BITS, Pilani, First Semester 2015-16

Admissions to Integrated First degree programmes other than B. Pharm. (Hons.)

INSTRUCTIONS TO CANDIDATES WHO HAVE BEEN OFFERED ADMISSION
1.

Check the website http://www.bitsadmission.com/ to find out the degree programme to which you have
been offered admission (Also refer item No.7 for information regarding sliding up).

2.

If this offer is acceptable to you, please send in advance the requisite fees (Admission Fee and One
Semester Fee) of Rs 1,25,750/- so that the same is received at the Admissions Office, BITS, Pilani 333
031 (Rajasthan) latest by 5.00 P.M., 10th July, 2015. Please read carefully 'refund of fees clause'
mentioned below under item no. 5 before making payment.
The fee payment can be made in one of the following modes:

(i)

By cash payment at all ICICI Bank branches through a challan which is to be printed from the above
link. After paying the fee, send photocopy of the applicant copy of challan receipt to the Dean
Admissions, BITS, Pilani-333031 by speed post or registered post latest by 5.00 PM on 10th July
2015. Note: Payment by challan at the bank has to be made on or before 5 PM on 9th July 2015.

(ii)

Payment through Net banking of selected banks (Details of banks will be available online).
Note: Payment by Net banking facility will be available only upto 5.00 PM on 9th July 2015.

(iii)

Through Demand Draft drawn in favour of BITS, Pilani payable ICICI Bank- Pilani (Code: 1538) or
UCO Bank-Pilani (Code: 0150). Cheques will not be accepted.

To avoid possible postal delay, candidates are advised to make fee payment immediately without
waiting till the last date. After dispatching the fees, you can check the fees receipt status at the above
website where this information will be updated regularly.
3.

If you are offered a degree programme at Pilani/Goa/Hyderabad campus of BITS please report, with all
your original certificates, marksheets etc. at the Admissions Office of the respective campus at 9.00 A.M.
on 30th July 2015.
On 10th July 2015, after removing the names of candidates who have not paid fees before the deadline,
another iteration of programme assignment will be done and some of the candidates may slide up to their
higher preference. Those who were initially on waiting list and are offered a firm offer of admission on
11th July, 2015 are required to pay the balance fee (Rs 100250/-) so as to reach the admissions office at
Pilani before 5.00 P.M. on 20th July, 2015. The names of those who do not pay fee before the above
deadline will be removed and on 20th July 2015, another iteration will be carried out. Please be sure to
check the website on 11th July 2015 and on 21st July 2015 to find out your latest assignment and
subsequent instructions to report at the respective campus at 9.00 AM on 30th July 2015.
If a candidate after joining at Pilani/Goa/Hyderabad wants to opt out of his/her higher preferences to
programmes at the other campuses, he/she will be allowed to opt out of such preferences on the day of
joining. In any case, he/she will not be allowed to opt out of the preferences given for programmes at the
same campus where the candidate is admitted.

4.

In addition to the advance fees specified above, on the day of reporting you will be required to pay a fee
towards Institute Caution Deposit, Mess & Electricity Advance, Hostel Fees, Students Union Fee etc. in
the form of Demand Draft as given below:

Rs. 18600/- drawn in favour of BITS, Pilani payable at UCO Bank-Pilani (Code: 0150) or ICICI BankPilani (Code: 1538) if you have been offered admission to a programme at Pilani campus.

Rs. 21400/- drawn in favour of BITS Pilani, KK Birla Goa Campus", payable at SBI, BITS Pilani, Goa
Centre branch, (Branch Code 10720) if you have been offered admission to a programme at Goa
campus.

Rs. 24400/- drawn in favour of BITS, Pilani payable at SBH, BITS, Pilani Hyderabad Branch (Code:
21092) if you have been offered admission to a programme at Hyderabad campus.

5.

INSTRUCTIONS REGARDING PAYMENT OF FEES, REFUND AND FORFEITURE OF FEES:

a)

If a candidate is offered admission to any programme of his/her preference as specified in the

application form, he/she has to pay admission fee (non-refundable) of Rs. 25,500/- and requisite
one semester tuition fee of Rs. 1,00,250/- within the deadline as specified under item no. 2
above.

b)

If a candidate accepts an offer of admission by remitting requisite fees but does not report to the
assigned campus on the specified date, his/her admission will automatically stand cancelled. Further
he/she will forfeit admission fee (non-refundable) of Rs. 25,500/-. The balance fees paid by him/her
will be refunded in due course of time.

c)

If a candidate accepts the admission offer but withdraws after reporting to the assigned campus on
the specified date, he/she will forfeit the admission fee (non-refundable) of Rs. 25,500. Further
i.

