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    20 views7 pages

    Photography Invoice

    Uploaded by

    api-292547886

    Copyright:

    © All Rights Reserved
    Download as PDF or read online from Scribd
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    AMERICAN PHOTOCRAPHIC ARTISTS ESTIMATE / INVOICE FORM These forms are suggested for use by APA members and others in the advertising community including agencies and clients. They are the result of input from all APA Chapters across the country. The first page of the Estimate/invoice form is a summary of the basic categories that will accommodate a large majority of assignments. Additional information on the use of these forms is available in the APA “Estimating Guide" available online. These forms allow customization of billable items to better suit individual photographer's needs. The Estimate/invoice form must be used in conjunction with APA's Terms and Conditions to improve communication in the estimating and invoicing process. Estimate/Invoice Form This form describes and summatizes the job assignment and establishes the price, terms and conditions, and rights to be licensed. If used as an Estimate, the client must sign to indicate acceptance. When used as an Invoice, its this document that confers licensing rights and therefore must be signed by the photographer. Worksheets The 4-page worksheets serve as both a checklist and @ detailed explanation of the charges found on the Estimateyinvoice Form and is a valuable tool for APA Members. It may or may not be submitted with the Estimate and Invoice Forms, Please note that photographers name, address, and/or studio name and logo should be present on all documents to avold any confusion during presentation and/or biting Job Change Confirmation This document is used to confirm changes that might alter the cost ofthe job assignment after the estimate has been signed. The job change should be noted and signed by a representative of the agency or client before the additional described services are performed. Important Suggestions For Using All Forms 1, Ablank area has been left at the top of the form for photographer's name, address, andlor logo. These forms have been re-formatted in Arial font so you can easily cut and paste them into Word. If necessary, clear tabs and reset two decimal point tabs: at § and 6 inches. When having your forms printed, include your tax |.D. 2. You should read the terms and conditions on the reverse to see if they are appropriate for you. APA recommends that your lawyer review and verify that they are correct for you and your state of business. 3. When faxing an estimate, the Terms and Conditions should always be included with Estimate and Invoice Forms. This gives the photographer certain legal rights under the Uniform Business Code in most states, 4, Please note in some states, certain items are non taxable. Please review the use of this line with your lawyer or accountant. 6. Always have your Estimate signed, and always sign your Invoice, Q ESTIMATE Q INVOICE # Date P.O. Number Job Number AD, ‘Art Buyer Client DESCRIPTION OF SERVICES AND RIGHTS LICENSED: FEES Photography Pre-Production Travel 8, Per Day Weather Delays § Per Day PRODUCTION CHARGES Crew StylisvHairiMake-Up Film, Processing Prints Insurance Location/Studio Props, Wardrobe Rentals Sets/xpendables Shipping & Delivery Casting Travel Miscellaneous PHOTOGRAPHIC IMAGING CHARGES ‘SUBTOTAL SALES TAX TOTAL ADVANCE BALANCE DUE THIRD PARTY FEES BILLED DIRECT TO CLIEN’ Talent Other Talent fees and the scope of releases are the sole responsibilty of client. TERMS: Full payment is due upon your receipt of this invoice. Final billing reflects actual, not estimated expenses, plus applicable taxes. All fees and charges in this invoice are for service(s) & licensing described above. Fees for licensing of ‘additional availabe rights will be quoted upon request. Late Charge per month after 30 days. Glient Signature if Estimate / Studio Signature ifInvoice/License Date Rights are licensed only upon full payment of this invoice, subject to terms and conditions on reverse. This form has been approved by the APA — American Photographic Artists [ALL SERVICES AND LICENSES OF LICENSOR ARE SUGJECT TO THE FOLLOWING TERMS AND CONDITIONS, 1. DEFINITIONS: This Agreement is by and beeen (Licensor) and the commissioning party (the “Cen” pam on te onto ths Aatoement, wien insudee Chen repreeenatves)” UeeneoreTaaarahip wi Clon eta fan ndependet onrecr.