Professional Documents
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List of Certificates and Documents Required On Board: Safer, Smarter, Greener
List of Certificates and Documents Required On Board: Safer, Smarter, Greener
DOCUMENTS REQUIRED ON
BOARD
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Passenger Vessel
Ro-Ro Passenger
Vessel
Oil Tanker
Chemical Tanker
Gas Carrier
Bulk Carrier
Container Vessel
General Cargo
Vessel
Passenger High
Speed Craft
Application
Reg. I / 12
Reg. I / 12
Reg. I / 12
Reg. I / 12
Protocol 88
Reg. I / 12
Exemption Certificate
Reg. I / 12
Reg. II 2 / 19.4
1994 HSC Code 7.1.2.5
2000 HSC Code 7.17.4
Reg. V / 14.2
Grain Code
Reg. VII / 10
IBC Code Sec. 1.5..4.1
IGC Code Sec. 1.5.4.3
Certificate or Document
SOLAS 74
1.1
Certificates
Reference
Reg. VI / 9
Document of Authorization for the Carriage of Grain
Restrictions
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Passenger Vessel
Ro-Ro Passenger
Vessel
Oil Tanker
Chemical Tanker
Gas Carrier
Bulk Carrier
Container Vessel
General Cargo
Vessel
Passenger High
Speed Craft
Application
Reg. VII / 13
IGC Code Sec. 1.5.4.1
Reg. VII / 16
INF Code Reg. 1.3.4
Passenger Vessels
Companies operating
Passenger Vessels
Companies operating
Vessels or MODUs 500 GT
Reg. X / 3
1994 + 2000 HSC Code
para. 1.8
High-Speed Craft
Reg. XI-2/1.12
Reg. II-1/3-2
Certificate or Document
Reference
1.2
Reg. IX / 4
ISM Code Reg. 13.2
Restrictions
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Chemical Tanker
Gas Carrier
Bulk Carrier
Container Vessel
General Cargo
Vessel
Passenger High
Speed Craft
Restrictions
Oil Tanker
Reference
Passenger Vessel
Certificate or Document
Ro-Ro Passenger
Vessel
Application
Reg. II - 1/3-4.2
http://www.dnv.com/industry/maritime/publicationsanddownloads/publications/newsletters/techn
ical_regulatory/2011/emergencytowingprocedurerequirementforexistingshipsentersintoforceon1
january2012.asp
Deck Log-Book
Reg. II - 1/3-6.4
Reg. II - 1/3-12
Code on Noise Levels
Reg. II - 1/3-7
MSC/Circ.1135
Reg. II - 1/3-10
MSC.1/Circ.1343
Applicable to new ships of 1,600 gross tonnage and above, excluding dynamically supported
crafts, high-speed crafts, fishing vessels, pipe-laying barges, crane barges, mobile offshore
drilling units, pleasure yachts not engaged in trade, ships of war and troopships, ships not
propelled by mechanical means, pile driving vessels and dredgers.
Cargo Vessels 500 GT
Passenger Vessels
Cargo Vessels 24 m in
Length
Passenger Vessels
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Passenger High
Speed Craft
Gas Carrier
Chemical Tanker
General Cargo
Vessel
HSC Code
Container Vessel
Reg. II 1 / 19
Restrictions
Oil Tanker
Reference
Bulk Carrier
Passenger Vessel
Certificate or Document
Ro-Ro Passenger
Vessel
Application
Reg. II 1 / 19
Reg. II 1 / 23-2.4
Manoeuvring Information
Reg. II 1 / 28
Maintenance Plan/Programme
Reg. II 2 / 14.2.2
Vessels 500 GT
Reg. II 2 / 14.3
Reg. II 2 / 14.2.4
Tanker
Training Manual
Reg. II 2 / 15.2.3
Vessels 500 GT
Reg. II 2 / 15.2.4
Fire Control and Safety Plan
Vessels 500 GT
Reg. II 2 / 16
Vessels 500 GT
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General Cargo
Vessel
Passenger High
Speed Craft
Ships constructed before 2014-07-01 fitted with lifeboat onload release mechanism first scheduled dry-docking after
2014-07-01 but not later than 2019-07-01.
Container Vessel
Bulk Carrier
Gas Carrier
* as applicable
Chemical Tanker
arrangements
Oil Tanker
Passenger Vessel
Certificate or Document
Ro-Ro Passenger
Vessel
Application
Vessels 500 GT
Passenger Vessels
Reference
Reg. II 2 / 17
II-1/55, III-38
Reg. III / 8, 37
Muster List
Emergency Instructions
Reg. III / 29
Reg. III / 35
Restrictions
All ships shall have ship-specific plans and procedures for recovery of persons from the water.
