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HOW TO RELAX AND ENJOY

YOUR MANAGERIAL
POSITION AND STILL BE
PRODUCTIVE
By

FLT LT M TAHIR KHAN

TOTAL SLIDES : 37

AIM
To apprise the house about basic
managerial tactics to make ones job easy,
joyful and productive

SEQUENCE
Introduction
Stress management
Time Management
Command and Leadership
Delegating Skills
Conclusion
Q&A

INTRODUCTION

STRESS
MANAGEMENT
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STRESS
Stress is defined as a persons
adaptive response to a stimulus, that
places excessive psychological or
physical demands on that person.
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TYPES OF STRESS

Good Stress
Bad Stress

STRESS AND PRODUCTIVITY/ EFFICIENCY

OPTIMUM
LEVEL

P
E
R
F
O
R
M
A
N
C
E

LEVEL OF STRESS

CAUSES OF STRESS
Organizational Stressors. These include
factors in the workplace that can cause stress.

Life Stressors. These include factors or

events that take place outside the organisation.
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STRESS MANAGEMENT
Individual Coping Strategies

Organizational Coping Strategies

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INDIVIDUAL COPING
STRATEGIES

Exercise
Dont panic
Dont be angry
Say your prayers & meditate
Keep your aspirations realistic
Clarify your role in the organization
Be patient
Make friends
Smile

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ORGANIZATIONAL COPING
STRATEGIES
Job analysis
Work schedules
Participation
Mix of work and non-work activities

Keep personnel well-informed of their

standing in the organization
Adopt open-door policy
Consistent policies
Family-like atmosphere
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Helping

TIME
MANAGEMENT
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Dont try to manage the clock;

Learn instead to manage
yourself

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TIME MANAGEMENT TOOLS

Decide work priorities.

Prepare activity logs.

Make action plans and act on your plans.

Make things to do list.

Schedule your time effectively.

Do it now.
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TIME AND MOTION STUDY

Time can be best managed when the
leader can see how much of it is spent
productively and how much is actually
wasted.

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OUT COMES OF TIME AND

MOTION STUDY
Internal Time Wasters: Putting things off to do them tomorrow
Long tea breaks
Socialising
Misplaced items
Poor organisation of ones work and work place
Lack of self-discipline

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OUT COMES OF TIME AND

MOTION STUDY
External Time Wasters: Meetings
Briefings
Too much mail and lengthy correspondence.
Visitors
Phone calls
Pet projects of the senior officer.

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DELEGATING
SKILLS
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DELEGATING SKILLS
Definition
Delegating has been defined as getting
work done through others.
Importance for managers
As people move up the corporate ladder,
they must learn to delegate jobs requiring
technical skills to their subordinates, to
give them more time to learn Human and
Conceptual Skills.
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TO WHOM CAN WE DELEGATE?

Upwards

Sideways

Manager

Sideways
(Consultants)

Downwards
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THE DELEGATION PROCESS

Manager
Step 2:

Step 1:
Assigning
Responsibility

Step 2:

Granting

Creating Accountability

Authority

Subordinate
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PERSONAL OBSTACLES IN

DELEGATION
What to delegate
You are Supposed to know everything
Feel nervous about job
Feeling yourself more competent
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DELEGATION PITFALLS
Always delegating to the most capable
Delegating directly to your subordinates staff
Failing to delegate the tasks you enjoy doing
but which others could do
Delegating tasks which you should do but
which you dont like
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KEY STEPS OF DELEGATION

Task identification
Right person
Explanation
Specify standards
Deadline
Reporting method
Encourage questions
Unscheduled status checks
Praise/ Suggest improvements

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DECIDING TO DELEGATE
Must do, cant delegate
Should do, could delegate
Could do myself, should delegate
Must delegate
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DELEGATION IN PRACTICE
What to Delegate
Routine and minor tasks
Task that other team member can do as well
Task that will develop the skill and knowledge of
team and provide challenge
What not to Delegate
Tasks that are outside the competency of the team
Matters that need your responsibility / experience
Responsibility to build and maintain team
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TRUST
The only way to inculcate trust is to trust
people, and the surest way to make
someone untrustworthy is to distrust him.
You cant hide trust or distrust.
Anonymous
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THE SPIRAL OF TRUST

By Trusting
And Leads to:

You Encourage

Confirmation of Trust

Participation
Consensus
Confidence

It results in
Accomplishment
Pride

Your Subordinate shows

Communication

Initiative
Dedication
Openness

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DUMPING
Abdicating your own responsibility
Surrendering your controlling influence
Ignoring current workloads and deadlines
Not listening to your staff
I had to learn a hard way, so can they
If I have to explain everything I might as
well do it myself in the first place

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COMMAND
AND
LEADERSHIP
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LEADERSHIP
Leadership

is

"the

process

of

encouraging and helping others to

work willingly and enthusiastically
toward common objectives."
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LEADERSHIP STYLES
Autocratic

Democratic

Laissez-faire

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HERSEY & BLANCHARD'S

SITUATIONAL LEADERSHIP
Major Dimensions of a Leader's Concern

Task Behaviour
Relationship Behaviour
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TIPS TO BECOME GOOD LEADER

Thinking Positively
Avoid Negative Self -Talk
Prevent Arrogant and Boasting
Negotiate Successfully
Take Better Decisions
Act Ethically
Communicating Effectively
Building Relationship
Motivating Others
Increase the Self-Esteem of Others
Hold others Accountable

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CONCLUSION

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THANK YOU
38

Q&A

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