Alcatel-Lucent OmniPCX Office

Alcatel-Lucent IP Touch 4068 Phone

Alcatel-Lucent IP Touch 4038 Phone
Alcatel-Lucent 4039 Digital Phone

User manual
Introduction

How to use this guide

Thank you for choosing a telephone from the IP Touch 4038 Phone/4039 Digital Phone/IP Touch 4068 Phone range manufactured
by Alcatel-Lucent.
Your IP Touch 4038 Phone/IP Touch 4068 Phone (IP)/4039 Digital Phone (digital) terminal has a new ergonomic layout for more
effective communication.

Actions

Keypad
Lift the receiver.

2ab

A large graphic screen, in conjunction with various keys and the navigator, allows you to make calls, configure and program

jkl

ef

3d

mno

Hang up.

Numeric keypad.
Alphabetic keypad.

your telephone,
2

a receiver that is pleasant to use: it fits nicely in the hand with a flexible grip section,
communication is even more convenient using the audio keys (loudspeaker, handsfree),

Specific key on numeric keypad.

Navigator

the convenient alphabetic keypad, to call your parties by name.

Move the navigation key up, down, to the left or to the right.
To go back one level (press and release) or to return to the welcome page (press and hold) ;
during a call, can be used to access the different pages (Menu, Main, etc.) and to return to the
telephone screens.

Display and display keys

Smith John

Audio keys

Partial view of display.

Speaker.,
Handsfree.

Display key.

Adjustment reduce.
Adjustment increase.

Programmable keys and icons

Other fixed keys

Line key.

Hold and Transfer keys.

Icon corresponding to key.

MENU key.
Voice mail access key.

Other symbols used

Means that the feature is accessible from the Menu page.
pers.
Main

Means that the feature is accessible from the Main page.

Means that the feature is accessible from the Info page.
Means that the feature is subject to programming. If necessary, contact your installer.

These symbols may be supplemented by small icons or text.

How

Contents
Toc

Getting to know your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 6

1.

1.1
1.2
1.3
1.4

2.

Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the telephone in "Hands free" mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating the loudspeaker during a call (receiver lifted) . . . . . . . . . . . . . . . . . . . . . . . . .
Calling your party by name (company directory) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Make calls via your programmed call keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling from the common directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Screening calls using the voice mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Requesting automatic callback if internal number is busy . . . . . . . . . . . . . . . . . . . . . . . . .
Answering an internal call in intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mute, so that your party cannot hear you . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

p. 10
p. 10
p. 10
p. 11
p. 11
p. 11
p. 11
p. 12
p. 12
p. 12
p. 12
p. 13
p. 13

7.

Making a second call during a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Answering a second call during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Switching between calls (Broker call). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transfer a call to the voice mailbox of an absent party . . . . . . . . . . . . . . . . . . . . . . . . . .
Three-way conference with internal and/or external parties (conference) . . . . . . . . . . .
Placing a call on hold (HOLD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Barge-in/Intrusion into an internal call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Store a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjust audio volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

8.

p. 14
p. 14
p. 14
p. 15
p. 15
p. 15
p. 15
p. 16
p. 16
p. 16
p. 16

Sharing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 18
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
5.13
5.14

Receiving supervised call ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Answering a night or a general bell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Manager/assistant screening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Individual pick-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering briefly in place of the attendant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Hunt groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling an internal party on his/her pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a call on your pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling a party on his/her loudspeaker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a written message to an internal party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a copy of a voice message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a recorded message to a number/a distribution list. . . . . . . . . . . . . . . . . . . . . . .
Broadcasting a message on the loudspeakers of a station group . . . . . . . . . . . . . . . . . . .
Modify the automated attendant welcome message remotely . . . . . . . . . . . . . . . . . . . . .

p. 18
p. 18
p. 18
p. 18
p. 19
p. 19
p. 19
p. 19
p. 19
p. 20
p. 20
p. 21
p. 21
p. 21

9.

p. 22
p. 22
p. 22
p. 22
p. 22
p. 23
p. 23
p. 23
p. 23
p. 23
p. 24
p. 24
p. 24
p. 24
p. 24
p. 25
p. 25

Charging your calls directly to business accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 26

Finding out the cost of an outside call made for an internal user from your terminal . . . p. 26

Programming your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 27

8.1
8.2
8.3
8.4
8.5
8.6
8.7
8.8
8.9
8.10
8.11
8.12
8.13
8.14
8.15
8.16
8.17
8.18
8.19
8.20

Initiate a 'Meet me' conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17

Join a 'Meet me' conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17

Selecting calls to be forwarded. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Diverting calls to another number (immediate forwarding) . . . . . . . . . . . . . . . . . . . . . . .
Forwarding your calls to your voice message service . . . . . . . . . . . . . . . . . . . . . . . . . . . .
When you return, review your recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activate/deactivate the personal assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Personal assistant: reaching you with one number only . . . . . . . . . . . . . . . . . . . . . . . . . .
Diverting calls to your pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Forwarding your calls from the receiving terminal (Follow me) . . . . . . . . . . . . . . . . . .
Applying a selective forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Diverting all group calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cancelling all forwardings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cancelling a specific forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Diverting calls when your line is busy (forward if busy) . . . . . . . . . . . . . . . . . . . . . . . . . .
Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Leaving a recorded message for internal callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Consulting written messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Message notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Managing your charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 26

7.1
7.2

'Meet me' conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 17

4.1
4.2

5.

p. 7
p. 8
p. 8
p. 9

During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 14
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
3.11

4.

Welcome screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call management screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Application screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
IP Touch Bluetooth Wireless handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Keeping in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 22
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
6.12
6.13
6.14
6.15
6.16
6.17

Using your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 10

2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13

3.

6.