He/she will forfeit the one semester fees of Rs. 1,00,250/- paid by him/her if the seat that falls
vacant* due to his/her withdrawal is not filled up.

ii.

In case the seat that falls vacant* due to his/her withdrawal is filled up, he/she will forfeit part
of the semester tuition fee of Rs. 1,00,250/- paid by him/her in proportion to the time spent on
campus, subject to a minimum of 20% of the semester fees of Rs. 1,00,250/-.
*When a candidate withdraws from the Institute, the seat falling vacant in the programme to
which he/she was admitted will be attempted to be filled up in next iterations. In the iteration
process, the vacant seat might be filled up by another already admitted candidate due to slide
up process. This may create a vacancy in another programme/campus. If this vacancy in
any programme/ campus is not filled up till the admission process is concluded then it will be
treated as a vacant seat.

d)

A candidate who accepts an offer of admission by paying the requisite fees (as above) cannot
subsequently withdraw from the admissions process that involves sliding up (or re-assigning a
programme and/or campus depending upon his his/her preferences). Should he/she do so, he/she will
forfeit the fees paid by him/her as per clauses (b) and (c), above. The refund of balance fee, if any,
will be done in due course of time after the complete admission process is over.

e)

While remitting fees, no candidate can stipulate any conditions such as changing order of
preferences, addition/deletion of preferences etc. Even if any such conditions are mentioned while
remitting fees, these will be ignored and the fees will be accepted only as per the conditions
mentioned in this admission letter.

f)

Payments by Demand Drafts (DD) should carry a covering note giving candidates name, Application
Number, Demand Draft Number, Date of the Demand Draft and the name of the Bank which has
issued the DD. Candidates should also write their application number and name on the back of the
demand draft. All Demand Drafts should be carefully checked for correctness in every respect before
the same are mailed to the Dean Admissions, BITS Pilani-333031. No Cash payment will be
accepted.

6. REPORTING AT BITS

at Pilani campus:
Please refer the link http://www.bitsadmission.com/documents/Reception_2015.pdf for
detailed instructions for newly admitted students and arrangements for Hostel Allotment. The allotment of
hostel rooms is random and computerized which will be allotted from Wednesday 29th July, 2015 at 9 AM
onwards.

at Goa campus:
1.

Please refer to the Goa campus website link http://www.bits-pilani.ac.in/Goa/studentWelfareDivision for

details about reaching the campus, hostel room allotment and admission procedure at Goa campus,
information on anti-ragging laws and affidavit.

2.

For any assistance contact by phone or email any of the following persons:
a. Dr. Ramesha C. K.: rameshack@goa.bits-pilani.ac.in (Chief Warden) phone: 0832-2580171, 08322580172
b. Mrs. Smita Acharya:0832-2580146, smitaacharya@goa.bits-pilani.ac.in (Sr. Hostel Superintendent)
c. Mr.
SY
Muralidhara:0832-2580147,
symuralidhara@goa.bits-pilani.ac.in
(Sr.
Hostel
Superintendent)

3.

Cautionary note on the monsoons in GOA during June-September:

In view of the rainy season in Goa, candidates should have appropriate rainwear and book tickets in
advance and also be prepared for possible traffic disruptions /rail cancellations/ delayed journeys.

at Hyderabad campus:
1.

2.

Please refer to website: http://www.bits-pilani.ac.in/hyderabad/ for detailed instructions for newly

admitted students regarding arrangements for Hostel Room Allotment, Admission Procedure and for
details about reaching the campus. Click on the FAQ link for details about the route to the campus and
for hotel accommodation near the campus.
For queries (if any) contact: Student Welfare Division office, e-mail: swd@hyderabad.bits-pilani.ac.in,
Ph: 04066303820 (or) Dr. Kumar Pranav Narayan, Chief Warden, e-mail: pranav@ hyderabad.bitspilani.ac.in, Ph: 040-66303568 (or) Dr. Purnima (Warden), e-mail: dpurnima@hyderabad.bitspilani.ac.in, Ph: 040-66303543.

Parents accompanying their wards will have to make their own arrangements for stay. The Institute cannot
provide accommodation to them. However, they can stay temporarily for a very short time with their wards
in the hostel. In case of girl students only female guardian accompanying them are permitted to stay with
the wards.

Candidates should bring with them bedding and a lock. The same can also be bought locally in
Pilani/Goa/Hyderabad.

