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The Manual On The New Government Accounting System For National Government Agencies
The Manual On The New Government Accounting System For National Government Agencies
Chapter 1.
INTRODUCTION
Elements of
financial statements of government agencies are those elements that
relate to the status or measurement of financial position and
measurement of performance of government agencies, which are
relevant to decisions that would require the commitment of resources.
Those elements directly related to the measurement of financial position
as shown in the Balance Sheet are assets, liabilities and equity. The
elements directly related to the measurement of performance which are
shown in the Statement of Income and Expenses are revenue/income and
expenses. The definitions of the different elements are as follows:
a. Assets economic resources of an agency that are
recognized and measured in conformity with generally
accepted accounting principles. Assets also include certain
deferred charges that are not resources but that are
recognized and measured in conformity with generally
accepted accounting principles.
1
Government Equity
The
The revenue/
a.
b.
b.
c.
Account Codes
Assets
Asset Contra Accounts
Liabilities
Equity
Revenue/Income
General Income Accounts
Specific Income Accounts
Expenses
Personal Services
Maintenance and Other
Operating Expenses
Financial Expenses
100-299
300-399
400-499
500-599
600-799
600-699
700-799
800-960
801-830
831-950
951-960
Chapter 2.
Account Title
ASSETS
Current Assets
103
105
106
107
110
111
112
113
114
115
Cash
Cash in Treasury
Cash National Treasury, Modified Disbursement System
(MDS)
Cash Bangko Sentral ng Pilipinas
Petty Cash Fund
Cash Collecting Officers
Cash Disbursing Officers
Cash in Bank Local Currency, Current Account
Cash in Bank Local Currency, Savings Account
Cash in Bank Local Currency, Time Deposits
Cash in Bank Foreign Currency, Current Account
Cash in Bank Foreign Currency, Savings Account
Cash in Bank Foreign Currency, Time Deposits
121
122
123
124 *
125 *
Receivables
Accounts Receivable
Notes Receivable
Loans Receivable, Current
Real Property Tax Receivable
Special Education Tax Receivable
101
102
CHART OF ACCOUNTS
Account
Code
126
127 **
128
129 *
Account Title
135
136
137
138
139
301
Interests Receivable
Currency Swap Receivable
Due from Officers and Employees
Due from Other Funds
Due from NGAs
Due from LGUs
Due from GOCCs
Due from NGOs/POs
Due from National Treasury
Due from Central Office
Due from Regional Offices/Staff Bureaus
Due from Operating Units
Receivables Disallowances/Charges
Other Receivables
Allowance for Doubtful Accounts
140
141 *
142 *
143
Marketable Securities
Treasury Bills
Stocks
Bonds
Other Marketable Securities
131
Inventories
Raw Materials Inventory
Work-In-Process Inventory
Finished Goods Inventory
Merchandise Inventory
Accountable Forms Inventory
Office Supplies Inventory
144
145
146
147
148
149
*
**
CHART OF ACCOUNTS
Account
Code
Account Title
150
151
152
153
154
155
156
157
158
160
161
162
164
165
Prepaid Expenses
Prepaid Rent
Prepaid Insurance
Prepaid Interest
Other Prepaid Expenses
166
167
168
170
171
172
173
174
175
176
177
178
179
CHART OF ACCOUNTS
Account
Code
201
202
302
203
303
204
304
205
305
206
306
207
307
208
308
209
309
210
310
211
311
212
312
214
314
215
Account Title
Property, Plant and Equipment
Land
Land Improvements
Accumulated Depreciation Land Improvements
Leasehold Improvements
Accumulated Depreciation Leasehold
Improvements
Buildings
Accumulated Depreciation Buildings
School Buildings
Accumulated Depreciation School Buildings
Markets and Slaughterhouses
Accumulated Depreciation Markets and
Slaughterhouses
Hospitals and Health Centers
Accumulated Depreciation Hospitals and Health
Centers
