Republic of the Philippines OFFICE OF THE PRESIDENT NATIONAL COMMISSION ON MUSLIM FILIPINOS MEMORANDUM TO: ALL REGIONAL DIRECTORS (COTABATO, DAVAO, MARAWI, CAGAYAN, CARAGA & ZAMBOSULTA) SUBJECT : BUDGET PREPARATION FOR TIER 2 FY 2017 DATE i April 21, 2016 In order to augment your budget for the implementation of program/activities/projects in your respective areas of jurisdictions, you are hereby directed to submit project proposals for the expanded program under the 2017 Tier 2: not the regular/continuing programs in Tier 1. See attached DBM Form 202 dated March 31, 2016 for your reference. To facilitate the submission, you may send them via electronic copy to nomf.planningservice@amail.com or submit a hard copy to the Planning Service not later than April 25, 2016. It is understood that without your project proposals submitted on the set deadline, NCMF will have no bases to propose for additional budget to the Department of Budget and Management. For compliance he fra— TAHIR S. LIDASAN, JR., CESO I! ¢jjm Executive Director 26.4148 79 JOOFER BLDG., COMMONWEALTH AVENUE, DILIMAN, QUEZON CITY, PHILIPPINES TEL, NOS. (02) 952-4540 TELEFAX NO. (02) 952-4875 Ema: nemosec@gmallcom Website;wwwnemt gov phREPUBLIC OF THE PHILIPPINES DEPARTMENT OF BUDGET AND MANAGEMENT. MALACANANG, MANILA No. 125-4 NATIONAL BUDGET MEMORANDUM March 31 2016 Eo) R + All Heads of Departments, Agencies, Bureaus, Offices, Commissions, State Universities. and Colleges, _ Other Instrumentalities of the National Government and all Others Concemed SUBJECT _: Submission of Revised Budget (BP) Forms 202 and 203 1.0 2.0 3.0 4.0 This supplements National Budget Memorandum No. 125 to clarify the submission of Budget Preparation (BP) Forms 202 and 203 pertaining to Locally Funded Projects (LFPs) and Foreign Assisted Projects (FAPs), respectively. Attached are the revised format and instructions on how to accomplish the said BP Forms. The revised format is to provide information on the policy justification for Tier 2 spending proposals relating to new or expanded programs, LFPs and FAPS. The revised forms will include additional “information on priority ranking, "cost categorization, PAP description, program convergence and inclusion of the steps undertaken to make the project-implementation ready. For compliance, TSS ae Serre LBP FORM 202: NEW OR EXPANDED ACTIVITY OR LOCALLY FUNDED PROJECT INSTRUCTIONS ‘The purpose of BP 202 is to provide information on the policy justification for Tier 2 spending proposals relating to new or expanded program activities or new or expanded/revised locally funded projects. The information provided in the form will be used to evaluate proposals for funding, ‘The form should be completed for all proposals for funding submitted for consideration during Tier 2 of the Budget Process. Responses should focus on the essential information needed to understand the proposal. if any sections of the form or specific questions are not considered relevant to the proposal, a comment explaining this should be provided. Details should be entered online via OSBP. Additional information may be submitted as attachments in hardcopy if necessary. Information required Proposal or Project Name Provide the name of the proposed project. The name of the proposal should make it clear ‘what the project will do. If applicable, the name should be the same as approved by the pertinent approving authorities such as the ICC. 2. Implementing Department/Agency Identity the name of the implementing department/agency submitting the form. if more than ‘one agency will be Involved In the proposal, list all agencies and indicate their roles. For ‘example: DOH (Lead Agency), NBI (participating agency). 3. Priority Ranking No. Indicate the priority rank assigned to the proposal by the agency. All proposals should be Included In a single list of ranked proposals regardless of whether they are program activities, LFPs or FAPs. 4. Categorization Place an X in the boxes to indicate whether the proposal is a new activityiproject or the ‘expansion of an existing activity. Also, indicate how it is categorized by total project cost. 5. Key Result Area. Indicate which of the administration's Key Result Areas this proposal supports. Key result areas of the current administration are: = Pursuit of good governance and anti-corruption measures; + Making growth inciusive in order to raise the quality of the Filipino workforce; + Creating more and better jobs and livelihood by sustaining the growth momentum; + Managing disaster risks in order to prevent the loss of lives, properties and livelihood; + Establishing an enabling environment of just and lasting peace and the rule of law to promote and implement peace agreements and modernize the military and police. 