Tips and Tricks in Tally

If you want to repeat last narration of last voucher, then go to narration of the voucher and
Press Ctrl +R it will place the last narration and will save your time to write to write narration
again and again
You are entering vouchers and suppose you made a mistake in entry however the voucher was
saved now you want to alter it, then you will need to follow a big long procedure.
But I will explain you here by which you will be able to modify the voucher without going to
related ledger account and without leaving voucher entry screen
Hit the page up button from your voucher screen and you will find the last entered voucher
there. now you can modify it easily alter the voucher.
Similarly you can edit any voucher by this way by selecting a date and pressing page up
button again and again and you will find voucher entries one by one for that particular date.
Sometimes Ago, I already explained how to create a new ledger account when you are in the
middle of a voucher just press ctrl+c and you will find the ledger creation screen
and if you want to alter name or group of any ledger you can also do the same without leaving
the voucher entry screen. just recall that voucher select the ledger you wanted to alter press
enter one time you and go the amount field now hit back button and come back to the same
ledger account and press Ctrl+Enter here you can modify name ,group or any details you want
to modify
You are entering amount and suppose you want to do calculation and you need the result of
these calculation to be entered in the amount field. Here is a short cut for this too. Go to
amount field and Press Ctrl+C and you will be redirected to calculation pane at the bottom of
your tally screen.Make your calculation and after that Press ENTER the amount will be
automatically field in the amount column
Wanted to send a screen shot of your tally voucher entry of tally screen or even a ledger ?
okay go the screen for what you wanted to take a screen shot and press PrtScr button of your
key board (top right side of your keyboard) now go word press or excel and just press Ctrl+V
and you will find the screen shot of your tally screen. you may send this through email to any
body you wish so.
If you want me to check your voucher entry you may send your screenshot to me at my email
address by filling up the contact button on this blog.
Wanted to delete a voucher ? okay go to that particular voucher and Press Alt +D

More tips and tricks next time.

Inventory entries in tally.erp 9

One of tallynine.com reader Akash requested me to explain the how to deal with
manufacturing entries in tally.erp 9.Many other reader esp. newbie also facing how to deal
with inventory entries in tally.erp 9
Tally.erp 9 provides a seamless and easy to manage inventory entries. but first one should
understand how to manufacturing process works.
In a manufacturing company some items consumed that is called input and the item which is
produced is called as output or a product which you have to sell.
So, we can conclude that suppose you are purchasing two items as raw material one is steel
and second is paint so both these are will be known as input item or raw materials that is
consumed in manufacturing process.
Now it will give you a new product that is painted steel. It is called the output product which
you can sell in the market in other words it is a finished good.
So, the question is how to deal with the same. because Raw materials you have to purchase
and hence in your incoming/stock quantity it will be recorded whenever you make a purchase
voucher.
Also the painted steel (finished Goods) will be recorded in tally as outward materials whenever
you account a sales vouchers.
So, how you will tally it ? that is you have to pass production entries in your tally.erp 9
whereby you have to show the raw materials as consumed and then to produce a new item
that is painted steel.
You must enable inventory features in your tally.erp 9 to record these transactions.
Go to main menu of tally then select Inventory vouchers

I am sure it will help to Mr. Akash and many other readers who are seeking how to record
inventory transactions.

TDS on Expenses-with Inventory (Purchase

Voucher)
However in day-to-day business transactions, some times you have to face some complex
cases e.g. a sales or purchase transaction where both Vat and TDS is charged so how you will
account this ?
This article will help you to record such transactions, where TDS on Expenses with
Inventory applied for purchase vouchers
Example: On 2-8-2009 ABC Company received the bill for Rs. 52000 (for the supply of 1000
cartons @ 50 per carton and VAT @ 4%) from AK Enterprises. Cartons are printed with the
company logo and other information as required on which (including the VAT amount) TDS is
applicable.
The above transaction will be recorded in a Purchase Voucher
Step 1: Create Stock Item
Go to Gateway of Tally > Inventory Info. > Stock Item > Create

In the Name field enter the Stock Item Name e.g. Cartons
In the Under field select Primary group
In the Unit field select Nos
In the Rate of VAT (%) field enter 4%
Press Enter to save
Step 2: Create Party Ledger
Go to Gateway of Tally > Accounts Info. > Ledgers > Create

