Environment, Health and Safety (EHS)

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Table of content

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Table of content
1 Environment, Health and Safety (EHS)
1.1 Basic Data and Tools (EHS-BD)
1.2 Product Safety (EHS-SAF)
1.3 Global Label Management (EHS-SAF-GLM)
1.4 Hazardous Substance Management (EHS-HSM)
1.5 Dangerous Goods Management (EHS-DGP)
1.6 Waste Management (EHS-WA)
1.7 Occupational Health (EHS-HEA)
1.8 Industrial Hygiene and Safety (EHS-IHS)
1.9 Roles for Environment, Health and Safety (EH&S)

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1 Environment, Health and Safety (EHS)

Purpose
This SAP component supports you with all activities in the areas of industrial safety, health, and environmental protection.

Integration
To be able to use all EH&S functions, you will require the following SAP components:
Function Required

Component Necessary

Entry of logistical data for substances

Material Master (LO-MD-MM)

Setting up value assignment types

Classification System (CA-CL)

Implementation of engineering change management

Engineering Change Management (LO-ECH)

Report management

Document Management (CA-DMS)

Report shipping, dangerous goods management

Materials Management (MM) , Sales and Distribution (SD)

Transfer of employee data

Personnel Administration (PA-PA)

Transfer of data from business partners to the injury/illness log, incident/accident log,
and accident reports

SAP Business Partner (CA-BP)

Defining of exposure groups, assigning of agents

Integration of data into the work area

Organizational Management (BC-BMT-OM)

Work Centers (PP-BD-WKC)
Functional Locations (PM-EQM-FL)
Material Master (LO-MD-MM)

Features
Environment, Health and Safety comprises the following SAP components:
Basic Data and Tools (EHS-BD) contains all data and functions you require for the other EH&S components at one central point. For example, you can
manage specifications for various EH&S objects (substances, dangerous goods classifications, agents, waste codes, and packagings) and text modules
(known as phrases), and create templates for EH&S reports. It also includes tools that allow you, for example, to enter and display language-dependent
EH&S data in all possible languages in the SAP system, and to exchange data between systems.
Product Safety (EHS-SAF) contains functions required to manage hazardous substances in companies that manufacture hazardous substances. For
example, you can manage and ship EH&S reports such as material safety data sheets, create labels, have the system determine them automatically, and
create the composition of the specification of the relevant substance from the BOM for a material.
Hazardous Substance Management (EHS-HSM) contains functions required to manage hazardous substances in companies that use hazardous
substances. For example, functions are available that make it easier for you to create the reports prescribed by the U.S. Superfund Amendments and
Reauthorization Act (SARA).
With Dangerous Goods Management (EHS-DGP), you can manage dangerous goods master records, run dangerous goods checks, and create dangerous
goods documents.
With Waste Management (EHS-WA), you can manage waste disposal processes, create the reports necessary for transportation and disposal of waste,
and distribute the resulting costs proportionally among the cost centers in the enterprise that generated the waste.
With Occupational Health (EHS-HEA), you can plan and perform health surveillance protocols in your enterprise, and create and manage occupational
health questionnaires.
With Industrial Hygiene and Safety (EHS-IHS), you can organize industrial hygiene and safety in your enterprise and manage the hazards and agents that
are present. In addition, you can process events with or without injury to persons and create reports such as standard operating procedures and accident
reports.

1.1 Basic Data and Tools (EHS-BD)

Purpose
This SAP component contains data and functions that you require for several areas of the SAP component Environment, Health and Safety ( EH&S ).

Implementation Considerations
The Basic Data and Tools are the prerequisite for you to be able to use the other SAP EH&S components:
Product Safety (EHS-SAF)
Hazardous Substance Management (EHS-HSM)
Dangerous Goods Management (EHS-DGP)
Waste Management (EHS-WA)
Occupational Health (EHS-HEA)
Industrial Hygiene and Safety (EHS-IHS)
This means that regardless of which of the SAP EH&S components you want to use, you need to process Customizing for Basic Data and Tools and create the
necessary data in Basic Data and Tools before you implement the other components.

