A

MINUTES
REGULAR MEETING
CARMEL-BY-THE-SEA CITY COUNCIL
Tuesday, September 9, 2014 4:30 p.m.
Council Chambers, City Hall
East side of Monte Verde Street
Between Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, September 14, 2014
8:00 a.m., MCAET Channel 26
Hearing assistance units are available to the public
for meetings held in the Council Chambers

Next Resolution Number 2014-061 Next Ordinance Number 2014-006

The City Council welcomes your interest and participation. If you want to speak on any agenda item during
its review, you may do so when the Mayor opens the item for public comment. Persons are not required to
give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting.
Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council.
Always speak into the microphone, as the meeting is recorded.

1. CALL TO ORDER MAYOR BURNETT
Mayor Burnett called the meeting to order at 4:40 pm.

2. ROLL CALL

Members Present:
Mayor: Burnett
Mayor Pro Tem: Beach
Council Members: Dallas, Talmage

Members Absent:
Council Member: Theis

City Staff Present:
City Administrator: Stilwell
City Attorney: Freeman
Interim City Clerk: Frontella
Community Building & Planning Director: Mullane
City Council Meeting - October 7, 2014
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Agenda Item: 7.A

Public Works Director: Friedrichsen
Library and Community Activities Director: Bombard
Public Safety Director: Calhoun

3. PLEDGE OF ALLEGIANCE
Pelage of Allegiance was led by Council Member Dallas.

4. EXTRAORDINARY BUSINESS
None at this time.

5. ANNOUNCEMENTS FROM CLOSED SESSION, FROM CITY COUNCIL
MEMBERS AND THE CITY ADMINISTRATOR
Item 5.A: Announcements from Closed Session

Mayor Burnett read a report from Closed Session (on file in the City Clerks office).

Don Freeman, City Attorney reviewed the Closed Session items and noted there was no reportable
action.

Item 5.B: Announcements from City Council Members (Council Members may ask a
question for clarification, make an announcement or report on his or her activities)

Council Member Dallas reported on the League of California Cities Conference. He noted his
attendance at several sessions and how they provided valuable information. He also announced
the Farmers Market meeting which will be held on September 23, 2014 9:30 a.m. in the Council
Chambers.

Council Member Talmage thanked James Emery for his service to the City as City Treasurer.

Mayor Pro Tem Beach reported she attended the MST Board Meeting and noted they are
partnering with Cal State campus regarding a three-quarter of a million dollar transit grants for
free bus fares passes. Mayor Pro Tem Beach also reported on the FORA special meeting being
held on September 19, at noon; special guest speaker Rick Barnhart.

Item 5.C: Announcements from City Administrator
a. Forecast Agenda

Jason Stilwell, City Administrator reported on the upcoming items for the October City Council
meeting as follows: Workshop and Joint meeting with Sunset Center Board, Regular agenda
items Farmers Market updates and Commission appointments. He also pulled items 7E and 7F
from the Consent Agenda regarding contracts pertaining to Granicus and Springbrook.

Council Member Talmage noted that 7J had been previously pulled as amended on the agenda.

Mayor Burnett introduced David Sandys the new appointee as the City Treasurer. Mr. Sandys
commented that he looks forward to his appointment and working with the City.

