Event Report

Title: 3rd Annual Student Leaders Recognition Banquet

Date: April 7, 2015
Time started: 6pm
Time ended: 8pm
Location: Rastrellis Restaurant
Event type: Annual
Event Frequency: Once a Year
Attendance:
Students:
Other:
Total:
Special Setup: N/A
Event objectives: Student Leader Recognition
Summary:
The Student Leader's Recognition Banquet is a special time to reflect on everything all SGA clubs,
organizations, and specific individuals have done to make the preceding school year a success. Special
recognition awards are presented annually at the Student Leaders Recognition Banquet to students,
organizations, and advisors who best exemplify the spirit of Ashford University in social, recreational,
educational, residential, service, and religious activities that promote the well-being of the University and
extended community.
Improvements:

RSVPs:
o Send event invitations to all organizations, advisors, faculty, and staff at least three
months before the intended date of the event. This will allow time for guests to determine
whether or not they will be attending the event and if the planner has space to allow
additional members to join.
o Be sure to send invitations to each exec board members of the organization instead of just
the advisors. Sending invitations to advisors only resulted in the advisors not informing
the members of the organization about the event.
o RSVPs should be sent to one individual versus two individuals. This will allow one
person to keep track of all RSVPs
Scripts:
o Have event script created at least 3 weeks prior to the intended date of the event. This

will allow time for revisions and edits to be made. In addition, the MC will have plenty of
time to practice before the night of the event.
Nominations:
o Nominations need to be typed versus written. This will greatly help the nomination
committee when making the proper decision as to who the winner of each category is.
Written nomination leads to misunderstandings of what the nominator intended to say.
Photos:
o Allow photos to be taken of each winner when the award is presented. In addition, allow
photos to be taken upon completion of the event

Successes:

Awards: The pens were ordered and received in a timely manner. Communication with vendor
was excellent!
Certificates: The certificates were printed out nicely by Clinton Printing.
Order of events: The banquet ran at a smooth pace

On a scale of 1 to 5, please rate the success of the event; one being not successful at all and 5
representing, very successful.