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Integration
You must have installed the following SAP components to be able to use all the functions of Basic Data and Tools :
Engineering Change Management (LO-ECH)
Document Management (CA-DMS)
Classification System (CA-CL)
Material Master (LO-MD-MM)
Sales and Distribution (SD)

Features
Basic Data and Tools contains the following SAP components:
In specification management you enter all environmentally relevant data and other data for substances (pure substances, preparations, mixtures, and
residual substances), agents, packagings, and waste codes in specifications . This data includes information on identifiers, material assignments,
compositions, listings, properties, and assignments to regulatory lists.
You can also enter data for dangerous goods regulations and dangerous goods classifications in specifications. You can use the filling function from the SAP
component dangerous goods interfaces to copy dangerous goods classification data to the dangerous goods master. For more information, see the
documentation for the SAP component Dangerous Goods Management in the sections Dangerous Goods Basic Data , Dangerous Goods Classification ,
and Tools .
You can copy data on dangerous goods storage classes, VbF classes, and water pollution classes to Warehouse Management . For more information, see
the Implementation Guide (IMG) for Logistics Execution under Transfer Hazardous Substance Data from the Specification Database .
In the specification information system you can access specification data directly and display it in different ways.
In report definition you set up the prerequisites for being able to print specification data on EH&S reports (such as material safety data sheets and standard
operating procedures). You design the layout of report templates using Windows Wordprocessor Integration (WWI) , which gives you access to Microsoft
Word functions. Specially defined symbols in the report templates are replaced by values from the SAP system when reports are generated. Phrases are
printed in the languages specified. You use ratings and validity areas to specify that only permitted specification data appears on the report.
You can create standard texts in the form of phrases in phrase management , reducing the amount of writing and translating necessary. Phrases are
managed in libraries.
Under the tools you will find functions for importing data from legacy systems, exchanging and distributing data between systems, editing it, and archiving it.

1.2 Product Safety (EHS-SAF)

Purpose
If you produce and sell hazardous substances in your company, you must protect humans and the environment from the hazards these substances pose. You
also have to observe numerous laws and regulations on hazardous substances worldwide. This SAP component helps you to handle hazardous substances
safely and bring them safely onto the market, and also comply with all relevant regulations automatically.

Integration
You must have installed the following SAP components to be able to use all functions in the SAP component Product Safety :
Basic Data and Tools (EHS-BD)
Document Management (CA-DMS)
Material Master (LO-MD-MM)
Sales and Distribution (SD)
The SAP component Hazardous Substance Management (EHS-HSM) also supports you with managing hazardous substances, with the following distinction:
Hazardous Substance Management supports companies that use hazardous substances.
Product Safety supports companies that produce hazardous substances.

Features
Product Safety also uses the following functions from the SAP component Basic Data and Tools :
You can edit hazardous substance data and other data for the substances, agents, and packagings that exist in your company in specification management
, and search for and display them using the specification information system .
You can edit EH&S reports (such as material safety data sheets, labels, and standard operating procedures) in report definition .
You can import and export specifications, phrases, material safety data sheets, and other documents, and manage them after import just like all other
EH&S data and reports.
Product Safety also includes the following components and functions:
Report management supports you with the required work steps for EH&S reports from their generation to their final release. For data archiving purposes, you
can save reports you no longer require with status Historical and call them at any time.
Global Label Management supports you with entering all data for labels and then using this data to determine suitable labels in various labeling scenarios
and to print them.
Released reports are available for report shipping . Report shipping controls the processes involved in creating a report shipping order through to saving it.
As well as allowing you to ship reports such as material data safety sheets automatically, you can set up automatic subsequent shipping for updated
reports, for example. These are then shipped automatically if, for example, the data for specifications or phrases that is output on the reports was changed.
The report information system enables you to search and display existing reports with status Released and Historical .
BOM transfer supports you with creating the composition of a specification from the bill of materials for a material.

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1.3 Global Label Management (EHS-SAF-GLM)

The SAP component Global Label Management (EHS-SAF-GLM) provides support for both simple and complex labeling processes and can be integrated in
your company's standard business processes: The labels are created from the business processes, for example, whenever a certain status in the business
process is reached. Global Label Management supports the employees responsible for the business process even in the planning phase for label creation,
during the actual creation phase itself, while managing the labels, and when printing them.
In addition, you use Global Label Management to enter all of the requirements for your labels and the data that is used to determine and generate them. You can
then print the labels on a printer connected to the user's PC or by using print requests.

Example
Companies are faced with many national and international rules and regulations alongside customer-specific guidelines, which means that identification and
labeling processes are becoming more and more complex. As a result, labels within a company are used in different locations and in different forms and
formats, such as to identify products, in shipping, or for marketing purposes. Labels can also contain warnings and safety information.