Description of the screens and Bluetooth handset. . . . . . . . . . . . . . . . p. 7

Initializing your voice mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Customizing your voice greeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Modifying your personal code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring the telephone ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting screen brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting the welcome page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Programming speed dialing (speed dials) keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Erase a programmed key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Programming an appointment reminder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Identifying the terminal you are on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Broadcasting background music on your loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . .
Lock / unlock your telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring the audio jack of your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating/deactivating "forced headset" mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing a Bluetooth Wireless Technology handset (matching) . . . . . . . . . . . . . . . . . .
Use of the Bluetooth handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing a Bluetooth Wireless Technology headset (matching) . . . . . . . . . . . . . . . . . .
Using a Bluetooth Wireless Technology headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting an accessory (headset, handset, etc.): Bluetooth Wireless Technology . . . . .

p. 27
p. 27
p. 27
p. 27
p. 28
p. 28
p. 28
p. 28
p. 29
p. 29
p. 29
p. 29
p. 29
p. 30
p. 30
p. 30
p. 31
p. 31
p. 31
p. 31

ACD : Agent set / Supervisor station . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 32

9.1
9.2
9.3
9.4
9.5
9.6
9.7
9.8
9.9
9.10

Agent set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Open an agent session (login). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ACD application welcome screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The four operating statuses of the agent set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing the operating status of the set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Modifying your personal code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Agent set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Close the agent session (logout) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Supervisor station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Supervising group mailboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

p. 32
p. 32
p. 32
p. 32
p. 32
p. 32
p. 33
p. 33
p. 33
p. 33

Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 34

Getting to know your telephone

Display and display keys

Contains several lines and pages providing information on calls and the features accessible via the 10 keys associated with the words on the
screen.

LED
Receiver(possibility of a wireless handset Bluetooth - Alcatel-Lucent IP Touch 4068
Phone only)

Adjust the tilt of the screen

Forward icon: pressing the key next to this icon allows you to program or change the forward feature.

Flashing green: incoming

call.
Flashing red: alarm.

Receiver connected.

Appointment programmed.

Silent mode enabled.

Telephone locked.

Display keys: pressing a display key activates the feature shown associated with it on the screen.

Navigation
OK key:used to validate your choices and options while programming or configuring.

Left-right navigator: used to move from one page to another.

Up-down navigator: used to scroll through the content of a page.

Back/Exit key: to return to previous menu (short press) or return to first screen (long press) ; during a call, provides
access to welcome screens (Menu, Info, ...) and to return to the call icon screens.

Welcome screens
Menu

Main
pers.

Info

Menu page: contains all features and applications accessible via the keys associated with
the words on the screen.
Main page: contains call line keys (allowing supervision of calls) and programmable call
keys.

Info page: contains information on the telephone and the status of its features: name, telephone number, number of messages, activation
of forwar feature, appointment reminder, etc.

Socket for connecting headphones or a

handsfree/speaker unit

Call display

Alphabetic keypad

Incoming call.

Call in progress or outgoing call.

Audio keys
END key: to terminate a call.
end

Handsfree/Speaker Key:to make or answer a call without lifting the receiver.

Lit in handsfree mode or headset mode (short press).
Flashing in speaker mode (long press).

Call on hold.

Intercom/Mute key
During a call: press this key so that your party cannot hear you.
Terminal idle: press this key so that you can automatically answer a call without lifting the
receiver.
To adjust the speaker or receiver volume up or down

If you get two calls at the same time, you can switch from one call
to the other by pressing the display key associated with each call.

Extension unit

Left-right navigator: used to check calls.

OK key: used to answer the call checked.

Feature keys and programmable keys

Guide key: used to obtain information on features of the 'menu' page and to program key of the 'main' page.
An extension unit can be fitted to your telephone. This provides additional keys
which can be configured as feature keys, line keys, call keys etc.
To affix labels: push the holding strip of the unit backwards to you and lift it. Install
the label under the keypad, in the housing designed for, and place the keypad back
into position.

Messaging key to access various mail services:

if the key flashes, a new voice message or a new text message has been received.
'Redial' key : to access the 'Redial' feature.
redial

Hold:the call is placed on hold.

Transfer: Transfer the call to another number.

Description of the screens and

Bluetooth handset

Main page: contains call line keys (allowing supervision of calls) and programmable call keys. The up-down navigator is
used to access all the speed dial keys (apart from those displayed by default).

Other

Tue 16 jan 2004

1.1

Welcome screens

Menu

Main

Info
Anne

Line
Menu page

Main page

Info page

Pascal
Time and status icon

Date

Tue 16 jan 2004

Menu

Main

Lock

Settings
Scroll bar: shows
the position on a
page

Info

Appointment

Call forwarding icon:

Stationary: no forwarding
activated.
Rotating: forwarding activated
- blue: immediate forwarding
- orange: forwarding if busy or
absent

Info page: contains information on the telephone and the status of its features: name, telephone number, number of
messages, activation of forwar feature, appointment reminder, etc.

Tue 16 jan 2004

Menu

Displays the content of the

page selected

Main

Name: Anne
Number: 77942

Menu page: contains all features and applications accessible via the keys associated with the words on the screen.
From this page, it is possible to adjust the ringer volume and screen brightness, program the time of an appointment,
lock the terminal, define the default page displayed, configure voice mail, and access telephone features such as calling
back one of the last numbers or intercepting calls.

Left-right navigator:
used to move from one page to another.

Lun 16 jan 2004

Menu
Settings

Main

Up-down navigator:
used to scroll through the content of a page.

Info
Lock

Appointment

Info

Description of the screens and Bluetooth handset

1
1.2

Call management screen

Date

Incoming call icon

1.3

Application screen

Time and status icon

Date

Time and
status icon

Tue 16 jan 2004

Call holding icon

Pop-up display of
features accessible
while the call is taking place

Application name

Call in progress icon

Application
screen

Incoming call presentation screen. This screen is

temporarily displayed when a
call arrives and shows the
name and/or number of the
caller.

Events screen

Conference

Application screen: displays information relevant to programming or configuring the telephone.

Events screen: displays events connected to the programming or configuration operations in progress,
confirmation, rejection, error, etc.

Each tab corresponds to a call, the status of which is symbolized by its icon (in progress, held, arrival of new call).
When a call is in progress, use the left-right navigator to look at held or incoming calls.

Use the up-down navigator to display the features accessible. These features (transfer, conference, etc.) are directly
related to the status of the call consulted. For example, the transfer feature will not be available between a call in
progress or a held call and an incoming call.
Back/Exit key:
used to switch from a telephone screen to an application screen. For example, can be used while a call is in progress
to look up a number, program an appointment reminder, etc.
Calls can also be managed from the Main page.
While the call is in progress, press the Back/Exit key and display the Main page.
Calls in progress or waiting are displayed on the different line keys. It is then possible to converse with the caller
of your choice by pressing the key associated with him.

Description of the screens and Bluetooth handset

Presentation of the battery pack

1.4

IP Touch Bluetooth Wireless handset (Only available on Alcatel-Lucent

IP Touch 4068 Phone set)

Off-hook/On-hook and
Volume/Mute keys

LED
Green flashing: normal
operation.
Green steady: handset
charging.
Orange flashing: battery
charge low or handset
outside coverage zone.
Orange steady:
malfunction.

