BOROUGH MANAGER'S REPORT

April 20, 2015

AGENDA ITEMS- April 22, 2015

CITIZENS WITH ITEMS OF BUSINESS: ram not aware of any citizens' attendance
at the meeting to date.

Finance & Personnel Committee- Mr. Roth

Item 1:

Approves the monthly investments, holding steady at the rate of 0.31%

withACNB.

Item 2:

Authorizes the PNC and Bond Counsel to proceed with the

development of an ordinance and related tasks in accordance with
bond refinancing, as discussed at Finance Committee. This involves the
refinancing of the series 2010 water, sewer and general fund bonds to
save approximately $940,000. No new monies will be issued under this
refinance.

Item 3:

Clarifies the definitions relating to Fire Commissioner/Fire Chief

contained within the Civil Service Regulations in the Borough Code.
';!

Item 4:

Amends the current ordinance to repeal the Amusement Tax portion of

this ordinance, leaving the per capita tax in place.

Item 5:

Approves agreement for sublease of cell tower by Verizon Wireless to

American Tower under their existing agreement with the Borough, on
our property along Railroad Street.

Item 6:

Approves a new market stall lease for sale of baskets.

Item 7:

Approves the agreement for monitoring of private wells in the area of

the old landfill, as required by DEP.

Item 8:

Grants two (2) sewer billing credits for a leaks that did not enter the
sewer system and have since been repaired.

Borough Manager Report

April 20, 2015
Pa e2

Water & Sewer Committee- Mr. Reichart

Item 1:

Allows Judy Chamberlain to hold her Summer Solstice Yoga class at

Long Arm Dam as she has done in the past with no problems.

Items 2&3: Approves entering into agreements with Russell Williams and Hanover
Shoe Farms for right-of-way/easement agreements for the 36" water
line at a cost of $1.00.
Item4:

Approves a wedding ceremony at Long Arm Dam on June 13, 2015; a

map will be submitted outlining the proposed area, and this will need
to be approved by staff.

Public Service Committee - Mr. Eline

Item 1:

Approves the request of the Hanover Chamber of Commerce to hold

the annual Dutch Festival on July 25th; the request for the Biergarten was
rescinded for this year.

Item 2:

Approves the request of the VNA for their 5K Hospice Remembrance

Race and use of Moul Field Saturday, September 12th; this was on our
anticipated schedule of events from prior years.

Item 3:

Approves the request of Life in Balance Yoga to utilize the Myers

Arboretum on Saturday mornings for her yoga class as in past years.

Item4:

The YWCA requests a dumpster for use this Saturday at their Kids Day
event at Moul Field; we will' charge for same. Also they ask to rope off
the parking lot. Approval to hang their banner on the fence (with no
stakes) beginning today has been approved.

New Business: Approval of two (2) members to serve on the Recreation Board to fill
recent vacancies for remaining terms.

General Items:

>-

Columbia Gas hopes to have York Street completed in the next two (2) weeks,
weather permitting.

Borough Manager Report

April 20, 2015
Pa e3

);>

The Tanger building pipe yard is ninety (90%) percent complete. Work
continues with the main brick building and the red metal building.

);>

We need to have Council representation for the Inside Hanover event on

Saturday, May 2nd from 10:00 AM to 2:00PM.

);>

The evaluation of Long Arm Dam is underway.

);>

Filter Plant improvements are on schedule; the Video Progress Report will be
presented at Council meeting to show same.

);>

The Recreation Program is gearing up for the 2015 season.

);>

There is a Street Committee meeting set for Tuesday, May 5th at 3:00PM.

Respectfully submitted,

'~o.-0v~,R \Y'--"\.__
Barbara A. Krebs
Borough Manager

TO:

Ben Adams
All Members of Hanover Borough Council
Barb Krebs, Manager

FROM:

Jan Cromer, Fire Chief

DATE:

April14, 2015

SUBJECT

Monthly Fire Report for March 2015

==================================

VEHICLE ACCIDENTS
AMBULANCE ASSISTS
APPLIANCE FIRES
ASSIST POLICE
NATURAL GAS/PROPANE
INVESTIGATION
MUTUAL AID RESPONSES
ODOR INVESTIGATION
PEDESTRIAN STRUCK
PUBLIC SERVICE CALLS
RESCUE CALLS
SEARCH DETAILS
SMOKE INVESTIGATION
STRUCTURAL FIRES
Residential - 1 Comm./Indust - 2
VEHICLE FIRES
WIRES/POLES
RIT RESPOSNES
FIRE POLICE RESPONSE
GOOD INTENT CALL

