SAP Business Planning and Consolidation: Administrator Training Session 2

SAP Business
Planning and
Consolidation
Administrator Training
Session 2
Agenda - Session 2
Creating Applications and Adding Dimensions
Optimization
Introduction to BPC Logic
Loading and Validating Data
SAP AG 2007, SAP Business Planning and Consolidation / 2
Develop Create Applications

Create Dimensions
Create Applications
Create Logic/ Calculations
Load and Validate Data
Develop Reports and Input Schedules
Set up Security
Define Work Status
Develop Business Process Flows
Enable BPC Audit
Creating a New Application

If you select Application on the left, the Action Pane will display
application tasks.

To create a new application, click Add a new application.

You add a new application to an application set by copying the
structure of an existing application.
The structure includes an application's dimensions, data, and
templates.
Application Types
When creating a new application, you must choose an application
type, which tells the system which properties to associate with the
application.
An application is either:
Reporting
Non-reporting
Reporting Application Types
Reporting applications are used to:

Financial: allows you to perform management consolidation
functions. Supports data translations from local currencies to
one or more reporting currencies, intercompany elimination
calculations, and other calculations.
Must reference a Rate-type application.
Consolidation: allows you to perform legal consolidation

functions. Similar to a Financial-type application, but with legal
consolidation rules instead of management consolidation rules.
Must reference an Ownership-type application and a Rate-type
application.
Generic: has no special requirements (other than to include the

four minimally required dimensions).
Has no out-of-the-box business intelligence, so if you want to apply
logic, you must create it using BPCs script logic.
Non-Reporting Application Types

Non-reporting applications are designed to support reporting
applications or to simply hold data, such as price or rate
information.
You can report on non-reporting application data, but you
cannot view its data in an Insight dashboard, or assign work
status codes to the data.
Non-Reporting Application Types

Non-Reporting application types:
Rate: is a supporting application for one or more Financial reportingtype applications. Used to store exchange rates that support currency
conversion in financial applications.
Must include a Currency-type dimension detailing the exchange rates by
each individual input currency.
Ownership: is a supporting application for a Consolidation reportingtype application. Stores information such as the consolidation
methods, ownership percentages, and group rollup information used
for legal consolidation.
Generic: has no special requirements (other than to include the four
minimally required dimensions).
Has no out-of-the-box business intelligence, so if you want to apply logic,
you must create it using BPCs script logic.
Modifying an Application
If you select an application on the left, the Action Pane will display
application tasks specific to that application.
To modify an application, click Modify application.
Use the arrow buttons to add or remove dimensions from the
application.
Optimization
When new application sets and applications are created, it is a
best practice to run a Full Optimization.
In addition, you should optimize your applications periodically
to enhance system performance.
Optimization cleans up data storage which improves the
responsiveness of the system.
There is no rule of thumb for how often to run optimizations.
The need can vary depending on the characteristics of your
hardware environment and your application.
Data Storage Types

Optimization options center around three different types of SAP
Business Planning and Consolidation data storage:
Real Term: This is data that is the most current data sent to the
system. Data sent by BPC for Excel data sends and Live Reporting
data sends is placed in real term storage. Periodically clearing real
term data greatly optimizes the performance of the system.
Short Term: This is data that is not real term data, but is also not in
long term storage yet. When you load data via Data Manager, it loads
the data to short term storage so that the loaded data does not affect
system performance.
Long Term: This is your main data storage. All data eventually
resides in long term storage. Data that is not accessed very often
remains in long term storage so that the system maintains
performance.
Optimization Options
The optimization options interact with the three types of data
storage in different ways:
Lite Optimization: Clears real term data storage and moves it to
short term data storage. This option does not take the system
offline.
Incremental Optimization: Clears both real term and short term data
storage and moves both to long term data storage. This option
takes the system offline, so it is best run at off peak periods of
activity.
Full Optimization: Clears both real term and short term data storage
and processes the dimensions. This option takes the system offline
and takes longer to run than the Increment Optimization. It is best
run at down time periods.
Optimization Applications
The Compress Database option sums
multiple entries for the same Current View
into one entry so that data storage space is
minimized.
DEMONSTRATION
Lab 9
Lab 10
Grant Access to the Sales Application
APPSHARE PLACEHOLDER
Develop Create Logic / Calculations

Create Dimensions
Create Applications
Set up Security
Define Work Status
Enable BPC Audit
Logic
Logic allows you to define formulas that perform calculations on BPC
members and data.
You can create three different types of logic:
Worksheet logic
Dimension logic
Advanced (Script) logic
Each type has advantages and disadvantages.