Integration
Global Label Management uses functions from the following SAP components:
Product Safety (EHS-SAF): Specification management forms the basis for this. Specifications that contain at least header data ( Specification Header tab
page in the specification workbench) are required for label generation. The labels for Global Label Management are created, generated, and managed in
report management and the report information system. Hazard statements and hazard symbols (such as GHS hazard pictograms) can be output on labels.
To enable this, you must define the corresponding data in the specification master.
Basic Data and Tools (EHS-BD): Labels are created using report templates. Additional WWI generation servers (generation PCs) are required for label
generation (report body generation).
Dangerous Goods Management (EHS-DGP): Dangerous goods master data can be output on labels. This means that dangerous goods labels are
determined using dangerous goods regulations.
Material Master (LO-MD_MM): During label determination, Global Label Management first checks the label data stored in the material master. You must
create the Label Data view in the material master.
You also require the following SAP components to use all of the functions and labeling scenarios in Global Label Management:
Production Planning for Process Industries (PP-PI) and Production Orders (PP-SFC)
Sales and Distribution (SD)
Material Requirements Planning ( inventory management )

1.4 Hazardous Substance Management (EHS-HSM)

Purpose
If you use hazardous substances in your company, you must protect your employees and the environment from the hazards that these substances cause. You
also have to observe numerous rules and regulations worldwide. This SAP component supports you with the safe handling of hazardous substances and
automatic compliance with regulations.

Integration
You must have installed the following components of the SAP component Environment, Health and Safety ( EH&S ) to be able to use all functions of Hazardous
Substance Management :
Basic Data and Tools (EHS-BD)
Product Safety (EHS-SAF)
Industrial Hygiene and Safety (EHS-IHS)
Product Safety also supports you with managing hazardous substances, but with the following differences:
Hazardous Substance Management supports companies that use hazardous substances.
Product Safety supports companies that produce hazardous substances.

Features
Hazardous Substance Management mainly uses functions from the components Basic Data and Tools , Product Safety , and Industrial Hygiene and Safety .
These include the following functions:
You can edit hazardous substance data and other data for the substances that occur in your company in specification management , and search for and
display it using the specification information system .
You can edit work areas and patterns in work area management and link them with objects in Organizational Management .
You can edit agents in exposure management and assess risks and create hazardous substance inventories in risk assessment .
You can edit EH&S reports (such as material safety data sheets, labels, and standard operating procedures) in report definition , release them in report
management , dispatch them using report shipping , and search for and display them using the report information system .
You can import material safety data sheets and other documents from your vendors and manage them like all other EH&S reports.
These functions are located in the Environment, Health and Safety menu under the Hazardous Substance Management node. You will find the documentation for
these functions in the respective SAP components.
In addition, hazardous substance management includes functions that make it easier for you to compile the reports prescribed by the U.S. Superfund
Amendments and Reauthorization Act (SARA) (see SARA Reports ).

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Amendments and Reauthorization Act (SARA) (see SARA Reports ).

1.5 Dangerous Goods Management (EHS-DGP)

Purpose
You can use the Dangerous Goods Management component to:
Edit dangerous goods-relevant material data
Edit dangerous goods master records
Define dangerous goods checks and run them in sales and distribution processing
Define dangerous goods documents and output them automatically or manually
Send dangerous goods data in electronic form for a delivery or a shipment

Integration
To use the Dangerous Goods Management component, you must install the following SAP components:
Materials Management (MM)
Sales and Distribution (SD)
Environment, Health and Safety (EHS)

Features
The Dangerous Goods Management component consists of the following components:
Basic Data (EHS-DGP-BD)
Master Data (EHS-DGP-MD)
Gefahrgutprfungen (EHS-DGP-CHK)
Dangerous Goods Documents (EHS-DGP-DOC)
Tools (EHS-DGP-TLS)
Template and One-Time Material Processing (EHS-DGP-TP)
Integration in Handling Unit (EHS-DGP-HU)

Constraints
The Dangerous Goods Management component maps the legal regulations for packaged goods in the system, but not those for unpackaged goods (bulk/tank).

