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Outlook Office

DPS Outlook Office is a scalable and modular case

management system fully integrated to and operating
seamlessly within Microsoft Outlook. Entire case
histories and procedures are located in one central,
easy-to-use practice management solution. Designed
according to the requirements of todays legal
practitioners, Outlook Office enables users to work in
a familiar way, in an intuitive environment.
Lawyers live in Microsoft Outlook - and so does DPS
Outlook Office. This is how legal software should be
(Charles Christian, Editor at Legal Technology
Insider).
No Boundaries

Outlook Office is designed to ease the processing of

matters, saving you time and enabling more work to
be handled in a more manageable way. The users
familiarity with Outlook eases the rollout of the
solution, leading to a faster return on investment. Our
case management software allows them to:
run case files entirely from within Outlook
use a single screen for email, case and accounts
systems
preview case documents just like previewing emails
automatically attach emails and scanned documents
to case files
check out the live on-screen KPIs (Key Performance
Indicators)
automatically record time

With Outlook Office, legal practitioners, inevitably

comfortable with the Outlook interface, do not need
to adapt to a different interface to work on their case
files
Combined Benefits

Due to the fact that Outlook Office sits within Microsoft

Outlook, users have access to case tasks, file history,
template letters, phone attendance notes, digital
dictation and case workflows straight from their email
platform. After logging in, a variety of dashboards can
be displayed depending on the individual users
requirements. The standard dashboard provides a
synopsis of the users files and performance and
shows the work that the user needs to action today,
this week, this month, in order to hit targets. It also
shows upcoming appointments and tasks relating to
their files.

Alternatively the My Matters dashboard gives fee

earners a single-screen overview of their workload
with critical information related to status, finance etc.
displayed for all their matters. This dashboard can
then be used to work on the matters displayed with
the ability to open file history and record time directly
from it.

As well as having access to real-time statistic

dashboards displaying firm-wide KPIs, managers can
also access the MI they need through scheduled and
ad-hoc reporting tools available within the system.

Diary, Task, Work Tracking and Case History

Users can view and retrieve all documents sent and

received, associated emails, fee earner reminders and
tasks which are overdue, current, forthcoming or
require urgent attention. This allows fee earners to
utilise their time more effectively and increase the
productivity and profitability of the firm.

The to do list provides users with a complete

schedule of tasks each day. Each fee earner can then
become more proactive in the management of their
files and eliminate many of the problems encountered
with dates and tasks being missed.

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Ready to use Applications & Precedent Libraries

Outlook Office provides the firm with a family of

applications that provide a comprehensive solution to
the firms case and matter management.
These include:

Criminal Contract & Case Management

Conveyancing, Sales, Purchase & Re-mortgage
Family Work
Probate & Wills
Personal Injury & Uninsured Loss Recovery
Debt Collection
Mortgage Repossession
General Matter Management

Full-Power, Personalised Document Assembly

Engine

Enter data only once, which is automatically

reproduced for all forms and letters
Fully customisable, pre-packaged templates to
produce documents
Smart templates for forms and letters each
document is customised according to each case

Accounts

Fully-integrated to Outlook Office, our next-generation

legal accounting software- Financial Director- involves
the fee earner in the financial side of the legal work
they are carrying out.

Floating Timer

Our Floating Timer is a time recording tool that allows

users to record their time as they work using running
clocks or enter it manually after the event. The
''floating'' design brings ultimate convenience as you
can run the tool
while carrying on
with your work in
other applications
such
as
word
processors or web
browsers so you
don't lose any
time
with
the
actual recording.
Integrations & web services

DPS is committed to enabling law firms to use the web

as a tool to increase their efficiency through our own
web services and integrations to third party systems.
These web services and integrations can be accessed
directly from Outlook Office and data seamlessly
passes between the software and the various
platforms.
Built-in next generation client portal

The user can also make electronic requests for bills,

cheques and disbursements, the status of which can
be viewed at any time, on demand. Now is the time to
find out more about what this powerful software
combination can do for the future efficiency and
profitability of your firm.
Bundle
The DPS bundle tool means that with one click of a
button you can simply bundle selected documents into
PDF format. This saves you time when preparing for a
meeting or putting a court bundle together, as all you
have to do is select all the documents needed and let
the bundle tool collate and organise them for you.

mylegalspace is an online tool for document

transmission, task completion and real-time
updates for matters, assisting fee earners in
managing a case and delivering a better service. This
21st century platform for client communication is
fully-integrated to Outlook
Office. Please visit
www.mylegalspace.co.uk to learn more.
DPS Software: 30 years of working with the
legal profession
Outlook Office builds on DPSs reputation for powerful,
innovative and user-friendly products. Our vast
technical experience, enduring success and three
decade-long history as a legal software provider has
established us as a leader in the industry. If youre
looking for an IT supplier you can trust and the
technology products to power the future success of
your firm then you dont need to look any further.
Contact us
DPS Software
www.dpssoftware.co.uk
info@dpssoftware.co.uk
020 8804 1022

288 Southbury Road, Enfield, Middlesex, EN1 1TR DX 133177 Enfield 6

Telephone: 020 8804 1022 Facsimile: 020 8804 2875
E-mail: info@dpssoftware.co.uk Website: www.dpssoftware.co.uk