Off-hook/On-hook: press this

key to take or terminate a call
Volume/Mute:

short successive presses

to change the handset
volume level (3 levels)
long press to ensure your
party no longer hears you

Location of the batteries

If the Bluetooth handset is on its base, you do not need to press the Off-hook/Onhook key to take or terminate the call. Just off-hook/on-hook the Bluetooth handset.

The battery recharges when the Bluetooth handset is on its base.

Using your telephone

Other

Making a call

2.1

bc

2a

jkl

If the internal or outside number does not reply:

3d

ForcedInter

ef

bc

2a

OR

o
mn

Lift the
receiver

Dial the
number for
your call

jkl

ef

bc

3d

o
mn

2a

OR

Number required

Press the 'on-hook' key of

the Bluetooth handdset
(Alcatel-Lucent IP Touch
4068 Phone)

3d

jkl

Broadcast a message on
the loudspeaker of the
free terminal

ef

o
mn

Callback

OR

Text

OR

Request callback to a
busy terminal

Send a written
message

Number required
OR

Go to next screen
bc

2a

OR

Handsfree

jkl

f
de
o
mn

OR

OR

Number
required

2.2

Programmable line
key

Answering a call

Dial by name

OR

OR

OR
Paul
is calling

Paul
in conversation

Lift the
receiver

You are on a call with

the destination
number

Press the 'on-hook' key

of the Bluetooth
handdset (AlcatelLucent IP Touch 4068
Phone)

To make an external call, dial the outside line access code (9) before dialing your
party's number. The digit 9 is the default code for an outside line.

Handsfree

Press the key next to the

'incoming call' icon

The battery recharges when the Bluetooth handset is on its base.

For the attendant, dial '0' (by default).

2.3

Using the telephone in 'Hands free' mode

Terminal idle:
The battery recharges when the Bluetooth handset is on its base.

you are in handsfree

mode

Press and
release

10

end
Terminate
your call

Using your telephone

2
Call in progress:

If name is OK:
OK

make the call

Paul
in conversation

You are on a call

with the
destination
number

Press and release

If name is not OK:

FirstName

Extend search in
list

During a call, you can lift the receiver without terminating the call.

2.4

OR

Activating the loudspeaker during a call (receiver lifted) - Speaker.

OR

List

Display the list of

party names

OR

Erase last letter

entered

Select the
desired matching
name

OR

Show next
name

Show previous
name

the loudspeaker key flashes

Paul
in conversation

You are on a call

with the destination
number

Make calls via your programmed call keys

2.6

Activate loudspeaker
(long press)

10:30

Main
PERS.

Helen

The key is no longer lit

OR

Adjust volume
(9 levels)

Access the
'Main' page

Deactivate
loudspeaker
(long press)

Select the party you

want to call from the
programmed call keys

Call the selected party

Calling from the common directory

2.7
press and release the loudspeaker key to switch to handsfree mode (light steady).

Your terminal has access to a common directory of outside numbers.

2.5

proposes a name followed by a

corresponding telephone number and
sequence number in list

ef

bc

3d

jkl

2a

Calling your party by name (company directory)

o
mn

Directory
number

Dial by name
Paul
001/003

First letters of
your partys
name
11

pers.
Main

Using your telephone

2
2.8

Call

Screening calls using the voice mailbox

pers.
Main

Select the No. from

the last ten dialed

This service lets you screen incoming calls to your voice mailbox. When your caller leaves his message you can choose to
communicate with him.

Call desired number

Activating call screening:

2.10
bc

2a

jkl

3d

o
mn

Enter your personal

'voice mail
code
filtering'
programmed key
When you receive a call :

Same key to stop listening and

deactivate the screening

Callback

Internal number is busy

callback request acknowledged

Cancelling callback request:

you hear the message left by

your caller

Paul
is screened

Requesting automatic callback if internal number is busy

ef

Name or number of
the caller

Callback

cancellation of callback request

acknowledged

Handsfree to take
the call
Automatic callback is not available if the set of your party is free or if you are put on
hold when the set is busy.

OR

OR

end
To stop listening
only

2.9

2.11

Answering an internal call in intercom mode

You can answer without lifting the receiver. When you receive an internal call, your telephone rings and you are connected
directly in handsfree mode. The screen shows the callers identity.

Redial

To activate - Terminal idle:

Redialing the last number dialed (redial):

corresponding LED lights up
last number redial
redial

'Redial'
key(short
press)

When your caller hangs up, intercom mode remains active.

To deactivate - Terminal idle:

Call back on the last 10 number dialled:

The corresponding LED goes out

Rediallist

OR

redial

'Redial' key
(long press)

Reach the 'Menu'

page
12

Using your telephone

2
2.12

Sending DTMF signals

2.13

Mute, so that your party cannot hear you

You can hear your party but he/she cannot hear you:

Even if your system is not touchtone by default, during a call you sometimes have to send DTMF signals, to a voice server, an
automated attendant or a remotely consulted answering machine.

The terminal

DTMF
Paul
in conversation

You are on a call

with the destination
number

The key lights up

Paul
in conversation

To activate

You are on a call

with the destination
number

Disable microphone

The feature is automatically cancelled when you hang up.

The key is no longer lit

Resume the call

The Bluetooth receiver (Alcatel-Lucent IP Touch 4068 Phone)

Press the handset

volume/mute key (press
and hold)

13

During a call

Other

Making a second call during a call

3.1

3.2

Answering a second call during a call

A second party is trying to call you:

10:30

h old

menu

main

info

Paul

Paul
in conversation

bc

3d

jkl

2a

ef

o
mn

Paul
in conversation

The first call is placed

on hold

You are on a call with

the destination
number
bc

3d

jkl

2a

OR

ef

Answer displayed call:

o
mn

John
in conversation

3d

o
mn

Answer

OR

John
in conversation

Line key for which

icon is flashing
To return to your first caller and end the call in progress

ef

bc

jkl

Name or no. of the caller

displayed for 3 seconds

You are on a call

with the destination
number

Number of
Name of
second party
second party
Other methods for calling a second party
2a

Paul
is calling

Dial the number for your call.

The first call is placed on

hold

Name of second party.

redial

- To access the 'Redial' feature (press and hold).

- Call back on the last 10 number dialled (short press).

OR
John
in conversation

end

Paul
in conversation

Key associated with the

'incoming call' icon

Programmable line key.

To cancel your second call and recover the first:

OR
John
in conversation

end

3.3

OR

Switching between calls (Broker call)

Paul
in conversation

During a call, a second call is put on hold.

To alternate between calls:

Key associated with the

'incoming call' icon

Paul
in conversation

John
in conversation

If you make an error, hang up: your telephone will ring and you will recover your first
call.