6. Description of the Proposal ‘This section is asking for detailed information on the policy justification for the proposal, including its contribution to Budget Priorities and the expected impact on the community.2. How will the proposal contribute to the priorities and goals under the 2017 Budget Priorities Framework, and to the objectives/ mandates of the Department/Agency? Explain the link between the new or expanded and the government's priorities as listed in the Budget Priorities Framework (BPF) and the objectives and mandates of the agency. 1b. Is the proposal part of a Program Convergence Budgeting (PCB)? It yes, which part of the convergence program will the proposed or existing program be included? (Please refer to the list of major programs attached in the instructions). ‘This question relates to program convergence budgeting. ifthe proposal is part of a larger, multi-agency program provide details of the interactions with other activities. The list of the programs included in the Program Convergence Budgeting are listed below: Good Governance and Anti-Corruption + Digitization of Financial Management Operations Human Development and Poverty Reduction Cluster + Pantawid Pamilyang Pilipino Program * Universal Health Care Program + Early Childhood Care and Development + Housing for Resettlement from Danger Areas * Education Program, which includes Basic Education (K to 10, and Senior High Schoo), and Tertiary and Technioal Vocational Economic Development Cluster Transpor Infrastructure Program + Agriculture Development Program ‘+ Manufacturing Resurgence Program ‘+ Tourism Development Program (Climate Change Adaptation Cluster + Risk Resiliency Program ©. What specitic problem(s) will it address? What is the objective? What will he program or project do? (e.g. provision of farm implamants, provision of traning, construction of builaings ete.?) Provide a clear description ofthe proposed projector program activity including information on: + What problem the proposal is intended to address. + The objective ofthe proposal. + What the project or program activity will do to achieve the objective. For example, wil it build infrastructure, provide training, deliver hoalth care, provide cach tranetere or grants or develop regulations or laws? + For projects, provide the expected start date and finish date (if relevant) and the estimated total cost of the project over this period. . Proposed implementation period. Total proposed cost over this period (original and revised) Ingicate the period of the project implementation and its attributed totalirevised costs. . What is the expected outcome in relation to the question a? What is the expected impact (on the community?This section is seeking information on how the new or expanded PAP wil affect its target community, and how many people will directly benefit. Issues to be covered in this section may includ + How many people will benefit? + Where are they located? Are these areas in the geographical focus of the 2017 budget? + How will households in these areas be assisted? * Are these areas with high unemployment or underemployment as identified by NSCB andior DOLE? How will sustainable jobs be oreated? + Are these areas where climate change vulnerablity assesements have been cone by the DepartmentiAgency or by DOST or DENR? How does the proposal consider climate change adaptation or mitigation? Each of these questions refers directly to a government policy priority. f any of them are rot relevant to the proposal this should be clearly explained. What steps have been taken to make the project implementation-ready? In this section, provide information to demonstrate that the agency is ready to proceed with the project by checking appropriate boxes provided. This could include information ‘on whether all permits have been obtained from national or local governments; rights of way have been secured; and the procurement plan has been developed? Can the ‘administration be confident that the agency