Excel - Prepare grades from marks

June 2014
Mathematical and logical operations can be done on the data on an Excel workbook with the
help of formulas. One of the most common applications of Excel is to compare rows of data such
as preparing grades from marks. This can be done quite simply by using the "IF" logical
operator in an Excel worksheet on the data of, for example, a particular column in the
spreadsheet. A comparison with the marks will yield the corresponding grades. Generic
formulas for more complicated comparisons are freely available and can be downloaded from the
internet. The formulas can be changed for cell references and columns to suit the requirements
of the worksheet.

Excel - Prepare grades from marks

Issue
Solution
Note

Issue
I am a teacher. I entered the marks of my students in a column in an Excel 2007 spreadsheet. I
have to prepare grades from the marks. Marks from: 80 to 100 is "A" grade. 60 to 79 is "B" grade.
50 to 59 is "C" grade and so on. How do I enter a formula to prepare grades?

Solution
In my country we don't work with grades, but I thought there are 6 grades (A-F). I
made them up like this:
80-100=A
60-79=B
50-59=C
40-49=D
30-39=E
0-29=F
I put a couple of marks in column A and put the following formula in B1 which I dragged down:

=IF(A1<=29,"F",IF(A1<=39,"E",IF(A1<=49,"D",IF(A1<=59,"C",IF(A1<=79,"B","A")))))
Change the formula (cell reference and condition) to suit your needs.

Note
Thanks to Trowa for this tip on the forum.
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