Sap Helpful Reports List

BUSINESS WAREHOUSE WEB DOCUMENT
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SAP Helpful Reports List
SAP Helpful Reports

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Description Overview
The following compilation is a list of SAP reports and displays considered to be most helpful to date
for the various financial business functional areas.
The list is not intended to be all-inclusive of available SAP reports, but is provided as a reference for
Commonwealth SAP users when trying to determine what reports may be the most helpful in
providing the information they seek.
Reports and displays are provided from two SAP sources, those being the R/3 transaction system
and the Business Warehouse (BW) system.
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Table of Contents
Clicking on a hyperlink below will take you directly to the section indicated.
Funds Management Reports & Displays
Grants Reports & Displays
Accounts Payable Reports & Displays
Accounts Receivable Reports & Displays
Cash Management Reports & Displays
Cost Allocation Reports & Displays
Fixed Assets Reports & Displays
General Ledger Reports & Displays
Project Systems Reports & Displays
Inventory Management Reports & Displays
Purchase Orders Reports & Displays
Contracts Reports & Displays
RFQ Reports & Displays
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Financial Reporting
Funds Management Reports & Displays
Type
R/3
R/3
ID
Description
Y_DC1_32000238
FM Budgetary Review.
FMRP_RFFMEP1AX
A real-time version of budgetary balances similar to the BW FM

Balances workbook, but without parked budget documents.
Commitment/Actual Line Items by Document No
This R3 report displays Posted Commitment and Actual line items
by Document Number for all Value Types within Funds
Management (FM). Input parameters such as Fund, Funds Center,
and Commitment item are available to narrow the display. It is
suggested that
R/3
FMRP_RFFMEP1FX
is selected to optimize the data base access.

FI Postings Line Items by Document Number
This R3 report displays actual line items by Document Number
posted in FI and FM. Input parameters such as Fund, Funds
Center, and Commitment item are available to narrow the display.
It is suggested that
is selected to optimize the data base access.
R/3
FMRP_RFFMEP1BX
Annual Budget - Line Items by Doc No

This display lists all budget documents (hierarchy) based upon the
selection criteria.
R/3
FMRP_RFFMEP30X
PBET - Annual Budget vs Commitments/Actuals Line Items
R/3
FMRP_RFFMTO30X
PBET - Annual Budget vs Commitments/Actuals Totals
R/3
FMX3
Display of Funds Reservation Document
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This display can be used to verify the funds reservation itself along
with all the detailed information associated with the funds
reservation
R/3
FMY3
Display of Funds Precommitment Document

A funds pre-commitment allows you to pre-commit funds so you
can completely block access to already allocated budget. The
budget amount associated with this pre-commitment is no longer
available for other business transactions. No other documents
(e.g. MM and FI) can reference to a funds pre-commitment
document.
The Commonwealth will use the funds pre-commitment
functionality for Budgetary Reserve. This functionality will
allow us to post the budget to the FM account assignment and
then block the budget from spending without losing the
identity of where we originally posted the budget. Thus
when/if the budget is later released, we do not have to
remember and re-post the budget back down to the detailed
level.
The Commonwealth will also use the funds pre-commitment
when agencies want to reserve funding for future anticipated
expenditures, but do not want other transaction documents to
be able to use (reference) the pre-commitment amount; think
of the MEs in the current ICS system.
R/3
FMZ3
Display of Funds Commitment Document

This display is used to view a funds commitment document.
BW
Funds Management Balances

(Budget Execution role)
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This workbook report displays the following balances:

Availability Control Balance, Potential Available Balance,
Budgetary Balance Based on Actual Revenue and Anticipated
Treasury Balance by SAP fund and the Commitment Item
hierarchy. Amounts are fiscal year to date based on the input
business area, posting period and fiscal year. Various
characteristics are available for drilldown.
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Commitments and Actual

Expenditures Multiple
Periods/Fiscal Years
BW
Period and YTD Expenditures

BW
Open Commitments by
Document Number Current
Fiscal Year
BW
Status of Appropriations
BW
Commitment and Actual