Key associated with

the 'incoming call'
icon

14

Place your first party on

hold

OR

During a call

Hang up on all correspondant (if conference is active):

Transferring a call

3.4

OR

end

To transfer your call to another number:

transfer

3d

After the conference, to leave your two parties talking together:

transfer

ef

bc

jkl

2a
Paul
00:23'

o
mn

Conference

You are on a call with

the destination
number

Press 'Transfer'
key

Transfer

Press to perform
the transfer

Dial the
number to be
called

Cancel the
conference

Transfer between two outside calls may not be possible, depending on system
configuration.

3.7

Placing a call on hold (HOLD)

Private hold:
3.5

During a call, you may place the call on hold and recover it later, on the same telephone

Transfer a call to the voice mailbox of an absent party

h old

During the call, you want to transfer your party to the voice mailbox of another party.
Paul
on hold

Paul
in conversation

Transfer>VMU
Paul
in conversation

3d

Your call is placed on hold

You are on a call
with the
destination
number
Press 'Hold' to recover the call on hold

ef

o
mn

Number of
second party

You are on a call

with the
destination
number

3.6

bc

jkl

2a

h old

Three-way conference with internal and/or external parties

(conference)

Common hold (subject to programming):

During a call, to establish a three-way conference:

Conference

Code for
Conference
feature

bc

3d

jkl

2a

ef

mn

To recover your call on any telephone in your system.

Hold

Conference

Number of second
party

Paul
in conversation

Paul
on hold

Paul
in conversation

You are on a call

with the destination
number

Press to establish the

three-way conference

Cancel conference and return to first correspondant (if conference is active):

Conference

15

Paul
on hold

Your call is placed on hold

During a call

Protection against Barge-in/intrusion:

Recover the call on hold from any telephone:

bc

3d

jkl

2a
Paul
in conversation

3.8

Enter the number

desired

'Communication
protection'
programmed key

Key associated with

the 'incoming call'
icon

Parking a call

ef

o
mn

Protection is cancelled when you hang up.

You can park a call and retrieve it on another extension:

3.10

Park

Store a number

pers.
Main

Paul
in conversation

During a call, to save the number onto a call key:

You are on a call

with the
destination
number
To recover the parked call:
Unparkcall

PickUp

Directory
Paul
in conversation

bc

3d

jkl

2a

You are on a call with

the destination
number

ef

o
mn

----------

Number of telephone
from which call was
parked

Press a call key on

the Main page

Enter the name of

your party

Confirm

If the parked call is not recovered within a preset time (1 min 30 by default), it is either
transferred to the attendant or it rings back the extension that parked the call,
depending on system configuration.

3.11

Adjust audio volume

During a call, to adjust the volume level of the loudspeaker or receiver:

3.9

Barge-in/Intrusion into an internal call

OR

Your partys line is busy. If the number is not protected and if authorized, you can intrude into the call:

BargeIn

Paul
in conversation

You are on a call with

the destination
number

BargeIn

Same key to exit

16

Adjust audio volume

'Meet me' conference

Other

The 'Meet me' function is used to set up a conference with a maximum of 6 persons: the 'master' of the conference (who has the
rights for initiating the conference) and the participants (maximum of 5) who meet for the conference.

Join a 'Meet me' conference

4.2

Initiate a 'Meet me' conference

4.1

Once set-up by the conference master, the participants can join the 'Meet me' conference (5 participants maximum).

In order for the participants to join the conference, you must first decide on a meeting time for the conference and send them
the access code.

Lift the receiver

(see Making a
call)

When the system prompts you to enter a code or password, you are allowed 3
attempts before the system rejects your request.

bc

3d

jkl

2a

ef

o
mn

OR

bc

3d

jkl

2a

ef

3d

o
mn

Enter the 'Meet me'

conference activation
code

From the outside, dial

the 'Meet me'
conference activation
call number

o
mn

Enter the joining code

for the 'Meet me'
conference

bc

3d

jkl

2a

OR

ef

o
mn

From the outside, dial

the 'Meet me'
conference joining call
number

Enter your
telephone number
(internal)

ef

bc

3d

jkl

2a

Lift the receiver

(see Making a
call)

3d

ef

bc

jkl

2a

o
mn

ef

bc

jkl

2a

You are in conference mode

o
mn

Enter the
conference access
code
Joining code : this code is defined by the administrator during system configuration.

bc

3d

jkl

2a

ef

o
mn

Enter your
personal
code

bc

3d

jkl

2a

ef

o
mn

Call number for joining the 'Meet me' conference: this call number allows the participants to join a conference from an external

the conference is set-up

set. This number must have been defined previously by the system administrator.

Enter the conference

access code;

An audible beep sounds when a participant joins the conference. 2 audible beeps sound
when a participant leaves the conference.

Activation code : this code is defined by the administrator during system configuration.
Call number for activating the 'Meet me' conference: this call number is used by the conference master when he wishes to

You cannot join a conference if th e ma ximum allowed numb er of participants is

already reach ed.

initiate a conference from an external set. This number must have been defined previously by the system administrator.

Password: the default password cannot be used. If necessary, refer to chapter: "Modifying your personal code".
If th e conference h as not yet b e en set up by th e conference master you are pu t on
h old
until th e conference is initiated (5 minu tes ma ximum).

When the conference master on-hooks, all the communications will be cut-off.

If you cannot directly reach th e conference, you h ave to call first an internal user or
an
au tomatic op erator. This on e dials th e call numb er for joining th e 'M e et-m e'

conference and th en transfers your call (10 seconds).

17

Sharing

Other

5.1

Receiving supervised call ringing

5.4

pers.
Main

To receive special ringing for calls to another number:

Individual pick-up

You hear a telephone ringing in an office where no-one can answer. If authorized, you can answer the call on your own telephone.

If the telephone ringing is in your own pick-up group:

Supervised call
ringing programmed
key

5.2

Press the same key to

cancel

'Group call pick-up'

programmed key
If the telephone ringing is not in your pick-up group:

Answering a night or a general bell

IndivPickup

PickUp

When the attendant is absent, outside calls to the attendant are indicated by a general bell. To answer:

PickUp

Reach the
'Menu' page

GeneralBell

reach the 'Menu'

page

5.3

Manager/assistant screening

'Set call pick-up'

programmed key

System configuration allows manager/assistant groups to be formed, so that the managers calls can be directed to one or more
secretaries.

3d

ef

o
mn

Dial the
number of the
ringing
telephone
bc

3d

jkl

2a

OR

bc

jkl

2a

ef

o
mn

Dial the number of

the ringing
telephone

From the managers or assistants telephone:

The system can be configured to prevent call pick-up on certain telephones.

