Thanksgiving

Parade of Bands
at the

Walt Disney World Resort

November 24 18, 2015

Rockside Band Fall Trip

Event Details

Dates: Tuesday, November 24 Saturday, November 28, 2015
Summary: Enjoy the parks of Walt Disney World while getting the experience of a
lifetime performing in the Thanksgiving Day parade! Your band will travel to
Animal Kingdom, Magic Kingdom, Hollywood Studios, and Epcot. There will be
clinics with well-known figures in the marching band community as well as a
performance by the Boston Brass!

Thanksgiving Day Spectacular an exciting mass band performance in

Disneys Hollywood Studios at the Sorcerer Mickey hat icon, with special
guests, the Boston Brass

Live broadcast of the performance on banddirector.com

Rehearsal and breakfast at Disneys Hollywood Studios, before park

opening

Thanksgiving Dinner at Epcot, featuring a performance by the Boston

Brass

Additional marching band and choir performances available

A high-energy, after hours, private event in Dinoland U.S.A. at Disneys

Animal Kingdom! A DJ, dancing, games and rides are available exclusively for
participating groups

Pre-trip clinic at your school with a distinguished clinician

The opportunity to work closely with collegiate and DCI directors

Musical Benefits
Through this program your students will be given the opportunity to work
with renowned musicians and directors from around the country. These artists
include Gary Smith, Ben Collins, Ruthann Medworth, Robert Jorgensen, and Whitney
Medworth. The website states, Performance travel has been the heart of our
business since 1981. Our founder and owner is a former band director who saw the

need for a company that understood the unique challenges of traveling with a student
music group. Today, were one of the top producers for Broadway, Disney Performing
Arts and the Chicago Symphony Orchestra (among others), and were proud to carry
thousands of students to exciting performances and life-changing experiences
annually. Our team, still led by the Rogers family, is committed to serving your needs
and helping you deliver meaningful moments for your students.

Educational Benefits

The website states, Founded by an educator and family owned and operated

to this day, were singularly focused on the service and experience you deserve. Were
proud to carry thousands of travelers to meaningful educational experiences annually.
Were the recipients of Disneys prestigious Partners Award for business integrity, and
our partnerships with organizations like the National Tour Association, the Student &
Youth Travel Association, Disney Youth Programs and others help us deliver your
perfect travel experience.

Trip Itinerary
Tuesday, November 24:
9:00am

Report to RHS Band Room

-

Make sure you have:

o Your packed lunch for the day!!!
o All parts of your uniform, instrument, luggage, any
instrument accessories (valve oil, reeds)

Load buses as soon as possible student leadership help

facilitate this

9:30am

Depart for Airport

10:30am

Arrive at Phoenix-Mesa Gateway Airport

-

Check in to airline with chaperone groups

12:10pm

Check in with Ms. Hendrix at the terminal

Eat your lunch or buy something from the airport

Depart for Orlando

-

7:30pm (FL time)

Arrive in Orlando, Florida

-

8:30pm

Flight is 4 hours and 20 minutes

Board bus immediately upon arrival

- Arrive at Airport Blvd for Dinner (Chick fil A, Panda Express,

Nathans Hot Dogs, Chilis, etc.)

9:45pm

- Return to Buses

10:00pm

- Depart for Hotel

10:45pm

Check into Orlando Airport Marriott Lakeside Hotel

Lights Out

11:30pm

(407) 851-9000

Wednesday, November 25:
7:30am

Load Buses
-

Today you will need:

o INSTRUMENTS
o MUSIC
o Water bottles
o Money
o Sunscreen, hats, etc.

7:45am

Depart for Disney

8:15am

Breakfast in Hollywood Studios

-

9:00am

Breakfast will be provided please eat it!

Rehearsal
-

Music stands will NOT be provided (should only need music

as a reference anyway)

When rehearsal concludes at 10, please put instruments

back on the bus and take only what you need for the day!

10:00am

Load Buses to Animal Kingdom

10:30am

Arrive at Animal Kingdom

-

Check in with chaperone groups

Ensure that everyone has the chaperones number to check

in every two hours

Free to roam until 3:30pm

3:30pm

Ride Disney Transportation to Epcot

4:00pm

Epcot
-

Free to roam until 7:30pm

o Dont forget to call to check in with chaperone every
two hours!

7:30pm

8:00pm

Report to Buses
-

Grab instrument and music

Return to Studio A as soon as you have everything you need

Report to Studio A backstage Epcot

-

Clinic with DCI director, Whitney Medworth until 9:30pm

10:00pm

Load Buses to Return to the Hotel

11:30pm

Lights out

Thursday, November 26:
7:00am

Breakfast

7:45am

Load the Buses IN FULL UNIFORM

-

Today you will need:

o Instruments!
o Change of clothes for after the parade
o Water
o Money
o Sunscreen, hats, etc.