You typically use some combination of all three types to achieve the
desired results.
Worksheet Logic
Uses BPC and standard Excel mathematical operators and functions
to produce results.
Is typically used for simple calculations and events, such as data
retrievals (EvGTS), sends (EvSND), and variance calculations (EvBET).
Produces calculated values that do not need to be stored in the
database.
Worksheet Logic: Pros and Cons

Pros
Speed - the formulas reside in the worksheet, so calculations are fast
and have minimal impact on performance.
Flexibility - you can define many formulas in the worksheet.
No server load worksheet logic uses the client machine to perform
calculations, so it allows the server to run more efficiently.
Cons
Static - the formulas are only available in the worksheet in which they
are written, and need to be rewritten for each worksheet.
Cannot be applied as a process - worksheet formulas cannot be
executed via the Data Manager (i.e. the calculations are not performed
until the sheet is opened and the data refreshed).
Not stored - results are not stored in the database.
Dimension Logic
Is based on MDX syntax, and is assigned directly to a member.
MDX stands for Multi-Dimensional Expression, and is a language used by
MS Analysis Services.
SAP Business Planning and Consolidation is shipped with many useful MDX
functions that help standardize your calculated members, but you can use
any Microsoft MDX functions to create dimension logic.
Utilizes the Formula property.
Dimension Logic
Dimension formulas calculate on the fly at retrieval time. These
formulas can affect retrieval performance if not used properly.
Dimension formulas should only be used for formulas that need to be
calculated after aggregations (e.g. ratios).
Dimension formulas should not be used on members that need to
aggregate.
Use a SOLVEORDER command when dimension formulas are used
on more than one dimension.
Solveorder Example
You have the following members in the Account Dimension:
Account1
Account2
Account3 (Formula is Account1/Account2)
You have the following members in the Product Dimension:

Product1
Product2
Product3 (Formula is Product1+Product2)
Solveorder Example Results

When Solveorder is not used:
Incorrect result
because ratio is
calculated prior
to the addition.
When Solveorder is used
Correct result
because ratio is
calculated after
the addition.
The Formula Property

Must be added using Maintain dimension property in order to
use dimension logic.
Must have a field size equal to at least the length of your longest
formula.
Will appear as a column in the dimension member sheet.
Dimension Logic
Is defined in the Formula column of the dimension member sheet.
You can also reference MDX functions from a library file, which is used to
store multiple formulas that are referenced by dimension logic.
Is typically used in the Account dimension, but can be used in any

dimension.
Dimension Logic Examples

Adding two accounts
Syntax: account1+account2
- OpInc+OtherExp
Multiplying by a factor
Syntax: account1*factor
- PretaxInc*-.35
Dividing one account by another

Syntax: account1/account2
- GrossMargin/TotRev
Dimension Logic: Pro and Cons

Pro
Consistency - the same logic is applied to all members in all
applications that use the dimension.
Cons
Lack of flexibility - dimension logic applies to all levels in the
dimension and in all applications using the dimension.
If you want to apply a formula only to base level members or want a
formula to be used in only one application you should use advanced
logic.
Can create a load on the server.
Advanced (Script) Logic

Is accessed from the Script Logic subdirectory in the hierarchy of
a particular application.
Advanced (Script) Logic

Is used for calculations with special requirements.
For example: a Units x Price calculation.
Such calculations must only be performed on base level members.
Uses MDX and/or SQL syntax.

SAP Business Planning and Consolidation provides a library of MDX and
SQL formulas.
The ApShell application set is pre-configured with many logic functions.
Is application specific.
How Advanced Logic works

The Logic module:
Reads a specific data selection from the application.
Applies to it a set of user-defined formulas (stored in a logic file).
Derives the values.
Writes those values back to the application.
Results are written directly to the application as base data, and are
aggregated up the dimensional hierarchy as they are, without being
recalculated at upper levels.
All dimension logic formulas are applied to these results.
This process allows you to perform such calculations as units times price
because the formulas are applied only to those members specified in the
logic file.
Advanced Logic Files

You will have two files for each advanced (script) logic you create.
.LGF - an ASCII file that you use to create/edit your logic calculations
and is accessed through the Script Logic editor in the Admin Console.
.LGX - the compiled logic file. Created by the system when you
validate and save your logic. This is an executable version of the .LGF
file.
There are two types of advanced logic.

