New-Hire Orientation

An Employee Communication Presentation

Introduction

Starting a new job can be an exciting and sometimes nervewracking experience, filled with questions and uncertainties of
about how things are done in the new organization. Simple
questions such as When do I get paid? and Where is the
break room? can be addressed in new-hire orientation. This is
the time to introduce the new employee to the organizations
mission, vision, culture, policies, benefits and, sometimes, even
the companys executive team.

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Introduction

Note to Presenter:
This sample presentation is intended for presentation to newly
hired employees who have limited knowledge of the
organization. This is a sample presentation that must be
customized to include the employers own culture, programs
and orientation experience.
The suggested length of this program is a day to day
session with a mid-morning break and/or a lunch break.
You may also want to seek the assistance of your Benefits,
Payroll, Office and/or IT managers for particular sections of the
presentation.

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Agenda

The agenda for our meeting today is:

New-hire paperwork
Welcome
Introductions of participants: Name, department, position
History of company

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Agenda

Vision statement
Mission statement
Organizational structure
Values of our company
Code of ethics

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Agenda

Benefits and payroll

Policies and procedures
Building and administrative information
IT information
Summary and conclusion

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New-Hire Paperwork
Note to Presenter: This is a list of commonly used new-hire forms. You may need to add
or remove items to fit your organization.

Review the following Items for completion:

I-9 verification
>

Signed Offer and Acknowledgement Letter

Employee Data Form
W-4 and State Tax Withholding Form(s)
Direct Deposit Form
Benefit Enrollment Form(s)
>

Be sure to check documentation

Medical, dental, vision, 401(k), etc.

Conflict of Interest Statement/Confidentiality Agreement

Non-Disclosure Agreement

Note to Presenter: If you use a web-based self-service new-hire module, you can direct
employees to the appropriate web site.
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Welcome

Note to Presenter:
Have someone from your executive team, i.e., CEO or COO, or
your HR staff do a brief five-minute welcome speech.

Encourage questions throughout the day.

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Introduction of Participants

Note to Presenter: Have the new hires introduce themselves to the

group.

What is your name?

What department will you be in?
What is your position?
Anything else you would like to share with us?

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History of [Company Name]

[Company Name] was founded in [Year] by [Founders name]

.
Note to Presenter: This is where you will introduce new
employees to the history of the organization. Youll want to tell
the story of the organization so that new employees know how
the organization began and where it is now.
You can communicate this information in a narrative format, a
timeline format detailing the key milestones or even
video/multimedia format.

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Vision Statement

Our company vision is

Sample Vision Statement: At [Company Name], we believe that
quality service requires superior customer-oriented thinkers,
agents and business partners. Together, our people focus on
our customers' needs and provide outstanding service to
achieve results.

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Mission Statement

Our company mission is.

Sample mission statement: [Company Name]s mission is to
provide superior, personalized service through our staff of
dedicated people. To fulfill this mission, we are committed to:
>
>
>
>
>

Partnering with our agents

Providing competitively priced products and quality claims service
Taking advantage of technology
Rewarding employee achievement
Profitability

Talking points: Discuss some key organizational goals for the year.

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Organizational Structure

[Insert Organization Chart Here]

Sample Chart

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Values of Our Company

Our Values for Doing Good Business

Sample Values:
> We focus on our Customers
> We focus on our People
> We focus on our Stakeholders

Talking points: There are no unimportant jobs! Each job brings

something to the table and helps contribute to the companys
overall mission!

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Code of Ethics

[Insert Code of Ethics here]

Sample:
[Company Name] maintains certain policies to guide its
employees with respect to standards of conduct expected in
areas where improper activities could damage [Company
Name] reputation and otherwise result in serious adverse
consequences to the company and to employees involved. The
purpose of this policy is to affirm, in a comprehensive
statement, required standards of conduct and practices with
respect to certain type of payments and political contributions.*

*Reproduced with permission from Steven Sacks The Complete Collection of Legal Forms for Employers. All

inclusive Sample Contracts, Forms, and Checklists for Hiring, Firing and Day-to-day Employment (Legal
Strategies Publications, copyright 1996).

