Professional Documents
Culture Documents
MS Word PDF
MS Word PDF
Word Processing
MODULE 1
1.
Name of Module :
2.
3.
4.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
Print Document
b.
c.
Close Document
d.
Exit Application
e.
Type text
f.
Print Preview
g.
Print document
Module Summary:
article and a poem.
Activity 2:
Activity 3:
Activity 4:
Activity 5:
Entering Text
Activity 6:
Saving a document
Activity 7:
Closing a document
Activity 8:
Activity 9:
Activity 10:
Printing document
Click Start
button at the Task Bar
1.
Click All Programs
2.
3.
4.
Insertion Point
Title bar
Menu bar
Toolbars
Minimize, maximize,
and restore buttons
Close button
Task
Work
area
contains
Vertical scroll
Horizontal scroll bar
Status bar
Ruler
Current Page/
Total Pages
Page
Section
Vertical
Position of the
insertion point
Column number of
the insertion points
current position
Ruler
The Ruler is generally found below the main toolbars. The Ruler is used to change the format
of your document faster. To display the Ruler;
1. Click View on the Menu bar.
2. The option Ruler should have a check mark next to it. If it has a check mark next to it,
press Esc on the keyboard to close the menu. If it does not have a check mark next to it,
continue to the next step.
3. Click Ruler. The ruler now appears below the toolbars.
Title bar
The Title bar is located at the top of the screen. On the Title bar, Microsoft Word
displays the name of the document on which you are currently working. At the top of
your screen, you would see "Document1 Microsoft Word".
Menu Bar
The Menu bar is generally found directly below the Title bar. The Menu bar displays the menu
beginning with the word File and continues with Edit, View, Insert, Format, Tools, Table,
Window, and Help. You use the menus to give instructions to the software. Point to a menu
option and click to see a pull-down menu. You can now use the left and right arrow keys on
your keyboard to move left and right across the Menu bar options. You can use the up and
down arrow keys to move up and down the pull-down menu.
ellipse
Standard Toolbar
2.
Formatting Toolbar
3.
Drawing Toolbar
Activity 2:
1.
Click File on the menu bar and click Exit. If the Exit command does not appear, you can
click the arrow in the menu to extend.
2.
3.
Click File on the menu bar, and click Page Setup on the pull-down menu. If the Page
Setup does not appear, click the arrow to extend the menu.
2.
Page Setup dialog box will appear. If necessary click on the Margins tab.
3.
Type the text below in your new document. The word will be typed automatically at the
insertion point (flashing vertical bar on the screen). You do not need to press the Enter
key at the end of a line while typing. The word will move automatically down to the next
line. Press the Space bar to insert a space between the words.
Tigers live in hot jungles as well as in cold forests. All wild tigers live in Asia. Some of them
also live in the snowy forests of Siberia. Others live in the humid jungles of Sumatra. And
some live in the dry grasslands of India.
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2.
3.
If you make a mistake while typing you can delete it by pressing Backspace or Delete
key on the keyboard. Place the cursor in front of the word you wish to delete.
At the end of the word India, press Enter. The cursor goes automatically to the next line.
Press Enter whenever you want to start a new paragraph. Press Caps Lock key on the
keyboard, and type the following text. Your new text will look like this:
A TIGER IS A POWERFUL JUMPER AND CAN EASILY LEAP TEN FEET (THREE
METERS) OFF THE GROUND. TIGERS CAN RUN 35 MILES PER HOUR! THAT'S REALLY
FAST. WHETHER IN THE WILD OR IN CAPTIVITY, THE TIGER LOVES TO SLEEP!
4.
To type exclamation mark, press Shift key and ! key on the keyboard simultaneously.
At the end of the word SLEEP! Press Enter, to move the cursor to a new line. Press
Caps Lock key, and continue typing until you complete the paragraph.
Tigers always live in forests because they offer places to hide. Tigers do not like big open
spaces. Tigers like to hide, because they hunt by sneaking up on their prey. If they didn't have
grasses or trees to hide behind they will never get food!
5.
At the end of the word food! press Enter. The insertion point will move down creating a
new paragraph. Press and hold Shift key, then type the following words. Notice that
when you hold the shift key, the letters will be in the upper case.
6.
Release the Shift key and continue typing the text. The entire text will be typed in the
lower case.
TIGERS DO EAT PEOPLE-but only in very unusual situations! Sometimes people roam where
tigers live. A sick or injured tiger finds it easier to attack a person than to hunt for its usual prey.
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7.
8.
