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54511q073 Purchasing Integration With Approvals Management Ame.1212
54511q073 Purchasing Integration With Approvals Management Ame.1212
Table of Contents
Purchasing - Integration With Approvals Management (AME) [EDUF0266] 01-Jul-2004.....................1
Purchasing - Integration With Approvals Management (AME).....................................................................1
Approval Management (AME) -Create Conditions......................................................................................4
Approval Management (AME) - Create Rules..............................................................................................6
Disable AME - Remove PURCHASE_REQ Approval Transaction..............................................................8
iProcurement Enter Purchase Requisition..................................................................................................9
Disable AME - Remove PURCHASE_REQ Approval Transaction..............................................................11
Flowchart........................................................................................................................................................12
Owner
App
Release
Version
Change Reference
01-Jul-2004
Lydia.Patterson
11.5.10
v1.0
New Document
11-Nov-2004
Lydia Patterson
11.5.10
V2.0
16-Nov-2004
Anmolak Johal
11.5.10
V2.0
Reviewed script
19-Nov-2004
Lydia Patterson
11.5.10
V2.0
1-May-2006
Joseph Kim
11.5.10r
3
V2.1
Objective
The purpose of this document is to show the integration of Oracle Purchasing with Oracle
Approvals Management (AME). AME is used as the approval engine for requisitions to generate
a supervisor hierarchy across multiple Oracle Applications module (ie Purchasing or
iProcurement) based on the preparer of the requisition ( that is the requester or the employee that
initiates the requisition). The script covers approvals based on Purchase Requisition amount for
both Purchasing and iProcurement.
What's New?
Oracle Approvals Management (AME) is now integrated with Oracle Purchasing.
Pitfalls
Ensure that conditions and rules are defined in AME and that each document type for AME
approvals is set to the appropriate Approval Transaction Type in Purchasing (PURCHASE_REQ,
INTERNAL_REQ or RCO).
Also note for demo purpose, only USD currency condition is created although it is possible to set
conditions for other currencies (i.e. EUR, GBP, SEK)
The approval management has been setup in the demonstration environment with the following
rules and conditions:
Any requisition entered with an amount less than or equal $25000 does require an approval.
If the requisition is in Vision Operations set of books and the requisition amount is
between $0 and $ 25 000, route the requisition to the preparer manager (Casey Brown).
If the requisition is in Vision Operations set of books and the requisition amount is
greater than $ 25 000 route the requisition to the preparers manager (Casey Brown) and
then to the CEO (William Tucker) for final approval.
The Approval Authority value is used by Oracle Approvals Management to determine whether a
person has sufficient authority to approve a transaction. The highest the value, the greatest
Approval Authority. In this case since Pat stock is reporting to Casey Brown, she has the lowest
Approval Authority.
Related Documents
http://globalxchange.oraclecorp.com/demodocs >Reference Materials Folder > Fundamentals
Begin Demo
Before creating conditions or rules you must first choose the transaction type for which you want
the conditions or the rules to use. As mentioned above, AME can be set for three purchase
document. In this demo we will set rules and conditions for transaction type Purchase
Requisition Approval.
Vision Operations
Username /
Operations / welcome
Password
Responsibility Approvals Management Business Analyst
2.
3.
Along right side of screen, for field Select Transaction Type enter in Purchase
Requisition Approval, then (B) Tab
(H) Conditions, along the right side of screen under the 2.Define the Components section
Notice the seeded conditions REQUISITION_TOTAL is greater than 25000,USD and
REQUISITION_TOTAL is greater than or equal to 0 and less than or equal to
25000,USD
As needed create a new condition
(B) Create
Field
Vision Operations
Condition Type
(LOV)
Ordinary (Default)
Attribute
REQUISITION_TOTAL
NOTE: The screen will update depending on the attribute value and other values you
enter in certain fields.
Field
Vision Operations
Currency Code
(LOV)
USD
Requisition Total
Expression Value
Limit Value
Ex. 50,000
Expression value
Limit Value
Ex. 100,000
(B) Apply
You are returned the main Conditions tabbed region and the system displays a message
that the condition has been created.