Incoming calls are screened by a designated

person (assistant, etc.)

Press
Screening
key

Press the same key to

cancel
Screening is indicated on the managers telephone by the icon corresponding to the
screening programmed key.

18

Sharing

5
5.5

Answering briefly in place of the attendant

Outside calls to the attendant will ring on your telephone and you can answer the call:

The number called does not answer and you know that the person called has a pager:

your telephone will ring at the

same time as the switchboard

paging in progress is displayed

Paul
is alerted

Press the same

key to cancel

Attendant
help
programmed key
Calls to the switchboard:

Calling an internal party on his/her pager

5.7

Your party does

not answer

'Paging'
programmed key

Your party can answer from any telephone in the system.

calls to the switchboard will ring on

your telephone

Attendant help
programmed key

Answering a call on your pager

5.8

A call on your pager can be answered from any telephone within the system.

5.6

Hunt groups
bc

3d

jkl

2a

your pager beeps

Hunt group call:

ef

o
mn

Certain numbers can form a hunt group and can be called by dialing the group number.

'Answer paging'
programmed key
bc

3d

jkl

2a

Your group
number

ef

o
mn

Calling a party on his/her loudspeaker

5.9

No. of group to be called

Temporary exit from your hunt group:/Return into your group:

Your internal party does not answer. If authorized, you can remotely activate your partys phone:
bc

3d

jkl

2a

'Leave group'
programmed key

ef

ForcedInter

o
mn

Paul
is alerted

Your group
number

Your party does

not answer

Belonging to a group does not affect the handling of speed dials. A specific telephone
within a group can always be called by using its own number.

you are connected to the loudspeaker on your partys phone (if

he/she has the handsfree feature)

19

Sharing

5
5.10

Sending a written message to an internal party

Text

ef

bc

3d

jkl

2a

Sending a copy of a voice message

5.11

Voice

OR

o
mn

Display shows the number

of new and old messages

o
mn

Enter the no. of

the message to be
sent (01 to 27)

Select the
message to be
sent

Confirm your
choice

Sendmessage

Language

Change language of
message
Personal message:

ef

o
mn

OR

Record

Record a comment*

Voice mail
Ready to record

Voice mail
recording

Record

Start recording the comment

Confirm your
Create a temporary
choice
personal message
(alphabetic keypad)
The 27 standard messages are shown below:
15
16
17
18
19
20
21
22
23
24
25
26
27
(*)

Dial by name

* To record a comment:

Create

Call me back
Call me back tomorrow
Call me back at _:_ (*)
Call back _____ (*)
Call the attendant
Call the assistant
I will call back at _:_ (*)
Use paging
Please retrieve your fax
Please retrieve your mail
Please cancel your forwarding
Visitors are waiting
You are expected at reception
Meeting at _:_ (*)

OR

Send message
Confirm your
choice

3d

Dial the
number to be
called

Select message
to copy by
consecutive
presses

GoTo

OR

bc

jkl

2a

Text Mail
Call me back
01/27

1
2
3
4
5
6
7
8
9
10
11
12
13
14

Sendcopy

Predefined message:

First message in list

(27)

3d

Personal code

Enter the first letters of

the last name

Dial the
number to be
called

ef

bc

jkl

2a

Listen

Stop

End recording

Meeting on ___ (*)

Meeting on ___ at _:_ (*)
Out for a while
Absent for the rest of the day
Absent, back at _:_ (*)
Absent, back on ___ at _:_ (*)
On vacation, back on ___ (*)
External meeting
External meeting, back on ___ (*)
I am in room nr __ (*)
In a meeting - do not disturb
At lunch
Indisposed
Messages to be completed using numeric keypad

OR

Replay comment
Record

Re-record a comment

20

OR

Send message

Recording

Consult

Sharing

5
Sending a recorded message to a number/a distribution list

5.12

5.14

Modify the automated attendant welcome message remotely

This feature enables a user with the appropriate rights to modify the automated attendant night or day-time message.
Voice

ab

jkl

Sendmessage

de

o
mn

bc

2a

Personal code
c
ab

jkl

de

Partys name or list

name (00 to 50)

Voice mail
Ready to record

Other parties if
necessary

Confirm

Access the
'personal
options' menu

Record

Start message recording

Voice mail
recording

Stop

Recording

End recording

Listen

OR

Replay message

5.13

bc

2a

o
mn

jkl

ef

bc

3d

2a

o
mn

Number of your
voice mailbox

jkl

3d

ef

o
mn

Personal code

Dial partys
No. or list No.
(00 to 50)

OR

ef

3d

Voice mail call

number

Add

OR

o
mn

jkl

Confirm

Record

Re-record a message

Confirm

Broadcasting a message on the loudspeakers of a station group

A message not requiring an answer can be broadcast on the loudspeakers within your broadcast group:

ef

bc

3d

jkl

2a

o
mn

speak, you have 20

seconds

OR

end

Number of
broadcast
group
The message will only be broadcast on terminals not in use and which have a
loudspeaker.

21

5
Access the
'welcome messages
customization'
menu

follow the instructions of

the voice guide

Keeping in touch

Other

Selecting calls to be forwarded

6.1

When you return, review your recorded messages

6.4

The light indicates that messages have been received.

When a forwarding is applied, you can select the types of call to be forwarded: outside, internal, all.

Forward
Div: Ext/Loc

Ext/Int

Voice

bc

2a

Select the type of Out/Int call

Div

Forward internal
and outside calls

6.2

OR

Forward outside calls

bc

3d

jkl

Select message

Forward internal calls

ef
o

mn

OR

Play

PersSpdDial

OR

Listen to message

Clear

Erase message

Call

OR

OR

Sendcopy

Call sender of message

Copy

Activate/deactivate the personal assistant

6.5

Rediallist

Settings

Dial the
number to be
called

OR

Display shows name of sender, with date,

time and ranking of message

Div

The number can be your home, cell or mobile, voice message, or an internal extension (attendant, etc.).

2a

Display shows the number of new and old

messages

o
mn

Consult

Diverting calls to another number (immediate forwarding)

Immediate

ef

3d

Personal code

Type of call
forwarded is
displayed

Div

OR

jkl

Settings
Assistant: OFF

Assistant

Reach the
'Menu' page
On

Do not disturb activated

OR

Off

Settings
Assistant: ON

Confirm

You can make calls, but only the destination number can call you.

6.3

Forwarding your calls to your voice message service

ImmediateVM

Do not disturb activated

22

Keeping in touch

6
6.6

Personal assistant: reaching you with one number only

Forwarding your calls from the receiving terminal (Follow me)

You wish to receive your calls in your present location:

Use the Follow me feature.