Ships constructed before 1 July 2014 shall comply with this requirement by the first periodical
or renewal safety equipment survey of the ship to be carried out after 1 July 2014, whichever
comes first. Ro-ro passenger ships which comply with reg. III/26.4 shall be deemed to comply
with this regulation.
Passenger Vessels
Cargo Vessels 500 GT
Passenger Vessels
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Reg. V / 7.3
Passenger Vessels
Reg. V / 18.8
Passenger Vessels
Reg. V /18.9
MSC.1/Circ.1252
Passenger Vessels
Reg. V /19-1.6
MSC.1/Circ.1307
Passenger Vessels
Reg. V / 21
Reg. V / 19.2.1.3
Nautical Publications
Reg. V /19 + 27
Passenger Vessels
Passenger High
Speed Craft
General Cargo
Vessel
Container Vessel
Radio Record
Passenger Vessels
Bulk Carrier
Reg. IV / 17
Gas Carrier
Chemical Tanker
Reg. III / 36
Restrictions
Oil Tanker
Reference
Passenger Vessel
Certificate or Document
Ro-Ro Passenger
Vessel
Application
Cargo Vessels
Records pilot ladders
Reg. V / 23.2.4
Passenger Vessels
Ships engaged on voyages in
the course of which pilots are
likely to be employed
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Gas Carrier
Bulk Carrier
Container Vessel
General Cargo
Vessel
Passenger High
Speed Craft
Chemical Tanker
Reg. V / 30
1994 + 2000 HSC Code
18.2.2
Reg. VI / 5.6
Reg. VII/5
Oil Tanker
Reference
Passenger Vessel
Certificate or Document
Ro-Ro Passenger
Vessel
Application
Vessels 500 GT
Restrictions
Reg. VI / 5-1
Cargo-Handling Booklet
Reg. VI / 7.2
X-
Cargo Log-Book
Reg. VI / 7.8
Reg. VII / 5
MARPOL Annex III Reg. 4
Reg. VII /
INF Code Reg. 10.1
Reg. X / 3
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Oil Tanker
Chemical Tanker
Gas Carrier
Bulk Carrier
Container Vessel
General Cargo
Vessel
Passenger High
Speed Craft
Reference
Passenger Vessel
Certificate or Document
Ro-Ro Passenger
Vessel
Application
Restrictions
Reg. X / 3
Training Manual
Reg. XI -1/5
Res. A.744(18)
ESP Code January 2014
Reg. VII/8
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MARPOL 73 / 78 Annex I
2.1
Certificates
Reg. 7.1
Reg. 18.8
Reg. 33
Reg. 31.4
2.2
*
Shipboard Oil Pollution Emergency Plan *
Ship to Ship (STS) Operations Plans *
Damage / Survival Capability Information
Reg. 28
Oil Tankers
150 GT
Reg. 37
Reg. 41
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MARPOL 73 / 78 Annex II
3.1
Certificates
Reg. 7
IBC Code 1.5.4.1
Reg. 7
BCH Code Sec. 1.6.3.1)
Reg. 9 (
Reg. 11.2
Res.A.673(16) as
amended
Reg. 14
P&A Standard
Reg. 15
3.2
Reg. 17
MARPOL 73 / 78 Annex IV
Reg. 5
Vessels 400 GT or
carrying more than 15
Persons
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Reg. 11.1.1
Res. MEPC.164(56)
Vessels 400 GT or
carrying more than 15
Persons fitted with a
sewage holding tank for
4
untreated sewage
Vessels 400 GT or
carrying 15 Persons
MARPOL 73 / 78 Annex V
Reg. 9
Reg. 9
Vessels 100 GT or
carrying 15 Persons
Platforms
Reg. 9
Reg. 9
Vessels 400 GT or
carrying 15 Persons
Vessels 400 GT or
carrying 15 Persons
Platforms
MARPOL 73 / 78 Annex VI
Reg. 6.1
Vessels 400 GT
Platforms and Drilling Rigs
Reg.6.4
Vessels 400 GT
Reg. 12.5
Vessels 400 GT
Reg. 12.6
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Chemical Tanker
Gas Carrier
Bulk Carrier
Container Vessel
General Cargo
Vessel
Passenger High
Speed Craft
Restrictions
Oil Tanker
Reference
Passenger Vessel
Certificate or Document
Ro-Ro Passenger
Vessel
Application
--
--
__
__
Vessels 400 GT
Fuel Oil Changeover Procedure and Log-Book
Reg. 14.6
Reg. 15.6
Volatile Organic Compound (VOC) Management Plan
Res. MEPC.185(59),
Guidelines for the
Development of a VOC
Management Plan
Reg. 16.7
Reg. 18.6
Vessels 400 GT
Reg. 18.8
Reg. 22
Vessels 400 GT
Vessels 400 GT
Reg. 20
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Vessels 24 m in Length
Art. 16
Vessels 24 m in Length
Vessel 24 m in Length
Art. 7
International Convention on the Control of Harmful Anti-fouling Systems on Ships, AFS Convention
Ships 400 GT
10
STCW 1978 / 95
11
12
Reg. 6
13
MLC 2006
Rule 5
refer to
MARPOL Annex II
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Chemical Tanker
Gas Carrier
Bulk Carrier
Container Vessel
General Cargo
Vessel
Passenger High
Speed Craft
Vessels 500 GT
Accommodation of Crews