Detail 3 Funds/Multiple
Periods
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BW Team
This workbook report displays Purchase Requisitions, Precommitments, Commitments, Actual Expenditures and a Total.
Amounts are based on the input Business Area(s) and range of
fiscal periods. Multiple fiscal periods/years or a range of fiscal
periods/years can be input. This means that you can run this
workbook across fiscal years, if necessary. Various optional inputs
and characteristics for drilldown purposes are also available.
This workbook report displays expenditures and fiscal year to date
expenditures based on the input posting period and fiscal year.
Various optional inputs are available in addition to various
characteristics for drilldown purposes.
This report identifies all commitment documents: Purchase
Orders, Funds Pre-commitments, Funds Commitments, Funds
Reservations, Business Trip Commitments and Purchase
Requisitions that have an available balance not equal to 0.
Amounts are based on postings in the current fiscal year only. The
initial view of the report is by Reference Document Number
(commitment document number). The Original and/or Carry
Forward Amount, Total Amount, Activity Amount, and Available
Balance are shown for each open document.
This workbook report displays an Available Balance, Budget
Balance, Anticipated Treasury Balance and Anticipated Treasury
Balance Budgetary Reserve by Business Area and Approp Key.
The balances are based upon Budget Version 999. Amounts are
fiscal year to date based on the input business area, fiscal period
and fiscal year. Various characteristics are also available for
drilldown purposes.
This workbook report displays commitment and actual detail line
item data for up to 3 funds across multiple fiscal periods. The key
figures displayed on the report are purchase requisitions, precommitments, commitments, expenditures, actual augmentations
and non-augmenting revenues. User must enter a Business Area,
Fiscal Year and at least 1 fund. User has the option of entering
multiple fiscal periods and/or multiple FM posting dates. Many
characteristics are available for drilldown.
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Grants Reports & Displays

Type
ID
Description
R/3
S_ALR_87013019
List: Budget/Actuals/Commitments
This report displays internal order budget values with assigned
costs (actuals and commitments) and displays a remaining
balance by order and order group.
R/3
S_ALR_87013645
Statistical Key Figures: Period Breakdown
R/3
KOB1
Orders: Actual Line Items

This report is used to display actual line items for an internal
order or order group.
R/3
KOB2
Orders: Commitment Line Items

This report is used to display commitment line items for an
internal order or order group.
R/3
KOB4
Orders: Budget Line Items
R/3
KOK5
Master Data List Internal Orders

This internal order list provides an overview of selected internal
orders. Various master data fields are presented.
R/3
Y_DC1_32000029
SAP to CDS Reconciliation Report
BW
Grant/Order Group Status

Report
(Grant Accounting role)
The workbook report displays Available Balances and Potential

Available Balances. Amounts are life-to-date based on the input
business area and fiscal period/fiscal year.
The Available
Balance and Potential Available Balance can be displayed by
either grant number or order group number by drilling down on
either characteristic once the initial view is displayed. Various
optional inputs and characteristics for drilldown purposes are
also available.
The available balance is calculated by taking the Budget Amount
Precommitments Commitments Actual Expenditures
Purchase Requisitions. The potential available balance is
calculated by taking the Available Balance - Parked FI
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BW
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Grant/Order Group Data for

Federal Reporting
Grant/Funding Source
Accounts Receivable
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Documents - Parked Earmarked Documents Shopping Cart

Open Value. Revenues are also displayed but not included in
either of the balances.
The workbook report displays the following key figures. Budget
Amount, Pre-Commitments, Commitments, Actual Expenditures
(includes local match expenditures), Parked FI Documents,
Purchase Requisitions, Revenues, Accounts Receivable (Actual
Expenditures + Revenues), Local Match Expenditures,
Statistical Key Figure Quantity, Parked Earmarked Documents
and Shopping Cart Open Value.
Amounts are presented for the input business area and fiscal
period/year(s) only. Budget amounts are not posted to a fiscal
period/year so these amounts are current totals.
The workbook report displays a federal accounts receivable
amount. Amounts are based on the specified Business Area
and Period/Fiscal Year date range input.
The federal accounts receivable amount can be displayed by
either Grant Number or Funding Source Number by drilling
down on either characteristic once the initial view is displayed.
Various optional inputs and characteristics for drilldown
purposes are also available.
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Accounts Payable Reports & Displays

Type
R/3
ID
Description
FBL1N
Vendor Line Item Display

Used to display document level information particular to a
vendor or a group of vendors. The information could be
open, blocked or cleared items for a vendor or payments
made to vendors. Selecting various parameters available
to the user can customize the payment information for a
group of vendors.
Upon generating the report, the user also has the ability to
see additional information such as check details and can
customize the reports to place the information in
ascending or descending order, to filter certain vendors
and to total or sub-total the payment data.
This is an on demand report that shows a snapshot of the
vendor balances at a given time.
R/3
ZFBL1N
One-Time-Vendor Line Item Display
R/3
FMZ3
Funds Commitment Display Initial Screen
R/3
F.15
Recurring Entry Document Display
FB03
After Recurring Documents are entered in SAP, the user