8:15am

Arrive at Hollywood Studios

8:30am

Report to Warm-Up Location

-

Please only bring your instrument! We will come back to

the buses following the parade

Event guides will lead us there

Warm-up until 10:15

9:15am

Pack Up and Head to Parade Start Location

9:30am

Report to Parade Start Location

10:00am

Thanksgiving Parade of Bands!

-

Make sure you remind your friends/family back home that

there is a live broadcast on banddirector.com

11:30am

Report to Buses
-

Change into casual attire

Bring everything you will need for the day (money, water
bottles, sunscreen, hats, etc.)

12:00pm

Lunch in Hollywood Studios

1:30pm

Hollywood Studios
-

Free to roam Hollywood Studios until 5pm

5:00pm

Report to Hollywood Studios Theatre

5:30pm

Thanksgiving Day Spectacular

-

Mass band performance with special guests, the Boston

Brass!

6:45pm

Ride Disney Transportation to Epcot

7:15pm

Arrive at Epcot

7:45pm

Thanksgiving Dinner
-

Enjoy a performance by the Boston Brass

9:45pm

Load Buses

10:15pm

Arrive at Hotel

11:30pm

Lights Out

Friday, November 27:
9:00am

Breakfast

9:45am

Load Buses
-

Today you will need:

o Money

o Water bottles
o Sunscreen, hats, etc.
10:00am

Depart for Disney

10:30am

Arrive at Magic Kingdom

10:45am

Check in with Chaperone Group

-

Dont forget to call in every two hours

Free to roam until 8:00pm

8:00pm

Report to Buses

8:15pm

Depart for Animal Kingdom

8:30pm

Dance at Dinoland U.S.A.

-

Private event hosted for the bands of the parade

DJ, dancing, games, and rides available exclusively for

participating groups

10:00pm

Load Buses

10:15pm

Depart for Hotel

11:30am

Lights Out

Saturday, November 29:
9:00am

Breakfast

9:45am

Load Buses
-

Today you will need:

o Literally everything were going home

10:00am

Depart for Orlando Int. Airport

10:45am

Arrive at Orland Int. Airport

11:00am

Check in with Chaperone Group

12:00pm

Check in with Ms. Hendrix at terminal

-

12:40pm

Buy lunch at the airport before we board the plane!

Depart for Phoenix-Mesa Gateway Airport

2:10pm (AZ time)

Arrive in Phoenix-Mesa Gateway Airport

2:30pm

Check in with Chaperone Groups

Travel with groups to luggage claim

3:15pm

Load Buses to RHS

-

4:15pm

Make sure to load EVERYTHING

Arrive at RHS
-

Immediately upon arrival make sure buses are unloaded

completely

Once the band room is clean, buses are empty, and

equipment/uniforms are taken care of, you may leave!

What to Bring
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MARCHING UNIFORM
Jacket
Bibbers
Marching shoes
Shako/Plume
Black socks
Black Gloves
RHS Band T-shirt for underneath
INSTRUMENTS and all accessories
Clothes for Tuesday through Saturday (school rules and dress code apply on
this trip). You will not need a bathing suit for the hotel.
Toiletries
Sunscreen (sunglasses, hat, etc.)
Some spending money (Estimate for meals not included in trip cost - $150)
A camera note that you will be responsible for keeping track of all
electronics
Phone charger
Things to entertain you on the plane (ipod with headphones, cards, book,
games, homework)
Snacks for traveling
Water bottle for the park
Backpack to carry in the park
Rain gear (poncho, rain coat, etc.)

Rockside High School

Marching Dragons
www.rocksideband.com

Rockside High School Staff and Administration,

The Rockside Band Program has been accepted to be a participant in the Thanksgiving
Parade of Bands Event at Walt Disney Resort in Orlando, Florida. Through this
program, our students will be given the opportunity to work with renowned musicians
and directors from around the country. The marching band will have the experience of
performing on Thanksgiving Day, and there will be a live broadcast of their
performance on banddirector.com. If you are interested in looking further at the
program, please check out http://bobrogerstravel.com/tpob.

As far as trip costs, the band program has raised enough money to provide $1,200 to
alleviate some of the costs. The cost for each student will be around $500.

I would like to formally ask for permission to bring my students to Orlando (we will be
flying with Delta Airlines) from November 24th to November 28th, 2015. We would love
to have you on our trip if you would care to join us as well. It would be a joy to have
administrative presence with us as we travel.

Thank you for all you do for this program and the school. Please let me know what
decisions you make within the next few weeks. As always, if you have any questions,
feel free to contact me by phone or email.