Other Structures
Accumulated Depreciation Other Structures
Industrial Machineries
Accumulated Depreciation Industrial Machineries
Other Machineries
Accumulated Depreciation Other Machineries
Firefighting Equipment and Accessories
Accumulated Depreciation Firefighting Equipment
and Accessories
Construction and Heavy Equipment
Accumulated Depreciation Construction and Heavy
Equipment
Technical and Scientific Equipment
Accumulated Depreciation Technical and Scientific
Equipment
IT Equipment and Software
9
CHART OF ACCOUNTS
Account
Code
315
216
316
217
317
218
318
219
319
220
320
221
321
222
322
223
323
224
324
225
325
226
326
227
327
228
229
230
231
Account Title
Accumulated Depreciation I T Equipment
Telegraph, Telephone, Cable, TV and Radio Equipment
Accumulated Depreciation Telegraph, Telephone,
Cable, TV and Radio Equipment
Artesian Wells, Reservoirs, Pumping Stations and Conduits
Accumulated Depreciation Artesian Wells,
Reservoirs, Pumping Stations and Conduits
Motor Vehicles
Accumulated Depreciation Motor Vehicles
Watercrafts
Accumulated Depreciation Watercrafts
Trains
Accumulated Depreciation Trains
Aircrafts/Aircraft Ground Equipment
Accumulated Depreciation Aircrafts/Aircraft Ground
Equipment
Office Equipment
Accumulated Depreciation Office Equipment
Other Equipment
Accumulated Depreciation Other Equipment
Furniture and Fixtures
Accumulated Depreciation Furniture and Fixtures
Ordnance
Accumulated Depreciation Ordnance
Books
Accumulated Depreciation Books
Other Property, Plant and Equipment
Accumulated Depreciation Other Property, Plant
and Equipment
Work/Other Animals
Breeding Stocks
Construction in Progress Agency Assets
Construction in Progress Plaza, Parks and Monuments
10
CHART OF ACCOUNTS
Account
Code
232
233
Account Title
241
242
243
244
245
249
251
Other Assets
Other Assets
234
235
236
237
238
401
402
403
404
406
407
408
409
Current Liabilities
Accounts Payable
Notes Payable
Loans Payable Current, Domestic
Loans Payable Current, Foreign
Interests Payable
Tax Refunds Payable
Guaranty Deposits Payable
Tax Credit Certificates Payable
11
CHART OF ACCOUNTS
Account
Code
410
411
412
413
414
427
428
429
430
431
432
433
435
436
437
439
440
441
448
449
450
451
452
454
455
46
Account Title
12
CHART OF ACCOUNTS
Account
Code
Other Liabilities
Other Liabilities
EQUITY
465
501
502
537
538
539
540
Account Title
Government Equity
Project Equity
Intermediate Accounts
Cost of Goods Sold
Income and Expense Summary
Prior Years Adjustments
Retained Operating Surplus
Invested Equity
Subsidy to Regional Offices/Staff Bureaus
Subsidy to Operating Units
Gain or Loss Due to Dormant Accounts
REVENUE/INCOME
601
602
603
604 *
605 *
606 *
611
612
613
621
622
*
General Income
Subsidy Income from National Government
Subsidy from Central Office
Subsidy from Regional Office/Staff Bureau
Subsidy from Other LGUs
Subsidy from Other Funds
Subsidy from Special Accounts
Income from Government Services
Income from Government Business Operations
Sales Revenue
Rent Income
Insurance Income
For Use of the LGUs
13
CHART OF ACCOUNTS
Account
Code
623
624
625
626
627
628
639
641
Account Title
Dividend Income
Interest Income
Gain on Sale of Securities
Gain on Sale of Assets
Sale of Confiscated Goods and Properties
Foreign Exchange (FOREX) Gain
Miscellaneous Operating and Service Income
Fines and Penalties Government Services and Business
Operations
Income from Grants and Donations
651
Specific Income
Tax Revenue
Income Taxes
Income Tax Individuals
Income Tax Partnerships
Income Tax Corporations
701
702
703
711 *
712 *
713 *
714 *
715
716
717
718
719
Property Taxes
Real Property Tax
Property Transfer Tax
Special Education Tax
Special Assessment Tax
Real Property Tax on Idle Lands
Stock Transfers Tax
Capital Gains Tax
Donors Tax
Estate Tax
14
CHART OF ACCOUNTS
Account