When you have finished typing, the whole document will appear as below.
Activity 6:
Saving a Document
You can use the Save As command in File on the bar menu to save the document for the first
time. There are a few options to save your document. You can choose any one.
A : Save in My Document
The following examples show how you can save a document in My Document. This document
will be saved as tiger.doc.
1.
i. File
ii. Save As
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2.
Click Save As, and the Save As dialog box will appear.
The document will be saved as tiger.doc file in My Documents folder. .doc is the
extension for all Microsoft Word files, and it will be given automatically when you save
your file.
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File
Save As
2.
Click Save As, the Save As dialog box will appear. Follow the next instruction to
continue saving your document.
14
15
Save
2.
3.
New Folder dialog box will appear. Click Create New Folder, and type your folder name
as shown below. Click OK.
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(iii) Click OK
(ii) Type your folder name.
Example: Siti Noliza 1A1
If you close the document before you save it, the following dialog box will be displayed.
Click Yes to close and save the document. Click No if you do not want to save your document.
4.
17
Activity 7:
1.
Closing a Document
Click File on the Menu bar. If the Close command does not appear, you can click the
arrow to extend the menu.
2.
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3.
Click Close to close the current document tiger. Notice that you are still in Microsoft
Word application.
Activity 8:
1.
2.
Click File on the menu bar. Then Click New to create a new document or click
the Standard Toolbar.
New document will appear as Document2.
19
on
9.
Type the title of the poem below in your new document. At the end of the title, press
Enter. Then type the name of the poet.
Lake Isle Of Innisfree
by W.B.Yeats
10.
11.
Start typing the poem. Press Enter at the end of every line.
Lake Isle Of Innisfree
by W.B.Yeats
I will arise and go now, and go to Innisfree
And a small cabin build there, of clay and wattles made.
Nine bean-rows will I have there, a hive for the honey bee;
And live alone in the bee-loud glade
12.
Remember to press the Shift key and the letter you want simultaneously, if you want to
type it in the upper case as for example; I in Innisfree. When you have finished
typing, your document will appear as below.
13.
20
Activity 9:
Previewing Document
Before printing the document, you can view your document. Print Preview will display the
document you have created before printing.
1. Click File on the menu bar. Then Click Print Preview or click
Toolbar.
Print
Preview
21
on the Standard
3.
Click Close.
22
Activity 10:
Printing Document
1.
Click File on the Menu bar and Click Print or Click the Print button
Standard toolbar.
2.
3.
23
on the
4.
5.
6.
7.
24
Exercise:
1.
2.
Create a new document again, and type the following text. Save your document as
computer.doc.
25
MODULE 2
26
1.
Name of Module
2.
3.
4.
a.
b.
b.
c.
d.
e.
Delete text
f.
g.
Practice
27
Activity 1:
To edit an existing document, you need to open the document. This document will be used for
all activities in this module. The following procedure shows different techniques of opening the
existing documents or you can open this file from the location you saved in Module 1. (The
existing document to be opened is poem.doc )
1. To open poem.doc from My Document folder :
3. Launch the Microsoft Word application.
4. Click File on the bar menu, then click Open on the pull down menu.
Open an
existing
document
28
(ii) Double
click your
selected
document as
shown
(iii) Click
Open
(ii) Double
click your
selected
document as
shown
(iii) Click
Open
29
2.
Click the mouse at the end of the word glade and press Enter twice.
3.
4.
To select one word, double-click on the word innisfree in the first line poem
Lake Isle Of Innisfree
By W.B.Yeats
5.
6.
To select a sentence, hold down the Ctrl key and click anywhere on the
i. sentence in line 4.
Select a single line of text, click once in the left margin with the mouse arrow
a.
next to the line 6 to be selected.
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7.
To select a block of text (first stanza), click at word I at first stanza and hold the
left-mouse button, and drag down to last word glade of the selected text.
8.
To select the entire document, press Ctrl+A or click Edit, and then click Select All
9.
Place the
cursor here
31
The text
appear at
here
3.
c)
Place the cursor after the last line as shown below.. The blinking insertion point
will appear at this location.
32
ii)Click Paste
button
ii). Click
right-mouse
button
d).
4.
iii). peace
Click Paste
And I shall have some peace there, for
comes dropping slow;
button
Dropping from the veils of the morning to where the cricket sings;
There midnights all a glimmer, and noon a purple glow
And evening full of the linnets wings.
I will arise and go now, and go to Innisfree
And a small cabin build there, of clay and wattles made.
