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Sap Helpful Reports List
Sap Helpful Reports List
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BW Team
Description Overview
The following compilation is a list of SAP reports and displays considered to be most helpful to date
for the various financial business functional areas.
The list is not intended to be all-inclusive of available SAP reports, but is provided as a reference for
Commonwealth SAP users when trying to determine what reports may be the most helpful in
providing the information they seek.
Reports and displays are provided from two SAP sources, those being the R/3 transaction system
and the Business Warehouse (BW) system.
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Table of Contents
Clicking on a hyperlink below will take you directly to the section indicated.
Funds Management Reports & Displays
Grants Reports & Displays
Accounts Payable Reports & Displays
Accounts Receivable Reports & Displays
Cash Management Reports & Displays
Cost Allocation Reports & Displays
Fixed Assets Reports & Displays
General Ledger Reports & Displays
Project Systems Reports & Displays
Inventory Management Reports & Displays
Purchase Orders Reports & Displays
Contracts Reports & Displays
RFQ Reports & Displays
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Financial Reporting
Funds Management Reports & Displays
Type
R/3
R/3
ID
Description
Y_DC1_32000238
FM Budgetary Review.
FMRP_RFFMEP1AX
R/3
FMRP_RFFMEP1FX
R/3
FMRP_RFFMEP1BX
R/3
FMRP_RFFMEP30X
R/3
FMRP_RFFMTO30X
R/3
FMX3
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BW Team
This display can be used to verify the funds reservation itself along
with all the detailed information associated with the funds
reservation
R/3
FMY3
R/3
FMZ3
BW
Control Number:
Responsibility:
BW
BW
BW
Open Commitments by
Document Number Current
Fiscal Year
(Budget Execution role)
BW
Status of Appropriations
(Budget Execution role)
BW
Release:
BW Team
This workbook report displays Purchase Requisitions, Precommitments, Commitments, Actual Expenditures and a Total.
Amounts are based on the input Business Area(s) and range of
fiscal periods. Multiple fiscal periods/years or a range of fiscal
periods/years can be input. This means that you can run this
workbook across fiscal years, if necessary. Various optional inputs
and characteristics for drilldown purposes are also available.
This workbook report displays expenditures and fiscal year to date
expenditures based on the input posting period and fiscal year.
Various optional inputs are available in addition to various
characteristics for drilldown purposes.
This report identifies all commitment documents: Purchase
Orders, Funds Pre-commitments, Funds Commitments, Funds
Reservations, Business Trip Commitments and Purchase
Requisitions that have an available balance not equal to 0.
Amounts are based on postings in the current fiscal year only. The
initial view of the report is by Reference Document Number
(commitment document number). The Original and/or Carry
Forward Amount, Total Amount, Activity Amount, and Available
Balance are shown for each open document.
This workbook report displays an Available Balance, Budget
Balance, Anticipated Treasury Balance and Anticipated Treasury
Balance Budgetary Reserve by Business Area and Approp Key.
The balances are based upon Budget Version 999. Amounts are
fiscal year to date based on the input business area, fiscal period
and fiscal year. Various characteristics are also available for
drilldown purposes.
This workbook report displays commitment and actual detail line
item data for up to 3 funds across multiple fiscal periods. The key
figures displayed on the report are purchase requisitions, precommitments, commitments, expenditures, actual augmentations
and non-augmenting revenues. User must enter a Business Area,
Fiscal Year and at least 1 fund. User has the option of entering
multiple fiscal periods and/or multiple FM posting dates. Many
characteristics are available for drilldown.
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ID
Description
R/3
S_ALR_87013019
List: Budget/Actuals/Commitments
This report displays internal order budget values with assigned
costs (actuals and commitments) and displays a remaining
balance by order and order group.
