Professional Documents
Culture Documents
White Paper
Withholding Tax (AWT) at both invoice and
payment time in Payables
Author:
Sriram Ramanujam
Versions:
1.0
Create Date
1 November 2009
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Contents
INTRODUCTION .......................................................................................................................................................................... 3
Objective ............................................................................................................................................................................... 3
Scope..................................................................................................................................................................................... 3
Background........................................................................................................................................................................... 3
Terms .................................................................................................................................................................................... 3
Withholding Tax.............................................................................................................................................................. 3
Withholding Tax Point.................................................................................................................................................... 3
ABILITY TO WITHHOLD TAX AT BOTH INVOICE AND PAYMENT TIME IN PAYABLES .................................................................... 4
Overview ............................................................................................................................................................................... 4
SETUP REQUIRED TO GET THIS FEATURE .................................................................................................................................... 5
Payables Option.................................................................................................................................................................... 5
Business Rules ............................................................................................................................................................... 5
Supplier and Supplier Site level ............................................................................................................................................ 7
Business Rules ............................................................................................................................................................... 7
CHANGES IN APPLICATION TRANSACTION UI............................................................................................................................. 9
Invoice Workbench (APXINWKB) Form .............................................................................................................................. 9
Business Rules ............................................................................................................................................................... 9
Supplier and Payables Interfaces .............................................................................................................................. 10
USER PROCEDURES .................................................................................................................................................................. 11
Setup ................................................................................................................................................................................... 11
Setup Payables Option................................................................................................................................................ 11
Setup Supplier Site ...................................................................................................................................................... 12
User..................................................................................................................................................................................... 12
User Task Description ................................................................................................................................................. 12
Introduction
Objective
To provide an overview of the ability to withhold tax at both invoice and payment time in Payables.
Intended to provide the reader a good understanding of the features, the setups and details of the
steps on how to process a transaction involving Withholding Tax at both invoice and payment
time.
Scope
This paper will cover the functional side of the ability to withhold tax at invoice and payment time in
Payables and discuss some of the options and their impacts.
Background
The ability to withhold tax at both invoice and payment time in Payables is a new feature in R12.1.
Note : The rules related to Allow Manual Withholding in Payables Option will not change.
Terms
Withholding Tax
Withholding Tax is a tax in which the tax authority is paid not by the supplier
(seller) himself but instead by the buyer on behalf of the supplier. The tax
authority requires the buyer (payer) to put aside a certain percentage of the
supplier's due payment and send it directly to the tax authority. Even though the
payer is the one who fulfills the tax authority requirement by sending the amount,
the liability of the amount still falls on the supplier since the amount is deducted
from his payment total. For the payer, the total amount paid is still the same, only
divided between two payees.
Withholding Tax Point
Withholding Tax Point refers to the moment when the withholding is calculated and made
effective, and when it should be accounted to be considered as a liability or a credit.
Select the option of applying Withholding Taxes both at the time of Invoice and Payment.
At the Supplier/Supplier site level, the user will be able to attach two withholding groups
(currently he can attach only one). User will apply Withholding Group 1 at the time of
Invoice and Withholding Group 2 at the time of Payment. Whenever an invoice is entered
for the supplier, these Withholding Taxes will be defaulted from the supplier site and the
taxes will be applied at the appropriate points.
This option can be selected only if the Use Withholding Tax checkbox is
selected in the Withholding Tax region of Payables Options.
One more option will also be added in the Create Withholding Invoice region
called At Withholding Application. It will be ensured that this option can be
selected only if the option At Invoice Validation and Payment time is selected
in the Apply Withholding Tax region.
In Payables Options > Apply Withholding tax region, if the user tries to
select the option At Invoice Validation and Payment without selecting the
checkbox Use Withholding Tax, then the error message saying Field is
protected against update should pop up.
In the Payables Options Apply Withholding Tax' region, if the option selected
is Apply at Invoice Validation and Payment time and the user tries to select
any option in Create Withholding Invoice other than the option At
Withholding Application or Never, the error message saying The apply,
create withholding combination specified is invalid should pop up.
The current rules followed for allowing the checkbox 'Allow Withholding Tax'
to be editable at the Supplier and Supplier Site levels will continue to apply as
follows:
At Supplier level:
For the LOVs to be shown and editable, the following rules will apply:
The LOVs will show the same Withholding Tax groups as are being shown in
the current Withholding Tax group LOV.
At the Invoice Header level the values for both Invoice Withholding Tax
Group and Payment Withholding Tax Group will default from the respective
values in the Supplier Site. This default will happen only if the Supplier Site for
which the invoice is entered is enabled for Withholding Tax.
At the Invoice Line level the values will default from the Invoice Header.
At the Invoice Distribution level the values will default from the Invoice Line.
These columns will show the same Withholding Tax Groups as are being
currently shown for the column 'Withholding Tax Group'.
If the option selected in the Payables Option -> 'Apply Withholding' region is
At Invoice Validation and Payment Time then:
o
o
o
If the option selected in the Payables Option -> 'Apply Withholding' region is
At Invoice Validation then:
o
o
o
At the time the invoice is entered for the Supplier, the Withholding
Taxes to be applied at the time of invoice validation will default from
the Supplier Site to the column Invoice Withholding Tax Group.
The column Invoice Withholding Tax Group will be editable until the
invoice is validated.
The column Payment Withholding Tax Group will not be editable at
all.
If the option selected in the Payables Option -> 'Apply Withholding' region is
At Payment Time then:
o
At the time the invoice is entered for the Supplier, the Withholding
Taxes to be applied at the time of payment will default from the
Supplier Site to Payment Withholding Tax Group.
The column Payment Withholding Tax Group will be editable until
Oracle/Client Confidential - For internal use only
o
If the option selected in the Payables Option -> 'Apply Withholding' region is
Never then:
o
o
At the time the invoice is entered for the Supplier, nothing will default.
Both the columns Invoice Withholding Tax Group and Payment
Withholding Tax Group will be non-editable.
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User Procedures
Setup
Setup Payables Option
In the Payables Option set Apply Withholding Tax to At Invoice Validation and
Payment Time.
Figure 7 : Payables Option: set 'Apply Withholding Tax' to BOTH Invoice Validation and Payment time
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Attach the Withholding Tax code for Invoice and Payment time
withholding.
Figure 8 : Supplier Site populated with Withholding Tax group of INV and PAY for invoice and payment time
withholding.
User
User Task Description
Business Examples:
Withholding Tax code INV - 6.5%
Withholding Tax code PAY - 4%
Let us assume that the User enters an Invoice for 10,000 for Supplier SRAMANUJ
and Site SRAMANUJ.
INV and PAY will default at the header, line and distribution levels, though the user
can edit this field at any level. There is only one line of 10,000.
Figure 9 : Invoice Workbench defaults the Withholding Tax groups for both Invoice and payment time withholding.
At the time of validation the following withholding lines for 650 will be generated.
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Now if the payment of 5000 is made, then the payment of 4786.1 would be made.
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To summarize :
a) Invoice amount 10000
b) AWT on Validation (AWT Code INV 6.5%) = 10000*6.5% >> 650
c) AWT on Payment (AWT Code PAY 4%) = 10000*4% >> 400
(Deducted in 2 payments ( 213.9+186.1) )
d) Payments made (a-b-c) = (10000 650 400) = 8950
(Paid in 2 payments (4786.1 + 4163.9)
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