Nine bean-rows will I have there, a hive for the honey bee;
And live alone in the bee-loud glade
To move a text using the Cut button from the menu bar
a).
b).
33
i). Selected
text
c).
Place the cursor the next line after the authors name.
iii). Click
Paste button
34
d).
The text
appears here
5.
35
Activity 4:
Copy text will leave the text in its original location while a copy of it is placed on the Windows
Clipboard.
1. Open the same document as above.
2. Copy and paste text using Copy button
toolbars.
on standard
ii). Click
Copy button
i). Select
the text
b).
Place the cursor in front of the title. The blinking insertion point will
appear at this location.
36
ii). Click
Paste
button
i). Place
the cursor
here
c).
37
i). Select
the text
ii). Click
rightmouse
b) Place the cursor before the first letter of the first line. The blinking insertion
point will appear at this location.
iii). Click
Paste button
38
The text
appears here
3. Move text using Copy and Paste button from the menu bar
a). Select the text in line 7 to be moved.
ii). Click Edit
button from
menu bar.
b)
Place the cursor after the last line as shown below.. The blinking
insertion point will appear at this location.
39
iii). Click
Paste button
c).
The text
placed in the
last
paragraph
40
Activity 5:
Deleting A Text.
You can delete unwanted text a letter, a word, a paragraph at a time, or any combination of
the above. There are two common keys to delete text. These are the Backspace and Delete
key. Pressing the Backspace key will delete one letter at a time to the left of the intersection
point; pressing the Delete key will delete one letter at a time to the left of the intersection point.
You will learn about these two common keys to delete text in module 3.
1. Open the same document as above.
2. Delete text using Cut button on standard toolbars.
a). Select text in line 3 to 8 to be deleted.
i). Select
the text
b).
The text will be deleted and the document will appear as shown below.
41
i). Select
the text
b).
The text will be deleted and the document will appear as shown below.
42
b).
The text will be deleted and the document will be appear as below.
43
i)Select the
last line
ii) Click the
Delete button
on keyboard
b).
The text will be deleted and the document will appear as shown below.
44
2.
Choosing a font
Choose a font such as Times New Roman if you want the text to be modern and
businesslike, or choose a font like Monotype Corsiva for a handwritten style! For
changing the font of a text, take the following steps :
a).
b).
c).
i. Select title
45
and underline
icon.
Activity 8 :
4.
Practice
5.
Change the whole sentence to Algerian font, size 20 or any other font that available on
your computer.
6.
Then change location between urban and rural using cut and paste instruction.
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MODULE 3
Editing II
47
1.
Name of Module
2.
3.
a.
b.
c.
Typing text
b.
Spelling correction
c.
4.
: Editing II
Delete
Backspace
Insert
Formatting text
-
Change case
Alignment
Line Spacing
d.
e.
Module Summary:
At the end of the module, students should be able to print the poem as shown below:
LAKE ISLE OF INNISFREE
by W.B.Yeats
I will arise and go now, and go to Innisfree
And a small cabin build there, of clay and wattles made.
Nine bean-rows will I have there, a hive for the honey bee;
And live alone in the bee-loud glade
And I shall have some peace there, for peace comes dropping slow;
Dropping from the veils of the morning to where the cricket sings;
There midnights all a glimmer, and noon a purple glow
And evening full of the linnets wings.
I will arise and go now, for always night and day
I hear lake water lapping with low sounds by the shore
While I stand on the roadway, or on the pavements grey,
I hear it in the deep hearts core
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Activities:
Activity 1: Using Change Case
Activity 2: Changing Alignment Of Text
Activity 3: Changing The Space Between The Lines
Activity 4: Changing Borders and Shading Of Text
Activity 5: Typing The Poem
Activity 6: Correcting Spelling
Activity 7: Saving The Documents
Activity 8: Printing The Poem
Activity 1: Using Change Case
There are five sub-mains in formatting to change case such as sentence case, lower case,
upper case, title case and toggle case. For example, lower case can be changed to upper case
by using Change Case. Follow the steps below.
1. Create a new document
2. Type the sentences as seen in the box below:
Water is a compound made up of two elements, hydrogen and oxygen. Each
water molecule consists of two hydrogen atoms and one oxygen atom.
3. Click on the first letter W of the sentence, press and hold shift button on the keyboard
and at the same time click the letter m at the end of the word atom.
4. Both of the sentences will be highlighted.
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8.
15.
16.
17.
18.
50
1.
2.
3.
4.
Align Left
Justify
Center
Align Right
5.