R/3
S_ALR_87013645
R/3
KOB1
R/3
KOB2
R/3
KOB4
R/3
KOK5
R/3
Y_DC1_32000029
BW
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BW
BW
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Grant/Funding Source
Accounts Receivable
(Grant Accounting role)
BW Team
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ID
Description
FBL1N
R/3
ZFBL1N
R/3
FMZ3
R/3
F.15
FB03
R/3
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R/3
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BW Team
FK03
R/3
S_P99_41000099
R/3
S_ALR_87012086
Vendor List
COPA employee receives inquiry on vendor listing based
on certain criteria like Bank Data, Withholding tax
indicators etc. SAP Report S_ALR_87012086 provides
listing of vendor information based on pre-selected
criteria.
R/3
ZG_VAC
BW
AP - Treasury Payments
(Accounts Payable role)
BW
BW
Release:
Control Number:
Responsibility:
Vendor Level
(Accounts Payable role)
BW Team
ID
Description
S_ALR_87012173
R/3
S_ALR_87012169
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FBL5N
* This display is very popular
and heavily used. Provides the
most overall information by
customer.
R/3
FI03
BW Team
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ID
Description
FB03
Display Documents
This transaction will display a previously created accounting
document. To display a specific document, enter document
number, company code and fiscal year (optional).
R/3
FF7A
R/3
FBL3N
R/3
R/3
FF.6
FF.1
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ID
Description
R/3
R/3
KB16N
KSB1
R/3
R/3
KOB1
KSB5
ID
Description
S_ALR_87011965
S_ALR_87011979
S_ALR_87011981
S_ALR_87012075
ID
Description
S_ALR_87012326
S_ALR_87012328
ZMONRECON
Chart of Accounts
G/L Account List
Monthly SAP to TABS Reconciliation Worksheet and
Exception Report
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ID
Description
R/3
R/3
R/3
R/3
BW
FB03
KB16N
CJ13
FMEM
Life to Date Commitments and
Actuals by
Project
(Project Systems role)
BW
Display Document
Display Manual Cost Allocation
Actual Costs/Revenues (accrual-based line item report)
AE004 Project Status of Appropriations Report
This workbook displays Pre-Commitments, Commitments,
Actual Expenditures, Purchase Requisitions, Actual
Augmentations and Non-Augmenting Revenues by Project
Definition. Amounts are life to date based on the input
fiscal period and fiscal year. This workbook includes the
different breakdowns of the project definition and WBS
element, i.e. phase, part, activity, point. This report
excludes Business Area 78 (PennDot). Various optional
inputs and characteristics for drilldown purposes are also
available.
This workbook displays Pre-Commitments, Commitments,
Actual Expenditures, Purchase Requisitions, Actual
Augmentations and Non-Augmenting Revenues by Project
Definition. Amounts are life to date based on the input
fiscal period and fiscal year. This workbook includes the
different breakdowns of the project definition and WBS
element (Project Key, Roadway Sys, State & Local Route,
Phase, Section, Organization, Program, Part Code) for
PDOT only. Various optional inputs and characteristics for
drilldown purposes are also available.
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Procurement Reporting
Inventory Management Reports & Displays
Type
ID
Description
BW
R/3
MMBE
R/3
MM60
ID
Description
BW
BW
BW
PO Summary by Business
Area
(Purchase Orders role)
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R/3
ME81N
R/3
ME80FN
R/3
BW Team
ID
Description
R/3
R/3
R/3
ME23N
ME53N
ME80RN
R/3
Contract Display:
ME3C
ME3K
ME3L
ME3M
ME3N
Same as ME80FN.
List Display - Purchase Orders by:
Material Group
Account Assignment
Vendor
Material
Agreement Number
BW
Expiring Contracts
(SRM Reporting role)
ID
Description
RFQ Display:
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BW
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ME4L
ME4M
ME4S
ME4C
ME4N
RFQ Analysis
(Sourcing role)
BW Team
Vendor
Material
Collective Number
Material Group
RFQ Number
This report shows the Total RFQ Items, Bids Not
Received, Bids Received, and % of Bids Received for the
Date Range Selected. A mandatory selection of Calendar
Year/Month must be made when this report is initialized.
This report provides information on RFQ's issued to
certified MWBE by indicator and race.
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