On reporting you will be required to submit the following documents in original along with a
photocopy of each:
Marksheet of Senior School Certificate Examination (XII Standard) under 10+2 School System or its
equivalent issued by the Board/University.
Senior School/XII Pass Certificate Issued by the Board**.
Matriculation/Secondary School/X Pass Certificate issued by the Board.
Transfer/Migration Certificate**
Certificate of Medical fitness (See Proforma below).
**Candidates may be permitted to submit these certificates later at the discretion of the Dean Admissions.

On the reporting day, the candidate will be interviewed by a Dean/Senior faculty member of the Institute.
This interview will not change any merit order of the candidate. However, if the candidate fails to show up
for the interview his admission will automatically be cancelled.

A candidate will be finally admitted only if he/she is declared medically fit by a registered medical
practitioner (Refer to proforma below for details).

The admission will be followed by freshmen orientation and registration. The classes start
immediately thereafter and candidates should come prepared for the same. See BITS website for the
academic calendar.

Candidates who wish to be considered for Institutes merit-cum-need scholarship will be required to submit
the latest Income Certificate of their parents/guardians along with their application for scholarship. The
candidate whose both the parents are employed should submit Income Certificates of both from their
respective employers. These certificates should not be dated earlier than 1st April 2015.
7.

SLIDING UP:
Whenever you are admitted to a programme, you are kept on a waiting list for programmes of your higher
preferences. Until all admissions for I Semester 2015-2016 are completed, any vacancy in any programme
caused by non-acceptance of the offers will be filled by offering the vacant seat to the next candidate in the
order of merit. This process is called Sliding-Up. According to the Institute rules, your acceptance of the
admission offer implies that you will be automatically considered for sliding up to programme of higher
preference as indicated in your application form, under the above circumstances.

8.

DUAL DEGREE:
All students admitted to M.Sc. (Hons.) programmes will be given an opportunity to work under the dual
degree scheme for one of the B.E. (Hons.) programmes, assignment being made by competition on their
performance at BITS at the end of first year, separately in Pilani, Goa and Hyderabad campuses. Normal
duration for completion of both the degrees is five years.

9.

HOSTEL ACCOMMODATION:
The allotment of hostel rooms is random and computerized. Separate hostel accommodation for boys and
girls will be provided for all admitted students.

10. (a) Telephone numbers for queries regarding admission: 01596-242205, 01596-515330/515294
(b) You can also check the status of your admission on Internet at http://www.bitsadmission.com

DEAN ADMISSIONS

BIRLA INSTITUTE OF TECHNOLOGY & SCIENCE, PILANI (RAJASTHAN)

Application No.: ______________
If a candidate is offered admission, this medical examination report duly signed by a Registered Medical
Practitioner has to be submitted to the Admissions Officer on the day of reporting at the respective campuses.
MEDICAL EXAMINATION REPORT
Name of Candidate ___________________________________________
Son/Daughter of ______________________________________________
Sex: Male / Female

Age ______ years

PAST HISTORY

FAMILY HISTORY
Tick ( ) appropriate item

Any Allergic disease (Br. Asthma, etc.) Yes

No

Any Drug allergy

Yes / No
(If answer is yes, names of drugs: _____________________

Any major illness / operation

Yes / No
(If answer is yes, give details ________________________
________________________

T.B

Yes / No

Asthma

Yes / No

Cardiac disease Yes / No

(If answer is yes, give details _________
____________________________
____________________________

GENERAL EXAMINATION
Height

_____________

Pulse rate _____________

Regular / Irregular

Weight

_____________

Respiration rate ________

B.P. ____________

Evidence of Anemia Yes / No

Vision ________________

SYST. EXAMINATION
*
Respiratory Syst.
O.K. / Not O.K.
*
Cardiac Syst.
O.K. / Not O.K.
*
Abdomen
O.K. / Not O.K.
*
Lymph nodes
O.K. / Not O.K.
*
CNS (Epilepsy etc.) _____________________________
*
Any other significant finding ____________________________________________
____________________________________________
IDENTIFICATION MARKS : _________________________________________________
BLOOD GROUP : ____________
VACCINATION STATUS - HEPATITIS : Yes / No
(Tick ( ) those against which immunized)

TYPHOID :

Yes / No

I have examined the above candidate and certify that he/she is fairly robust, his/her constitution is sound, and
he/she has no disease, body or mental deformity rendering him/her unfit now, or likely to render him/her unfit in
future.
Date ______________

Signature ________________________
Name
________________________
Rank
________________________
Regn. Number in the State Medical Council _______________
(Seal)