Code
735
736
721
722
723
724
725
726
727
**
**
**
Other Taxes
Documentary Stamp Tax
Community Tax
Science Stamp Tax
Weights and Measures
Share from Internal Revenue Collections
Share from Tobacco Excise Tax
Share from Economic Zones
Shares from Expanded Value Added Tax (EVAT)
Share from National Wealth
Amusement Tax
Sand and Gravel Tax
Tax on Delivery Trucks and Vans
Tax on Forest Products
741
Account Title
742
743
745
746
747
748
749
750
751
*
*
752
753
754
*
*
15
CHART OF ACCOUNTS
Account
Code
755
759
760
761
762
763
772
773
774
775
776
777
778
779
780
781
782
783
784
785
786
*
*
*
*
*
*
Account Title
Immigration Taxes
Miscellaneous Other Taxes
Fines and Penalties Tax Revenue
Other Specific Income
Registration Fees
Tuition/Affiliation Fees
Hospital Fees
Medical, Dental and Laboratory Fees
Library Fees
Athletic and Cultural Fees
Comprehensive Examination Fees
Transcript of Records Fees
Diploma and Graduation Fees
Inspection Fees
Permit Fees
Garbage Fees
Clearance/Certification Fees
Franchising/Licensing Fees
Fishery Rentals, Fees and Charges
Printing and Publication Income
Income from Canteen Operations
Income from Dormitory Operations
Receipts from Lease of Properties
Receipts from Communication Facilities
Receipts from Waterworks Systems
Receipts from Transportation Systems
Receipts from Markets
Receipts from Slaughterhouses
Receipts from Cemeteries
Toll Fees
16
CHART OF ACCOUNTS
Account
Code
787
788
789
790
791
792 *
Account Title
Landing and Parking Fees
Other Income from School Services
Other Income from School Business Operations
Other Income from Hospital Services
Other Income from Hospital Business Operations
Other Specific Income of LGUs
Fines and Penalties Other Specific Income
EXPENSES
801
802
803
804
805
806
807
808
809
810
811
812
813
814
815
816
817
818
819
820
Personal Services
Salaries and Wages Regular Pay
Salaries and Wages Part Time Pay
Salaries and Wages Casual/Contractual
Personnel Economic Relief Allowance (PERA)
Additional Compensation (ADCOM)
Representation Allowance (RA)
Transportation Allowance (TA)
Clothing Allowance
Honoraria
Hazard Pay
Overtime and Night Pay
Holiday Pay
Christmas Bonus
Cash Gift
Productivity Incentive Benefits
Other Bonuses and Allowances
Life and Retirement Insurance Contributions
PAG-IBIG Contributions
PHILHEALTH Contributions
ECC Contributions
* For Use of the LGUs
17
CHART OF ACCOUNTS
Account
Code
Account Title
821
822
823
824
825
830
831
832
833
834
835
836
837
838
839
840
841
842
843
844
845
846
847
848
849
850
851
852
853
854
CHART OF ACCOUNTS
Account
Code
855
856
857
858
859
860
861
862
863
864
865
866
867
868
869
870
871
872
874
875
876
877
879
880
881
882
883
884
885
Account Title
Auditing Services
Consultancy Services
General Services
Security and Janitorial Services
Taxes, Duties and Licenses
Tax Credit Subsidy
Tax Exemption Expenses
Public Infrastructure Repairs and Maintenance
Reforestation Project Maintenance
Buildings Maintenance
School Buildings Maintenance
Markets and Slaughterhouses Maintenance
Hospitals and Health Centers Maintenance
Other Structures Maintenance
Industrial Machineries Maintenance
Other Machineries Maintenance
Firefighting Equipment and Accessories Maintenance
Construction and Heavy Equipment Maintenance
Technical and Scientific Equipment Maintenance
IT Equipment Maintenance
Telegraph, Telephone, Cable, TV and Radio Equipment
Maintenance
Artesian Wells, Reservoirs, Pumping Stations and Conduits
Maintenance
Motor Vehicles Maintenance
Watercrafts Maintenance
Trains Maintenance
Aircrafts/Aircraft Ground Equipment Maintenance
Office Equipment Maintenance
Other Equipment Maintenance
Furniture and Fixtures Maintenance
Ordnance Maintenance
19
CHART OF ACCOUNTS
Account
Code
886
894
895
896
897
898
901
902
903
904
905
906
907
908
909
910
911
912
914
