Project Synopsis

on
Visual Cams ERP Implementation in Amouage

Prepared By Hasna Hassan Annacot

Reg No: 531010868
Program: MBA
Semester: 4
Study Centre Code: 02542
Sikkim Manipal University

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Table of Contents
Introduction.3
Profile...5
Objective..6
Methodology....6
Project Guide...7
Conclusion7
Bibliography7

Visual Cams ERP Implementation in Amouage

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Introduction
ERP
The initials ERP originated as an extension of MRP (material requirements
planning; later manufacturing resource planning) and CIM (Computer Integrated
Manufacturing). It was introduced by research and analysis firm Gartner in 1990.
ERP systems now attempt to cover all core functions of an enterprise, regardless of
the organization's business or charter. These systems can now be found in nonmanufacturing businesses, non-profit organizations and governments.
To be considered an ERP system, a software package must provide the function of
at least two systems. For example, a software package that provides both payroll
and accounting functions could technically be considered an ERP software package
Examples of modules in an ERP which formerly would have been stand-alone
applications include: Product lifecycle management, Supply chain management
(e.g. Purchasing, Manufacturing and Distribution), Warehouse Management,
Customer Relationship Management (CRM), Sales Order Processing, Online Sales,
Financials, Human Resources, and Decision Support System.
Some organizations

typically those with sufficient in-house IT skills to

integrate multiple software products choose to implement only portions of an

ERP system and develop an external interface to other ERP or stand-alone systems
for their other application needs. For example, one may choose to use human
resource management system from one vendor, and perform the integration
between the systems themselves.

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This is common to retailers, where even a mid-sized retailer will have a discrete
Point-of-Sale (POS) product and financials application, then a series of specialized
applications to handle business requirements such as warehouse management, staff
rostering, merchandising and logistics.
Ideally, ERP delivers a single database that contains all data for the software
modules, which would include:
Manufacturing

Engineering, bills of material, scheduling, capacity,

workflow management, quality control, cost management, manufacturing

process, manufacturing projects, manufacturing flow
Supply chain management Order to cash, inventory, order entry, purchasing,
product configurator, supply chain planning, supplier scheduling, inspection
of goods, claim processing, commission calculation
Financials General ledger, cash management, accounts payable, accounts
receivable, fixed assets
Project management Costing, billing, time and expense, performance units,
activity management
Human resources Human resources, payroll, training, time and attendance,
rostering, benefits
Customer relationship management - Sales and marketing, commissions,
service, customer contact and call center support

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 Data warehouse - and various self-service interfaces for customers,

suppliers, and employees
Access control - user privilege as per authority levels for process execution
Customization - to meet the extension, addition, change in process flow
Enterprise resource planning is a term originally derived from manufacturing
resource planning (MRP II) that followed material requirements planning (MRP).
MRP evolved into ERP when "routings" became a major part of the software
architecture and a company's capacity planning activity also became a part of the
standard software activity. ERP systems typically handle the manufacturing,
logistics, distribution, inventory, shipping, invoicing, and accounting for a
company. ERP software can aid in the control of many business activities,
including sales, marketing, delivery, billing, production, inventory management,
quality management and human resource management.
Profile
Visual Cams ERP
Visual Cams is a locally made ERP package by a company named Mehul Info
Services. They have their ERP working in over 20 organizations only in Oman. It
is a very well planned and appropriate ERP which can be used for small midsized companies. It is a cost efficient package as well. The front end of Visual
Cams ERP is Visual Basic and Back End is Oracle.
Amouage
Company Profile
Amouage creates one of the most finely crafted perfumes in the World. It
manufactures perfumes, bath products and Leather products, and distributes it
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through their retail outlets and other distributor channels across the world. Its main
unit is in Oman and subsidiary companies in UK, Dubai, Malaysia and more to
come in other parts of the world.
ERP Module Requirement
System should handle the following:

Multi- company operations

Multiple Manufacturing units
Multiple stock locations
Multiple currency and VAT retail outlets.

Modules

Procurement
Logistics
Production and Manufacturing in and out of Oman
Retail Outlets
Payroll and HR
Complete Financial Management including Budget Management

Objective
Primary: To work through the process of implementation of Visual Cams ERP in
Amouage
Secondary: To study the advantages and disadvantages of a locally made ERP
over high level ERPs like Microsoft Dynamics, Sap, Oracle etc.

Methodology
ERP implementation methodology involves the various processes and procedures,
which constitute the condition or means for formulating the actual implementation
of ERP projects. There are several ways for handling the project.

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The ERP implementation methodology includes extensive services from the

vendor. It is important for the companies to analyze each ERP implementation
method, since the risk of failure in ERP implementation is existent and can be a
highly expensive ordeal.
Every requirement of each workforce in the organization should be studied
properly to understand the requirement well. A proper understanding should be
made between what is expected and what can be delivered. The knowledge of the
workforce about each module should be studied. The previous ERP, if any, failure
reason should be found out. The implementation process can be started only when
everything is planned appropriately and each process flow is gone through
thoroughly. Top down methodology should be used. A flowchart and an Entity
Diagram is necessary to put every process and module in place. As this is a large
scale information system a SDLC (System Development Life cycle) is important.
Modular Implementation is necessary such that one module is looked at a time.

Project Guide
Sethu G. Pillai, MCA
IT Support Engineer in Amouage for 3 years. More than 10 years of work
experience in IT Hardware Support and Networking.

Conclusion
An ERP implementation is a huge commitment from the organization, causing
Thousands of Omani riyals and can take up to several years to complete. However,
when it is integrated successfully, the benefits can be enormous. A well-designed
and properly integrated ERP system allows the most updated information to be
shared among various business functions, thereby resulting in tremendous cost
savings and increased efficiency. When making the implementation decision,
management must considered fundamental issues such as the organizations
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readiness for a dramatic change, the degree of integration, key business processes
to be implemented, e-business applications to be included, and whether or not new
hardware need to be acquired.
Bibliography
www.google.com
www.amouage.com
Enterprise Resource Planning: Concepts and Practice, By Vinod Kumar
Garg, N. K. Venkitakrishnan, Second Edition, PHI Learning Pvt Ltd.
Concepts in Enterprise Resource Planning By Ellen F. Monk, Bret J.
Wagner, Third Edition

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