“imagols)" means the visual anor ‘her fos of mais or cigtal iormaton soplied by Licensor fo Glen leensr ie the tle caer of the images). Tha Images) ae Lectoor’s imerctaten, rather an rl copy ot any cancopiso leouts provided to Licensar by Cen. “Servie(smesns the photogapyandos related dgtal or (her senens devetbed on te fore ef bis Agreerent Hat Ct is speciealy carymissening License to perform pursuant to is Agreement. “Transm or “Transmission means detrbuion by sry coves or process nerdy a copy of an Image fe they bayend the pace from which was sent "Copyright Lnagernert isomator means the nar andsinerentngiormaton of cera, ems and condone for oes of hs Images, ana suzn tex information {hat Loeneor may preserbe. 2. FEES, CHARGES AND ADVANCES: Cient and Clients representatives are jcinly and severly responsible fr fl payment of al fos, charges end ‘vances, The rants leaned fs, charges and edvenes st fort nfs Agree apy only tthe erga specication ofthe Serves, Adicnl fees and ‘horge sallba pid by Gren for any subsequent cuanges, eden o vans requeted by Cle Az advance payers ae due pr to produlon ‘3 POSTPONEMENTS AND CANCELLATIONS: If int postpones or cancels any photography “shoot dat” or oher Service, whee oi pat, wihout et ‘etaning Licensor’ wnten consent Cent ena pay Usenee 80% of Leone quoted fees If Cert postones ce cancels wth less tan two busines days for wit pce to leans Chant shal py 100% of Llsnsor's quote ees. Chon shall a event pay aepenses and herpes ncured in cnn [ny postponed er canceled shot deta ater Serves, 4 FORCE MAJEURE: Licensor shall ol be in defeu of hs Agiaament by reason of te delay nthe pecormance of or fale to pero. whe or par, ny ‘ite asgatons fereuncer i such clay orale fel tam eosrences baynd ts ressonate carl ard witout fu of neigence lent wil poy 100% t Leena aay weaber delay feo (at et forth on he on of bls Agrearen for any lays due to weather condone oan acts or occurences boyend Ulcers reasons conta pls a carps incurred. 5. CLIENTAPPROVAL: Clantis responsible fo having fs authorize reeesentatve present dung all chactng’ and ator aperoptae phases f te Sanveett) {o approve Lcensorsintrpretaton ot the Servio(e), no representative presen Lioeisr'sinepretaon shal be copied, Cent sal be Bound Oy al Spprovals an joo changes made by Cents rprosetatves, 6. OVERTINE: Inthe event ary Series extend beyond eight consecutive hours in one day. lent shal pay overtime for crew members and ssn tthe fat of #12 tinge thi hoy rate fee, en te Sarees ear beyond 12 hour none day, Cent sha pay overtime for erew members and asslstats at ‘ate of double ek requir nour raed or fs 7, RESHOOTS: Cont aht pay 100% of Licensor fees and charges fr any reshooing or redcing of Service requostd by Cient_ the image(s) become lst ‘runuseble by reason of aefocts, damage, equpment mailuncton, processing, o” ay afer tectmical er, pr fo elver ofthe Iiagets)t Cert, censor wi ftom appropiate Servic()agsi wiht abso Tov, proved Get advances and gayest charges, and pay a fees an charges neocon we tt Serves 6, LIMITATION OF LIABILITYAND INDEMNITY: Evan f lant exclave remedy fis oft estenl purpose, icenso’'s ene Heit sal inno event exceed the leans foe paid to Leaner. UNDER NO CIRCUMSTANCES SHALL LICENSOR SE LIABLE FOR GENERAL, CONSEQUENTIAL, INCIDENTAL OR SPECIAL DAMAGES ARISING FROM THIS AGREEMENT, THE SERVICE(S), THE INAGEIS) OR ANY ACTS OR GWISSIONS OF LICENSOR. lent shal ince, detnd and ho Licensor and Lesnaors repéserttves harms ftom any and sl cama, laliies, damages, and expenses of nature sinatoovarncluing aca atomay’ fess, cote vestigation. and cout cote arang fom of reiting io Cents recto ect Use of he image(s)” “Ennezion th Loess relonce on any repeseratens,eutone, fomnaten, or materale proved or proved ey Ces ®, RIGHTS LICENSED: The loaeod righ are vanstered ely upon () Clot’ acceptance of al terms contained in his Agreement (9) Licensor csp of fi Payment adc) the use of proper copyright recs ana otter Copyright Wanggement vomatlonraqueted or used by Licensor in eannecon wih the image(s) LEzarcr i wir to tenes the rages) To Shet ony upon te conten thet Cann scapta ae ne terms oh AgreomentUness cherie spessly