915
Account Title
Other Repairs and Maintenance
Awards and Indemnities
Rewards and Other Claims
Grants and Donations
Representation Expenses
Extraordinary and Miscellaneous Expenses
Confidential and Intelligence Expenses
Anti-Insurgency/Contingency Expenses
Subsidy to National Government Agencies
Subsidy to Local Government Units
Subsidy to Government Corporations
Subsidy to Other Funds
Subsidy to Special Funds
Membership Dues to International Institutions
Depreciation Land Improvements
Depreciation Leasehold Improvements
Depreciation Buildings
Depreciation School Buildings
Depreciation Markets and Slaughterhouses
Depreciation Hospitals and Health Centers
Depreciation Other Structures
Depreciation Industrial Machineries
Depreciation Other Machineries
Depreciation Firefighting Equipment and Accessories
Depreciation Construction and Heavy Equipment
Depreciation Technical and Scientific Equipment
Depreciation IT Equipment
Depreciation Telegraph, Telephone, Cable, TV and
Radio Equipment
*
*
20
CHART OF ACCOUNTS
Account
Code
927
928
929
937
938
947
948
950
*
*
Account Title
Depreciation Artesian Wells, Reservoirs, Pumping
Stations and Conduits
Depreciation Motor Vehicles
Depreciation Watercrafts
Depreciation Trains
Depreciation Aircrafts/Aircraft Ground Equipment
Depreciation Office Equipment
Depreciation Other Equipment
Depreciation Furniture and Fixtures
Depreciation Ordnance
Depreciation Books
Depreciation Other Property, Plant and Equipment
Obsolescence IT Software
Bad Debts Expense
Discount on Real Property Tax
Discount on Special Education Tax
Loss on Sale of Assets
Loss of Assets
Other Expenses
Financial Expenses
Bank Charges
Interest Expenses
Commitment Charges
Documentary Stamps Expenses
Other Financial Charges
Foreign Exchange (FOREX) Loss
Debt Service Subsidy to GOCCs
Loss on Guaranty
957
958
*
21
Chapter 3.
DESCRIPTION OF ACCOUNTS
Sec. 9.
Account
(111). This account is used to record deposits/withdrawals of local
currency in a savings account maintained with AGDBs.
Debit this account for:
Deposits of local currency in savings account
Credit advices/memos received
Interest earned net of withholding tax
Credit this account for:
Withdrawals or authorized reduction of deposits
Debit advices/memos received
Remittance of interest earned net of withholding tax to the
National Treasury
26
Deposits
(115). This account is used to record placement of foreign currency
maintained with AGDBs for a specified period.
Debit this account for:
Deposits of foreign currency with AGDBs for a specific
period
Interest earned net of withholding tax
Credit this account for:
Withdrawals or reduction of deposits due to redemption at
maturity
Remittance of interest earned net of withholding tax to the
National Treasury
Receivables
27
28
Sec. 22. Due from NGAs (130). This account is used to record
the amount due from departments, bureaus and other offices of the
National Government.
Debit this account for:
Amount advanced for the account of NGAs
Overpayment to NGAs
Amount due arising from inter-agency and/or inter-office
transactions
Credit this account for:
Collections of receivables from NGAs
Settlement of inter-agency and inter-office transactions
Authorized write-off of accounts
29
Sec. 23. Due from LGUs (131). This account is used to record
the amount due from provinces, cities, municipalities, barangays and
other LGUs.
Debit this account for:
Advances granted to LGUs
Subsidies granted to LGUs subject to liquidation
Overpayment to LGUs
Credit this account for:
Submission of liquidation reports by LGUs
Collections of receivables from LGUs
Authorized write-off of accounts
30
Sec. 27. Due from Central Office (135). This account is used
to record inter-office transactions in the books of Regional Offices/Staff
Bureaus/Operating Units (ROs/SBs/OUs).