1.6 Waste Management (EHS-WA)

Purpose
In enterprises of all kinds, substances and objects accumulate that can no longer be used in the production process and that must be disposed of as waste .
Disposal in this sense means either the recycling (recovery) or the disposal (dumping) of waste. Laws and regulations regulate disposal and must be complied
with by enterprises. Moreover, the disposal processes tie up resources (personnel, storage, containers, vehicles, and so on) and costs arise for the actual
disposal of waste that depend on the quantity and level of risk of the waste and on the situation on the disposal market.
The SAP Waste Management component supports you in handling waste disposal processes, complying with national and international regulations and laws
that are relevant for generation, transport, and disposal, and distributing costs proportionally among the departments within the enterprise that generated the waste.

Integration
Like the SAP Environment, Health and Safety (EH&S ) component, Waste Management is also fully integrated into the SAP System. This integration
automatically ensures that data is consistent in the business processes and other processes, that you do not need to enter data redundantly, and that data and the
corresponding documents are always up-to-date. You must have installed the following SAP components in order to be able to use all the Waste Management
functions and the corresponding integration:
Basic Data and Tools (EHS-BD)
Product Safety (EHS-SAF)
Dangerous Goods Management (EHS-DGP)
Engineering change management
Classification system
Document management system (DMS)
Materials management
SAP Warehouse Management
Batch management
Controlling
Financial Accounting

Caution
All integration objects (for example, cost centers, materials, vendors, contracts, and storage locations) must be available in the system on which you
installed Waste Management. This means that all the SAP components required must have been installed and the corresponding master data exists

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in this system.
In many cases, waste generators or waste disposers must also take into account the regulations and laws governing hazardous substances and dangerous goods,
and industrial hygiene and safety and occupational health, alongside waste law. If this is the case in your enterprise, you should have installed all the SAP EH&S
components.
SAP EH&S Component

Supports Compliance with

Waste Management

Waste law

Hazardous Substance Management and Product Safety

Hazardous substance law

Dangerous Goods Management

Dangerous goods law

Industrial Hygiene and Safety

Industrial hygiene and safety

Occupational Health

Occupational health

Some functions in Waste Management are also used by other SAP components, such as the SAP Waste Disposal Industry component of the SAP for
Utilities Industry Business Solution.

Features
Waste Management consists of the following SAP components:
Basic data
In this SAP component, you can, among other things, enter all the data that is required for describing waste, for example from a logistics, physicalchemical, or legal point of view. Functions from the SAP components Materials Management , Basic Data and Tools , and Dangerous Goods
Management are used in this process.
Master data
In this SAP component, you can, among other things, enter all the data for waste generators (such as points of generation), waste disposers, waste
transporters, authorities, and waste approvals . Furthermore, you can link waste generators, waste transporters, and waste disposers to wastes and specify
possible disposal channels .
Disposal processing
In this SAP component, you can enter waste quantities and trigger further disposal processing. Links to numerous SAP components are available for this,
so that you can, for example, post waste directly to inventory management from Waste Management and trigger purchase orders for disposal.
Disposal documents
In this SAP component, you can create, print, and manage various disposal documents , such as German waste manifests or US hazardous waste
manifests. At the same time you can, for example, also monitor the return leg of the disposal document.
Reporting
In this SAP component, you can create various reports, such as waste life-cycle analyses .
You can use Customizing to flexibly adapt the Waste Management interface to suit your needs. You can thus hide fields, screens, and functions that you do not
require and also add new ones.

Caution
This documentation only describes the SAP standard system. If you hide or change fields, screens, or functions in the SAP standard system using
Customizing, this can lead to processes, functions, and procedures described in this documentation no longer exactly representing the situation in your
system.

1.7 Occupational Health (EHS-HEA)

Purpose
This component supports general employee occupational healthcare in your enterprise, as well as the planning and execution of special health surveillance
protocols.
Special surveillance is required for those persons who may be exposed to certain influences of a chemical, physical, or biological nature at their workplace, or
who perform activities that pose a health hazard. Health surveillance protocols can also include vaccinations or as in the United States random drug tests.
Occupational Health comprises the following components:
Basic data
This component enables you to specify the data that you require for managing the occupational health protocols used in your enterprise. This includes
defining and assigning examinations, health surveillance protocols, trigger levels, and so on.
You can use question catalog and questionnaire functions to create occupational health questionnaires. The data required to compile questionnaires is
created and managed in the question catalog. Questionnaires can be completed online in the system, or be printed out and scanned into the system again
once they have been completed.
Schedule planning
This component enables you to determine which persons need to be registered for health surveillance protocols. You can also open medical services and
plan the appropriate appointments for each of them.
Medical service
You use this component to enter and manage all the necessary examination data, such as diagnoses, examination results, work restrictions for health
reasons, and so on. You can also import the results of medical tests from external systems. And occupational health questionnaires are also completed in
the medical service component.
You can access and edit all the data on the case history of a person, as well as the data on consultations and follow-up activities (medical measures).
Reporting
This component is used for statistical evaluations of the data.

