CONSTRUCTION DOCUMENTS

Process
BoT
Construction

Scoping

Feasibility

Programming

Schematic
Design

Design
Development

Construction
Documents

Construction

Closeout

GMP Buyout
Permitting

Goal
The Construction Documents (CD) phase is the last stage of the design process. The Consultant
Group is focused on finalizing the drawings and specifications for all components and systems of the
building producing the Contract Documents. A complete set of Contract Documents provides a
comprehensive, fully coordinated set of construction documents and specifications that the Contractor
uses to determine a Guaranteed Maximum Price or lump sum price, obtain necessary permits and
construct the project.
During this phase, the Technical Group performs an interim review of the drawings and specifications
at 50% CD completion for constructibility and advises the Consultant Group of any conflicts from the
previously signed-off Design Development drawings. When the construction documents are 95%
complete, the Technical Group and Structural Peer Group review the drawings for content and
provide final comments. Because the Consultant Group is tasked with delineating the signed-off
building design (signed-off at the end of the Design Development phase), changes to the scope or
program in this phase will incur budget impacts and schedule delays.
The completed Contract Documents and schedule are bid priced and the information is summarized
in a Write-up which is presented by CP&M to the Board of Trustees for Construction Approval.
Tasks

Finalize coordination of systems designs

Finalize coordination of all drawings

Finalize selections of finishes & materials

Finalize construction details

Finalize Site Logistics Plan

Complete 50% Technical Group

constructibility review

Complete 95% Technical Group

constructibility review

Complete 95% Structural Peer review

Detail Sustainability components

Finalize specifications

Finalize Commissioning Plan

Develop a 50% CD budget

Finalize GMP Budget (95% - 100% CD)

Submittal to County/City for plan check

Revise project schedule

Sign-off on design mock-ups

Deliverables

Complete set of Contract Documents

Bid priced budget and schedule

Construction Management Plan

Commissioning Plan

Board of Trustees Write-up for

Construction Approval
Approvals

Project Manager

Facility Coordinator

Associate Vice Provost, CP&M

Dir of Fin, Vice Provost Land & Buildings

Dean/Department Chair and Provost

Board of Trustees Construction Approval

Resources

Facility Design Guidelines (FDG)

Facilities Operations

2001 PDP Manual Volume 2

Task and Drawing Checklists
Capital Planning and Management

1996 - Research Park Planning

Handbook with Guidelines
Stanford Management Company

Guidelines for Sustainable Buildings

Stanford University Environmental
Stewardship Committee

The following from University Architect/Planning:

1989 Landscape Design Guidelines

1999 - Central Campus: General Design

Guidelines BROWN BOOK

2001 Permitting Process Interaction with

SC County (includes Community Plan
and General Use Permit) BLUE BOOK

1994 - Historic Building Guidelines

1992 Medical Center Design Guidelines

Tree Protection Guidelines: University

Resources & Site Protection during
Construction

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Task List

Volume 2

1. Finalize coordination of systems design

Task

Remarks

Site Utilities
o Steam
o Sanitary Sewer
o Storm
o Site electrical
o High volt
o Domestic Water
o Fire Water
o Irrigation
HVAC systems
Plumbing systems
Process Piping
Site Lighting
Electrical Power
Electrical Lighting
Fire Sprinklers
Fire Alarm
Telecommunications (Tel/Data/Networking,
Audio Visual)

2. Finalize coordination of drawings

Task

Remarks

Architectural with all systems

Architectural with site utilities
o Steam
o Sanitary Sewer
o Storm
o Site electrical
o High volt
o Domestic Water
o Fire Water
o Irrigation
Architectural with civil, Landscaping and Site
Utilities
Architectural with interior finishes
Architectural with furniture plans

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3. Finalize selections of finishes & materials

Task

Remarks

Select exterior palettes with University

Architect
Walls
Bases
Window and Door Frames
Doors
Curtain Wall
Glazing
Eaves
Gutters
Roofing
Walks
Lighting
Signage and Wayfinding
Other exterior Connecting Elements
Confirm interior palettes with University
Architect for Major Public Spaces
If Housing Project then Finishes are selected
by Housing
If OSHPD then confirm finish materials meet
State requirements
Select materials with recycled content
4. Finalize Construction Details
Task