TYPE ALARMS
12
HELICOPTER STANDBY
0
MEDICAL ASSISTS
0
MISCELLANEOUS/UNCLASSIFIED
1
CONTROL BURN
0
AUTOMATIC ALARMS
Malfunction- 10
False19
BOMB THREATS
0
BOX ALARMS
FalseMalicious0
CARBON MONOXIDE ALARMS
1
CHIMNEYS & FURNACES
0
DEBRIS REMOVAL
0
DUMPSTER/TRASH/REFUSE
0
ELECTRICAL
3
EXPLOSIONS
1
1
0
0
3

GARAGES/SHEDS
GRASS/TREES/MULCH
HAZARDOUS MATERIALS
ATR RESPONSE

FIRE RESPONSES
RESCUE TRUCK RESPONSES
SALVAGE TRUCK RESPONSES
AIR TRUCK RESPONSES
ARSON RESPONSES
MEDICAL ASSISTS
PUMP DETAILS
AMBULANCE RESPONSES
FIRE POLICE
TOTAL RESPONSES
TOTAL ESTIMATED DAMAGES

54
1
0
1
0
7
0
0
0
61
$4200.

0
7
0
1
10
0
0
1
1
1
1
0
0
0
1
0
0

EMS SERVICE TO HANOVER BOROUGH

FOR
MARCH
2015

Responses In Hanover Boro

Responses By MICU 49
Responses by Ambulance 49

264
168
96

Fire Chiefs Report For March 2015

1- The Fire Department attended eleven meeting for the Department during March
2- The Hanover and Penn Township Career Firefighters and Volunteer Sharon Moore held
a static display at the Hanover Builder's Show.

3- Captain Spickler conducted a Fire Drill at Hanover Hall

4- There were no tours of the Station conducted during March
5- Training:

3/01- A Shift training on risk management

3/02- Capt. Amspacher completed NIMS 300
3/06- C Shift training on hydrant locations
3/06- Kevin Meyers completed BBP on-line
3/08- FF Crouse completed Training the Trainer on trailer operations
3/08- FF Waltemyer completed Instructor Update at PSFA on reversed classroom & Flow
Path Management
3/08- Capt. Clousher completed 12 hours of Train the Trainer for the new PA Vehicle
Rescue Program
3/09- Department Training; Forcible Entry, 12 members attended
3/10- Department Training; Forcible Entry, 5 members attended
3/10- FF Kaiser completed an Arson Awareness Class
3/10- FF Smith completed BBP on-line
3/15- C Shift training on lift airbags
3/17- FF Smith completed Basic Airway Mgmt on-line for Con Ed
3/17- Capt. Spickler completed BBP on-line
3/17- FF Smith completed EMS Role in Child Abuse on-line for Con Ed
3/17- Capt. Spickler completed Burn Injuries Assessment on-line for Con Ed.
3/18- B Shift training on SCBA Re-cert, Vol FF Johnston, Matz & Yealy also attended.
3/19- FF Kaiser completed Spinal Immobilization on-line for Con Ed
3/19- A Shift training on FF Safety & Health
3/20- FF Sponseller completed BLS Protocol Updates and BBP on-line
3/21- Capt. Spickler completed Narcotics Overdose on-line for Con Ed
3/21- FF Smith completed 3 hours on Con Ed on-line (multiple classes)
3/23- FF Lalley completed BBP on-line
3/23- Department Training; Search & Rescue, 9 members attended
3/24- Department Training; Search & Rescue, 7 members attended
3/24- Vol FF Fissel completed BBP on-line

DEPARTMENT OF PUBLIC WORKS

MONTHLY REPORT
Apri117, 2015
During the past month the following work was performed by the employees of the Public
_Works department:
STREETS:

random sign work - 5 days

random street patching with cold asphalt - 2 days
random street patching with hot asphalt - 2 days
street crack sealing with hot asphalt - 4 days
repair street light electrical short on Eisenhower Dr. - 1 day
daily sweeping of all streets

