Counting Team Procedures

Responsibilities:
The Counting Team assists the Assistant Treasurer in accurately and
confidentially counting the funds received from the congregation. The team
records giving on a weekly basis. The team consists of five members approved
by the Finance Team.
General Duties:
1. Handling of envelopes:
a !udget "nvelopes#$pen and verify amount in envelope with
amount shown on outside. %f no amount indicated on outside& write
amount contained in envelope to 'eneral Fund. %f more than one
envelope for an envelope (& combine amounts in each fund
category and write total of each on one envelope. )iscard other
envelope*s.
b +oose Check "nvelopes#$pen and verify amount as above. %f
envelope contains a check& write persons name on outside of
envelope and the amount. %nclude with budget envelopes for
assistant treasurer. %f the individual is not a known member& copy
the check.
,. +oose Cash#Tally all loose cash not in envelopes or designated
reimbursements on yellow cash count sheet to apply to 'eneral Fund.
-. Christian "ducation offering with 'eneral Fund offering
a Any money or checks in a budget envelope goes to the general
fund unless specifically marked Christian "ducation.
b Any loose money goes to Christian "ducation.
c Any loose checks that are not marked with an envelope number or
something about budget in the memo line go to Christian
"ducation. %f the check is marked with a number or a memo about
general fund& it goes to the general fund.
Duties of Individual Volunteers
Head Volunteer
1. $btain money bag*s from the bank. .etrieve key to lockbo/ from
secretary and unlock lockbo/ and bags with other volunteer present.
,. Assist with sorting money and envelopes.
-. Count large bills and coins in 01 offering with totals to 2olunteer (3.
4. Assemble 01 deposit#checks& bills& and coins#with tally sheet and
deposit slip. 5ecure with rubber band. 0lace deposit in bag and lock.
3. $pen envelopes.
6. Total checks for A.1. *budget offering. 2erify with second count with
1arilyn. 'ive totals to 2olunteer (3.
7. Assemble A.1. deposit#checks& bills& and coins#with tally sheet and
deposit slip. 5ecure with rubber band. 0lace deposit in bag and lock.
8. Take deposit*s to bank and open bag*s for teller. .eturn key*s to
church.
9. .eview supply needs and re:uest from ministry assistant or bank as
needed.
Volunteer #2
1. Check Counting Team mailbo/ in the office for additional items. Add items
to appropriate category on Fund 5heet or to A1 offering gift receipts.
.ecount to verify amount and count in with A1 offering totals to facilitate
one deposit.
,. .ecord all gift loose checks on the +oose Check .egister. .ecord non;gift
checks on the fund sheet. 5tamp *endorse all checks. Copy all gift loose
checks.
-. 5taple yellow deposit slip to back of tally sheet.
4. 1ake copies of Fund 5heet and +oose Check .egister.
3. 0ut tally sheet with deposit slip& copy of +oose Check .egister& Fund
5heet with adding machine tapes and loose cash count sheet *yellow
stapled to it in the mailbo/ of the !ookkeeper.
6. 0ut +oose Check .egister& copy of loose checks& copy of Fund 5heet& and
empty offering envelopes in the mailbo/ of the Asst. Treasurer.
Volunteer #
1. 5et up counting <e:uipment= from closet in assigned classroom.
,. >nlock the bags in presence of at least one other volunteer and empty 01
for counting. 5ort budget envelopes from special offering and set aside to
be counted with A1 offering. 5ort and count monies. 0lace coins in small
brown envelope with total amount written on envelope and seal. 'ive
loose checks to 2olunteer (, to record. 'ive 2olunteer (- the amounts of
each denomination for tally sheet and deposit slip.
-. .epeat above for A1 offering.
4. 0ut budget envelopes in numerical order for !ookkeeper. 5ecure with
rubber band.
3. .eturn all <e:uipment= to storage room.
Volunteer #!
1. Fill out tally sheets and deposit slips for 01 offering#one for deposit and
duplicate for treasurer.
,. $pen envelopes. .ecord total check amount.
-. .ead all non;general fund amounts to 2olunteer (4. 2erify amounts.
4. Fill out tally sheet and deposit slips for A1 offering#one for deposit and
duplicate for Treasurer.
Volunteer #"
1. Help sort monies and envelopes.
,. $pen envelopes. .ecord total check amount. 1ark those which are
<CA5H= if no number.
-. .ecord all non;general fund amounts on the fund sheet. 2erify amounts.
4. Total individual fund amounts.
3. 'ive fund sheet and adding machine tape to 2olunteer (,.
#pproved $ubstitute %ist: