5 S Workplace Organization

Accelerating Quality Culture

There is nothing more inefficient than doing efficiently that

which should not be done at all.
Peter Drucker

Workplace Organization and 5 S

The 5-S practice is a well-recognized methodology used by the

Japanese to improve the work environment.

Seiri (Sort)- to organize all necessary items (tools, parts, books, instructions, etc.) and to remove any
unneeded ones.
Seiton (Systematize or Simplify)- to neatly arrange and identify items for ease of use and orderliness.
Seison (Saitize or Shine) - to keep items clean and in a constant state of readiness.
Seiketsu (Standardize) - to conduct Sort, Simplify and Shine at frequent, daily intervals to maintain a
workplace in perfect condition.
Shitsuke (Self-discipline or Sustain) - to control or form the habit and self-discipline of always following
the first four S's

A well-recognized methodology to improve work environment, the

concept is fast catching up in many western countries. It has now
evolved into a formal technique, which the Japanese believe is useful
not just for improving the physical environment, but also for improving
Total Quality Management (TQM) processes as well.
Many everyday problems could be solved through adoption of this
practice. It is also seen that many companies have included a few
aspects of the 5-S in their routine processes without being aware of
its existence as a formal technique. In fact, the 5-S can be applied
to activities in all walks of life.
Most of us may be in the workplace or in the house must have come
a situation, wherein the following questions were asked:
There's not enough space.The equipment is broken or I can't
find the manualsI spend most of my time at the store searching
for some items.The place is unsafe - someone is going to get
hurt...The place is a mess!
What do you do? Where do you start?
This scenario must have happened in your company some time or
the other and to overcome such situations there is a very simple but
effective method to improve workplace safety, reduce waste, simplify
work processes, improve equipment maintenance, reduce lead time
and cost, and ensure product quality. It's the basis for any
improvement activity, one universal method the Japanese invented to
prevent mishaps from occurring because of untidiness and lack of
organization and it's called 5-S

5 S:
If the place where you work everyday is covered with grime, you can easily get
depressed

Implementing 5S
Implementing 5 S Challenges

Even before you plan the direction you need to take, you must
remove any obstacles to get a clear view of the current situation.
5 S helps you in it.

Commitment from all personnel or each and every associate in

the organization.
Making it a routine
Making 5 S implementation top priority on managements agenda.
Measuring the benefits

Workplace Organization/ House Keeping enhances the results of

other activities and simplifies every day operations.
House Keeping must become a habit. It must be continuous, or at
least continual activity.
Housekeeping/ workplace organization is everybodys responsibility.
Is the starting point of any improvement activity

Benefits of Implementing 5 S














A neater, cleaner place to work or facility/ workplace becomes cleaner and better organized.
Work becomes easier to do
Personnel become disciplined and proud of their well-organized workplace leading to lower employee
turnover
Working environment becomes safer and thus fewer accidents
Less scrap and re-work
Better quality awareness
Lower direct and indirect labor costs
Lower materials cost
Less money tied up in work in process
More usable floor space
Shorter lead times, and
Higher on-time delivery rates
Results become visible to everyone: our owners, customers, employees and other stakeholders in the
organization

5 S:
A Place for everything and everything in its place.

How Confluence Can Help

Training
Confluence offers a implementation training course for 5 S
awareness, implementation and related areas, including
introduction, understanding, implementing and roll-out of
the concept.
Training is targeted for middle and lower level management
personnel/ operators. The course can be customized to suit
organizations needs and profile of people.

Take Aways:
1. Awareness on 5 S
concept
2. Implementation steps
for 5 S
3. Templates for 5 S
Auditing.
4. Working knowledge
on implementation
and auditing.
5. 5S Implementable
Procedure
6. Study material for
the course (5 S
Manual)

How Confluence Can Help

Topics Covered:
1. Evolution of 5 S
2. Concept of
Housekeeping and
Workplace
organization.
3. Learning from daily
life
4. Details of each of the
S
5. Implementation of 5S
6. Group Exercises for
preparing 5 S
Checklists
7. Mock 5 S Audits
8. Critical success
factors for 5 S
implementation
9. Role of Management
and other personnel
10. Proposed
methodologies for
institutionalization of
the practice.

Training Mode:
- PPT Presentation
- Group Exercises
- Brainstorming
sessions
Total Duration: 8Hrs
Participants: Max 25
Venue: as decided by
Client
No. of Faculty: 1

Arrangements to be
Made by Client:
1. LCD Projector
2. White Board
3. Marker Pens
4. Scribbling Pads and
Pens for Participants
5. Seating arrangements
6. Working lunch for the
participants

Vince Lombardi

For Details:
Visit www.confluenceworld.com
Or Mail
Info@confluenceworld.com
Or Contact
Confluence Business Solutions Pvt. Ltd.,
# 224, 6-1-284/4/B, Street # 5, Padmaraonagar, Secunderabad 500025, Andhra Pradesh, India
Tel: 0091 40 27508110, 27501849

Constructive Criticism is a sign of commitment

Constructive Dissatisfaction if basic ingredient for success.