Menu

Assistant

Settings

6.8

Followme

Reach the
'Menu' page

bc

2a

Select type of
forwarding

InternalNo.

Dial number of a
colleague or other key
individual

ExternalNo.

MobileNo.

Dial an outside line

number

Dial number of your cell or

PWT/DECT

jkl

3d

ef

o
mn

Your extension
number

'Follow-me'
programmed key

ef

bc

3d

jkl

2a

OR

o
mn

Do not disturb activated

Your extension
number

Operator

6.9
Activate/deactivate
transfer to the attendant

6.7

Applying a selective forwarding

Confirm
You can selectively forward calls, according to the callers identity:

Diverting calls to your pager

Do not disturb activated

'Selective
forwarding'
programmed key

Callers will be able to contact you while you are moving around the company:

Page

OR

Do not disturb activated

6.10

'Forward to paging'
programmed key

Diverting all group calls

You can forward all your group calls to another internal number:

'Group calls
forwarding'
programmed key

23

ef

bc

3d

jkl

2a

o
mn

Number receiving
forwarding

Do not disturb activated

Keeping in touch

6
6.11

Cancelling all forwardings

6.14

Do not disturb

You can make your terminal temporarily unavailable for all calls.
Cancelforw

OR

Program another type of

forwarding, if desired

OR

DND

6.12

Do not disturb activated

OR

'Cancel all forwarding'

programmed key

'DND' programmed
key

Cancelling a specific forwarding

Callers wishing to contact you will see the 'Do Not Disturb' message displayed on their
sets when they try to call.

programmed key corresponding to type of

forwarding (group or selective)

6.15

6.13

Leaving a recorded message for internal callers;

You can leave a message on your terminal which will be displayed on the screen of the terminal calling you.

Diverting calls when your line is busy (forward if busy)

Textanswer

Callers can be forwarded to another telephone if you are already on the line.

OnBusy

bc

3d

jkl

2a

ef

forwarding is acknowledged

mn

Predefined message:

Number
receiving
forwarding
bc

3d

jkl

2a

OR

'Forward on busy'
programmed key

Text Mail
Call me back
01/27

First message in list

(27)

ef

mn

Number
receiving
forwarding

GoTo

OR

Select the
message to be
sent

Enter the no. of

the message to be
sent (01 to 27)

Language

Change language of
message
Personal message:

Confirm your
choice

Create

Create a temporary
personal message
(alphabetic keypad)
24

Confirm your
choice

Confirm your
choice

Keeping in touch

6
The 27 standard messages are shown below:
1
2
3
4
5
6
7
8
9
10
11
12
13
14

Call me back
Call me back tomorrow
Call me back at _:_ (*)
Call back _____ (*)
Call the attendant
Call the assistant
I will call back at _:_ (*)
Use paging
Please retrieve your fax
Please retrieve your mail
Please cancel your forwarding
Visitors are waiting
You are expected at reception
Meeting at _:_ (*)

15
16
17
18
19
20
21
22
23
24
25
26
27
(*)

Meeting on ___ (*)

Meeting on ___ at _:_ (*)
Out for a while
Absent for the rest of the day
Absent, back at _:_ (*)
Absent, back on ___ at _:_ (*)
On vacation, back on ___ (*)
External meeting
External meeting, back on ___ (*)
I am in room nr __ (*)
In a meeting - do not disturb
At lunch
Indisposed
Messages to be completed using numeric keypad

6.17

Message notification

A message is left in your mailbox but you are not at your desk. You can configure your telephone so that you receive notification
of the message on another telephone.

Reach the
'Menu' page
Activate/deactivate message notification:
ON/OFF

6.16

Notification

Settings

Change

Consulting written messages

Press consecutively to
activate/deactivate
To pause recording:

The light indicates that messages have been received.

Messaging
Voice mail: 0
Text mails: 2

Text

displays the sender's

message on the screen

Number

number of messages
received
Readmore

ef

bc

3d

jkl

2a

o
mn

Enter the number

desired
Change the time slot:

Displays the rest of the message

and the date and time it was left

Confirm

Confirm

the time slot during which notification is activated can be changed.

Schedule

bc

3d

jkl

2a

ef

o
mn

Next message.

Change times
Previous message.

Clear

Erase message.

Call

Call sender of message.

Sendmessage

Sending a written message to an internal party.

Directory

Save the sender's number in your directory.

Terminate consultation.

end

25

Confirm

Managing your charges

Other

When the internal party who has taken the call on-hooks, you are called back and can:
1. Read information concerning call (cost, duration, number of units...).

Charging your calls directly to business accounts

7.1

OK

You can charge the cost of your outside calls to business account numbers.

ef

bc

3d

jkl

2a

o
mn

Password for this

Enter the number
internal telephone
of the terminal to
receive the
message
Adding or changing a business code during a call:
'Project code''
programmed key

ef

bc

3d

jkl

2a

2. Print a charge ticket.

mn

Print

Enter the partys

number

Business account code during call programmed key

Finding out the cost of an outside call made for an internal user from
your terminal

7.2

the call is placed on

hold

Paul
in conversation

During an internal call

ef

bc

3d

jkl

2a

Programmed key 'Cost

Total Recall'
Transfer

o
mn

Outside
number
called

name of internal user and cost of

call

Transfer call to your party

on hold

26

3. Terminate consultation.
OK

Programming your telephone

Other

Initializing your voice mailbox

8.1

Modifying your personal code

8.3

Your personal code is used to access your voice mailbox and to lock your telephone.
Enter your personal code, then record
your name following the voice guide
instructions

Light flashes

Settings

Option

Password

Reach the
'Menu' page
Your personal code is used to access your voice mailbox and to lock your telephone.

3d

bc

3d

jkl

2a

o
mn

Old code
(4 digits)

Customizing your voice greeting

8.2

ef

bc

jkl

2a

ef

o
mn

New code
(4 digits)

You can replace the greeting message by a personal message.

As long as your voice mailbox has not been initialized, the personal code is 1515.
Mailbox

Settings

CustomMsg

Reach the
'Menu' page

8.4

Voice mail
Ready to record

Voice mail
recording

Record

Ready to start recording

Stop

End recording

OR

Settings

Recording
Pause

To pause recording

Configuring the telephone ringer

OR

Ringing

Reach the
'Menu' page

Dfault

Press to return to the

default message

Set

T Choose the tune:

Confirm
Tune+

Select the melody of your

choice (16 tunes)

Confirm your
choice

T Adjusting the ringer volume:

Level+

Select the level of your choice

(12 levels)
27

Confirm your
choice

Programming your telephone

8
T Activate/deactivate silent mode:

8.6
Silent

On

Selecting the welcome page

Off

OR

This feature is used to choose the page displayed by default on the telephone.