6.
7.
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5. At Line Spacing, select double in the pull down and click OK.
7.
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2.
Copy the first sentence of the text and paste in a new document.
Water is a compound made up of two elements, hydrogen and oxygen.
3.
4.
On the menu bar, select Format and click on Borders and Shading.
5.
6.
7.
Select any border style you want from the style options. Select 3 pt from the
width options and click OK.
8.
9.
53
10.
11.
From the Borders and Shading dialog box, select Shading tab and choose any
colour you like from fill and click OK.
The text with the borders and colour will appear as below.
Water is a compound made up of two elements, hydrogen and oxygen.
12.
2.
Click at the end of the poem after word wings and press enter once.
3.
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4.
5.
b.
c.
The word it has been wrongly spelt, move the cursor to the
end of the word its in line 4. Then press backspace key.
d.
55
Using the same document; poem entitled Lake Isle Of Innisfree, format the
text as follows:
a.
b.
d.
e.
f.
g.
h.
i.
2.
3.
Exercise:
Find another poem of your choice from books or magazines. Create your own layout using the
skills you have learnt. Save and print your work.
56
MODULE 4
57
1.
Name of module
: Editing 3 - Article
2.
Learning outcomes
3.
4.
a.
b.
c.
edit documents
d.
print a document.
a.
b.
Format column
c.
Drop cap
d.
e.
Print article
Module summary:
At the end of the module, students should be able to create an article as shown
below
58
Activity 1: Typing
1.
2.
3.
4.
5.
59
60
61
1. Click and
type 0.5
h
2. Choose
First line
from the drop
down menu
2. Click OK.
3. Repeat the same step for every paragraph.
62
63
1. Type tiger
here.
2. Click Go
3. Click on the inserted picture. Place the cursor at the bottom right hand corner. A double
headed arrow (
) will appear.
4. Click and drag the cursor to enlarge the picture.
64
65
Footer-Section
3. Save and Print the article
66
MODULE 5
67
1.
Name of Module
2.
Learning Outcomes :
3.
4.
a.
Create a table
b.
Module Summary:
As a secretary of your school Computer Club, you are required to prepare a duty roster
for the ICT Prefects. A sample of the duty roster is shown below:
68
4. The Insert Table dialog box appears. Insert the number of columns and rows as shown
below:
Click OK
5. Move the cursor to the second row in the last column and highlight the second to fourth row.
6. From the menu bar click Table, and choose Merge Cells.
69
7. Repeat steps 5 and 6 for rows five to seven in the same column.
10. Repeat steps 5 and 6 for rows eight to ten in the last column.
11. Click in the first cell in the first column, and then type No.
12. (i)
(ii)
(iii)
(iv)
Press
Press
Press
Press
13. (i)
(ii)
(iii)
(iv)
Tab
Tab
Tab
Tab
70
Form
1A
2B
1B
2A
1C
1A
2B
2C
1B
ICT Prefects
Mohd Asraf
Husni Mohd Husin
Lim Guat Bee
Tan Seong Hor
Wan Mohd Sidqi
Abd Rahman Idris
Faizah Nordin
Saniah Roslan
Hamsani Ahmad
Days
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
17. Highlight all the days (Monday to Saturday). From Menu bar, click Bullets button.
Table A
18. If you look at the table, the column size does not match the texts, you can align the columns
using the following method: Highlight table A that you have made.
i. Click Table
ii. Click AutoFit
71
19. Highlight the title. From Menu bar, click Center and B (Bold) buttons.
20. Highlight the first row (No., Form, ICT Prefects, Days). From Menu bar, click Center and B
(Bold) buttons. The screen will appear as below: ( Notice that heading in each column is
now centered )
21. Highlight the first two columns. From Menu bar, click Center button.
The screen will appear as below: (Notice that text in each row is centered )
72
22. Highlight the whole table. From Menu bar, click Table and choose Table Properties.
The Table Properties dialog box will appear:
i. Click Center.
73
MODULE 6
DRAWING TOOLBAR
74
1.
Name of Module
2.
Learning Outcomes :
At the end of the lesson, students should be able to use
the drawing toolbar to produce an invitation flyer.
3.
4.
Drawing Toolbar
a.
Inserting WordArt
b.
c.
Adding in Colour
d.
Using AutoShapes
e.
f.
Module Summary:
As the secretary of your school Computer Club, you are required to prepare an invitation
flyer to invite members of the club to an annual dinner. A sample of the invitation flyer is shown
below:
75
Bottom
Right
:
:
1
1
4. Type: Invitation.
5. From the View menu, click Toolbars and then click Drawing to callout the Drawing
Toolbar.