will have occasion to view them to see the details that are
associated with them. Included in the details of this report
are the posting date, the document number, the vendor
account number, who made changes and when changes
were made, the amount and other items associated with the
Recurring Document. The report can be customized to
show only the recurring Documents that the user wants to
see. The report is read only; there are no drill down
capabilities.
Display Documents
R/3
This transaction will display a previously created

accounting document. To display a specific document,
enter document number, company code and fiscal year
(optional).
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FK03
Vendor Master Data
R/3
S_P99_41000099
Vendor master data is the data required to conduct

business relationships with your vendors. The Vendor
master includes General Data (address, control, and
payment transactions) and Company Code Data
(accounting Info, payment transactions, Correspondence,
withholding tax Note: can not perform display for
withholding tax.)
This transaction explains how to access and display the
vendor master data. Authorization must exist in the
system to allow Vendor Masters to be displayed
Payment List
R/3
S_ALR_87012086
Vendor List
COPA employee receives inquiry on vendor listing based
on certain criteria like Bank Data, Withholding tax
indicators etc. SAP Report S_ALR_87012086 provides
listing of vendor information based on pre-selected
criteria.
R/3
ZG_VAC
Valid Accounts Codes with Descriptions
BW
AP - Treasury Payments
(Accounts Payable role)
BW
AP - Treasury Payments by Pay

Date
The AP Treasury Payments report displays basic treasury

payment information for SAP vendor invoices, which have
been sent to treasury for payment. It is generally used to
determine if treasury has actually paid the invoices. The
originating SAP invoice document is displayed along with
the treasury payment document by clearing document
number. Payment is confirmed when a pay date appears in
the treasury (ZP) document. Additional payment
information such as check number and warrant number are
available by drilling down on "Item Text." See the notes
page on the workbook for important information.
This report has the same information as above except that
a user can obtain the information by a specific pay date or
range of pay dates. The pay date or pay date range can be
entered in the input parameters.
BW
AP: Total Expenditures
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This report lists vendors and total dollar amounts by

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quarter. Document Types that are included in this

workbook are the following: Invoice - Net, Revenue
Document, Adv Acct Invoice, Payroll Accrual, Vend Adj
Invoice, Empl Travel Vend Inv, Vend Inv Interface...
Accounts Receivable Reports & Displays

Type
R/3
ID
Description
S_ALR_87012173
List of Customer Open Items for Printing

This report allows a user to view open line items
applicable to a given customer (or range of
customers) within a given company code. The user
can designate the report parameters to select only the
information desired (e.g., open items as of a specific
date).
This report generates a list of open line items based
upon the input parameters (customer, company code,
key date, etc). This list contains those customer line
items open as of the specified key date. It can be
utilized for various types of analysis related to a
customers account. The report output can be printed,
sent to other users via SAP e-mail, or saved as a
Word document. The report is not a drill down type
of report, nor does it allow the user to massage or
manipulate the data presented thereon.
R/3
S_ALR_87012169
Transaction Figures: Acct Balance

This report allows a user to view account balance
information applicable to a given customer (or range
of customers) within a given company code and
Fiscal Year (or range of Fiscal Years). The user can
designate the report parameters to select only the
information desired, (e.g., a specific customer and
Fiscal Year).
This report generates a list of balances based upon the
defined report parameters (customer, company code,
fiscal year). This report presents balances at the fiscal
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FBL5N
* This display is very popular
and heavily used. Provides the
most overall information by
customer.
R/3
FI03
BW Team
year, customer, and company code levels. Summary

breakdowns by Target open items, Credit open
items, Balance, and Accumulated Balance for each
level are provided. Via the Navigation option
capability is provided to change the view of the data
based on fiscal year, customer and company code
data elements. Ability to drilldown to the source
documents that make up the balances is not provided
in this report. Additionally, a breakdown of the data
by period is provided in the lower half of the screen.
This report can be utilized for various types of
analysis related to a customers account. This online
report is generated on demand. Additionally it can be
exported to Excel or as an HTML document.
Customer Line Item Display *
This display allows a user to view line items
applicable to a given customer (or range of
customers) within a given company code (or range of
company codes). The user can designate the report
parameters to select only the information he wants.
For example, only open items or only cleared items.
In addition the user can change a document or
perform mass changes via this display. The user can
drill down by double clicking on a line item to
view the line item details.
Display Bank
An open invoice has been dunned according to the
dunning schedule and the billing agency has decided
to submit the invoice or customers account to the
Attorney General (AG) for collection.
Per
Management Directive 310.10 (Collection, Requests
for Compromise, and Write-Off of Delinquent
Claims) the open receivable is moved from a standard
reconciliation account to a doubtful account. Each
Comptroller office will analyze the open receivables
that have reached a final dunning level. The
receivable could be written off by the agency. In this
case, the open item is cleared and posted against a
write off account. Or the open item could be
submitted to AG for collection.
Specific
requirements for submitting open invoices to AG for
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collection can also be found in Management