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Agenda Item: 7.A


6. PUBLIC APPEARANCES
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the
agenda may do so now. Matters not appearing on the City Councils agenda will not receive action at this
meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes,
or as otherwise established by the City Council. Persons are not required to give their names, but it is
helpful for speakers to clearly state their full names in order that the City Clerk may identify them in
the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City
Council Chambers is equipped with a portable microphone for anyone unable to come to the podium.
Assisted listening devices are available upon request of the City Clerk. If you need assistance, please
advise the City Clerk as to which item you would like to comment on and the microphone will be brought to
you.
Dale Hekhuis commented on the Town Hall meeting and thanked Mr. Stilwell for meeting with him
to discuss his issues; he thought the meeting was very well done.
Michelle Neubert distributed several documents regarding Carmel (on file in City Clerks office).
Rich Pepe spoke regarding upcoming events, specifically Carmel by the Glass and invited all to
attend.
James Roth spoke regarding the netting instructions that are required by builders.
Carolina Bayne spoke regarding the Public Consulting Group contracts and requested all
contracts since Mr. Stilwell has been the City Administrator. Ms. Bayne also called for Mr.
Stilwells resignation on behalf of the petitioners.
Barbara Livingston thanked Council for the Town Hall Meeting and noted the 2016 Celebration
newsletter was dedicated to the 25 year vision of the 100
th
Anniversary, (newsletter on file in the
City Clerks office).
Jim Emery spoke regarding water problems, and suggests a catch system. He noted catch
systems can make a substantial contribution to gardens.
Karen Ferlito spoke regarding the loss of Oak and Pine trees and was concerned with the care
they need to survive.
Richard Kreitman spoke regarding the Town Hall meeting and noted it was encouraging. He was
in attendance to speak on items 7E and 7F that were pulled from the agenda. Mr. Kreitman
requested a complete audit of all contracts with the city over the last two years. He also spoke
regarding the capturing of rain water.
Mayor Burnett, seeing no more comments, closed the public comment period.
Mayor Burnett reviewed the comments from the Town Hall meeting to include, questions as
follows:
1. Update from PG&E, location of shut-off valve
2. How many employees does the City employ, their positions, titles, and salaries
3. Time it takes to issue permits to residents
4. Forest Theater completion
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Agenda Item: 7.A

5. Response measurement system with regards to permits, Public Records
6. Money spent on Taverner contract
7. The two pulled IT contract, independent and complete audit of all contracts
8. Several comments on employee morale, hostile work environment, lawsuits
9. Concerns with premature tree chopping
10. Planting trees now for the 2016 City Centennial
11. Concerns and comments regarding consultants and contracts including Alcock, PCG
12. Difficulty with events being approved
13. Guidelines to address downtown drinking
14. Need Police on foot
15. Lack of responsiveness of Council to citizen concerns over contracts
16. Adherence to the orange tape for proposed projects
17. Rain catchment and gray water systems
18. Request Forester report

7. CONSENT CALENDAR
These matters include routine financial and administrative actions, which are usually approved by a single
majority vote. Individual items may be removed from Consent by a member of the Council or the public for
discussion and action.
***Item 7.A: Approval of City Council Minutes:
a. Approve the Minutes of the Regular Meeting of August 4, 2014.
b. Approve the Minutes of the Special Meeting of August 5, 2014.
c. Approve the Minutes of the Special Meeting of August 14, 2014.
d. Approve the Minutes of the Special Meeting of August 25, 2014.

ACTION: Approved the minutes of the Regular Meeting of August 4, 2014;
Special Meeting of August 5, 2014; Special Meeting of August 14, 2014 and
Special Meeting of August 25, 2014.

Item 7.B: Approval of Bills Paid for the Period of July 2014.

ACTION: Approved the Bills Paid for the Month of July 2014.

Item 7.C: Receive Monthly Summary Report:
a. Monthly Police, Fire and Ambulance Reports
b. Receive Monthly Code Compliance Reports
c. Receive Public Record Act and Media Request Logs

ACTION: Received and filed.
***Item 7.D: Consideration to Adopt a Resolution of the City Council of the City of Carmel-by-
the-Sea Approving the Modifications to the Conflict of Interest Code and
Authorizing the City Clerk to Forward to the Fair Political Practices Commission.

ACTION: Adopted Resolution No. 2014-061 - A Resolution of the City
Council of the City of Carmel-by-the-Sea Approving the Modifications to the
Conflict of Interest Code and Authorizing the City Clerk to Forward to the Fair
Political Practices Commission.

