When U Learn SAP..

In This We Have Two Separate Operating Tools (System) In One Software…

1) Functional Tool(Implementation Guide) – This Used By IT Companies For

Implementation Of Project And It Also Used For Support Project For
Configuration, All Types Of Projects We Implement It Here…

Consultants On SAP.. Exp 4-5yrs

Ex: Companies Like Accenture,IBM,TCS,Infosys

2) Non – Functional Tool(End-user) – This Is We Use For Business, Here We

Pass Day By Day Transactions Just Like Data Entry, Billing, Invoices…
Example We Do Entries In Tally,Oracle,Peoplesoft, It Is Also Called AS End-
user…

Non IT Companies Uses This

End-user – Exp 1-2yrs

ERP: This Works For E- Oragazntaion Structure, R- Resource , Money,Machine,Manpower, P-
When We OPtimzie And Utilize It…
Tally
SAP
Oracle

Career- 1st Join As Enduser Gain Here Experince 1-2 Then Slowly Support Porject Testing..

Ecc With EHP7 …

SPro Is Transaction Code… That We Use For Implementation Tool..

SPRO Stands Standard Project Reference Object…

1) Creation Of Company…
Define Company We Use This At Client Level Creation Also It’s a Group of Companies…

To Execute Any Function in SAP Implementation We Use IMg Acivity

2) Company Code Creation.. This Is The Setup Of Company Which We Do Configuration

3) Assign Co Code to Company....
4) Business Area( Branches Of Company)
5) The Next Step We Will Begin With Fiscal Year That Is Financial Year Of Company…
In India We Follow Financial Year Of Apr- March – Year Dependent

V3

Other Countries Example USA,UAE,Germany Calendar Year Dependent JAN – Dec

K4

6) Posting Periods…

This We Use For Which Period TO Be Open Or Close For Invoice Posting…

7) Document Number Ranges.. 01 to 20 numbers Ranges

And Document Types..

DR, DZ, KR, KZ, SA This Are Some Document Types which We Use…

This We Maintain For Purpose Of Invoice Or Documents Maintain Number…

8) Posting keys…

40(Debit Key) And 50(Credit Key) And Others We Use For Standard Keys.

9) Field Status Variant Controls Which Entry TO Be Suppress,Reuqired Or Optional Entry..

10) Tolerance Group Of Employee Here We Maintain Upper And Lower Limit For Posting Entries…

11) Document Splitting

To Maintain The Cross Co Code Transaction We Maintain This. This We Use For Splitting The
Characteristics Of Particular Ledger..

12) Next Step We Have Define Tolerance Vendors

This We Use For Purpose Of Finding Of Permitted Payment Difference and P & L Of Company…
Charts Of Accounts…

1. Operating chart of accounts

The operating chart of accounts contains the G/L accounts that you use for posting in your company
code during daily activities. Financial Accounting and Controlling both use this chart of accounts.

You have to assign an operating chart of accounts to a company code(Mandatory).

2, Group chart of accounts

The group chart of accounts contains the G/L accounts that are used by the entire corporate group.
This allows the company to provide reports for the entire corporate group.

The assigning of an corporate group chart of accounts to a company code is optional.

3. Country-specific chart of accounts

The country-specific chart of accounts contains the G/L accounts needed to meet the country's legal
requirements. This allows you to provide statements for the country's legal requirements.

The assigning of an country-specific chart of accounts to a company code is optional.

We Use For Purpose Of An Maintaining Accounts Group

Ex: This We Use For G/L Purpose

Like Assets, Liability ,Income, Expenses…

Retained Earnings Account is used to carry forward the balance from one fiscal year to
the next fiscal year.