Sots on he rt of fe Agreement iangos are non-exclusive si the durin is one year fe dete o Lensa's oie and fer Engh language use inthe Unted Sats of America only. Lloanaar reserves all is n te rages) of every Kd and nature, ecucng, without itaton,elecoicpuing and Uke vhs ney and ol mada, trough the wera, now exstng shyt unown, tat se ne epoctealyIcenaod or wansfred oy tus Aeerert NO cone vad ries siped by Ucener. Chen sha no assign ary of itor oblpuons under his Ageemort Tas Agreoror shal ot be aseignable ot transferable witout the rir wen corset of Ueansr ana provided Wat to signee oe vaneferes agree in wing to be boud by allot the ers, cantons, nd oblgatone ofthis Agreement Ary valurtaryessgamant or asgnmert oy opraton of aw of any Fats oobigatone of Glen shal be deemed 9 defect under he Agreement atoning icorao fo exerie al emedes including, wthout tation, teminatng ths Ageomert,cbsng at nt warn o inal information of sty ssclgnee an ul nd bmelypeiomarcs fal dlgatons and compete avd substantial surances of fre performace. 4. RETURN OF IMAGEIS}: Clent assures a ik al nage(s) sup by Licensor to Cot, om ho timo of Clots roznpf the tine of he ste return ‘aca of he mage) ote posseseion and cone of senso Who flu date appess on the ont of tis Agreement on any relatos devey meno, Cert ‘Sal ru a nage) inundarnage, unatered and unrlovenedcondton wit 30 ays se he Wa pubtcaton ora fhe lmage(), whichever occurs st. 41, LO8S OR DAMAGE: IN CASE OF LOSS OR DAMAGE OF ANY ORIGINAL IMAGE(S), CLIENT AND LICENSOR AGREE THAT THE REASONABLE VALUE OF EACH ORIGINAL BIAGE 1S $2600, Once orignal Imago(s) eles or damaged Ris exremely afc ar impracticable to i hee tract nahi! vie. Accordingly, eeneo’ ang Clent apes tal the reaanatle quate valu of each oral nage $2,500. Glen agrees o pay censor 52100 foreach vost x Caraged ginal rage and Lesteor agrees to imi oensar's lam f tht smut wihout par othe atl value euch Image. An Image sal be cosiared amen no nigh eproducton aly cla of hat Image 3 12, PAYMENTAND COLLECTION TERMS: Invsces rm Licentr are payable upon cet by Cent Tho unpaid amour of any inci, within 10 cays of he trang dat ofthe noice, wl ner te payment chorge 11125 per month but stn excess ofthe ld mavimam. In an action fo enfrce the fers of {hs Agremer, tbe prvang party shall beers fo recover ther aclu atorneys fee, cau eats and acter nofeinbureabeligaonexpendos such 3 txgert winess lees ana invesbgaton excenses. No lass peraning fo any meter ering under or growing out of this Agreement shal bested inary place othe: han Ue sate of Lansors prrclpl place of business 1 TAX: Cent shal pay and hold License harmless on acount tary sales, use, or oer taxes or governments charge ct any kin, however denominated, Imposed by any governten ncudng any subsequaetsasesements connection wth tis Agree, he Image(s), Ne Src) or any Mosme eared ce payments rcoved by Lcersr heteunser To the exert thet cers may bo oqused t wihhold er pay such taxés Cie shal promptly hea uish {neo tn tres he fl root fl he Sus witha! pa 1 RELEASES. NO MODEL, PROPERTY, TRADEMARK, OR OTHER SUCH RELEASE EXISTS FOR ANY IMAGE(S) UNLESS LICENSOR SUBMITS TO CLIENT A SEPARATE RELEASE SIGNED BY A THIRD-PARTY MODEL OR PROPERTY OVINER, 18: ELECTRONIC RIGHTS: No eletenic publishing o use of any kind is consod unless specfcay stata onthe fat ofthis Agresment, The use sights ‘eerved by Lice" reluse, wot umn, alleges of publcaten, stron pay Tranemisio, or oer ue in electron dial and oer media of ary ina now etn and yet urnown. Ary ight lees by Linear or any te a elesve wrk exluse a use gf or any kd of revisit colecte io ncuding any ne aleve workin he same ares. 18, MODIFICATIONS, GOVERNING LAW AND MISCELLANEOUS: Th sent sts forth to ore understanding and greerent beeen Lcensor and ‘Shan regain the Svat) anaor the rages) Tre Agreement supersedes an and al or opoueraions and speerents regarding fe Servius) enor ‘he rages). whether tan or verbal. Netter Licensor nor Cle shal be Bound by ey puchese ore, term. condtn, representation, warrant o froin ‘ther tan 2s apsctcaly ate ne Agroement. No wale’ ar madieaon may be made oan tr cr conten veined this Aveerert ness ng Sv slgned by Lcenacr aver of ay one provinon of ths Agteemen shal nat be deomed fo Go's waver of any oe povion of ths Agreement Ay

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