The new condition should be listed
(T) Rules
NOTE the seeded rules Purchase Requisition Over $25,000 and Purchase Requisition
Under $25,000. DO NOT MODIFY OR DELETE THE EXISTING RULES UNLESS
REQUIRED FOR YOUR DEMO.
(B) Create
Opens a window for Add Rule Step 1 of 4
Vision Operations
Description
Current date
(B) Next
Add Condition step 2 of 4
Check box next to newly created condition or condition applicable to your demo
requirement. (ex. Box for REQUISITION_TOTAL is greater than 50000 and less than
or equal to 100000,USD)
(B) Continue
Copyright Oracle Corporation, 2003. All rights reserved.
(B) Next
Add Action step 3 of 4
Action field. Use LOV to choose applicable action (ex. Require approvals up to the first
superior.)
(B) Next
Review Rule
(B) Finish
NOTE: As necessary, you can review the seeded rules to get an idea of what is possible
how you may want to create new rules.
Vision Operations
Username / Password
Operations/ welcome
Responsibility
Enable AME
(N) Setup > Purchasing>Document Types> Select Purchase Requisition (LOV) (B) OK
Note: The Approval Transaction Type field value is currently blank
Vision Operations
PURCHASE_REQ
(T) Save
Close form
8.
Vision Operations
Username / Password
Operations / welcome
Responsibility
iProcurement
Next to Search field Main Store section, enter 'Step Ladder' in the Search field.
(B) Go
Note: The search returns 3 items. Note that one of the items is tied to contract 1528.
This implies that this line item will be automatically sourced to 'Corporate Express
Office Supply' without the need for Buyer Intervention.
(B) Select the item (Stop Step 2-step ladder) that has a contract 1528 attached to it by
clicking the "Add to Cart" button.
You are returned to the search page. You can either click on the View Cart and
Checkout button to start the checkout process, or search on a new item. Note that the
Shopping Cart portlet along right column shows the item that was added under the
Recently Added Items heading. This eliminates the step of having to go back to the
search screen from the shopping cart checkout page.
(B) Checkout
(B) Next
Review Approval List page appears.
NOTE: That even though the requisition amount is under $25,000, which is the
approval limit for this user. The requisition still requires approval by users supervisor
Brown, Ms. Casey based on the seeded AME rule Purchase Requisition Under
$25,000
(B) Next
Checkout Review and Submit Requisition page appears.
(B) Submit.
Get message: Requisition ##### has been submitted to Brown, Ms.
Vision Operations
Username / Password
Operations/ welcome
Responsibility
(B) OK
Note: Purchase requisition value is currently set to PURCHASE_REQ
Place cursor in the Approval Transaction Field to highlight the current value then remove
Field
Vision Operations
Note: The new field Approval Transaction Type is now set to blank instead of
PURCHASE_REQ as initially defined before AME demo. Also note if you have set any
of the three document types for AME approvals (i.e. INTERNAL_REQ for Internal
Requisition or RCO for Change Order Request, you MUST DISABLE them at the
end of your demo in order to prevent any impact on other demos within the operating
unit. In our example, we have limited the script to Document Type Purchase
Requisition therefore only PURCHASE_REQ Approval transaction type will be set to
blank at the end of the demo.
(I) Save
Close form
End of activity.
Demo Support
Please see http://adsweb.oracleads.com > (M) Support > Procedures, for current information
regarding demonstration support.
Flowchart
Start
Create Conditions
in AME
Log into Portal as (1)
Access AME for
Purchasing Requisition
(2)
Create conditions in
AME (3)
Create Rules in
AME
Create Rules in AME
(4)
Set
PURCHASE_REQ
Approval
Transaction Type
Log into forms as (5)
Enable AME (6)
Enter Purchase
Requisition via
iProcurement
Log into Portal as
operations/welcome:
iProcurement (7)
Submit Requisition via
iProcurement (8)
Remove
PURCHASE_REQ
Approval
Transaction Type
Log into forms as (9)
Disable AME (10)
End