The District of Columbia Public Library

FY 2015 Budget:
Summary and Comparison
Wednesday, November 19, 2014

Document #9B.1
Board of Library Trustees Meeting

FY 2014 to FY 2015
Summary Budget Tables

Fund
0100 - Local
0600 - Special Purpose Revenue
8200 - Federal Grant
8450 - Private Donations
0700 - Intra-District

Total

Fund
0100 - Local
0600 - Special Purpose Revenue
8200 - Federal Grant
8400 - Private Grant
0700 - Intra-District

Total

FY14
Approved
Budget
52,099,941
540,000
840,068
0
0
53,480,009

FY15
Budget
56,284,836
540,000
903,472
0
0
57,728,308

Variance
($)
4,184,895
0
63,404
0
0
4,248,299

%
Change
8.0%
0.0%
7.5%
0.0%
0.0%
7.9%

FY14 FTEs FY15 FTEs

588.6
591.1
0.0
0.0
5.0
5.0
0.0
0.0
0.0
0.0
593.6
596.1

Variance
(FTEs)
2.5
0.0
0.0
0.0
0.0
2.5

%
Change
0.4%
0.0%
0.0%
0.0%
0.0%
0.4%

FY 2015 Budget

The Mayor transmitted the FY 2015 Operating and Capital Budgets to Congress on August 7,
2014. The provisions vetoed by the Mayor and, subsequently, overridden by the Council were

transmitted, by the Council Chairman, to Congress on August 20, 2014.

Overall, the FY 2015 DCPL Operating Budget of $57,728,308 represents a 7.9% increase
over the FY 2014 Approved Operating Budget of $53,480,009.

The Local Budget is

$56,284,836, an increase of 8.0% over the FY 2014 Approved Beginning Year Local Budget

of $52,099,941.

The next page presents a comparison of the FY 2015 Operating Budget and the FY 2014
Approved Operating Budget by Fund.

Excluded from the FY 2014 Approved Operating

Budget is the $175,282 carry forward from the FY 2013 Library Collections Account, the
$275,000 received from the Districts contingency reserve for the STAR Sing, Talk and Read
program and the $1,000,000 in FY 2014 supplemental budget authority for books and
electronic materials. Similarly, approved budget changes in federal grants and intra-Districts,
that reflect carry-over of prior year grants or new agreements with other agencies, are not
included.
3

FY 2014 to FY 2015:
Major Local Changes
Increases

FY14 COLA and FY15 COLA - $2.28M

DC Jail Initiative - $293K and 1.5 FTEs ($150K of which is for books and materials)
Consumer Price Index (CPI) of 2.4% - $293K
Fringe Benefits adjustment (from 26.0% to 26.7%) - $178K
Capital Impact on Operating

8 FTEs for Northeast and Woodridge - $190K

Agency Controlled Fixed Costs (West End lease) - $306K
Facilities Maintenance - $304K
Security Surveillance Equipment for New Buildings - $67K
Library Services Supplies - $10K

Technical Adjustments

STAR (Sing, Talk and Read) Program - $363.4K and 1.0 FTE
Move Salary Lapse of 4% from PS to NPS to fund:

Employee Training Increase - $450K

Tutor.com and Cataloging Services - $150K
Building Cameras and Alarms - $105K
Maintenance Agreements - $63K
Unmarked Public Safety Vehicles - $50K
Marketing & Promotion - $50K
Asset Management Tracking Software - $47K
Weapons Upgrade - $25K

FY 2015 Budget
For FY 2015, the District is again under a Continuing Resolution (CR) (PL 113-76). This years CR
is effective through September 30, 2015, providing spending authorization through the end of the
fiscal year, thus avoiding the possibility of a government shutdown.
Personal Services (PS) expenditures-to-date are minimal, at 8.2% of the Local and Gross budgets.
Non-Personal Services (NPS) obligations are at 36.5% of the Local budget and 35.6% of the
Gross budget and represent the Librarys obligation of full year contractual commitments to those
vendors procured to date.
The Mayor has issued an Order that restricts hiring, certain pay increases and promotions and

travel and training for subordinate executive branch agencies. As an independent agency, the
Library is not subject to these limitations.

FY 2015 Budget Status

(Local Budget as of October 31, 2014)
Cost Categories
Personnel Service
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)
Non-Personnel Service
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)
Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig

23,528,404
8,146,362
572,425
8,413,948
350,000
41,011,139

2,071,487
565,042
116,782
599,516
29,696
3,382,524

21,456,917
7,581,320
455,643
7,814,432
320,304
37,628,615

8.8%
6.9%
20.4%
7.1%
8.5%
8.2%

681,880
316,500
50,000
306,425
0
0
0
7,093,806
930,061
0
5,895,025
15,273,697

372,428
0
50,000
0
0
0
0
2,893,715
344,942
0
1,920,995
5,582,080

309,452
316,500
0
306,425
0
0
0
4,200,091
585,119
0
3,974,030
9,691,617

54.6%
0.0%
100.0%
0.0%
0.0%
0.0%
0.0%
40.8%
37.1%
0.0%
32.6%
36.5%

56,284,836

8,964,604

47,320,232

15.9%

FY 2015 Budget Status

(Gross Budget as of October 31, 2014)
Cost Categories
Personnel Service
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)

23,528,404
8,368,592
574,425
8,464,052
350,000
41,285,473

2,071,487
584,127
116,900
603,493
29,696
3,405,703

21,456,917
7,784,465
457,525
7,860,559
320,304
37,879,770

8.8%
7.0%
20.4%
7.1%
8.5%
8.2%

Non-Personnel Service
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)

686,880
316,500
50,000
306,425
0
0
0
7,395,636
1,310,061
36,683
6,340,650
16,442,835

372,428
0
50,000
0
0
0
0
3,006,180
474,942
36,683
1,920,995
5,861,228

314,452
316,500
0
306,425
0
0
0
4,389,456
835,119
0
4,419,655
10,581,606

54.2%
0.0%
100.0%
0.0%
0.0%
0.0%
0.0%
40.6%
36.3%
100.0%
30.3%
35.6%

57,728,308

9,266,931

48,461,377

16.1%

Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig