Formal Recruitment Rules

Panhellenic Retreat 2015

Overview
Recruitment Rules Basics
What is their purpose?
Who created them?
What is your role?

Disaffiliation Basics
What is it?
A period of time in which all Panhellenic
Officers and Recruitment Counselors
will not wear their letters or publically
display their affiliation.

Soft Disaffiliation: Duration

Lasts from First Day of Class
(Imagine Day) until Bid Day
Tuesday, September 8 Sunday,
September 27

Why Soft Disaffiliation?

Many of the disaffiliation rules weve had

in previous years placed an undue burden
on RCs and Council
Checking all scrapbooks, for example

Many PNMs from last year had found out

their RCs affiliation, and said this did not
affect their choices
A more realistic view of what is possible
given online presences
Reason for discontinuing online disaffiliation

Soft Disaffiliation:
Rules and Restrictions
An RC may not wear her letters or any other
clothing that reveals her affiliation.
Cannot actively promote chapters
Avoid the appearance of membership or affiliation to
any sorority

May not promote any one chapter or [speak]

negatively of any chapter in all conversations
with potential new members.
May not be present at any of their chapters
recruitment related events, particularly
membership selection.

RCs ARE Allowed To:

Keep Facebook profiles public

Hang out with as many members of their own sorority

(or any other sorority) as they want

Chapters may not prominently [feature] these women

on chapter social media pages, on chapter websites, in
photos displayed in chapter rooms, in chapter
scrapbooks or in recruitment videos.
Group photos are fine

Acknowledge affiliation to a PNM who knows/figures it

out. Please ask her to keep it private.

Infractions
- What is an infraction?
A report on a violation of FR rules

- What do RCs have to do with

infractions?
RCs may file infractions

Panhellenics Judicial Role

Provides education to chapters on FR rules
Fair and realistic enforcement of rules
Values relationship building between chapters
and Panhellenic

Statement of Positive Panhellenic

Contact
1. Only previously established social contact and conversation (not
pertaining to recruitment) shall be allowed between potential new
members and NPC member group members, new members, and
alumnae between the first day of classes until bids are distributed on Bid
Day. However, NPC member group members may only socialize with
these non-affiliates on a one-on-one basis. It is the responsibility of
these individuals to avoid the semblance of impropriety with respect to
the recruitment rules. This does not apply to the strict silence period,
where there shall be no social contact or interaction.
2. Strict silence will begin at the conclusion of preference parties and last
until bid distribution on Bid Day. No sorority member, including alumnae
and new members, may communicate with potential new members
during this period. Strict silence is defined as verbal, nonverbal, written,
and electronic communication or communicating through a third party.
In cases where contact is unavoidable, only casual greetings are
permitted.

Statement of Adherence to NPC

Unanimous Agreements
1. All NPC member organizations represented at UBC believe
in strictly adhering to NPC Unanimous Agreements and
policies. All groups will follow these valued and nonnegotiable policies during the recruitment process.
2. Alcohol is not permitted at membership recruitment and
Bid Day activities.
3. Men shall not participate in membership recruitment or Bid
Day activities.
4. The penalties for recruitment infractions shall be the ones
recommended in the NPC Unanimous Agreements.

Potential New Members

Must visit all 8 chapters during Tours
Must attend each round of recruitment she is
invited to
Must be full time undergraduate students at
UBC Vancouver to enroll in recruitment
Shall not be, nor have ever been an initiated
member of an NPC sorority
Is ineligible for membership recruitment if she
has been a new member of an NPC member
group at UBC within the same calendar year.

Logistical Rules
Parties begin and end immediately upon the
RCs' decree. Arguing with or attempting to
override RCs will result in an infraction.
Affiliated, active members may not be
present at any Formal Recruitment event
location outside of their individual chapter
rooms.
Active members cannot be in busy zones

Exception: Gamma Phi and ADPi leaving out the side

Activities, Drinks
and Decorations
Activity Limitations
No themes or skits are permitted during Formal
Recruitment.
No cheering is permitted, at any time, during both days of
Tours from 1 hour before the start of the first party until 1
hour after the last party except when clapping after a speech
or trying to get attention.

Appropriate drinks:
During Tours and Invitationals: only plain, unflavored, flat
water, with no garnishes may be served
During Preference: any non-alcoholic drinks may be served.
No food is permitted in any round.

FR Decorations must remain in the chapter

Non-Ethical Recruitment
Popularly known as Dirty Rushing
Any unethical recruitment practices
Applies to RCs, council, alumnae, and
active members
All NPC member groups, disaffiliates
and council members must adhere to
the NPC unanimous agreements
What is an example of a unanimous
agreement?

Non-Ethical Recruitment Contd

Includes
Telling a PNM she would be a good fit for your
chapter or any other chapter
Speaking poorly about another chapter
Buying, loaning, or sharing anything with PNMs
Bid promising
No implying she will be invited back to another
party or offered a bid
see you again vs it was great to meet you

No encouraging a PNM to drop formal

recruitment (or mentioning COB)

Prior Friendships
Previously established social contact
means you knew the PNM before she
decided to go through recruitment.
You may continue to interact with her
as long as the conversation is not
related to recruitment
This must be one on one
This rule does not apply to the period of
strict silence

Strict Silence
From the PNMs last party until she has received
her bid and reported to her chapter
No interaction whatsoever
Includes verbal, text, handwritten notes, etc etc

This is to avoid influencing a PNMs decision before

she signs the MRABA or causing her to question her
choice
RCs administrative communication is OK
Should not communicate during ranking. Advisors are
available to assist with questions.
Avoid offering them comfort or reassurance in their
decision or potential bid offer **review with ANNA**

Preference MRABA
Membership Recruitment Acceptance
Binding Agreement
All PNMs will fill out the MRABA immediately after the
last event they attend (After their last round of
Preference). They will be signing it away from the
Panhellenic House with Advisors and VPR.
Once a MRABA has been signed no change may be
made.
Any PNM who signs a MRABA AND receives a bid at
the end of recruitment shall be bound by the
agreement for one calendar year, while a student at
UBC.

Questions, Comments,
Concerns?
Thank you for your time!