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Tutorial Agoes Rafsanjanie
Tutorial Agoes Rafsanjanie
Welcome 2
Welcome
You can use this tutorial with the most recent versions of MYOB
Accounting, MYOB Accounting Plus, and MYOB Premier; these
products will be referred to as your MYOB software throughout
this tutorial.
If the screenshots are not clear, try selecting 200% as the zoom in
the toolbar.
A white zoom arrow indicates that you can make changes to the
detail of the transaction or record.
A grey zoom arrow indicates that either it is not possible to edit
the details or you do not allow editing of transactions once
recorded. (You can change this preference in the Security view of
the Preferences window.)
Tab keys Pressing the TAB key will move you from one field to
search icon
Setting up Accounts 8
Setting up Accounts
The Accounts List Your company file contains the Accounts
List, which is a group of classifications used for organising the
accounting entries of your business.
When you create the company file, you have the option of
importing an accounts list from your accountant, building one
from scratch or starting off with one of the many preset accounts
lists provided. You can then customise it to suit your business,
adding the accounts you need and deleting the ones you are not
likely to use.
Setting up Accounts 9
Assets (1-)
Liabilities (2-)
Equity (3-)
Income (4-)
Cost of Sales (5-)
Expenses (6-)
Other Income (8-)
Other Expense (9-)
Setting up Accounts 10
Tab to the Memo field and type Initial funding of the company.
Type Acme Business Supplies in the Card field and press TAB.
Since you dont have a record for Acme Business Supplies,
the Select from List window appears.
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b
c
d
a
b
c
d
Note In this tutorial, assume that the opening balance of the bank
account is zero, and that there are no unpresented cheques or
deposits that havent been credited. If this were not the case, you
would have to set up the bank account before completing the
first months reconciliation. See your User Guides Setting Up
chapter for more information.
A deposit of $30,000
A cheque for $5,500
A bank charge of $5.
Select the anz.qif file that has been installed in the Tutorial
folder. Click Open.
Tab to the Bank Statement Date field and enter 31/7/03. Press
TAB.
Purchase layouts
Depending on the type of purchase you are making, you can
choose from four purchase layouts:
Click the down arrow in the upper left corner of the window
and choose Order.
Type World of Gadgets Pty Ltd in the Supplier field and press
TAB. The name will be matched with the card set up for this
supplier in the Cards List.
Press TAB. As this item does not exist in our Items List, the
Select from List window appears.
10 Mark the I Buy This Item, I Sell This Item and I Inventory
This Item checkboxes.
11 Continue to complete the Profile, Buying Details and
Selling Details views as shown here.
We recommend that you read the Inventory chapter of your
MYOB User Guide before you set up item records in your
own company file. (If you are using MYOB Premier, check
out your advanced inventory options.)
14 Press TAB and then the down arrow key on your keyboard to
move to the Comment field. Type Please deliver to warehouse.
In the Promised Date field, type 20/8/03 (the date we expect
to receive the goods).
As we are only placing an order, our inventory levels have
not changed. When we receive the goods (in the next
exercise), we can convert the order to a bill.
15 Click Record to record the order.
16 Click Cancel to return to the Purchases command centre.
Press TAB to display the Select from List window and doubleclick World of Gadgets. The supplier details appear and the
outstanding payables for the supplier are listed.
Enter 27/8/03 in the Date field and 550 in the Amount field.
Click the down arrow in the upper left corner of the window
and choose Invoice.
Click the Layout button and select the Item layout as we are
selling items from our inventory.
Items Register
The Items Register gives you quick access to transactions relating
to items. When the register is filtered to show a single item, a
running balance of the items quantities and value is displayed.
In the following exercise, you will use the Items Register to view
the number of widgets you have on hand and to display the
transaction you entered in exercise 7.
Click the zoom arrow to the left of the date to view the
transaction in its original window. The invoice you created
to enter the sale of 65 widgets is displayed.
Credit notes
Tab to the Description column and type Credit note for five
damaged Widgets.
Type -55 in the Amount column and change the tax code to
GST.
You give the customer a credit note for the five damaged widgets
which will be applied against their outstanding invoice.
