An Introduction to PRINCE2

The scope what is to be done and not to be done?

When can products be delivered?
How to ensure that quality will be achieved?
How risks, issues and changes will be identified and followed up?
How PRINCE2 will be tailored to suit the project?

Initiation
Notification

Pre-Project

Authorize
the project

Project Init Docs

Req Deliver Project?

Auth. To Initiate

Project Brief + IS Plan

Authorize
initiation

Req to Initiate a Project

By Frank Turley
Management-Plaza.com

Corporate or Programme Management

project
mandate

Starting up a Project (SU)

Management

Direction

Corp..

x
x
x
x
x

14

Initiating a
Project (IP)

In itia tin g a P ro je c t (IP ) In tro d u c tio n

- Trigger: by Project Board
- Short process compare to rest of project
- Purpose: Understand what needs to be done
IP Ac tivitie s
1. Prepare the Risk Management Strategy
2. Prepare the Configuration Management Strategy
3. Prepare the Quality Management Strategy
4. Prepare the Communications Mgmt Strategy
5. Setup Project Controls
6. Create the Project Plan (products)
7. Refine the Business Case
8. Assemble the PID
Fig 3.9 Initiating a Project

3.7.2 Initiating a Project Process 8 Activities

What do you think the eight activities are?
Here is a good way to remember: First the creation of the four strategy documents, the Project
Control, Project Plan and Business Case and lastly, assemble the PID. I will list the activities and
comment on each of these.
1.
2.
3.
4.
5.

6.
7.
8.

Prepare the Risk Management Strategy

o This will define how to manage risk during the project.
Prepare the Configuration Management Strategy
o This will define how to manage the products produced during the project.
Prepare the Quality Management Strategy
o This will define how to ensure quality during the project.
Prepare the Communication Management Strategy
o This will define how and when the project will communicate to stakeholders.
Set Up Project Controls
o This will define how the Project Board can control the project and how the Project
Manager can control the work done by the teams.
Create the Project Plan
o This covers cost, timescale, risks, quality plan and deliverables.
Refine the Business Case
o This means to complete the Business Case document.
Assemble the Project Initiation Documentation
o This is to collect and assemble documents and information from the documents
created so far in the SU and IP processes.

The very last thing a Project Manager will do in the Initiation process is to send a request to the
Project Board. This is a request to Deliver the Project.

Management Plaza

Foundation Training Manual