Sample CSR Policy Template

(1) Purpose and Commitment:

Describe the main purpose(s) of your corporate sponsorship and volunteering

e.g., To support charities, non-profit organizations, and local volunteering activities in
order to build strong communities.
Describe your overall contribution
donations/sponsorships: % of our Earnings Before Taxes (EBT)
corporate volunteering: % of the employees total number of work hours (or total
number of work days allocated per year, per employee)

(2) Scope and Exclusion:

Define which kinds of projects your company will sponsor

health projects/educational projects/environmental projects
Define the kinds of sponsorship that your company will consider
financial support (monetary donations and sponsorships)
in-kind giving
other material support
employee volunteering (making time, skills, and free labour available)
Describe the kinds of projects, sponsorships, or volunteering that your CSR policy actively
excludes
Your scope can be part of a very precise sponsorship approach
Include as much detail as is practical:
A special kind of project or particular activity that you want to support
The type of sponsorship envisioned
If corporate volunteering will be initiatedwhat kind of volunteering, number
of hours/frequency?

(3) Sponsorship Process:

Criteria for eligibility

What type of organization qualifies for sponsorship? (e.g., must be a non-profit
organization that is registered under the Societies Act)
Process to apply for a donation/sponsorship
On-line form, email or postal mail applications
Submission deadlines (e.g., X number of months before the beginning of the project)
Internal approval process
Identify team in charge of pre-selection + project submission, designate authority in
charge of final funding/sponsorship approval
Identify how to deal with out-of-scope requests
Budget management
Identify which budget utilized, and for which period(s)

(4) Corporate Volunteering:

This section can be drafted as a stand-alone policy for corporate volunteering, but regardless, should
explain how employees can participate in the program.

Identify the requirements to participate in the program

Volunteering process
Guidelines and commitment from the company to allow its employees to volunteer
during their work hours
Approval process for volunteering
Volunteering outside of regular work hours guidelines and commitment