Creation Of G/L Accounts In Fs00

Bal Sheet
Liabilities(101-
Asset(1-100) 200)
1 Cash 101 Capital
2 Bank 102 S.Crs
3 S.Drs 103 Shares
4 Furniture 104 Debentures
5 Input Tax 105 Output Tax
 P&L
Account
Expenses(301-
Incomes(201-300) 400)
201 Sales 301 Purchases
202 Commission Received 302 Commission Paid
203 Salary Received 303 Salary Paid
204 Discount Received 304 Discount Paid

Copying Bulk Legder From One co Code To Another In FS15

Tody We Will Start With G/L Account Entries

That Is Day To Day Transaction’s

Ex: Journal Entries.

In SAP We Have Posting Keys 40 Debit 50 For Credit.

3 Ways

1) FB50
2) F-02
3) In F-02 Fast Data Entry

1) Being Business Commenced

Cash Dr. 20000

To Capital A/c Cr. 20000

2) Being Furniture Purchased

Purchase A/c Dr. 10000

To Furniture A/c Cr. 10000

 3) being Salary Received

Cash Dr. 5000

To Salary Cr. 5000

FBL3N For G/L Accounts Display

Parking And Holding Of Documents…

Parking Is Done When There Is No aurthorzation For User to Post Entry…

Document Reversal..

Accounts Receivable And Payable Process

SO Here We Will Create Customer And Vendors..

Subledger Creation.
Customer Has 2 Groups Categories
1)Domestic(Local) Customer
2)Foreign Customer
Vendor(Supplier) Has 2 Same
1)Domestic(Local) Vendor
2)Foreign Vendor
Linking S.Drs to Customer And S.Crs To Vendor In Fs00
We Will Start With Name Creation Of Indivual Customer.
FD01 Customer Name Creation…
Fk01 Vendor Name Creation…

Tax On Sales And Purchases..

Fs00 Line Item Creation…
Here We Create Two Types Of Taxes..
1)Input Tax – Vendor
Here We Create Two Digit Tax Code For Input
2)Output Tax – Customer…
Here We Create Two Digit Tax Code For Output
Input Tax ..
Linking Tax Category as * In Fs00…
Purchases, Sales, Input Tax And Output Tax …

Next Step Will Start With Customer Invoice…

Here We Sell Products To Customer…
FB70 Invoice…
FBL5N For Customer Display
F-28 For Incoming Payment..
Standard Half Payment, Partial Payment, Residual
Payment..
Parking And Holding…
Reversal
Vendor Invoice…
Here We Purchase Product And Make Payment To
Vendor…
FB60 Invoice
FBL1N For Vendor
F-53 Outgoing Payment…

Foreign Currency Valuation

Exchange Rates Types
G- Bank Buying Rate – USD to INR 70 Export
B- Bank Selling Rate – USD to INR 74 Import
M- Average Rate - Average Rate = (70+74)/2= 72
Steps To Be Followed
1)Check Exchange Rate Type – OB07
2)Maintain Translation Ratio – OBBS
3)Maintain Exchange Rate – OB08
4)EWCT To Check Rates
5)F-02 Enter TO Check…

Cash Journal
Cash Journal Can Be Used TO Record All Transaction
Involving Cash In Place Of Posting A Journal Entry Via
Transaction Code Fb50(T-code- FBCJ)
Why We Use Cash Journal?
1)Ability To Post All Transactions Related to Cash
Receipt And Payment In Single Screen
2)Daily Cash Posting, Including Opening Balance Total
Receipt , Total Payment And Closing Balance, Is
Automatically Calculated By System
3)Entries Are Very Quick And Easy Via Customized
Business Transactions
 4)Daily, Weekly Is Current Period Reporting Available
5)Cash Journal Can Be Printed Easily
6)Very Simple TO Configure
Cash Journal Configuration Settings Steps:-
SPRO>Financial Accounting (New)>Bank
Accounting>Business Transactions>Cash Journal
1)GL- Creation In Fs00
2)Define Document Types – OBA7
3)Define Number Ranges For Cash Journal Document –
FBCJC1
4)Setup Cash Journal – FBCJC0
5)Create,Change,Delete Business Transaction- FBCJC2
6)Setup Print Parameter For Cash Journal - FBCJC3
7)FBCJ Cash Journal Posting