Creating a credit note follows the same procedure as making a
sale, except that the values in the invoice are entered as negative
(-) amounts.
If goods are returned and placed back in our inventory for
reselling, we would need to use the Item layout so that our
inventory is readjusted for the returns.
In this case the goods were damaged, which means we wont be
placing them back in our inventory. The cost of the damaged
goods will be allocated to an income account called Sales Returns
and the Miscellaneous layout will be used.
The Sales Returns account will offset the total sales value in the
Profit & Loss Statement.
Enter the date as 15/9/03. Press TAB until the $55.00 credit
amount appears in the Amount Applied column and then
press TAB again.
This tells your MYOB software that the outstanding balance
for the invoice needs to be reduced by the credit amount
applied.
Go to the Sales Register and click the Returns & Credits tab.
The credit note of $10 appears in the scrolling list.
If the credit note doesnt appear here, enter Customer in the
Search By field and enter Widget Eaters Limited in the
adjacent field.
Select the credit note and click the Pay Refund button.
Click Record.
You can view your Jobs List by choosing Jobs from the Lists menu. View details of a job by
clicking the zoom arrow next to it.
Enter 4980 in the Job Number field and press TAB. Detailed
information about this job appears in the Analyse Jobs
window.
You can view the progress of this job broken down by account.
You can also view any budgets you have entered for this job and
compare it with the actual expenses.
Click the Selected Form for Sale search icon. Select the Plain
Paper Invoice and click Use Form. This template has been
pre-customised to fit on plain A4 paper.
field name. You can change the font, size and position of the
fields by double-clicking them.
Active and inactive fieldsActive fields are printed on the
form; inactive fields are not printed and appear in dim text
in the Customise window. Data fields can be made active or
inactive. Text fields cannot be made inactivethey can only
be deleted.
Form sizeYou can change how many forms you want
printed per page and set the page size using the Forms Info
option in the Form menu that appears in the menu bar
during customisation.
The following procedures will show you how to:
This window contains a number of field types that you need
to be aware of before you begin customising the form:
Text fieldsThese are fields that you can create using the
Text tool
in the Tool palette. To edit existing text fields,
double-click them.
Now click the [Company Address] data field and hold the
mouse button down. The pointer changes to a hand. Drag
the mouse down and release the mouse button when the
field is just above the ABN field.
The Customise window should now look like the second
screenshot shown here.
Tip Another, more precise way to change the size and location
of the field is to double-click it and change the coordinates in the
Field Information window.
Click on a blank part of the form. The form should now look
like the following screenshot.
Change the font and paragraph properties of the Company Address field and
make the Company Name field inactive.
Click Load Picture. Select the clear.bmp file that has been
installed in the Tutorial folder. Click Open.
When you return to the Field Information window, you will
see a preview of the image you are importing.
Change the Field Location to 0.45 cm from the top and 1.50
cm from the left (or 0.18 and 0.6 inches) and set the Field
Size (the graphics size) to approximately 2.1 cm high by 5.9
cm wide (or 0.86 and 2.29 inches).
Save the form on your hard drive. It will appear in the Selected Form for Sale list in the
Forms Selection window.
Lets print the item invoice you created earlier in the tutorial
using the form template you customised.
3
Make sure the Selected Form for Sale field shows the
template name you customised, which in your case is Test.
The Scr field will not appear when you display the report.
Tip You can view the original transactions behind the report
lines, by clicking on a transaction row. The original window for
the transaction appears.
Tip To save any report customisation that you do, click Save As
in the Screen Report window. Give the customised report a new
name and description. To re-use the customised report, access it
from the Custom view of the Index to Reports window.
14 The E-mail window appears, into which you can enter your
accountants e-mail address, the subject and message.
When you click Send, the report will be saved as a PDF file
(viewable using Adobe Acrobat Reader), and is automatically
attached to an e-mail message. This message will appear in
the Outbox folder of your e-mail software, ready to be sent
the next time youre online.
For the purposes of this tutorial, press Cancel instead of
Send.
15 Click Close to return to the Index to Reports window and
click Close again to return to the command centre.
Congratulations! 58
Congratulations!
You have now completed this tutorial. By now you should be
able to find your way around the command centres and know
where to enter your daily transactions.