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Break Time

15 Minute Break

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Statutory Benefits

(Note to presenter: Customize in accordance with your state)

Legally provided or mandated benefits are those required by

federal and state laws. These include contributions for:

Social Security and Medicare:

These are federally mandated and administered benefits.

Workers Compensation
Unemployment
Disability
>

Some states also have disability programs that require

contributions from the employer and employee.

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Questions? Comments?

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Payroll

Note to Presenter: Have your payroll manager speak here.

Biweekly payroll
Pay day every other Friday
Time sheets/record-keeping system
Direct deposit: up to five accounts (savings or checking)

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Voluntary Benefits

(Note to Presenter: Have you benefits manager speak here.

Customize for your company.)

The benefits that [Company Name] provides

voluntarily and that the company and employees
share in the cost are:
Health insurance
Prescription drug insurance
Dental insurance
Vision insurance
Commuter benefits (parking, van pools, mass transit
tokens)

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Voluntary Benefits

The benefits that [Company Name] provides voluntarily and

that the company pays 100% of the cost are:
Retirement/pension plan (a defined benefit plan)
Employer match to employee 401(k) contributions
Term life insurance
Accidental death and dismemberment insurance
Short-term disability insurance
Long-term disability insurance
Long-term care insurance

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Voluntary Benefits

Other benefits that [Company Name] provides voluntarily

and that the company pays 100% of the cost are:
Incentive bonuses
Paid time off:
Vacation leave
Sick leave
Holidays
Personal days
Bereavement leave
Paid weather-related emergency closing leave

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Voluntary Benefits

Additional benefits that [Company Name] provides

voluntarily and that the company pays 100% of the cost
are:

Tuition assistance (up to $5,250 tax-free per year)

Employee assistance program (EAP)
On-site fitness center
On-site child care
Computer purchase assistance
Scholarships for children of employees
Paid sabbaticals
Direct deposit of pay
Social gatherings (holiday party, summer picnic)

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Voluntary Benefits

In addition, [Company Name] sponsors and pays the

administration fees for the following benefits plans that
employees may participate in by making contributions:

401(k) savings and retirement plan

Health savings account
Health flexible spending account
Dependent care flexible spending account

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Questions? Comments?

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Policies and Procedures

Note to Presenter: Have a discussion of some key policies and

procedures. Distribute Employee Handbooks and have
employees sign acknowledgement of receipt.

Attendance policy
PTO/holiday/leave policy
Anti-harassment policy
Complaint procedure policy
Health, safety and security policies
Flextime and telecommuting policy
Performance management policy

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Building and Administrative Services

(Note to Presenter: Have your office manager speak here.)

Department contacts: names and information

Severe weather closing hotline
Operations emergency hotline
Forgot your office key/badge?
Parking issue?
Reserving conference rooms
Other service requests

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Information Technology Services

(Note to Presenter: Have your IT manager speak here.)

Equipment and Usage Policy

[Company Name] recognizes that the use of the Internet has
many benefits for [Company Name] and its employees, such as
making communication more efficient and effective. Therefore,
employees are encouraged to use the Internet appropriately.
Unacceptable use of the Internet can place [Company Name]
and others at risk. This policy discusses acceptable usage of the
Internet. (Please refer to the Employee Handbook for
information.)

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Information Technology Services

Software
Network and drives
Help desk information:
> Submitting a help desk ticket
> Whom to contact

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Summary

In this meeting, we reviewed:

History of the company

Vision and mission statements
Organizational structure
Company values
Code of ethics
Payroll information
Benefits information
Policies and procedures
Frequently access departments:
> Administrative services
> IT

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Questions? Comments?

Further questions can be directed to the

Human Resources Department

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New-Hire Orientation Evaluation

Please be sure to complete and leave the evaluation sheet you

received with your handouts
Thank you for your attention and welcome!

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