Default
Other
Default Advanced Logic

Is maintained in the Default.LGF file.
All logic in Default.LGF is run after data sends.
The INCLUDE statement shown below enables currency translation to
happen in real time, rather than as a batch process.
Other Advanced Logic

It can be cumbersome to manage all your logic in the Default.LGF
logic file, therefore you can create Other logic files, such as:
FXTrans.LGF contains the logic needed to do foreign currency
translation.
ICElim.LGF contains the logic needed to do inter-company
eliminations.
The Library File

Stores a library of standard functions.
Has the extension .LGL.
Can be called at validation by using the INCLUDE function in your
logic file.
The Logic module scans the library file for the appropriate formulas to use
based on the information in the LGF file.
The System Constants File

Is the logic file that maps your dimension names for the application to
the standard BPC dynamic logic.
By updating the dimension constants file with your dimensions, you
avoid having to change or rewrite any of the standard functions that
are included with SAP Business Planning and Consolidation .
The System Constants File

Is located in the following folder:
<BPC>\Data\Webfolders\<AppSet>\AdminApp\<App>
Running Advanced Logic

Advanced logic can be automatically invoked each time data is sent to
the database.
Logic contained in the Default logic file is executed immediately after data is
sent and the results can be seen in SAP Business Planning and
Consolidation right away.
Advanced logic can be run from Data Manager for batch processing of
formulas.
Using Data Manager to execute Logic module formulas is useful for
calculations that do not need to be executed immediately.
For example, an administrator may decide to wait until all the data has been
entered in the local currency before generating the translated amounts in
the reporting currencies.
Advanced Logic: Pros

Pros
Real-time - allows for real-time calculations.
Flexible - enables you to apply different formulas to different
applications within an application set (dimension logic is applied to all
applications using the dimension).
Syntax options - you can use SQL or MDX syntax.
DEMONSTRATION
Lab 11
BPC Logic
QUIZ PLACEHOLDER
Develop Load and Validate Data

Create Dimensions
Create Applications
Set up Security
Define Work Status
Enable BPC Audit
Data Manager
Is an SAP Business Planning and Consolidation module that helps you
manage the data moving into and out of applications, as well as to
copy or move data within and across applications.
Supports mapping and complex transformations of data.
Is based on SQL Server Integration Services (SSIS).
SSIS is made up of packages, and each package performs a set of specific
tasks.
BPC is delivered with a set of packages to meet your many data

management needs.
Accessing the Data Manager

From the Launch Page, click BPC for Excel.
From the Action Pane, click Manage Data.
Data Manager Packages

Allow you to move data into, out of, and between your BPC databases.
There are two broad types of packages you can use to move data
depending on your needs:
Standard Packages
Administrative Packages
Standard Data Manager Packages

Perform their function while the system is live (i.e. users can be
online).
For example, you can use a standard package to load monthly data.
Can be run by administrators with the appropriate task security.

We recommend that you use standard packages whenever possible,
because they work within the BPC user ID security framework and
there is little risk of data integrity issues.
Standard Data Management Packages

Import: imports one or more ASCII files into the current application.
You are prompted for one or more import file and associated conversion
files.
The signs of the amounts are reversed based on the Account type.
Export: exports data values from the BPC cube (including calculated
values) into an ASCII file.
You are prompted to enter a name for the export file and for a data selection
to export.
Clear: clears the data in the Fact and FAC2 table by importing zero
values.
The optimize process removes the zero values, which clears all values from
the table.
Running this package also clears comments from the comments table.
Standard Data Management Packages

Copy: copies data between dimensions within an BPC application.
Move: lets you move any selection of data within an application.
You are prompted for source and destination data selections for all
dimensions.
The destination selection's fact table records are cleared before the source's
records are moved.
The source's fact table records are cleared after they are moved to the
destination.
Standard Financial Processes Packages

FX Restatement: is used for currency translation. The package runs
the FXTrans logic.
IC Eliminations: used to perform Inter-Company eliminations. The
Package runs the ICElim logic.
Administrative Data Manager Packages

Are designed to perform operational tasks on the database.
For example, you can use an administrative package to include back-end
data manipulation where you are loading bulk data for the first time,
exporting an entire database, and running default logic formulas on your
data.
Take the system offline.