WordAr
t
76
6. From the Drawing Toolbar, click WordArt. The WordArt Gallery appears:
i. Click here
ii. Click OK
7. Delete Your Text Here and type: Computer Club Annual Dinner, and then click OK.
8. Align the WordArt Computer Club Annual Dinner to be in the centre using the Center
icon.
Invitation
Center
77
i. Type: Computer
Invitation
78
11. In order to move the image, Double click on the image. The Format Picture dialog box
appears:
12. Click the Layout tab, select Tight, Centre and click OK. Now you will see the image in the
middle of the screen.
13. Save the document with the filename: invitation.
14. Now, your screen will appear as below:
15. From the Drawing Toolbar, select AutoShape and select Flowchart, then choose
Flowchart : Alternate Process.
79
18. Double click the autoshape box. The Format AutoShape dialog box will appear:
80
21. Draw a text box to fix in the existing box and type:
Venue :
Time :
Attire :
22. Highlight the text, change the font type to Comic Sans MS and the font size to 14.
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23. Select red colour from the icon Font Colour in the Drawing toolbar, fill in the text box with
the colour of your choice using the icon Fill Colour.
24. Click and call out the Alternate Process box, and then choose 3-D Style from the Drawing
Toolbar.
25. Resize the computer image to become bigger and overlap the word art.
26. In order to display the image behind the word art (Computer Club Annual Dinner), click
Draw at the Drawing Toolbar, choose Text Wrapping and then select Behind Text.
27. Highlight the word: Invitation. Change the font style and the font size, to make it more
attractive.
82
83
MODULE 7
MAIL MERGE
84
1.
Name of Module
2.
3.
4.
Mail Merge
a.
b.
b.
c.
Insert data
d.
e.
Save data
f.
Module Summary:
At the end of the module, students should be able to create mail-merge document
85
Name
2.
Form
3.
I/C No.
4.
Age
5.
Date of birth
6.
Address
7.
Parents name
8.
Telephone No.
:
________________________________________________________________
Section B : Co-curricular Activities
Other society / club joined:
Society
Club
_____________________________________________________________
I hereby declare that particulars given above are true and I will abide by the Scouts rules
if I am accepted to be a member.
Signature:
Date:
86
i. Click
Letters and
Mailing
2. The Mail Merge Task Pane will appear on the right side of the screen
3. Click Directory
4. Click Next Starting document
i. Directory
87
iii. Next:Select
recipients
6. Click Type a new list
7. Click Create
ii. Create
88
Activity 3 :
Insert Data
1.
i. New Entry
89
ii. Close
button
Activity 4:
1.
2.
Save data
Type-in Data in the File name section :
Click Save
i. Type Data
ii. Save.
90
Activity 5:
iii. Edit
3. Click Customize
i. Customize.
4.Click Rename
5.Type-in Name at the Rename Field Toolbox
6.Click OK
91
ii. Rename.
iv. OK.
i. First Name
ii. Rename
9. Click OK
iii. OK
92
12.
iv. OK.
i. New Entry
93
13.Click Close
ii. Close
OK
94
Activity 6:
95
i. More items.
4. The next dialog box will appear. Click Name from the list.Click Insert
96
5. Cick Close
ii. Close
97
6.
form section
More items
98
8. Click Form
i - Form
9. Click insert
10. Click Close
i - Insert
ii- Close
99
100
101
i. Next : Complete
the merge
17. The next dialog box will appear
18.Click OK
OK
102
Scouts Movement,
Sekolah Menengah Kebangsaan Datuk Haji Ahmad Said,
13800 Butterworth, Pulau Pinang.
_____________________________________________________________________
Name
2.
Form
: 1 Amanah
3.
I/C No.
: 900903-10-6019
4.
Age
: 13 years old
5.
Date of birth
: 03 September 1990
6.
Address
: 21 Jalan Besar,Klang,Selangor
7.
Parents name
8.
Telephone No.
: 03-33722159
________________________________________________________________
Section B : Co-curriculum Activity
Other society / club joined:
Bahasa Melayu
_____________________________________________________________
_____________________________________________________________
I hereby declare particulars given above are true and I will abide by the Scouts rules if I
am accepted to be a member.
Signature:
Date:
103
Activity 7:
i. Data file
ii. Open
104
Merge To Printer
OK
3. Click OK to complete printing
OK
105