USER MANUAL TO

PRACTICE QUOTATION
PROCESS

Overview Of Quotations.
Quotations are requests for vendors to provide us information about
their best prices, terms and conditions, schedule of deliveries and
other information in order to select the best source for our
procurement needs.
Quotation process is started with creation of a request for quotation,
and afterwards maintenance of the quotations to input all the
information received from possible vendors. Then we want to compare
the offers and select the best suitable one(s) rejecting the others.In
SAP, there are several transaction used in the process.
1.

How To Create RFQ

RFQ with ref to a PR

T Code ME41
1 RFQ type: quotation type (ZAN ).
2 Language key: language to be used in a quotation (EN - English).
3 RFQ data: Todays date.
4 Quotation deadline: this date has to be before delivery date.
5 RFQ number: leave this field blank).
6 Purch. organization: purchase organization (e.g. 0001).

7 Purchasing group: purchasing group (e.g. 001).

And then, Click on Refernce to Preq.

Put PR number in the next box.

Press Enter.

Insert Storage location.

Select the line item and click on Adopt + Details.

Now, Click on the Header Details:

Put Collective number:

Collective number :
Number or code facilitating the collective management of a number of
individual RFQs (or inquiries) or purchase orders.

And click on vendors address :

Put Vendor number in the box, press enter and save.

After Saving, you get the message with RFQ number.

Now you can put the next vendor in the box and save.

Again you can put all the vendors like this and create an RFQ for
each one.

Step 2: Maintain Quotations:

After getting the quote from the vendor you can Maintain the
quotatuions.

T Code: ME47

Put the Net Price and Save.

Do the Same with all quotations.

Step 3: Comparison
ME49
Put Collective RFQ no and Execute.

AfterExecution, we get the Compared List.

You can choose the quotation and create the PO wrt Quotation.

For Service RFQ:

For Service , same procedure can be followed.
Either service should be attached in PR or During ME41, item
category can be inserted as D and either you can click on services
, or it will automatically take you to insert services.

Put Service :

And Save.