Can only be run by administrators with the appropriate task security.
Administrative Data Manager Packages

Append into Fact Table: imports data into the database by appending
the data to the fact table, processes the data into the BPC cube, and
then runs default logic against the imported data set.
Import into Fact Table with Clear: clears the fact table for all
Entity/Category/Time member combinations found in the data source
file and imports the data into the database.
Export from Fact Table: exports input-level data (but includes
translated currency values) from the application fact table into an
ASCII file.
Default Formulas: executes default formulas stored in your Default
logic file.
Data Transformations
Allow you to map external data to internal SAP Business Planning and
Consolidation data structures.
Are performed by setting up at least two Excel files:
Transformation file
Conversion file
After you set up your transformation and conversion files, you specify
which package to run, and which transformation and conversion files
define your data transformations.
Transformation files
Allow application administrators to set up the rules for reading data
from an external source and putting it in the proper form for a BPC
database.
Are Excel files that contain one worksheet named Instructions.
Conversion files
Define the mapping from external to internal member names.
Provide the ability to perform arithmetic and rounding on data.
Can contain one or more worksheets for different types of data
transformations.
Data Preview
Is accessed by clicking Preview data file from the Action Pane.
Allows you to preview the first 200 lines of a data file.
ASCII Import File Formats

The source file for a data import must be a text file containing
delimited strings.
Each field represents the name of a dimension member.
The source file can be in either of two formats:

Fixed - requires a first row defining the name and position of all dimensions.
Fixed
Variable - allows the user to define the name and position of the dimensions
using multiple lines beginning with an asterisk (*).
Variable
DEMONSTRATION
Lab 12
Loading Currency Exchange Rates into the Rate Application
Lab 13
Loading Actual & Budget Data into the Finance Application
Lab 14
Creating Forecast Data for the Finance Application
Lab 15
Loading Data into the Sales Application
QUIZ PLACEHOLDER
End of Session 2
Thank You!
Have a nice day

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SAP Business

SAP AG 2007, SAP Business Planning and Consolidation / 2

Develop Create Applications

SAP AG 2007, SAP Business Planning and Consolidation / 3

Creating a New Application

SAP AG 2007, SAP Business Planning and Consolidation / 4

Creating a New Application

SAP AG 2007, SAP Business Planning and Consolidation / 5

Creating a New Application

SAP AG 2007, SAP Business Planning and Consolidation / 6

SAP AG 2007, SAP Business Planning and Consolidation / 7

Reporting Application Types

Reporting applications are used to:

Consolidation: allows you to perform legal consolidation

Generic: has no special requirements (other than to include the

Non-Reporting Application Types

SAP AG 2007, SAP Business Planning and Consolidation / 9

Non-Reporting Application Types

SAP AG 2007, SAP Business Planning and Consolidation / 10

SAP AG 2007, SAP Business Planning and Consolidation / 11

SAP AG 2007, SAP Business Planning and Consolidation / 12

SAP AG 2007, SAP Business Planning and Consolidation / 13

SAP AG 2007, SAP Business Planning and Consolidation / 14

Data Storage Types

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SAP AG 2007, SAP Business Planning and Consolidation / 16

SAP AG 2007, SAP Business Planning and Consolidation / 17

SAP AG 2007, SAP Business Planning and Consolidation / 18

SAP AG 2007, SAP Business Planning and Consolidation / 19

Develop Create Logic / Calculations

SAP AG 2007, SAP Business Planning and Consolidation / 20

Each type has advantages and disadvantages.

SAP AG 2007, SAP Business Planning and Consolidation / 21

SAP AG 2007, SAP Business Planning and Consolidation / 22

Worksheet Logic: Pros and Cons

SAP AG 2007, SAP Business Planning and Consolidation / 23

Utilizes the Formula property.

SAP AG 2007, SAP Business Planning and Consolidation / 24

SAP AG 2007, SAP Business Planning and Consolidation / 25

You have the following members in the Product Dimension:

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Solveorder Example Results

When Solveorder is used

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The Formula Property

SAP AG 2007, SAP Business Planning and Consolidation / 28

Is typically used in the Account dimension, but can be used in any

SAP AG 2007, SAP Business Planning and Consolidation / 29

Dimension Logic Examples

Dividing one account by another

SAP AG 2007, SAP Business Planning and Consolidation / 30

Dimension Logic: Pro and Cons

SAP AG 2007, SAP Business Planning and Consolidation / 31

Advanced (Script) Logic

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Advanced (Script) Logic

Uses MDX and/or SQL syntax.

SAP AG 2007, SAP Business Planning and Consolidation / 33

How Advanced Logic works

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Advanced Logic Files

There are two types of advanced logic.

SAP AG 2007, SAP Business Planning and Consolidation / 35