Debit this account for:
Inter-office transactions
Credit this account for:
Inter-office transactions
31
32
33
Marketable Securities
34
36
38
41
44
Sec. 68. Land (201). This account is used to record the cost or
appraised value or other appropriate value of land acquired by the
government including property rights and interests.
Leasehold
Improvements (303). This account is used to record the cumulative
reduction in value of leasehold improvements due to use in the course of
operation or in production of income.
48
49
50
Involuntary destruction
Demolition
Donation
For the purpose of identifying the particular asset account, the
following sub-accounts shall be used:
207 - 01
207 - 02
Hospitals
Health Centers
53
55
Firefighting Equipment
Accessories
57
Technical Equipment
Scientific Equipment
59
Sec. 93.
01
02
03
04
05
Telegraph
Telephone
Cable
TV
Radio Equipment
61
Sec. 96.
01
02
03
04
05
62
Artesian Wells
Reservoirs
Pumping Stations
Conduits
Sec. 98.
64
Sec. 103. Trains (220). This account is used to record the cost
or appraised value of trains acquired.
Debit this account for:
Purchase of trains
65
Free acquisition/Donation
Credit this account for:
Sale
Transfer to government agencies
Involuntary destruction
Donation
For the purpose of identifying the particular asset account, the
following sub-accounts shall be used:
221 - 01 Aircrafts
221 - 02 Aircraft Ground Equipment
expense
for
67
69
70
Sec. 115. Books (226). This account is used to record the cost
or appraised value of books acquired. This includes books in library of
various schools, national agencies including the National Library and
those purchased for use by students with a serviceable life for more than
one year.
Debit this account for:
71
Purchase of books
Transfer from government agencies, private entities and
individuals
Items found at station
Free acquisition/Donation
Credit this account for:
Sale
Transfer to government agencies
Involuntary destruction
Donation
Work Animals
Other Animals
74
Leasehold Improvements
Buildings
School Buildings
Markets and Slaughterhouses
Hospitals and Health Centers
Other
Structures
Plaza
Parks
Monuments
75
Ports
76
233-2
233-3
233-4
233-5
233-09
Lighthouses
Harbors
Seawalls
River Walls
Others
Airports
Runways
77
Aqueducts
Waterways
Others
78
237-1
237-2
237-3
Irrigation
Canals
Laterals
Power
Energy
Structures
Art
Collections
Literary
Masterpieces
245-2
245-3
Archeological
Specimens
Other
Exhibits
245-4
81
82
LI AB I LI T I E S AN D
EQUITY
LIABILITIES
Current Liabilities
Trade
Non-Trade
83
85
410-20
Not-Subject to TRA
410-21 Individual Withholding Tax
410-22 Contractors Tax
410-23 Franchise Tax
410-24 VAT
410-29 Other Taxes
411 - 07
411 - 08
411 - 09
89
91
92
94
(451).
This account is used to record long-term indebtedness (loans in cash or
in kind) from domestic creditors evidenced by a contract or an
agreement.
Debit this account for:
Settlement/Payment of matured portion of the loan
Credit this account for:
Receipt of the proceeds of long-term loans from domestic
sources
95
96
Other Liabilities
97
Intermediate Accounts
100
101
REVENUE/INCOME
GENERAL INCOME
102
used to record the gains realized on the sale of bonds and securities
including stocks/securities secured from service enterprises as required
before service connection is made.
Property Taxes
106
forests and wood cut from unregistered private lands, and on other forest
products lawfully removed under gratuitous licenses pursuant to
Sec. 262-273 of Commonwealth Act (CA) No. 466, as amended.
activities.
is
used
to
record
collections
110
by
dormitories/lodging
Sec. 229. Toll Fees (786). This account is used to record fees
collected for use of roads, bridges, ferries and piers constructed/owned
and managed by government agencies.
Sec. 230. Landing and Parking Fees (787). This account is
used to record income realized from the use of runways and airports by
foreign and domestic airlines.