Directive 310.10. If the open item is submitted to AG
for collection the open item is deemed a doubtful
receivable. Additionally, the customer is blocked for
posting (i.e. no further invoices are made against the
account) and blocked from dunning. Any further
communication between the customer and the
Commonwealth will be done by the Attorney
Generals office.
This program transfers selects past due open items
according to the users selection criteria and re-posts
the open receivables into a doubtful receivables
special G/L account (reconciliation account).
Specifically, the program reads all open items in a
customer account, and if an item's balance is greater
than zero and the transfer-posting deadline is reached
(days in arrears defined in customizing), it clears the
item and posts a new item with the specified special
G/L indicator. Note, if credit memos were posted
without invoice reference to the account, it also
makes a transfer posting for them in order to reduce
the amount of provision already made. The postings
are put into a batch-input session for processing. The
batch-input session can be manually processed or
processed according to a batch schedule.
The re-posted documents are still considered open
items on the customers account and can still be
cleared from the customers account via standard
payment methods (lock box, manual payments, etc.).
However, once the items have been re-posted to the
special reconciliation account, to view them one must
use the special g/l option. The line item text of the
new document will state the programs name. The
cleared original invoice will have the new re-posted
invoices as a cross-reference number.
Upon
execution, the program will list the documents that
meet the search criteria and the days in arrears
criteria. The documents are re-posted via batch input.
BW
Last changed on:
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AR: Aging Schedule

(Accounts Receivable role)
Last changed by:
A. Bartron
This report ages open accounts receivable accounts in

increments of 30 days to greater than 120 days.
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Negative un-cleared balances will be shown. This

report can reflect prior time periods as it accounts for
the items that were open at the time but that have
since been cleared. See the Notes page on the
workbook for additional information.
Cash Management Reports & Displays

Type
R/3
ID
Description
FB03
Display Documents
This transaction will display a previously created accounting
document. To display a specific document, enter document
number, company code and fiscal year (optional).
R/3
FF7A
Cash Management and Forecast

The purpose of the transaction is to display the daily,
weekly or monthly cash position of an advancement
account. The cash position supplies information on the
current financial situation in the advancement account
bank accounts. The cash position reproduces the activity
in these accounts and is derived from the prompt entry of
all payments made within a short period of time. The
cash position consists of two elements: the balance in the
bank account minus the outstanding checks equals the
cash position.
R/3
FBL3N
The cash position transaction provides the following

benefits: 1) Bank balances by value date (bank transaction
date); 2) cash position covering the next few days; and 3)
control over outstanding (open items) checks.
GL Account Line Item Display
R/3
R/3
FF.6
FF.1
Display Electronic Bank Statement

GL Account Balance
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Cost Allocation Reports & Displays

Type
ID
Description
R/3
R/3
KB16N
KSB1
R/3
R/3
KOB1
KSB5
Display Manual Cost Allocation

Display Actual Cost Line Items for Cost Centers
This report allows the user to view line item transactions
posted to a cost center, cost element, or a range of cost
centers or cost elements. These selections can be time
period specific or open ended.
Display Actual Cost Line Items for Orders
Display Actual Cost Documents
Fixed Assets Reports & Displays

Type
R/3
R/3
R/3
R/3
ID
Description
S_ALR_87011965
S_ALR_87011979
S_ALR_87011981
S_ALR_87012075
Asset Balances by Business Area

Physical Inventory List by Cost Center
Physical Inventory List by Asset Class
Asset History
General Ledger Reports & Displays

Type
R/3
R/3
R/3
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ID
Description
S_ALR_87012326
S_ALR_87012328
ZMONRECON
Chart of Accounts
G/L Account List
Monthly SAP to TABS Reconciliation Worksheet and
Exception Report
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Project Systems Reports & Displays

Type
ID
Description
R/3
R/3
R/3
R/3
BW
FB03
KB16N
CJ13
FMEM
Life to Date Commitments and
Actuals by
Project
(Project Systems role)
BW
PennDot Life to Date