To activate

To deactivate

Confirm your
choice

Settings

Homepage

Option

T Activate/disable meeting mode (progressive ringing):

Progressive

On

Off

OR

To activate

To deactivate

Confirm your
choice

Select the
default page

Confirm your
choice

T Activate/deactivate discreet ring mode:

8.7
Beeps

On

OR

To activate

To deactivate

Settings

Confirm your
choice

T Adjust ringer volume while a call arrives:

Change

Language

Your telephone
rings

Option

Reach the 'Menu'

page

Paul
is calling

8.5

Selecting language

Off

Adjusting the ringer

volume:

Select the language of your

choice

Adjusting screen brightness (Alcatel-Lucent IP Touch 4038 Phone/

4039 Digital Phone)

8.8

confirm your
choice

Programming speed dialing (speed dials) keys (Main page)

10:30

Set

Settings

Contrast

Main
PERS.

Reach the
'Menu' page
Screen

Name

Press a call key on the

Main page

Access the Main

page using the
navigator
OR

Keys

Number

Increase or reduce the brightness of the screen or

keys (of the extension unit) by pressing consecutively
on the corresponding keys

Enter the number

28

bc

3d

jkl

2a

ef

o
mn

Enter the name

pers.
Main

Programming your telephone

To cancel your reminder request:

Erase a programmed key

8.9

pers.
Main

Reach the
'Menu' page

10:30

Main
PERS.

Clear

Access the Main

page using the
navigator

Change

Appointment

Select the key to

erase

8.11

Clear

Select the type of

appointment (temporary
or permanent)

Identifying the terminal you are on

The number of your telephone is displayed on the 'Info' page.

Programming an appointment reminder

8.10

Access the Info page using the navigator.

You can define the time of a temporary reminder (one in 24 hours) or a permanent reminder (every day at the same time).

Appointment

Change

8.12
Reach the
'Menu' page

bc

3d

jkl

2a

Select the type of

appointment (temporary
or permanent)

Broadcasting background music on your loudspeaker

You can broadcast background music on the loudspeaker of your telephone (depending on configuration):

when telephone is not in use,

background music is played

ef

o
mn

(Long press)

Confirm the
appointment
time
At the programmed time, your telephone rings:
Enter time of
appointment

Press the same key to cancel

(Long press)

The music stops when a call is made or received and starts again when you hang up.

If you are on call, the display flashes and an audio tone is generated. After unanswered
calls, a temporary request is cancelled but a permanent request remains in memory.
If your calls are forwarded to another terminal, the forwarding is not applied to the
reminder call.

8.13

Lock / unlock your telephone

Lock

Reach the
'Menu' page

29

ef

bc

3d

jkl

2a

o
mn

Depending the displayed

informations, enter your
password or confirm

your telephone is
locked/unlocked

Programming your telephone

8
8.14

Configuring the audio jack of your telephone

8.16

Installing a Bluetooth Wireless Technology handset (matching)

- Alcatel-Lucent IP Touch 4068 Phone

By default, the audio jack of your telephone can be used to connect a headset, handsfree kit or loudspeaker.
Settings

Reach the
'Menu' page

Reach the
'Menu' page

you will hear a 3 note signal and the

LED will flash green and orange
alternately

Adddevices
Headset

8.15

BlueTooth

Set

Jack

Set

Settings

Hands-free

OR

OR

Sta.speaker

With the handset turned off,

press the 2 Bluetooth
handset keys at the same time
(long press)

Activating/deactivating 'forced headset' mode

Set

Settings

Add

wait for the handset address and

name to be displayed on the screen

'Forced headset' mode must be activated as soon as a headset is installed instead of the receiver.

Select the
relevant
equipment

ForcedHead

Reach the
'Menu' page

the 3 note audible signal indicates that the handset

has been installed correctly (the LED flashes green or
orange depending on the battery charge level)
On

OR

Off

Activating/deactivating 'forced headset' mode

If you add the Bluetooth handset before the name of the handset is displayed on the
screen, you must enter the password 5555 to terminate the installation

30

Programming your telephone

8
8.17

Use of the Bluetooth handset (Alcatel-Lucent IP Touch 4068 Phone)

8.19

The Bluetooth cordless handset permits the user to answer and call with complete freedom within a radius of 10 meter from
the set.

Refer to the user documentation supplied with the headset.

IP Touch Bluetooth Wireless handset

The handset has a LED and two buttons.

Using a Bluetooth Wireless Technology headset - Alcatel-Lucent IP

Touch 4068 Phone

8.20

Deleting an accessory (headset, handset, etc.): Bluetooth

Wireless Technology - Alcatel-Lucent IP Touch 4068 Phone

Green flashing: normal operation.

Green steady: handset charging.
Orange flashing: battery charge low or handset outside coverage zone.
Orange steady: malfunction.

Settings

Set

BlueTooth

Off-hook/On-hook and Volume/Mute keys

Reach the
'Menu' page

Off-hook/On-hook: press this key to take or

terminate a call.

Mydevices

Volume/Mute:
short successive presses to change the
handset volume level (3 levels),
long press to ensure your party no longer
hears you.

8.18

Select the equipment

to be removed

Installing a Bluetooth Wireless Technology headset (matching)

- Alcatel-Lucent IP Touch 4068 Phone

Delete

BlueTooth

Set

Reach the
'Menu' page
searching for Bluetooth
equipment, wait until the detected
equipment type and the address is
displayed

Adddevices

Select the relevant

equipment
bc

2a

Confirm your
choice

jkl

3d

ef

o
mn

message acknowledging the

equipment has been removed

Confirm your
choice

Before a Bluetooth headset can be used, it must be correctly matched to the terminal. Before performing the matching
operation, the headset must be in detectable mode*.

Settings

display of the different equipment

matched

acknowledgement
message and display of the
headset icon on the
terminal screen

Enter the PIN

code of the
headset *

* Refer to the user documentation supplied with the headset.

31

ACD : Agent set / Supervisor

station

9.4

Other

Agent set

9.1

A call centre solution allows optimum distribution of calls to agents according to their availability and skills.