Sec. 231. Other Income from School Services (788). This
account is used to record other income for services rendered by schools,
colleges and universities not classified under any of the specific income
accounts.
Sec. 232. Other Income from School Business Operations
(789). This account is used to record other income from business
operations of schools, colleges and universities not classified under any
of the specific income accounts.
Sec. 233. Other Income from Hospital Services (790). This
account is used to record income from other services rendered by
hospital not classified under any of the specific income accounts.
Sec. 234. Other Income from Hospital Business Operations
(791). This account is used to record income from other business
operations of hospitals not classified under any of the specific income
accounts.
Sec. 235. Fines and Penalties Other Specific Income
(799). This account is used to record all collections of fines and penalties
charged/imposed in relation to other specific income accounts.
EXPENSES
Personal Services
111
Sec. 237. Salaries and Wages Part Time Pay (802). This
account is used to record the pay proper of part-time government
employees for services rendered.
Sec. 238. Salaries and Wages-Casual/Contractual (803).
This account is used to record the pay proper of casual and contractual
government employees for services rendered.
Sec. 239. Personnel Economic Relief Allowance (PERA)
(804). This account is used to record allowances granted to all appointive
national government employees occupying itemized plantilla positions,
casual and contractual employees and uniformed personnel of the AFP,
DILG and NAMRIA pursuant to the annual appropriations act.
Sec. 240. Additional Compensation (ADCOM) (805). This
account is used to record the payment of allowance authorized under
Administrative Order No. 53 dated May 17, 1993 granted to all
government personnel whether regular or casual; and those on temporary
status or contractual personnel whose employment is in the nature of a
regular employee.
Sec. 241. Representation Allowance (RA) (806).
This
account is used to record representation allowance granted to authorized
officials and employees while in the actual performance of their
respective functions.
Sec. 242. Transportation Allowance (TA) (807).
This
account is used to record allowance granted to authorized officials and
employees for transportation expenses, which shall be paid from
appropriations provided for their respective offices.
Sec. 243. Clothing Allowance (808). This account is used to
record allowance granted to government officials and employees for
office uniforms at such amount as may be authorized by applicable
General Appropriations Act, which may be given in kind or in cash.
Sec. 244. Honoraria (809). This account is used to record
payment for services rendered by government personnel performing
112
114
115
117
infrastructures.
This
account is used to record the cost of maintaining reforestation projects
owned by the government.
This
account is used to record the cost of repairing and maintaining structures
owned by the government other than those classified under specific
maintenance accounts. It also includes cost of construction materials
issued for the repair of other structures.
Equipment
and
Accessories
Maintenance (871). This account is used to record the cost of repairing
and maintaining firefighting equipment and accessories owned by the
government. It also includes cost of spare parts issued from stock for the
repair of firefighting equipment and accessories.
This
account is used to record the cost of repairing and maintaining office
equipment owned by the government. It also includes cost of spare parts
issued from stock for the repair of office equipment.
This
account is used to record the cost of repairing and maintaining
equipment owned by the government other than those classified under
specific equipment maintenance accounts. It also includes cost of spare
parts issued from stock for the repair of other equipment.
This account is used to record the cost of services which are confidential
in nature, rendered by persons who are temporarily employed by
authorized administrative or executive officers to carry on successfully
administrative activities; compensation of informers employed to detect
the whereabouts of criminals or the existence of prohibited games which
compensation shall not exceed ten per centum of the fines imposed upon
the convicts; and other expressly authorized confidential expenses for
which appropriations have been approved specifically for the purpose.
This
account is used to record depreciation of land improvements due to wear
and tear, and deterioration.
This
account is used to record depreciation of other structures used in
government operations due to wear and tear and deterioration.
Sec. 343.
Depreciation Motor Vehicles (918). This
account is used to record depreciation of motor vehicles used in
government operations due to wear and tear.
Sec. 344.
This
This
account is used to record depreciation of other equipment not included
under the specific classification of equipment used in government
operations due to wear and tear, obsolescence and technological
innovation.
Sec. 350.
proceeds is lower than the net book value (book value less accumulated
depreciation).
128