REFUSE:

daily collection of refuse

monthly collection of recyclables for commercial customers
residential curbside collection of recyclables scheduled for- 4/20 thru 4/24

PARKS:

haul and stock pile mulch for parks and playgrounds - 2 days
mulch all parks and playgrounds- 6 days
prepare ball fields at Good Field complex for play - 1 day

MISC.

excavation and grading at Tanger property- 12 days

install benches at Library - 1 day
transport downtown flower containers for spring planting - 1 day
remove and deliver Market House stalls - 1 day

TREES

tree work by permit - 1 day

pick up trees from nursery for spring planting - 1 day
plant all trees for spring planting per permits- 2 days

Respectfully submitted

~~~
Randall E. Ba.;g~
Supt. of Public Works

Wastewater Monthly Report for

April2015
March 2015
RAINFALL vs AVERAGE DAILY FLOW

14.0

1.20

12.0

1.00

0.80

~ 0.60

I
/

J:

0
~

,...

10.0

'-

\
I

./

0.20

0.00

(!)

.......

0.40

8.0

' ' .......

/
~

__,/

........

.........

6.0 ::!:
./
./

.......

.........

4.0
2.0

II
II

0.0

-RAINFALL

The average daily flow for the month of March was 6.079 MGD. The maximum daily flow
of 11.811 MGD occurred on March14. The total rainfall for the month of March was 3.7
inches.

The Discharge Monitoring Report for the month of March 2015 was filed with DEP showing
no permit exceedances.

Sludge hauling continues as weather permits. Sludge removed from the treatment plant
during the month of March totaled 121.89 wet tons. The yearly total hauled through March is
533 wet tons. The sludge storage pad currently contains approximately 700 wet tons.

There were 105,486 gallons of bulk water hauled during March 2015. The total hauled during
2015 is 203,192 gallons

Respectfully submitted
Timothy L. Mayers
Superintendent Wastewater Treatment

,, .

HANOVER WATER DEPARTMENT OPERATING REPORT

Water delivered to distribution system (Gallons)

March 2015
Water delivered to distribution system (Gallons)
March 2014

143,011,000
133,490,000

Difference in consumption (Gallons) for the month

9,521,000

Average daily consumption (Gallons) March 2015

Average daily consumption (Gallons) March 2014

4,613,258
4,306,129

Difference in daily consumption (Gallons) for the month

Consumers - March 2015

Consumers- March 2014
Increase in consumers

(New Customer Report)

Rainfall, Hanover Borough, During March 2015

Rainfall, Hanover Borough, During March 2014

Rainfall, Sheppard & Myers Impounding Dam Area,

During March 2015
Rainfall, Sheppard & Myers Impounding Dam Area,
During March 2014

Rainfall, LBS Dam Area, During March 2015

Rainfall, LBS Dam Area, During March 2014

Water Pumped from Slagle's Run Pump Station

During March 2015

307,129

16,895
16,768
127

4.30 inches
5.05 inches
(0.75) inches

4.50 inches
4.68 inches
(0.18) inches

4.04 inches
5.01 inches
(0.97) inches

0
46,000

During March 2014

(46,000)

./,;

LC!dcmlwaterlreports

FILTER PLANT REPORT

Apr 22, 2015

LBS Dam Full partially drawn down for testing by engineers on

spillway. Total capacity of both dams is at 92.89/'o with 5 yr avg.
at 94.85%.

Weekly total water pumped from the Filter Plant for the past
week was 8.62/'o below the 5 yr average.

Filter Plant upgrade Phase 1 continues with no major problems

with normal water service to system.

Overfeed of soda ash on April 5th causing some cloudy water sent
into the system. DEP notified but no violations. Problem
corrected during the early morning hours immediately after it
was discovered.

Routine exercising of Slagle Run pumps to assure proper

operation if needed.

Terry Sterner
Supervisor, Filter Plant

April2015
ENGINEERING REPORT
Borough Related Projects
o Attended April Staff meetings
o Attend April meeting of the Hanover Borough Council
o Attended April meeting of the Zoning Hearing Board
o Attended April meeting ofthe Local Government Advisory Committee to the York County
Planning Commission
o Reviewed and researched potential upcoming plans for:
o Chris Trone- Efficiency Apartments on Elm Avenue
o Right of Way and Plan research for other departments and outside requests
o Filed citations with district magistrate for garbage violations
o Made revisions to Stormwater Management Ordinance and guidance documents
o Developed fee schedule and resolution
o Added guidance sketches and calculations
Grant Projects
o Submitted quarterly reports for active CDBG grant projects