Dunning Procedure…
It’s a Reminder(Notice) Which Is Sent TO Customer TO
Pay The Outstanding Amount Soon…
1)Dunning Implementation
 2)Linking The Customer To Dunning In Fd02
3)Make An Demo Invoice In FB70 Of 15days Back
Arrear
4)Dunning Printout In F150…

Terms Of Payment…
Here We Apply Discount For Customer And Vendor…
1)Terms Of Payment Implementation
2)Linking Customer And Vendor
In FD02 And FK02
3)Fs00 Create G/L ( Discount Received And Discount
Paid)
4)Linking Tax Codes To Discount Taken & Granted
( OBXI For Customer And OBXU Vendor)
5)Invoice & Clear Payment…
For Customer FB70 And Vendor FB60
6)Clearing F-28 & F-53.
House Banking.
The Company Has Its Bank That We Implement Here…
Define House Bank(In House Banking).
Number Ranges For Check Lot
Linking House Bank In Fs00
Make An Vendor Invoice In Fb60
Clear Payment In F-53 With Bank
Create Check In FCH5 With The Help of Cleared
Document Number
Check Register FCHN
Delete Check FCHE
Cancel Payment In FCH8
Voiding Of Check In FCH9
Automatic Payment Program..
Here We Clear The Due Payment Of Vendor In One Go..
1)Setup Payments - FBZP
2)Linking The Vendor TO APP In Fk02
3)Make An Vendor Invoice In Fb60
With Due Payment…(Optional)
4)Run Automatic Payment Program In F110

Down Payment
Two Types Of Down Payment
Customer DP
1)Create Fs00 Ledgers
Vendor DP
1)Fs00
Linking S.Drs To DPR And S.Crs To DPM
Customer DP
When The Customer makes Advance Payment, Then We
Make An Entry, Then We Make A Bill Or Invoice, Once
The Product Is Available , Then Clear DP..
F-29 DPR
Fb70 Invoice
F-39 Clearing
Vendor DP
F-48 DP
FB60 Invoice
F-54 Clearing

Withholding Tax – TDS Tax Deducted @ Source.

When a customer that is authorized to deduct withholding tax pays invoices from a vendor
subject to withholding tax, the customer reduces the payment amount by the withholding
tax proportion. The customer then pays the tax withheld directly to the
appropriate tax authorities (see diagram)

Implementation Of Withholding Tax

Fs00 Creation Of WTH Tax Ledger

Linking In IMG
Linking WTH Tax To Vendor In Fk02
PAN Number
Goto T-code OMT3E
TDS Certificate Issue On Logistics Area, On Tax On Goods
Movement
Fb60 Invoice
Complete

Asset Accounting
The Asset Accounting (FI-AA) component is used for managing and supervising
fixed assets with the SAP System. In Financial Accounting, it serves as a subsidiary ledger to
the General Ledger, providing detailed information on transactions involving fixed assets.
TO Start With AA We Need Maintain

5yrs Fiscal Year Maintain And Keep

Assign Tax Code For Non Taxable Transaction

Asset Purchasing Config

3Steps

Then Assing COD TO CO CODE

Accounts Determination

Screen Layout

Number Range Interval

Asset Class
Method Of Depreciation
After All Methods Done
Maintain Dep Key
Fs00 AA (7 Ledgers)
Create AA G/L Accounts
Assign G/L To AA
As01 Create Asset
GST Implementation...
1)Calculation
Access Sequences..
There Are Two Ways To Create GST Access Seq..
1)Copy Method
2)Manual Method
Condition Types Maintenance
Check And Change ( Accounts Keys Creations)
Linking Tax On Procedure
Assign TO C P
Create Tax Codes
Then GOto Fs00 Create GST Line Items..
Define Tax Account…

Co- Integration..
SAP Controlling (CO) is another important SAP module offered to an organization. ... The main
purpose of SAP controlling module is planning. It enables you to determine variances by
comparing actual data with plan data and thus enables you to control business flows in your
organization.

Cost Element Accounting.

Cost Center Accounting