Dr.

Tushar Chokshi
M.D. ( Anesthesiology)

Baroda Medical College

Excellency
In
Presentation
 When preparing a presentation there are
three important things you need to think about

 The audience
 The presentation plan
 The delivery
 The Audience
Before you start to prepare your
presentation, you need to think about
your audience (the people listening to)
and their needs.
you need to know why they are there.
The more you know about your audience
and what they expect from your
presentation, the better you can
prepare.
If you prepare well, then you will be more
relaxed when you deliver your message.
To help you think about your audience ask yourself...

Who are they?

How many will be there?
Do they have any prior knowledge of the subject?
What are their age, sex, and level of ability?
Why are they there?
What are their needs?
What do they need to know?
 Wide Ball

The presentation will be a failure

if the audience does not
understand it. Therefore, you
should aim to make your
message clear and easy to
understand.
 The Presentation Plan

Three important things

 The content
 The structure
 The visual aids
 The Content

The content is the information you

want to give in your presentation.
Before you can decide on how much
information you need to give, you
must research the subject of your
presentation thoroughly
To help you decide on the content,
ask yourself these questions:

 How long time duration have I got

to do the presentation?
 What key information do I need to
cover?
 What does the audience need to
know?
 Tips

Once you know what you need to

talk about, prepare an outline or
rough draft first before you write
it all up.
 The Structure
A good presentation will have a structure or format.

The structure will help the audience follow what you are saying

 Introduction (beginning)
 Body (middle)
 Conclusion (end)
 If the presentation is poorly
organised, the message will not be
as effective and your audience will
forget it. So organisation and
structure are very important if you
want the audience to remember
your presentation. Having a
structure will also give your
presentation a professional image.
 Introduction
This is the most important part of
your presentation because the
audience will make judgements about
you. They will decide in the first few
minutes what you are like. They will
also decide whether you deserve their
attention. Therefore, it is very
important that you plan carefully what
you want to say in the introduction.
 Try to do these things in your
introduction

 Get the audience’s attention

 Introduce yourself
 Explain why you are there
 Explain what you hope to achieve
 Build a good relationship with the audience
 Body

You should use this part of the presentation

to explain key information. Explain your
points clearly one at a time so your
audience can follow what you are saying.
Remember to keep your points simple and
short. Try not to give too much
information, otherwise the audience will
not remember your message
 Conclusion

It is important to create a lasting impression

in your conclusion. Use the last couple of
minutes to repeat important points and
key information. Leave some time for
discussion, questions and answers at the
end of the presentation
Don’t forget to thank
your audience for
attending and
listening
 The Visual Aids
These are things (resources) you could use to present your
message

 help the audience focus on what you are

saying
 make the presentation more interesting
 help to explain the points you make more
clearly
 provide variety
 Resources

 Wipe board
 Flipchart
 Overhead Projector (OHP)
 PowerPoint Presentation
 Video/camera
 Product samples
 Displays/Exhibitions
 When thinking about what visual aids (VA) to use,
ask yourself these questions

 Will the VA improve my presentation?

 Have I used the VA before and is it easy to
use?
 Will the VA help to maintain the audience’s
attention?
 Will the audience be able to see the VA?
 Preparing your visual aids
 Check that the size of the print is large enough for the
audience to see (e.g. size 20 for headings for OHTs)

 Don’t type all your text in capital letters as this makes it

more difficult to read

 Don’t use long sentences – use bullet points and

numbers to organise your key points

 Use a type of text (font style) that is easy to read (e.g.

Arial)

 Add pictures, illustrations, diagrams to make it more

interesting and use colour
 The Delivery

This is where you have to deliver or present

your message to the audience. When you
begin to speak, the audience will listen
carefully to what you say and watch
closely how you perform. It is important to
understand that how you say something is
just as important as what you say.
 Anatomy of Presentation
 The tone of your voice and your body
language can account for 65% of the
message.
 Your body language (body
movements) can express your
attitudes and thoughts.
 Pay attention to the parts of your
body:
 Your voice
 Speak slowly so that everyone can follow
 Speak loudly so that everyone can hear
 Speak clearly so that everyone can understand
 Don’t use slang (e.g. I ain’t)
 Your face

Smile to give your audience

reassurance and try not to look
confused, bored or scared. Try to be
yourself and natural.


 Your eyes
You can build a good relationship with
the audience by looking at them
when you are presenting your
message. Looking at someone when
you are talking to them is called ‘eye
contact’. Don’t read from your notes
all the time.
 Your posture

 Stand up straight
and don’t lean
against objects.
 Make sure you are
not standing in the
way of the visual
aid.
 Check that
everyone can see
the board.
Your hands Your feet
Don’t play with Try not to walk up
objects e.g. a pen and down the room
in your hand and too much or tap
don’t leave your your feet when you
hands in your are talking.
pockets when you
are talking.
 Your appearance

 Dress appropriately for the

presentation – not too casual (e.g.
jeans).
 Remember to dress for the audience
and not yourself.
 Try to remember not to wear
jewellery that might shine or move
about
 Your attitude

Be enthusiastic about the subject you

are presenting and be confident.

Try to stay calm and be professional!

 Mock Presentations

The key to success is knowing what

you want to say and to keep
practising your presentation skills.
Remember to relax and to enjoy
yourself.
 Last Tip
Practise in front of your
friends and family and
ask them to give you
feedback - to tell you
their thoughts
 Good luck
and
Enjoy your
Presentation
THANK YOU