Commitments
and Actuals by
Project
(Project Systems role)
Display Document
Display Manual Cost Allocation
Actual Costs/Revenues (accrual-based line item report)
AE004 Project Status of Appropriations Report
This workbook displays Pre-Commitments, Commitments,
Actual Expenditures, Purchase Requisitions, Actual
Augmentations and Non-Augmenting Revenues by Project
Definition. Amounts are life to date based on the input
fiscal period and fiscal year. This workbook includes the
different breakdowns of the project definition and WBS
element, i.e. phase, part, activity, point. This report
excludes Business Area 78 (PennDot). Various optional
inputs and characteristics for drilldown purposes are also
available.
This workbook displays Pre-Commitments, Commitments,
Actual Expenditures, Purchase Requisitions, Actual
Augmentations and Non-Augmenting Revenues by Project
Definition. Amounts are life to date based on the input
fiscal period and fiscal year. This workbook includes the
different breakdowns of the project definition and WBS
element (Project Key, Roadway Sys, State & Local Route,
Phase, Section, Organization, Program, Part Code) for
PDOT only. Various optional inputs and characteristics for
drilldown purposes are also available.
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Procurement Reporting
Inventory Management Reports & Displays
Type
ID
Description
BW
Inventory On-hand Reports

(Inventory Management role)
R/3
MMBE
R/3
MM60
Reports show the inventory on-hand at Plant, Business Area

and Enterprise level. Each of the levels will show valuated
stock quantity and valuated stock value. This will allow
inventory and purchasing personnel to evaluate where stock
is located and assist in finding needed material.
Stock Overview - view inventory status of one material at
all organizational levels.
This transaction is based on the need to review only one
material, if the need exists to check status of several
materials use transactions MB53 Plant Stock Availability
or MB52 Warehouse stock.
Materials List - list material information by material, plant,
material group or type.
Purchase Orders Reports & Displays

Type
ID
Description
BW
Purchasing Group Analysis

Values
(Purchase Orders role)
BW
Purchasing Group Analysis

Volume
BW
PO Summary by Business
Area
This report provides an analysis for the distribution of

purchasing activities per purchasing group with regard to
the dollar amount of each process. Mandatory selections
of Calendar Year/Month and Purchasing Organization
must be made when this report is initialized.
This report provides an analysis for the purchasing
activities per purchasing group with regards to the volume
of work completed in all Procurement Areas such as
contracts, purchase orders, etc. Mandatory selections of
Calendar Year/Month and Purchasing Organization must
be made when this report is initialized.
This report shows the open PO Value and number of PO
line items by Business Area (Agency) and Date Range
selected. This query enables you to analyze Purchase
Order information. Stock Transport Orders are excluded
from this report. A mandatory selection of Calendar
Year/month must be made when this report is initialized.
This report also provides a jump to PO detail data.
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ME81N
R/3
ME80FN
R/3
Purchase Orders Display:

ME2C
ME2K
ME2L
ME2M
ME2N
BW Team
Analyses of order values - Run totals analysis, ABC

analysis, analysis using comparison periods, or frequency
analysis. Use one of the four options, combine several or
use all options in one analysis.
General Analyses for Purchase Orders - Run analyses and
create various sum totals.
Determine order value for a single material over a certain
period, or which purchasing organization is responsible for
the largest portion of the total order value for all materials.
Compare several plants, purchasing groups, or vendors.
List Display - Purchase Orders by:
Material Group
Account Assignment
Vendor
Material
Purchase Order Number
Contracts Reports & Displays

Type
ID
Description
R/3
R/3
R/3
ME23N
ME53N
ME80RN
Display of Standard Purchase Order Document

Display of Purchase Requisition Document
General Analyses for Contracts
R/3
Contract Display:
ME3C
ME3K
ME3L
ME3M
ME3N
Same as ME80FN.
List Display - Purchase Orders by:
Material Group
Account Assignment
Vendor
Material
Agreement Number
BW
Expiring Contracts
(SRM Reporting role)
This report allows a user to query based on Expiration

Date, Contract ID, or Vendor to identify contracts reaching
their Validity end date. The report also provides drills for
product information included in the contract.
RFQ Reports & Displays

Type
R/3
Last changed on:
9/7/2007
ID
Description
RFQ Display:
List Display requests for Quote by:
Last changed by:

A. Bartron
Page:
17 of 18

Title:
Process:
T-Code:
File Name:
SAP Helpful Reports

List.DOC
Control Number:
BW
Release:
Responsibility:
ME4L
ME4M
ME4S
ME4C
ME4N
RFQ Analysis
(Sourcing role)
BW Team
Vendor
Material
Collective Number
Material Group
RFQ Number
This report shows the Total RFQ Items, Bids Not
Received, Bids Received, and % of Bids Received for the
Date Range Selected. A mandatory selection of Calendar
Year/Month must be made when this report is initialized.
This report provides information on RFQ's issued to
certified MWBE by indicator and race.
END OF DOCUMENT
Last changed on:

9/7/2007
Last changed by:

A. Bartron
Page:
18 of 18

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