o Submitted payment requests for Stormwater Improvements and Hanover Commons grants
Water Department Projects
o Worked on annual consumer confidence report for the Water Department
o Prepared construction drawing for Mustang Heights development in Conewago Township
o Highway Occupancy Permits completed for:
o 870 York Street
o As-Built drawings for completed water projects
Sewer Department Projects
o Updated monthly hours report and accomplishments report for the 1&1 crew
o Reviewed televising of sanitary sewer lines for future improvements and maintenance
o Received and logged monthly flow reports from sewer plant

Respectfully submitted,

Zachary R. Steckler
Engineering Office

Distribution Report
March 18- April16, 2015

A. Completed daily PA One calls

B. Repair/Maintenance:
a. Repairs
1. Blacktop patches from broken water mains this winter
11. Broken water line Pleasant St. near intersection of Fulton St.
111. Leak at Sonny St. on service line
IV. Fire hydrant at Stoner Ave. and Frederick St.
v. Fire hydrant at Filter Plant
b. Installed new water line and fire hydrant at Tanger's building
c. Performed flow test at R.H. Sheppard on Middle St.
d. Performed flow test N. Wilson Ave.
C. Water Main Projects:
a. Continuing work on Locust St
1. Main is installed on Locust between E. Middle and Pleasant St., beginning to switch
laterals to new main in that section
11. Installed pipe work that required boil water notices to approx. 45 customers on Pleasant
St., from York St. to Baer Ave.
b. Continuing work on Center St.
i. Moving 12" water main at various locations for storm sewer installation
c. Started valve exercise program on transmission valves per DEP
D. Meetings Attended:
a. Various meetings with contractors
b. PennDot personnel
c. Staff meeting with borough manager, April 9
E. Emergency Calls:
a. Sun., March 29, called to playground on Filbert St. for broken water line

A.
B.
C.
D.
E.
F.
G.
H.

Water Dam Report

Distributed emergency response plan to neighboring townships and municipalities
Dam personnel assisting filter plant maintenance man in repair of 48" broken valve at LBS dam
Repair and paint picnic tables
Dig out stumps from fallen trees from winter storms
Started mowing properties
Completed repair of post and cables around parking lots
Daily readings and reporting of water levels and releases
Patrolling dams and daily trash pick up

Dale Ault, Water Dept."Distribution Supervisor 4116/15

WATERMETERDEPT.REPORT
APRIL 17,2015

Overseeing daily operation of pumps and chlorine settings at Parr's Hill

Reservoir.
Attended staff meetings on March 31, & April 9.
Hand delivered 153 letters for delinquent water accounts.
Terminated water service to 21 ofthose locations.
We additionally terminated water service to 21 more locations for Conewago
Twp. for delinquent sewer bill accounts.
Reading 5,054 water meters in Zone 1. Also went out on 89 locations for final
readings and checked on 64 abnormal readings.
Installed meters at 7 new locations.
Changed , tested, and repaired meters @ 81locations.
Witnessed flow test by Diamond Sprinklers@ Delia's 348 Poplar St..
Respec~~lly Submitte~

13~

Bill Sherman
Meter Supervisor

Thank You To Our Corporate Sponsors:

Snyders
Lance(il,
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Cap ita I BLUe +

Guthrie Memorial Library- Hanover's Public Library

Director's Report March 2015
The Guthrie Memorial Library- Hanover's Public Library is a welcoming environment representing
education, recreation, and progress, forming a cultural connection that joins people through text,
technology, and meeting spaces.

National Library Week: April12- 18!

Wanted: Adult Volunteers

'j 'i

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~.

Willing to work in the Adult, Teen or Children's Rooms? Able to commit to a couple of hours
one or more days a week? The library is looking for qualified people to work the deskanswering phones, checking items in and out, printing for the public computers, etc
Applications available at the Adult Desk.
Yes, we are still looking for more volunteers! We have awesome volunteers but are in need
for more!

Fair Share
On April 13, GML kicked off a one year fund raising and awareness campaign, funded by
State Librarian, in which we asked Adams County residents to make a donation of $20 to
help offset the cost of library services in the absence of Adams County Government support.