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Injury/illness log
This component enables you to enter and manage data in the SAP system for any in-company medical treatment. This includes first aid in the event of
accidents or minor injuries, treatment of old injuries, or treatment of persons who feel unwell.

Integration
You must have installed the following SAP components in order to be able to use all the Occupational Health functions:
Personnel Administration
You require master data from the Personnel Administration component such as name, first name, date of birth, and personnel number (for the United
States, you also need the social security number) in order to use employee data.
Organizational Management
The system uses organizational units (object types) from Organizational Management to assign agents to persons in the basic data component. You
must therefore make sure that positions, jobs, and tasks are created there.
Recruitment
You need master data from Recruitment such as name and first name in order to use applicant data.
SAP Business Partner
You need master data from the Business Partner component such as name and first name in order to use data for external persons (for example,
customers).
The following Occupational Health functions are for employees only:
Automatic assignment of persons to health surveillance protocols
Standard reporting in Occupational Health
Simultaneous assignment of several persons to a health center
Daily list and overview of medical service examinations in schedule planning
You must have installed the following Environment, Health and Safety (EH&S) components in order to be able to use all the Occupational Health
functions:
Industrial Hygiene and Safety
The system settings for agent-relevant data are made in the Industrial Hygiene and Safety (EHS-IHS) component. For more information, see the
Implementation Guide (IMG) for Occupational Health .
If you are using Industrial Hygiene and Safety , you can also transfer entries from the injury/illness log to the incident/accident log.
Basic Data and Tools
The agents are defined in specification management . For more information, see the IMG for Occupational Health .

1.8 Industrial Hygiene and Safety (EHS-IHS)

Purpose
This component supports you with the following tasks :
Organization of industrial hygiene and safety within the company, based on freely-definable work areas
Defining and managing industrial hygiene and safety measures
Entering and managing agent data
Creating risk assessments
Planning, performing, and evaluating measurements
Recording and processing accidents and minor injuries
Creating, shipping, and archiving of reports such as standard operating procedures (SOPs) and accident reports

Implementation Considerations
To be able to use the Industrial Hygiene and Safety (EHS-IHS) component, you must also have installed the SAP EH&S Basic Data and Tools (EHS-BD)
component and processed its Customizing.

Integration
With Other SAP EH&S Components
Function Required

Component or Function Necessary

Editing agents

Specification management (EHS-BD-SPE)

Storing phrase sets

Phrase management (EHS-BD-PHR)

Entering language-dependent data in languages from several code pages (for example,

EH&S Native Language Support ( Basic Data and Tools )

phrases or work area descriptions)

Creating, shipping, and archiving of reports

Report definition (EHS-BD-RDF) Report information system

(EHS-SAF-RIS)

Report shipping (EHS-SAF-RSH)

Transferring data from the injury/illness log to the incident/accident log

Injury/illness log (EHS-HEA-IIL)

Assignment of medical services

Medical service (EHS-HEA-SRV)

With Other SAP Components

Function Required

Component Necessary

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Link between the work area and other objects in Logistics (such as work center,

Plant Maintenance (PM)

functional location)

Materials Management (MM)

Specifying safety measures and materials as agents

Materials Management (MM)

Organizational Management (PA-OS)

Including the work area in the organizational structure of your enterprise

Organizational Management (PA-OS)

Transfer of industrial hygiene and safety measures to maintenance processing or

Plant Maintenance (PM)

customer service as tasks

Access to HR master data in the incident/accident log or inindustrial hygiene and

Customer Service (CS)

Personnel Administration (PA-PA)

safety measures
Access to external persons in the incident/accident log or inindustrial hygiene and
safety measures

SAP Business Partner (CA-BP)

Access to applicants in the incident/accident log or inindustrial hygiene and safety

measures

Recruitment (PA-RC)

Reading of working time information for persons who have had accidents, and update of

Time Management (PT)

absence times

Roles for Environment, Health and Safety (EH&S)

The following sections contain information about the single roles for the SAP Environment, Health and Safety (SAP EH&S) component.

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