Meeting Minutes 09 April 2015 Regular Meeting of the Nenana Assembly ~ Meeting was called to order at 6:32 pm. - Pledge of Allegiance was recited. -Members Present- Mayor Mayrand, Mr. Kempen, Mr. Medsker, Mr. Stringfellow, Mr. ‘Charlie and Ms. McElroy were present. Ms. Campbell was absent. (Ms. Campbell arrived later) ~ Agenda approval was motioned by Mr. Medsker and second by Ms. McElroy. Motion passed 6/0. ~ Minutes from March were presented. Motions to approve were made by Ms. McElroy, seconded by Ms. Campbell. Mr. Stringfellow noted that there were a couple of issues with the minutes and requested these be corrected. The first was no discussion regarding the Fire Department billing and communication issues with the City administration and the second was discussion regarding Mr. Cotter and his planned activity this summer on the water front. Mr. Medsker motioned to table approval of the minutes until they were amended. Ms. Campbell seconded. Motion to table approval of the March minutes was approved 6/0, ~ Public comments were solicited for items not contained within the Agenda, Mrs. Bonnie Reed stated that here sewer was backing up and had heard reports that there was sewage leaking on manhole covers. Mr. Martin stated he was concerned about the fate of the transfer station and spring cleanup. He hoped that the gate would be in place and the site would be operational soon, Mr. Bennett voiced his questions and concems regarding completion of the bridge across the Nenana River. Ms, Schneider also had comments regarding the bridge and an approximate construction completion time. Ms, Coy stated she was concerned with Fire Department resourced responding out of the service area to support other departments. She stated she was concemed that these may take resources from Nenana leaving us unprotected. - Departmental Reports. Librarian was present and a written report was presented and read. Mr. Kempen questioned the Librarian about the Easter program funding. The Librarian stated she used donated funds to pay for it instead of the budgeted amount from the City. He also made a point that even thought the City didn’t pay for the event municipal funds were still used through use of the building. The Fire Department was present and submitted a written report as well as a verbal report. A question was raised regarding the VPSO position. Ms. Campbell commented that TCC was in the process of hiring a new one. It was also noted that it seemed to many in the community that the State Troopers have not been around much Public works was not present however a brief overview was presented by the Mayor. He reported that there were issues with the lift station on 1" Ave. due to clothing and diapers clogging the pumps. It is necessary to continuously clean the pumps. The City is also working on replacing street lights with lower cost LED fixtures. These should ‘be more dependable and will lower the cost of electricity for the City.= Community Reports ‘The Nenana Native Council reported there will be a team from the LNG Project here on the 14" for an evening meeting to report on their progress and take questions. The meeting is being held at the Tribal Hall. Unfortunately it is taking place at the same time as the Board of Equalization meeting and the regularly scheduled Assembly Meeting. Mr. Charlie stated that Jodie Potts, whom heads up the VPSO program at TCC, indicated that there are 8 applicants for the Nenana position. There will be interviews fomorrow with those to narrow down the selection to three for final consideration, He also stated he will be mostly unavailable in June due to his work schedule. Mr. Stringfellow noted that the City support for the VPSO is over $20,000 and questioned ‘whether there may be a different location for his office. Ms. Campbell stated that the Program has support from the Tribal Council to cover some of the VPSO expenses and that the overhead is from both the City and Tribe. Mr. Charlie stated that there were Sroups of young people coming up from the lower 48 to volunteer in the community this summer. Some of the members were here last year. Ms. Campbell stated that the IGAP. Grant should be able to help cover some cost of solid waste disposal in Nenana, ‘The school had no representation present for the meeting. Mr. Stringfellow asked if the tax payment from the City to the school was made. He noted that State funding is lowering for the school and things will be getting tighter for them in the future. Me. Campbell noted she will no longer be able to attend the Library Board meetings due to her work schedule. Ms. McElroy asked when the meetings were. The Librarian stated they are scheduled forthe first Thursday of the month at SPM. Ms. McElroy stated she would volunteer to be the Assembly representative ~ There was no correspondence to be presented. ~ The Mayor’s written report was not presented this month, ~ Public Hearing on Agenda items, No comment was made. + Old Business ~ Ordinance 2015-01, an Ordinance allowing permanent vehicle ‘eeistrations in the City was presented for fina reading. Ms. Campbell approved, Mfr. Kempen seconded. Mr. Medsker noted that there was much discussion around town about the Ordinance. He also noted that the Ordinance was necessary to be passed by the Assembly due to the fact we were an organized City. Those outside the City limits were automatically allowed to participate. The Ordinance was passed through final reading 6/0. Ordinance 2015-02 ~ An Ordinance adopting the FY 16 budget — was presented for second reading. Ms. Campbell motioned to approve second reading, Mr. Charlie seconded. No recommendations or suggestions to increase income were discussed. Proposals to reduce the following were approved; a. Cut the Administration phone budget from $5,500 per year to $2,750 ». Lower the Community program support from $2,500 to $2,000 Eliminate all funding to support the old police department building 4. Lower library travel/training from $1,000 to $500 ¢. Lower library postage from $1,000 to $500 { Cut the Easter program funds entirely ($1,000) &. Reduce the Visitor Center flower support from $500 to $250