Please see attached flier which is being given to Adams County residents at the time of the
donation request.
We have had a positive response by most so far. It is far too early to provide any significant
results. We look forward to updating you on this process monthly.

Children's Department:
Right on the Money Mini-Camp, ages 5-7. Like money? Then this four session mini-camp is for you.

Miss Kelly will use storybooks and activities to help kids, ages 5-7, get money smart! Learn how to earn,
spend, borrow, and save; it all makes great cents! May 6, 13, 20 & 27, 4-5 pm. Limit 15 children.
Registration required.

Parent Child Workshop: sponsored by Sweet Charities of Hanover. This five-week program is for
parents with children 1-3 years of age. The Program Room is full of toy stations for children to play and
learn with their parents. Registration is required at the Children's Desk.
Crazy S's Math Club, a fun hands-on math program, will be held on Wednesday afternoons March 4April22.

Chef Cindy's Cooking with Kids is an interactive, hands-on program that is both entertaining and
educational. Children prepare age-appropriate, kid-friendly recipes and learn about kitchen and food
safety. Registration is required and there is a fee.

Earth Day Art Sculpture: Fun with recycled objects and creativity, is coming! On Friday, Aprillih from 24 pm in the Children's Library come and see all the creative objects on display!

One Book, Every Young Child Story time: Join Miss Kelly as she reads the Pennsylvania One Book,
Every Young Child selection for 2015 "Number One Sam" by Greg Pizzoli.
Children's Department continues offering 7 story times a week, not including reading therapy dogs
sessions, and they are very well attended.

Teen Department:
The teen department is starting a Chess Club. The Friends ofthe library purchased the teen department
a chess table and the club will begin meeting weekly on Tuesday evenings from 5-7 pm in the Teen
Study Room beginning May 12.
Since the first Video Game Tournament was such a success, teen department will be hosting another
tournament on May th and a Video Gaming Club will meet regularly on Thursday evenings at 5-7 pm
beginning on May 14th.

Adult Department:
Thursday, May 14, 2015 10:00 AM -12:00 PM
The York County Library Systems very own Tech Guru, will be available to help patrons who are puzzled
by their electronic gadgets such as eReaders, tablets, smart phones, and computers. All they need to do
is bring the gadget along to the library.

Dollar-A-Day Boys: Bill Jamerson will do a musical tribute to the Civilian Conservation Corp. The CCC was
a federal government program that paid $1 a day during the Great Depression when jobs were scarce.
This tells the story of the boys who became men during their time with the CCC. Monday, May 18,@6:30

Simplifying Medicare Workshop: Confused about Medicare? Overwhelmed by your overflowing

mailbox? Join us for this informative, practical, and easy-to-understand workshop aimed at clarifying
this confusing subject. Monday, May 11, 2015 6:30 pm

MoJ'\thfy Book Ta{ks

Mystery Book Talk
1st Tuesday of the Month
6:30 pm in the John & Joan Bare Center
Noontime Book Talk
3rd Monday of the Month
Noon in the Hormel Reading Room

Development
Plans are underway for Summer Solstice to be held on June 19th from 7-11 on the Roof! Please see
attached flier.
Arty-Gras! @Guthrie Memorial Library has been cancelled.
Friends of the library
The Friends book sale is planned for April 24- 25. They have received an overwhelming amount of
donations thus far and look forward to a successful sale. Proceeds will be used to help supplement
summer reading programs.
Building and Grounds
LSC visited GML on April 8 and conducted a thorough investigative study. They will send their results
to Bill Schell with recommendations on options to correct library leaking.
Brown's Glass will be fixing the window wells in the front lobby and back stairwell
YCLS
Summer Reading Club- York County Library System is providing GML with booklets, marketing,
advertising, prizes and some programing for teen and children's Summer Reading Clubs.
Digital Hoopla is a digital platform that allows library cardholders free access to thousands of new digital
items. York County Libraries launched this exciting product to our cardholders during National Library
week (April 12th -18th). This is going well. The only complaint we get is why we can't get more of this!!

Respectfully,
Lisa Kane