Remarks

Site Utilities
High Voltage
Civil
Landscape
Architectural
Interiors
Mechanical
Plumbing
Electrical Power
Electrical Lighting
Telecommunications
Fire Sprinklers
Fire Alarm

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5. Finalize Site Logistics Plan (same as construction coordination plan)

Task

Remarks

Site access & materials delivery

Laydown area
Crane location(s)
Security/Safety requirements
Site preservation
Traffic re-routing (vehicular and pedestrian)
Temporary services
Mitigations of Environmental pollution, dust,
noise, etc.
Site boundaries
Delivery access
Emergency vehicle access
Pedestrian access and flow
Laydown area
Campus parking
Construction parking
Fencing location
Trailer location(s)
Temporary services
Regional Sign Plan
6. Complete 50% Technical Group Constructibility Review
Task

Remarks

Facilities Operations Zone Manager

Reviews with Maintenance Shop (Note: if
School of Medicine then review by SoM
Engineering; if Housing then review by
Housing Facilities Operations)
HVAC Shop
Plumbing Shop
Electrical Shop
Lock Shop
Grounds
Site Utilities
High Volt
Water
Chilled Water
Steam
Storm Water
Environmental Health & Safety
Fire Marshal - Exiting & Occupant Loads
Fire Sprinkler
Fire Alarm
Communications Services Engineering
Telephone
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Data
Networking
Audio Visual
Web Casting
Security
Card Readers
CCTV
Site Lighting
Parking & Transportation
Public Safety/Security
ADA
Planning Office, University Architect
Risk Management (FM Global, if required)
Review coordination of sustainability
components to ensure the design intent is
satisfied

7. Complete 95% Technical Group Review

Task

Remarks

Facilities Operations Zone Manager

Reviews with Maintenance Shop (Note: if
School of Medicine then review by SoM
Engineering; if Housing then review by
Housing Facilities Operations)
HVAC Shop
Plumbing Shop
Electrical Shop
Lock Shop
Grounds
Site Utilities
High Volt
Water
Chilled Water
Steam
Storm Water
Environmental Health & Safety
Fire Marshal - Exiting & Occupant Loads
Fire Sprinkler
Fire Alarm
Communications Services Engineering
Telephone
Data
Networking
Audio Visual
Web Casting
Security
Card Readers
CCTV
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Site Lighting
Parking & Transportation
Public Safety/Security
ADA
Planning Office, University Architect
Risk Management (FM Global, if required)

8. 95% Structural Peer Review

Task

Remarks

Hold final Structural Peer Group meeting

Sign-off by Peer Group on structural design
and details

9. Detail sustainability components

Task

Remarks

10. Finalize Specifications

Task

Remarks

CSI Format Sections 1-16

Commissioning Plan
Instructions to Bidders
Soils Reports
Vibration Analysis
Acoustical Requirements
Audio Visual/Web Casting
Site Logistics Plan

11. Finalize Commissioning Plan (if required)

Task

Remarks

Identify systems to be commissioned

o Mechanical
o Electrical
o Plumbing
o Process Piping
o Controls
o Fire Protection/Life Safety
o Sprinklers
o Audio/Visual Equipment
o Telecommunications
Determine Commissioning Plan format
Define the scope of the commissioning
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process
Identify roles and responsibilities within the
Design and Technical Groups (and in some
cases PIs)
Determine lines of communications between
each group
Establish a commissioning schedule
Evaluate the operating condition of the
system at the completion of functional testing
Identify deficiencies during testing and
measures taken to correct them
Identify uncorrected deficiencies that are
accepted by the University
Report on field activities and testing
procedures
Estimate schedule for required deferred
testing

12. Finalize Budget for GC Contract (typically a Guaranteed Maximum Price)

Task

Remarks

Finalize Contractors GMP

Hard Costs
Allowances
Construction Contingency
Bond Cost
Insurance Cost
Contractor Fee
Itemized General Conditions
Confirm CATS items
Review Controls section of PDP Manual
Volume 2 for Budget Development
Confirm financing costs with CP&M Associate
Director of Finance