Open an agent session (login) - Agent set

9.2

Select the ACD

application
c
ab

jkl

de

The operating status change codes are defined when the system is configured. Contact the system administrator to obtain these
codes.
Statuses
in service
withdrawn

ACD application welcome

screen display

o
mn

enter the feature code

to activate

Depending the
displayed informations,
enter your password or
confirm

name of the
agent set

number of
the agent
set

135
1.00
5.00

A2

2.00
6.00

Onduty
T.Absence
Logout
Password

3.00
7.00

A 'buzzer' type alarm sounds: activation refused, the

set is probably not taken into account by the call
centre; you should contact your administrator

Press the function key of the status to be activated. Information relative to the selected status is displayed on the screen. If a
refusal message is displayed, contact the system administrator.

9.6
On
4.02+
8.00

OR

Change by function keys (Alcatel-Lucent IP Touch 4028 Phone/4029 Digital Phone and AlcatelLucent IP Touch 4038 Phone/4039 Digital Phone/IP Touch 4068 Phone)

operating status of the agent

set

ACD
Perso

Modifying your personal code - Agent set

status of the
queues

Perso
C.Work
Offduty
Groups

Password

bc

3d

jkl

2a

ef

o
mn

New code (4 digits)

Alcatel-Lucent IP Touch 4038
Phone/4039 Digital Phone/IP
Touch 4068 Phone sets

Codes

additional task
temporarily absent

A melody is played: activation accepted,

the change of status has been carried
out

ACD application welcome screen - Agent set

9.3

Changing the operating status of the set - Agent set

Changing using codes (all sets)

Select the agent and

validate

An agent's availability is determined by the operating status (of which there are 4), that the agent can change at any time. These
statuses are:
In service, the agent is ready to receive calls.
Withdrawn , the agent has withdrawn from the ACD application.
Additional task, the agent is performing a task concerning a call and is not taking other calls.
Temporarily absent, the agent has taken a break and is not taking calls.
The agent can change the operating status directly by entering codes (on all sets), by pressing the function keys on the set (AlcatelLucent IP Touch 4028 Phone/4029 Digital Phone and Alcatel-Lucent IP Touch 4038 Phone/4039 Digital Phone/IP Touch 4068
Phone sets), or using the 'Agent Assistant' agent software on PC (if available).

9.5

Login

ACD
info

The four operating statuses of the agent set

4.02+ means: group number 4; 2 calls waiting; the '+' sign indicates that the queue capacity has been reached
(Alcatel-Lucent IP Touch 4038 Phone/4039 Digital Phone/IP Touch 4068 Phone).

32

ACD : Agent set / Supervisor station

9
9.7

Agent set - Integrating another group/leaving a group

9.9

Supervisor station

A supervisor can review the messages left in the voice mailboxes of the call centre groups (maximum 8 groups) using the function
keys on an Alcatel-Lucent IP Touch 4028 Phone/4029 Digital Phone or Alcatel-Lucent IP Touch 4038 Phone/4039 Digital Phone/
IP Touch 4068 Phone set.

A supervisor can also perform the agent function from the same set.
Groups

Press the key of the group (1 to 8) to

integrate (box empty) and/orpress the
key of the group to leave (box full)

9.8

9.10

Supervising group mailboxes - Supervisor station

Consulting the messages:

Close the agent session (logout) - Agent set

When a message is left in a group mailbox, the voice mail present indicator associated with the supervision key flashes.

follow the instructions of the voice

guide

Logout

Press the supervision

key

When a mailbox is reviewed by a supervisor, the other supervisors cannot access it.

Supervision keys for group mailboxes and positioning on the sets:

10:30

PERS.
Main

Access the 'Main' page

33

Compliance
howtoc

Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year,
parts and labour, counting from the date indicated on your invoice.
The invoice will be demanded if making a claim under the warranty. The warranty does not
however confirm in the following cases: in the event of use that does not comply with the
instructions given in this users manual, faults or damage caused by natural wear, damage
resulting from a cause external to the appliance (e.g. impact, fall, exposure to dampness,
etc.), noncompliant installation or modifications or repairs carried out by people who are
not approved by the manufacturer or retailer.

Information relative to the environment

This symbol indicates that at the end of its life, this product should be subject to
special collection and disposal in member countries of the European Union, as
well as in Norway and Switzerland. By ensuring this product is disposed of
correctly, you will help to conserve natural resources and help prevent potential
negative consequences to the environment and human health which could otherwise be
caused by inappropriate disposal of this product. For further details about recycling this
product, please contact the supplier who sold you the product.

Warning: never place your telephone in contact with water. To clean your telephone, you
may however use a damp soft cloth. Never use solvents (trichlorethylene, acetone, etc.)
which may damage the plastic parts of your telephone. Never spray it with cleaning
products.
The ear piece and microphone area of the handset may attract metallic objects that may
be dangerous for the ear.

Operating conditions
Operating temperature range: -5C /45C.
Acoustic shock protection
The acoustic level of the signal generated by the handset earpiece is less than 136 dBspl for
a transient signal and less than 125 dBA for a continuous signal.
Directive 2003/10/EC specifying the risks inherent in noise at work
The ring contributes towards overall daily noise; at its maximum setting, the level is 105
dBA at 60 cm from terminal. To reduce the level, the following is recommended:
- reduce the setting (9 levels of 5 dB)
- program a progressive ring.

To avoid accidentally damaging the set telephone line connector, make sure you position
the cord correctly in the compartment intended for this purpose.
The wording is not contractual and may be subject to change. Some features of your
telephone are controlled by a software key and the configuration of the unit.

Alcatel, Lucent, Alcatel-Lucent and the Alcatel-Lucent logo are trademarks of AlcatelLucent. All other trademarks are the property of their respective owners.
The information presented is subject to change without notice.
Alcatel-Lucent assumes no responsibility for inaccuracies contained herein.
Copyright 2007 Alcatel-Lucent. All rights reserved.

Declaration of compliance
EC countries: we, Alcatel-Lucent Enterprise, declare that the Alcatel-Lucent IP Touch
4038 Phone, 4039 Digital Phone and IP Touch 4068 Phone products (that can be equipped
with a Bluetooth handset) comply with the essential demands of Directive 1999/5/CE of
the European Parliament and Council. A copy of the original of this declaration of
compliance can be obtained from your installer.
Alcatel-Lucent IP Touch 4068 Phone & IP Touch Bluetooth wireless handset
This device complies with Part 15 of FCC Rules and with RSS-210 of Industry Canada.
Operation is subject to the following two conditions: (1) this device may not cause harmful
interference, and (2) this device must accept any interference received, including
interference that may cause undesired operation. Warning: Changes or modifications
made to this equipment not expressly approved by Alcatel-Lucent Enterprise may void the
FCC authorization to operate this equipment. The device is designed and manufactured
not to exceed the emission limits for exposure to radio frequency energy in SAR (Specific
Absorption Rate) set by the FCC.

MU19006USAD-O600ed01-0729
34