Grouping Financial Transactional Elements

In the perspective of all the financial transactions that may happen in an educational institution are
grouped in respected manner.
1. Acccount Type
Cat ID(Number)
1
2
3
4
5

Category
Income
Expenditure
Assets
Liabilities
Capital

Explation: Column Name

Table 1 Cat ID(Number)

== Table 2(Accounts) Type(Cat ID)

2.Accounts
Code No
1001
1002
1003
1004
1005

Account Name
Capital a/c
Cash a/c
Bank a/c
Purchase a/c
Sundry Creditors

Type(Cat ID)
4
3
3
2
4

1006
1007
1008
1009
1010
1011

Electicity Bill
Admission Fees
salaries
Late fees
Contributed capital
Retained earnings

2
1
2
1
5
5

3.Transcations Type
Date

Transcations

1 jan
2012

Commerced
Business with
cash
Purchase
Furniture

10 jan
2012

Nature
of a/c
Asset

How
Effects
Increased

Capital
Asset

Increased
Increased

Kind of
A/c
Real a/c
Personal
A/c
Real a/c

Asset

Decreased

Real a/c

Dr(a/c)

Dr(Amt)

Cash a/c

5,00,000

Cr(A/c)

Cr(Amt)
5,00,000

Capital
a/c
Furniture 20,000

20,000
Cash
a/c

Explaination of Table (Transcation type)

Date
Transcations
Nature of Account
How Effected
Kind of Account
Debited A/c (Dr a/c)
Dr(Amt)
Credited A/c (Cr a/c)
Cr(Amt)

Date
Type of transcation
Grouped in 5 types(Table 1)
Increase and decrease in Nature of Account
Real ,Personal, Nominal
Accounts which are being debited
Debited Amount
Accounts which are being credited
Credited Amount

4.Invoice
Invoice No
101
102

Invoice
Date
01 Jan
2012
15 jan
2012

Narration

Dr code

Cr code

Amt

Business
with cash
Cash at
Bank

1001

1002

5,00,000

Authorized Prepared
By
By
A001
B002

1002

1003

1,00,000

A002

B001

Explaination of table:

Invoice No
Invoice Date
Narration
Dr code
Cr code
Amt
Authorized By
Prepared By

Invoice Number or Voucher Number

Invoice Date
Entry Explaination
Debited account Code Number which is used By Table 2
Credited account Code Number which is used By Table 2
Amount
Senior Employee ID for authorization
Employee ID who Prepares it

Code Number is common in most of the Tables.

5.Receipts
Receipt No
01
02
03

Invoice No
101
102
103

Code No
1001
1003
1004

Type
Cash
Cash at Bank
Purchase
Furinture

6.Employees
Emp id
A001

Fname
Azad

Lname
Verma

Super_Id
A x 01

Salary
10000

Address
asasd

Phone No
987654321