Yours Sincerely,


Megan Hendrix
Director of Bands

2468 Rockside Drive Mesa, Arizona 85201

Email: hendr2ma@dukes.jmu.edu
Phone: (703) 853-3468

Rockside High School

Marching Dragons
www.rocksideband.com

Rockside Band Parents/Guardians,

The Rockside Band Program has been accepted to be a participant in the Thanksgiving
Parade of Bands Event at Walt Disney Resort in Orlando, Florida. Through this
program, your children will be given the opportunity to work with renowned musicians
and directors from around the country. The marching band will have the experience of
performing on Thanksgiving Day, and there will be a live broadcast of their
performance on banddirector.com. If you are interested in looking further at the
program, please check out http://bobrogerstravel.com/tpob.

As far as trip costs, the band program has raised enough money to provide $1,200 to
alleviate some of the costs. That is a direct result of all the work you have done during
fundraisers and events to raise monet for this program. The cost for each student will
be around $500.

We are in need of parents to volunteer as chaperones for this trip. Chaperones will still
need to pay to attend the trip, but you all will have a discounted price of $300. Please
let me know if you are interested in joining the band as we take on Disney World!

Thank you for all you do for this program. Please let me know what decisions you
make within the next few weeks. As always, if you have any questions, feel free to
contact me by phone or email.

Yours Sincerely,


Megan Hendrix
Director of Bands

2468 Rockside
Drive Mesa, Arizona 85201
Email: hendr2ma@dukes.jmu.edu
Phone: (703) 853-3468

Rockside Band Program Trip to Disney World

Permission Form

I hearby give permission for ___________________________________________________ to go to
Walt Disney World in Orlando, Florida with the Rockside High School Band Program
from Tuesday, November 24th through Saturday, November 28th, 2015.

Students will be subject to all applicable school and county regulations during the
trip. They are discouraged from taking valuables on the trip as they will be
responsible for their personal belongings.

I have read all of the information enclosed in this packet and have discussed it
with my child. I further agree to pay the expense of returning my child to
school before the termination of this event if he/she does not adhere to
establish standards of conduct.

I hereby hold harmless the sponsors and the school against claims or claimants.

Parents Signature ___________________________________________________
Principals Signature ___________________________________________________
Sponsors Signature ___________________________________________________

I have read the information in this packet and understand that I am responsible for
obeying the rules for the entire length of the trip.

Students Signature ___________________________________________________

Emergency Contact Information:

Name _________________________________________________________________________________________
Relation to Student __________________________________________________________________________
Home Phone _________________________________________________________________________________
Cell Phone ____________________________________________________________________________________
Work Phone __________________________________________________________________________________

Name _________________________________________________________________________________________
Relation to Student __________________________________________________________________________
Home Phone _________________________________________________________________________________
Cell Phone ____________________________________________________________________________________
Work Phone __________________________________________________________________________________

Name _________________________________________________________________________________________
Relation to Student __________________________________________________________________________
Home Phone _________________________________________________________________________________
Cell Phone ____________________________________________________________________________________
Work Phone __________________________________________________________________________________

Budget Information
PROJECTED TRIP FEES:
The exact trip cost will be based on the number of passengers that go on the trip.
We will be flying through Delta Airlines. The cost for transportation will be divided
among the number of passengers, so we will not know an exact cost until we know
how many students will be going on the trip.

These are the projected fees for if every student in the marching band chooses to
attend this trip to Disney World:

Event Costs

$100 per student

Plane Costs

$325 per student

Housing Costs

$94.00 per room for a 3 Star Hotel in Orlando

Meal Costs
$50.00 will go toward the meals being provided on the trip. The rest of the
meals will on your own, so please bring money for food!
Total Fee Per Student:

EVERY STUDENT ATTENDING THIS TRIP WILL PAY $500.00

*Hotel contact and flight information will be given at a later date.

BUS
#1

Rockside High School
Marching Band

Bus #1 (Brass)
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Rooming List Sign-Up

Rooms 1-12 are Female Only

Rooms 13-24 are Male Only
Please List Your Roommate Preferences Below
Room 1 (F)

Room 2 (F)

Room 3 (F)

Room 4 (F)

Room 5 (F)

Room 6 (F)

Room 7 (F)

Room 8 (F)

Room 9 (F)

Room 10 (F)

Room 11 (F)

Room 12 (F)

Room 13 (M)

Room 14 (M)

Room 15 (M)

Room 16 (M)

Room 17 (M)

Room 18 (M)

Room 19 (M)

Room 20 (M)

Room 21 (M)

Room 22 (M)

Room 23 (M)

Room 24 (M)