Item 7.E: Consideration of a Resolution Authorizing the City Administrator to Enter into a
Contract with Grancius Inc. For Agenda and Legislative Management Services in
an Amount Not to Exceed $39,168 for a Period September 15, 2014 through March
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Agenda Item: 7.A

15, 2016 and a Contract for Project Management Oversight Services with Public
Consulting Group in an Amount not to Exceed $20,800.
ACTION: This item was removed from the agenda.
Item 7.F: Consideration of a Resolution Authorizing the City Administrator to Enter into a
Contract with Springbrook Software for a New Financial, Human Resources and
payroll System in an Amount not to Exceed $190,683 for the Period of September
30, 2014 through September 30, 2018 and a Contract for related Project
Management Oversight Services with Public Consulting Group in an Amount not to
Exceed $73,200.
ACTION: This item was removed from the agenda.
Item 7.G: Consideration to Adopt a Resolution Confirming the Appointment of the City
Treasurer.
ACTION: Adopted Resolution No. 2014-062 - A Resolution of the City
Council of the City of Carmel-by-the-Sea Confirming the Appointment of the City
Treasurer.
Item 7.H: Consideration of a Resolution Awarding the 2014 Streets Project Phase 1 to
Granite Construction in an not to Exceed Amount of $448,803 and Authorize the
City Administrator to enter into an Agreement with Neill Engineering for
Construction Management not to Exceed Amount of $32,057.
ACTION: Adopted Resolution No. 2014-063 - A Resolution of the City
Council of the City of Carmel-by-the-Sea Awarding the 2014 Streets Project Phase
1 to Granite Construction in an not to Exceed Amount of $448,803 and Authorize
the City Administrator to enter into an Agreement with Neill Engineering for
Construction Management not to Exceed Amount of $32,057.
Item 7.I: A Resolution Accepting a $1,000 Donation from a Citizen for the Carmel Fire
Ambulance Department.
ACTION: Adopted Resolution No. 2014-064 - A Resolution of the City
Council of the City of Carmel-by-the-Sea Accepting a $1,000 Donation from a
Citizen for the Carmel Fire Ambulance Department.
This item was requested to be pulled by Carolyn Hardy to acknowledge the donors
who are present tonight.
Mr. and Mrs. Nicholas Kramer thanked the Fire and First Responder employees for
their lifesaving response and giving Mrs. Kramer a second chance at life.
MOTION: Motion by Council Member Talmage, seconded by Council Member Beach to
approve Item 7.I of the Consent Calendar. Passed 4/0/1



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Agenda Item: 7.A

***Item 7.J: Consideration of a Request from the Transportation Agency of Monterey County to
add the Intersection of Ocean and Junipero Avenues to its list of Roundabouts and
Authorize Funding Not to Exceed the Amount of $14,000 with Kittelson &
Associates for the study. (Page 90)
ACTION: This item was removed from the agenda.
Item 7.K: Consideration of Council to Ratify Appointment to the Forest & Beach Commission
Vacated by Resignation for the Term to expire October 31, 2016.
ACTION: Approved the Appointment of Jeffery Baron to the Forest & Beach
Commission for the Term to expire October 31, 2016.
MOTION: Motion by Council Member Talmage, seconded by Council Member Beach to
approve the Consent Calendar with the exception of items 7.E, 7.F, 7.I and 7.J
being pulled. Passed by voice vote 4/0/1 with exception of Council Member
Talmage abstained from Item 7.A subsection D. Passed 4/0/1
AYES: 4 Council Members: Dallas, Beach, Talmage, Burnett
NOES: 0 Council Members:
ABSENT: 1 Council Member: Theis

8. ORDERS OF COUNCIL

Item 8.A: Report on Costing Methodology for Fire Services Contract with the City of
Monterey and Authorize the City Administrator to sign a letter from Montereys City
Manager to extend the Ambulance Agreement.

Gaudenz Panholzer, Fire Chief gave the staff report.

Mayor Burnett open this item for public comments, the following citizens spoke: Carolyn Hardy,
seeing no other comments, Mayor Burnett closed public comments.

MOTION: Motion by Council Member Talmage, seconded by Council Member Beach to
receive report and authorize the City Administrator to sign a letter from
Montereys City Manager to extend the Ambulance Agreement for a 2 year
period and commit to revisit the contract with Pacific Groves City Manager,
Mayor and Council Member in 2015, look at options the City has in the future.
Passed 4/0/1
AYES: 4 Council Members: Dallas, Beach, Talmage, Burnett
NOES: 0 Council Members:
ABSENT: 1 Council Member: Theis

Council moved to item 8.C at this time.
Item 8.B: Receive update on the Water supply project and CALAM Water Operations and
provide direction.