(Revised)
Vessels 500 GT
Accommodation of Crews
(Supplementary
Provisions)
Vessels 1 000 GT
Vessels 200 GT
Vessels 500 GT
Vessels 500 GT
Reference
Restrictions
15
ILO Conventions
15.1
Certificates
Reg. 5.1.3
6
Section 1.6
MLC, 2006
15.2
Oil Tanker
14
Passenger Vessel
Certificate or Document
Ro-Ro Passenger
Vessel
Application
MLC, 2006
Reg. 5.1.3
MLC, 2006
Reg. 5.1.3
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Passenger Vessel
Ro-Ro Passenger
Vessel
Oil Tanker
Chemical Tanker
Gas Carrier
Bulk Carrier
Container Vessel
General Cargo
Vessel
Passenger High
Speed Craft
Application
Art. VII
Certificate or Document
16
Restrictions
Liability Convention
17
Reference
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Art. 91
All Vessels
Certificate of Registry
20
19
Passenger High
Speed Craft
18.2
General Cargo
Vessel
Container Vessel
Certificates
Bulk Carrier
18.1
Gas Carrier
Chemical Tanker
18
Restrictions
Oil Tanker
Reference
Passenger Vessel
Certificate or Document
Ro-Ro Passenger
Vessel
Application
MSC/Circ. 981 as
amended
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These Plans and Documents have to be approved by the Administration or an organisation authorized by them. (EEDI Technical File, shall be verified, **DMLC Part II shall be
reviewed).:
1
A flag State may choose to have: A Cargo Ship Safety Certificate may be issued under the provisions of the HSSC Regulations to a Cargo Ship as an alternative to the Cargo Ship
Safety Construction- , Cargo Ship Safety Radio - and Cargo Ship Safety Equipment Certificate.
2
Not required for vessels (tanker) with a keel laying date before 01. January 2009.
3
For details on application refer to Resolution MSC.202(81)
4
Regulation 11.1.1 of MARPOL 73/78 Annex IV has been updated to require that the moderate rate of discharge is to be calculated in accordance with MEPC.157(55). The results of
these calculations shall be approved by the Administration and be placed onboard (For details on application refer to Reg. 11.1.1 of MARPOL 73/78 Annex IV). Resolution
MEPC.157(55) provides a guideline on how to calculate the moderate rate of discharge.
5
Special Trade means the conveyance of large numbers of Special Trade Passengers (Pilgrims) by sea on international voyage within specified areas; a Special Trade Passenger
means a passenger carried in Special Trades with spaces on the weather deck, upper deck and / or between decks which accommodate more than 8 passengers.
6
Survey and issuance only if required by flag State or wished by owners.
7
For provision, hose handling and machinery cranes national regulations may apply.
There are other requirements for special types of vessels. Columns Restrictions / Ship Type: For a definition of the term ship please refer to the Convention/Code as applicable
Examples are given in the table
SOLAS
(2) defined Ship types
Therefore the applicability of SOLAS to e.g. MODUs is stated in this list as appropriate in the column Restrictions
MARPOL
MARPOL Annex VI
includes hydrofoil boats, air-cushion vehicles, submersibles, floating craft and fixed or floating platforms.
AFS Convention
includes hydrofoil boats, air-cushion vehicles, submersibles, floating craft, fixed or floating platforms, floating storage
units and (FSUs) and floating production storage and offloading units (FPSOs).
Notes:
1. Only certificates and documents required by international conventions and mandatory codes are listed. In addition Port and Flag States might have
more extended requirements. (Reference IMO FAL.2/Circ.127)
2. All plans, manuals and other documents required by the various IMO conventions to be carried on board ships constructed on or after 1 July 2005
should be marked with the IMO ship identification number in a clearly legible and unambiguous manner (MSC. Circular 1142).
Disclaimer
This list has been prepared using the best information currently available. The information provided is intended purely as guidance; their use is at the
users own risk. No responsibility is accepted by DNV GL for any consequences whatsoever resulting directly or indirectly from the use of this information.
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