will procure the required goods or services in aa timely manner? Also, provide additional needs to be done to make the project implementation-ready. . Implementation Issues: What are the risks in the implementation ofthe project? What will ‘be done to manage these risks? Provide an assessment of the risk ofthis project not proceeding or being delayed. Has the agency thought about what risks might arise? Has a risk mitigation plan to correct or minimize those risks been developed? ._ Is there @ proposed monitoring and evaluation strategy? (Please attach M&E plan.) ‘Attach information on the proposed Monitoring and Evaluation Strategy including how the Project will be monitored to ensure timely and quality implementation? Who will be responsible? Is there a project plan with timelines and milestones? If milestones slip what action wil the agency take? Attach supplementary documentation on the Agency's M and E actives to expand on the answer. M&E information should focus on the following: ') Data collection: who collects data? How frequently are data collected? |i) Data sources: What are the data sources? Who ensures data quality? iil) Data analysis: Who analysis the data collected? How frequently are analysis reports prepared? iv) Reporting: To whom are the reports submitted? For what purposes are these reports used? ‘Also provide information on the Agency's evaluation agenda: What type of evaluation will be undertaken for this proposal? il) Who will conduct the evaluation? ii) When will evaluation be conducted (eg every two years? every three years? Midterm? End of project?)1. Has the proposal undergone economic and financial review, and other reviews? If yes, please attach supporting detals. ifthe proposal has undergone economic, financial, and other relevant review by the Department/Agency or by other approving authority please check the appropriate boxes provided and attach details such as the project vabilty indicators, Le., EIRR and FIRR, Geo-Hazard Certification, and other findings. 4. Has the proposal undergone RDC or CSO consultation? (Please cross reference to BP Form C or BP Form D.) Ifthe proposal has been the subject of consultation with RDCs or CSOs please cross reference to BP Form C or BP Form D. 7. Financial Details ‘This section requests information on the budget impact of the proposal. The following information is required: Existing agreed Tier 1 budget for the relevant PAP For proposals to expand existing activities or projects, provide information on the current agreed ‘budget for the item in the budget and forward years. This information should be in agreement with the Tier 1 budget agreed with DBM. Cost by expense class + _ For all proposals, information should be provided on the cost in the budget year and the estimated funding requirement in each of the forward years by expense class (allotment class). * For new projects, the proposed total cost should be shown in the Original column. ‘+ For changes to existing projects, the proposed revised total cost should be shown in the Revised column, ‘+ For existing projects, the cumulative amount spent to date to the end of 2015 should be shown in the 2015 Cum column. *+ For existing multiyear projects, the balance that will remain to be spent after 2019, the last forward estimate year should be shown in the last column, Estimated ongoing operating costs For infrastructure projects, provide an estimate of the ongoing costs of operation (I.e. additional staff and maintenance costs) after construction or implementation to enable an assessment of the longer term viability of the proposal within the fiscal forecasts. A low cost initiative that will have very high ongoing operating or maintenance costs may not be viable. For example, the information provided in this section might ~ the ongoing cost of repairing and maintaining a new road (in addition to existing repairs and ‘maintenance budgets) ~ additional staff and supplies required to operate new facilites if these are not already included in the agency budget ~ the cost of new furniture and fitings for a new building (if these are not included in the capital cost of the project) Program/Project Components {f the proposal consists of more than one component activity the cost of each major component should be indicated. For example, a proposal that plans to achieve its objective by building new ‘aclities and