HNG DN S DNG NG DNG EXCEL TRONG QUN L THI GIAN

Ngun: http://www.fususu.com/quan-ly-thoi-gian-voi-excel/
File ny c hai bng (sheet).
Record : Ghi chp thi gian.
Report : Bng biu theo di.
a. Bng Record :

Khi bm vo nt Ghi li ngay, mt ca s s hin ln gip bn ghi li vic

mnh va lm.
Ngy thng : h thng t ng in ngy, thng hin ti.
Cng vic bn lm : t tn cho vic va lm l thi quen rt hiu qu gip
bn kim sot thi gian.
Phn loi : Mc u tin cng vic, mnh dng h thng ABCDE ca Brian
Tracy. Bn c th dng h thng khc nu mun.
Hng mc : T kha h thng tnh tng thi gian gip bn bn sheet
Report.
Bt u : Thi gian bt u, h thng t ng nhp gi hin ti, bn c th
chnh nu mun.

Kt thc : Nu bn nhp ny, th khng cn nhp thi lng, h thng

s t ng tr hai thi im ra thi lng.
Thi lng : Trong trng hp bn khng nh (hoc khng quan tm) thi
gian bt u/kt thc th ch cn nhp thi lng.
Ch : gi bn in vo phi theo dng hh:mm v d 7 gi sng s l 7:00,
cn 7 gi ti s l 19:00 Bn yn tm l cc thng tin trn sau khi nhp, bn
vn c th trc tip chnh sa trn bng d liu. Hy th khi to mt cng
vic mang tn Tm hiu v ghi chp thi gian, phn loi B, hng mc
Solu chng hn. Ri nhn Ok.
Bn s thy h thng s chn ngay vic vo di cng! Vy my hng
c to sn xa th no? n gin l nh du cc hng t 2 cho ti 7,
chut phi, delete! (ch click vo s ngoi cng xa c hng nh)

C nh vy, hy nhp xem t u ngy ti gi bn lm nhng vic g, th

phn loi v chia hng mc cho chng. Di y l mt s gi .
V h thng phn loi (Brian Tracy)
A: p lc, l nhng vic bn khng lm khng c, thng l i hc/i lm,
nhng vic gn deadline B : Boss, ng ch, l nhng vic c ch, bn lm
ch 100%, thng l c sch, thc hin c m, hc ting Anh

C : Vitamin C, l nhng vic gip bn cn bng, thng l i chi, nghe nhc,

th thao, cc s thch c nhn
D : cho ai : l nhng vic m ng ra bn nn giao cho ai lm c
th tt.
E : End. L nhng vic m sau khi nhn li, bn thy n qu lng ph thi
gian.
V cc hng mc. Bn c th ting Vit, mnh th thch dng ting Anh
vit tt cho gn. V d di y l nhng hng mc mnh s dng.
Solu : lin quan ti tm kim gii php v nng cao nng sut, nh vic bn
ang lm y
SuSu : lin quan ti vic mnh online, vit blog, code website, qun l
fanpage
Lumi : cun sch mnh ang vit, c th coi l c m :)
Eng : lin quan ti vic hc ting Anh, nh c sch hoc vit bi bng ting
Anh
Joy: lin quan ti gii tr, vd lt web, xem phim, online cht cht ^^!
Heal : lin quan ti sc khe, vd. tp th dc, i b, tnh tm.
Read : lin quan ti c sch, bi b kin thc
# : nhng vic m ch bit cho vo hng mc no :))
b. Bng Report :
Bo co tnh hnh Sau khi nhp kha kh cc vic bn thc hin. Bn
bm sang bng Report s cha thy g u, chng ta cn iu chnh cht xu.
Bng ny c hai phn. Phn bn trn gip bn theo di hng mc. Bn c th

tham kho tnh hnh chi tiu thi gian cho cc hng mc ca mnh trong
thng 12.

S 12 : chnh l thng. Theo mnh ch cn ghi chp thi gian theo thng
l , file mc nh l thng 12. Nu sang thng 1, bn ch vic m file gc,
sa s ny thnh s 1 l xong!
Hng mc : Hy sa cc hng mc di s 12 thnh hng mc ca bn.
Ngay khi bn sa xong bn s thy mu m v cc con s lp tc hin ln
pha bn phi. Thng mnh ch theo di ti a 7 hng mc thi (bn c th
theo di tt c nu mun, ch cn insert hng trng, ri copy ton b cng
thc xung l xong)
Thi lng mi ngy : i vi mnh, qun l thi gian hiu qu l bn nh
lng c thi gian mnh nh dng cho mi vic, v thc hin c st vi
d nh. Hy in vo y vo s pht bn d nh dnh chohng mc
mi ngy.
V d trn, mnh dnh mi ngy 90 pht vit sch (Lumi). Th
nhng ct bn phi, h thng s cho mnh bit ngy mnh t bao
nhiu % so vi d nh (km mu sc).