Recommendation: Council to Receive Report, no action required.
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Agenda Item: 7.A


Sharon Friedrichsen, Director of Public Works gave the staff report and introduced Eric Sabolsice
with CALAM who spoke regarding Water Conservation & Water leaks; he reviewed the statewide
water restrictions.
Council Member Talmage requested information on the maintenance of the hydrants in the
downtown area. Will they flow if an emergency arises?

Mayor Burnett requested the Fire Department locate specific hydrants to test full flow in the City.
Council requests assurance from CALAM regarding the water flow in the City hydrants.

Mayor Burnett asked for public comments, the following citizens spoke: Barbara Livingston, Karen
Ferlito, and Mr. Veranda requested all reports from CALAM.

Motion by Council Member Talmage, seconded by Mayor Pro Tem Beach to request a
comprehensive review of the maintenance value and hydrants in the city, Fire Chief to
provide selective pressure testing; plus options for the 11 acre feet of water.

Council Member Talmage, seconded by Mayor Pro Tem Beach to amend the motion to add,
Mr. Verandas tests to be supplied to him regarding his property and forward the
information to Council to be placed on a future agenda. Passed 4/0/1
AYES: 4 Council Members: Dallas, Beach, Talmage, Burnett
NOES: 0 Council Members:
ABSENT: 1 Council Member: Theis

Mayor Pro Tem Beach requested a map of hydrants in the City plus one that shows the schedule
of testing of each hydrant.

At this time, Council moved to Item 8.D

ACTION: Receive Report and file.

Item 8.C: Discussion of Car Show Week:
1. Public Safety and Emergency Response
2. Parking
3. Red Carpets

Mayor Burnett open this item to public comments, the following citizens spoke: Karen Ferlito
traffic problems, cigarette butts; Carl Everson, Monta Potter, Jill Sheffield, Barbara Livingston,
Carolina Bayne, parking on one side of the street for safety reasons. Rich Dudley, Todd Theis,
and Carolyn Hardy; seeing no other comments, Mayor closed the public comment period.

Mayor Pro Tem Beach read public comments from Linda Anderson and one other resident.

List of concerns during discussion of Council:
Plan for the Peninsula event, master schedule.
Separate set of standards for small and large events.
Cigarette holders, trash cans.
Right-of-way blocked by boulders, better connectivity on pedestrian level.
More trash can, port-a potties, police, cleanup of natural resources.
Health and Safety be foremost.
Parking on one side of street.
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Agenda Item: 7.A


Council Member Talmage summarized as follows:
1) Public safety and access Mayor and Community feels we are not where we need to be
for safety and access. Parking in streets.
2) Parking shuttles
3) Quality events
4) Cleanliness, trash cigs
5) Coordinate with other events in the peninsula.
6) Blue sky ideas any solutions

Direction of Council for the CA&CC staff to review the benefit from this work and bring it back to
Council for review.

Council recesses at 8:17 p.m., returned at 8:35 p.m. and heard Item 8.B.


**Item 8.D: Update on Fridays PG&E Gas Leak and Related Activities.

Commander Tomasi gave a brief review of timeline regarding the emergency call of a gas leak.

Paul Bruno with MPE spoke to Council regarding the gas leak and took full responsibility for the
incident. PG&E response was a success and actions taken were appropriate.

Dawn with PG&E supplied a Summary and Timeline of the El Camino Real dig-in (on file in the
City Clerks office).

Kelly Ball, Gas Superintendent with PG&E spoke briefly on the incident and the process they took
to stop the flow of gas.

9. FUTURE AGENDA ITEMS

Item 9.A: Agenda Forecast and Workshop Dates

City Administrator reported on the upcoming items for October City Council meeting as follows:
Forester report; Intersection study; Review the Car Show week concerns and progress, options of
2015 for Fire Department; review reports from CALAM water leaks, workshop and Town Hall
meeting dates.
10. RECONVENE TO CLOSED SESSION (IF NECESSARY)






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Agenda Item: 7.A

11. ADJOURNMENT
There being no further business, Mayor Burnett adjourned the meeting at 10:37 p.m.

APPROVED: ATTEST:

_____________________________________ ______________________________
Jason Burnett, Mayor Lori Frontella, MMC
Interim City Clerk




































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