13. Submit to County/City/State for plan check

Task

Remarks

Determine Fees from rate schedule

Complete application
Determine required number of sets of
Construction Documents

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14. Revise project schedule

Task

Remarks

Confirm buy-out strategy

Confirm status of long-lead items
Include detailed contractor schedule in
Master Project Schedule

15. Sign-off on mock-ups (these mock-ups are geared toward evaluating constructibility
issues and are additional to the mock-ups that may have been developed in the SD and
DD phases to aid in design)
Task

Remarks

Exterior wall construction

Roofing details
Hardscape

Deliverables
1. Complete Set of Construction Documents and Project Manual (specs)
Refer to Drawing checklist which follows this section
Task

Remarks

Coordinated Drawings
Project Manual

2. Bid-priced Budget and Schedule

Task

Remarks

General Contractors construction schedule

with detailed tasks and milestones

3 copies of GMP (2 Procurement, 1 CP&M)

3. Construction Management Plan

Task

Remarks

Use CMP template. Revise for projectspecific information as necessary

Submit draft CMP for ASA
Submit final CMP at end of CDs

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4. Commissioning Plan
Task

Remarks

Confirm systems to be commissioned

Sign-off on plan by CP&M, Zone Manager
and Contractor

5. Board of Trustees Write-up to include the following:

(refer to Board submittal checklist and Board write-up template at beginning of manual)
Task

Remarks

Budget (GMP)
Confirm 100% CDs or indicate percentage
completed
Buyout date
Schedule

Approvals
Task

Remarks

Facility Coordinator
Associate Vice Provost of CP&M
Dean
Provost
Board of Trustees - Construction Approval

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General Information
Life Safety Plan with egress routes, ADA
accessibility and Title 24 calculations
Occupant Loads
Fire apparatus access
Sheet Index
Site
Site Plan
Parking stall types and locations
Bike rack locations
Site Furnishings
Landscaping
Irrigation Plan and Details
Plans
1/8 Floor Plans with dimensions
Enlarged Plans
Enlarged Stair and Elevator Plans
1/8 Roof Plan with roof pads, drains,
equipment screens and OSHA compliance
Utility main locations
Utility entrance locations
Mechanical single line Distribution Plan
Mechanical, Electrical and Telecom Room
layouts.
Electrical Power Plans
Electrical Lighting Plans
Structural plan with column spacing and
shear walls locations
Furniture Plans
Interior Finish Plans
Lab Equipment Plan
Kitchen and Specialty Equipment Plan
Reflected Ceiling Plans with dimensions and
heights above finished floor
Casework location
Rated wall locations
Door locations and handing
Vertical Circulation locations and sizes
Specialty locations (whiteboards, projections
screens, etc.)
Audio Visual Equipment locations
Card Reader locations
Security/CCTV locations
Fire Alarm and Sprinkler Shop Drawings

Elevations
Exterior Elevations indicating location of
fixed and operable windows, doors, overall
dimensions and floor-to-floor heights
Casework elevations
Exterior finish materials
Exterior cladding systems
Exterior lighting locations
Roof profile and finish material
Interior Elevations of major/complicated
spaces
Sections
Building Sections showing floor-to-floor
heights, space relationships, and
mechanical plenums
Exterior Wall Sections
Stair, elevator and shaft sections
Details
Exterior Wall Details
Roof Details
Floor Details
Wall Types
Casework Details
Ceiling Details
Interior Details
Significant Structural Details
Window types
Door and Door Frame types
Door and Window Schedule
Mechanical Equipment Schedules
Mechanical Details
Electric Panel Schedules
Electrical Details
Plumbing riser diagrams
Plumbing Details
ADA and Title 24 code required details
Specialty Walls (blast walls, dust barriers
etc.)

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Project Manual
Preliminary Specifications
MEPS Basis of Design Narratives with load requirements and distribution plan
Cable tray/J-hook requirements
Fume Hood and Lab equipment inventory
Signage Narrative
Vibration Analysis
Soils Report
Acoustical requirements
Lighting level requirements
Hardware Schedule with Types
General Requirements with Bidding Instructions

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