In the Name field enter the Ledger Name e.g. AK Enterprises

In the Under field select Sundry Creditors group

Set Maintain balances bill-by-bill to Yes

Enter the Default Credit Period if any
Set Is TDS deductible to Yes
In Deductee Type field select Company-Resident
Enter the Mailing Details and Tax Information
Press Enter to save
Step 3: Create Purchase Ledger
Go to Gateway of Tally > Accounts Info. > Ledgers > Create

In the Name field enter the Ledger Name e.g. Purchase @ 4%

In the Under field select Purchase Accounts group
Set Inventory values are affected to Yes
Set Used in VAT Returns to Yes
In the VAT/TAX Class filed select Purchases @ 4%
Set Is TDS deductible to Yes
In the Default Nature of Payment field select Payment to Contractors (Other Than
Advertisement)
Set Use for Assessable Value Calculation to No
Press Enter to save
Step 4: Create VAT Duty Ledger
Go to Gateway of Tally > Accounts Info. > Ledgers > Create

In the Name field enter the Ledger Name e.g. Input VAT @ 4%
In the Under field select Duties & Taxes group
In the Type of Duty/Tax field select VAT
In the VAT/TAX Class select Input VAT @ 4%
Set Inventory values are affected to No
Set Rounding Method as Not Applicable
Set Is TDS Applicable to Yes
In the Default Nature of Payment field select Payments to contractors Other Than
Advertisement
Press Enter to save
Step 5: Create TDS Duty Ledger
Go to Gateway of Tally > Accounts Info. > Ledgers > Create

In
In
In
In

the
the
the
the

Name field enter the Ledger Name e.g. TDS Contractor Other Than Adv.
Under field select Duties & Taxes group
Type of Duty/Tax field select TDS
Nature of Payment field select Payments to contractors (Other Than

Advertisement)
Press Enter to save

Step 6: Create Purchase Voucher

Go to Gateway of Tally > Accounting Vouchers > Press F9: Purchase
In F12: Configure

Ensure the option Use Common Ledger A/c for Item Allocation to Yes

1.
2.
3.
4.
5.
6.

Ensure the Purchase Voucher is in Item Invoice Mode

Press F2 and change the date to 2-8-2009
In the Supplier Invoice No. field enter the reference number as 4587
In party A/c Name field select AK Enterprises
In the Purchase Ledger field select Purchase @ 4%
In the VAT/Tax Class field Purchases @ 4% will be defaulted automatically as defined
in the ledger master
7.
In the Name of Item field select Cartons from the List of Items
8.
Enter 1000 in the Quantity field
9.
In the Rate field enter the Rs.50
10.
Rs.50000 will be automatically updated in the Amount filed
1.

In the TDS Nature of Payment Details screen accept the default details

Note: The TDS Nature of Payment screen will be displayed to only when the option Allow
Alteration of TDS Nature of Payment in Expenses in F12: Configure (Voucher Entry
Configuration)
1.
2.

Select Input VAT @ 4% ledger from the List of Ledger Accounts.

VAT amount of Rs.2000 will be updated automatically in the Amount filed and press
enter to view the TDS Nature of Payment Details screen

Note: TDS Nature of Payment Details screen is displayed even for the VAT ledger as the Vat
amount is also considered for TDS calculation.
1.
2.
3.
4.
5.
6.

Select TDS Contractor Other Than Adv ledger and press enter to view TDS Details
screen
In the TDS Details screen
In Type of Ref field select New Ref
In the Name field the reference number is defaulted as Purc / 4-1
In the Nature of Payment select Payments to Contractors (Other Than Advertisement)
Assessable Amount and TDS Amount is defaulted automatically

Note: The TDS amount of Rs. 1040 will be displayed with negative sign.
1.
2.
3.
4.
5.

Set Show Statutory Details to Yes to view the duty calculation

In the Bill-wise Details screen
In Type of Ref field select the New Ref as the Method of Adjustment
In the Name field enter Bill-897
In the Amount and Dr/Cr field keep the default allocation

6.
7.
8.

In the Type of Ref field select New Ref

In the Name field enter Bill-897
In the Amount and Dr/Cr filed keep the default allocation

1.

Enter the Narration if required

If you have any question, please post the same on Support forum only