Nu vt qu d nh (tm 150%) th vn tt, nhng nu vt ln tn

my trm % th c ngha l c g khng n (b am m qu chng hn
^^!)
Hn mc hm nay : H thng s t ng thng bo hm nay bn cn bao
nhiu thi gian cho hng mc . V d khi nhn bng trn, mnh bit l
mnh cn vit bi ny nhanh hn na, nu khng mun mc Susu b vt hn
mc!!!
Hn mc thng : Ct ny h thng s t ng cho bn bit ti thng ny
bn cn bao nhiu thi lng cho hng mc . V d nhn vo bng trn,
mnh bit rng thng ny hnh nh mnh hi thong, gii tr hi nhiu,
v b m mt 10 ting ri T_T
Phn Sum : Tnh trung bnh cng % ca cc hng mc <150% ca mi
ngy. Nhn vo bng trn, bn s thy c hai khong thi gian mnh qun l
kh tt l t ngy 4-6 v 11-12. Cn cc ngy khc ang mt cn bng. mnh
tin rng ngay c ngi qun l thi gian hiu qu nht cng bit mnh cn
phi iu chnh ch no.
Cn phn bn di mnh gi l phn hiu qu chung. Bng ny cho bit ngy
hm , bn dnh bao nhiu ting cho cc vic A, B, C, D, E. Km bn
di l biu ct.

Nhn vo y, mc d cc hng mc bn trn ang mt cn bng song nhn

chung mnh vn qun l thi gian kh n. S thi gian ghi chp c
vo khong 76%, c nhng ngy vn t 90%, lng thi gian dnh cho vic
B (cho c m) vn chim a s. Vy l t ch tiu noi gng BC. Nu bn
dng h thng phn loi khc, th bn ch vic sa cc ch ci A, B, C,D,E
theo h thng ca bn (v d U1, U2, U3, U4, #)
3. Mt s mo nh
a. Mnh lm vic ny bao lu ri nh? Vi mi cng vic, nu bn cha nhp
gi kt thc hoc thi lng th h thng s hiu l bn vn ang lm. Khi

bn bm nt Save, n s t ng tnh ton ra thi lng t lc bt u cho

ti thi im hin ti! (cool nh ^^!)
b. Khi ng file excel ngay khi m windows: kch hot vic ghi chp thi
gian u n, bn hy copy shortcut file ny vo th mc Startup khi
ng cng vi Windows. Nh vy, bn s lun thc v vic s dng thi
gian ca mnh. Vi windows 7, 8 hy m windows explorer ri copy ng
dn di y vo thanh a ch v n Enter.
C:\ProgramData\Microsoft\Windows\Start Menu\Programs\Startup
Sau bn nhp chut phi vo file excel, chn copy v vo th mc
startup , chut phi, chn paste shortcut l xong! Nu bn dng windows
khc, hoc lm cch trn khng c, hy ln google hoc youtube v g t
kha startup folder location s c hng dn chi tit.
c. La chn hng mc & ghi chp thng minh : Vi file excel ny bn c th
ghi chp ti tng gi tng pht, cng nh theo di hng trm hng mc
nhng y l kinh nghim xng mu ca mnh :
Ch ghi chp nhng gi ng k : mnh thng ghi chp nhng vic
chim 30 pht tr ln, v tr cc vic n, ng, tm git, i li cng cc vic
c nhn nh nht khc. Sau chia tng 12h ra t l xt sao trong vic
qun l thi gian. (Tt nhin bn c th lm khc mnh nu c mt mc ch
r rng no )
Theo di cc hng mc quan trng : c th ngy no bn cng i hc 4
ting, i lm 8 ting ri th theo di cc hng mc c th s nhm chn,
kinh nghim ca mnh l ch cn theo di cc hng mc m bn quan tm. V
d nu bn cn nng cao ting Anh, th hng mc Eng kh c th b qua.
Nu bn mun b Facebook, sao khng th hn mc mi ngy dnh ti a 60
pht thi, v xem h thng bo mu tm hoc en kt nu bn vt hn mc
^^!

Quan trng nht l lin tc : i vi mnh, mt ngy m cc mc u

lm khng ng s bng mt ngy m tt c cc mc u trng trn.
Trng trn c ngha l khng lm, cn lm c ngha l lm, lm 1 cht thi
cng c.
Cm n bn chia s bi vit ny. Bn vui lng ghi r ngun nh :