training new staff and developing new regulations and guidelines should explain the‘ProposalProject Name: Revised BP Form 202 (2017 Budget Tier 2) NEW OR EXPANDED ACTIVITY OR LOCALLY FUNDED PROJECT (Accomplish this form for each proposal to implement new projects or activities orto expand existing projects or activities for ehanges othe scope, beneficiaries, design or implementation arengemets) Triplementing Deparment ‘Agency (or Agencies) Priority Ranking No ‘&_ Categorization New Locally Funded Project (LEP) cas Expandedirevised More than 1 bition [ Program Activity STO 300 mil 1 bition [ Operations, Less than 300 mil [ Key Result Area supported: Description of the proposal How will he proposal contribute toe prioties and goals under the 2017 Budget Protties Framework, and to the objectives! ‘mandates of the Depertment/Agency? Ta the proposal part of a Program Convergence Budgeting (PCB)? If yes, which Part of the convergence program will the proposed or existing program be included? (Please refer to the lst of major programs attached inthe instructions). Yes [__] No [J What specific problem(s) wilt adress? What is the objective? What wil the program or project do? (e.g. provision of farm implements, Provision of training, construction of buildings 2tc.2) - Proposed implementation period. Total proposed cost over this period (original and revised) Proposed total cost Proposed revised cost: ‘What isthe expected outcome in relation to The {question a? What isthe expected impact on the community? For example: How many people or households will benef”? Whereis the geographical focus? Wil jobs be created? Will there be an impact ‘on cimate change adaptation or mitigation? Please refer tothe instructions for guidelines ‘on the information to be provided. ‘What steps Rave been taken 10 make the project implementation-ready? ‘What stil needs to be done to make it ready {or implementation? Pre-feastulty Study Others — please specly | Feasbity Study Detailed Engineering Design Felocation Acton {- OW acauisionRevised BP Form 202 (2017 Budget Tier 2) Implementation Issues ‘What are the risks in the implementation ofthe | | project? What will be done to manage these | risks? Tr Ts there proposed monitoring and evaluation 1 strategy? (Please attach MBE pian.) Yes (] NoC | TT Fas te proposal undergone economic and financial review, and other reviews? Ifyes, | [Approving Authorities | Reviewed/Approved | Remarks] ploase attach supporting detas. [Yes [No [Not Appicable NEDA Board t i NEDA Board = 100 t | | ‘Other Approving Authorities | DPWH (Cost of projects adopting the DPWH Mensuration standards, and clearance of aporoved plan) DENA (ECOiGeo-nazard Certficaton) ‘Others (please specify) Has the proposal undergone ADC oF CSO |” consultation? (Piease cross reference to BP Yes] No [J Form C or BP Form D) 7. Financial Details (in P'000) For expanded programs, existing agreed Tier 1 budget for the relevant PAP. PAP cose and desoripion ‘2075 Actual _| 2016 Approved | 2017 Geling | S0T6FE BSE COST BY EXPENSE CLASS Total 000) Pr weciase | Original | Revised | 2015 cum. 2019 PS. MOOE CO) Toil For inrastucture projects, show the estimated ongoing operating costs to be Included in Forward Estimates Expense Case 2017 Proposed | 2018 Estimate | 2079 Eatmata MODE i" “Tota 1 PROGRAM/PROJECT COMPONENTS Tow P< Revised | 2015 cum. ‘Component nent 1 ‘Component 2 ‘Component 3 [Component a Original. Implementation Issues: ‘What are the risks in the implementation ofthe project? What will be done to manage these Revised BP Form 203 (2017 Budget Tier 2) risks? Ty ethers a proposed monitong and evaluation ] strategy? (Piease attach MBE plan.) Yes] no) | Has ie proposal undergone economie and | financial review, and other reviews? ityes, | [Approving Authoritios Reviewed Approved_| Remarks please attach supporting deta. | Yes [NO] Not | ‘Apolcabie | [NEDA Boast | [NEDA Board 160 | (ther Approving Authorities | [DPW (Cost of projects | | adopting the DWH | | Mensuration standards, and | | clearance of aporoved plan) | [DENA (EccIGeo hazard | | | certicaton | | [Others (pease speci: i | {t I L | 1. Has the proposal undergone RDG or CSO | j consultation? (Please eroce reference to BP Yes (J No] | Form C ot BP Form D.) | 8. Financial Details (Gee atached spreadsheet) Prepared: Cariied Corea pave Budget Offcer Pranring Offoar ‘Ghiet Accountant Head oF Agency Dae